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HomeMy WebLinkAbout03-01-2010 CITY OF_ 1~" CITY COUNCIL l" iUB'U J% MEETING MINUTES WAS H I NGTON MARCH 1, 2010 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Counciimembers present: Sue Singer, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Councilmembers Rich Wagner and Nancy Backus were excused. Staff members present included: City Attorney Daniel B. Heid; Parks, Arts and Recreation Director Daryl Faber; Acting Planning and Development Director Kevin Snyder; Public Works Director Dennis Dowdy; Chief of Police Jim Kelly; Human Resources and Risk/Property Management Director Brenda Heineman; Network , Communications Engineer Colin Schmalz; Recreation Special Programs/Marketing Manager Julie Brewer; Transportation Planner Joe Welsh; Financial Planning Manager Karen Jester; and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) Barrier Free Playground The Employee Recycling Program Fund to make a special presentation to the Barrier Free Playground Mayor Lewis was joined by Parks, Arts, and Recreation Director Daryl Faber and Employee Recycling Program Board Members Tracy Ulmer and Patty Thomas. Director Faber spoke regarding the tremendous support that the Employee Recycling Page 1 Citv of Auburn Council Meetinp Minutes March 1, 2010 Program has provided to the City's special needs programs over the years. Ms. Ulmer presented a check to the City in the amount of $10,000 for the Barrier Free Playground. Director Faber reviewed projects and programs supported by the Employee Recycling Program including funding for the Rotary Spray Park at Les Gove Park, equipment bags for Auburn's Special Olympic athletes; and a specialized recreation trailer to carry adaptive bicycles. Director Faber commended the efforts of the Employee Recycling Program and thanked them for their generous donation. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Agenda modifications included transmittal of a revised attachment to Ordinance No. 6289 and revised agreement to Resolution No 4574. II. CITIZEN INPUT, PUBLIC HEARINGS &-CORRESPONDENCE A. Public Hearings 1. Vacation Application Number V4-09 03.9 V4-09 City Council to conduct a public hearing on a petition on a proposal to vacate right-of-way in the vicinity of the aliey south of West Main Street and west of G Street SW in the city of Auburn and legally described in Resolution No. 4559. (See Item VIII.A.1, Ordinance No. 6289, for further action on this item.) Transportation Planner Joe Welsh presented a map depicting the location of the proposed right-of-way vacation, which was created in 1907 at no cost to the City. For many years it served no road service, but carried sewer and storm utility lines. According to utility staff, the utility lines are no longer necessary. Staff recommends support of the Page 2 Citv of Aubum Council Meeting Minutes March 7, 2010 vacation of the property at no cost to the applicant as it was originally received at no cost to the City. Councilmember Peloza noted that the proposed vacation is a public benefit to the City of Auburn as it decreases the right-of-way maintenance obligation of the City, will be subject to property taxes, and could result in a potential sales tax revenue increase. At 7:36 p.m., Mayor Lewis opened the public hearing. No one in the audience requested to speak. Mayor Lewis closed the public hearing. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Sandra Smith, 14904 268th Avenue East, Buckley Ms. Smith referred to a recent public records request recently submitted to the City of Auburn. Ms. Smith requested that the fee charged for the data requested be reviewed and revised. Ms. Smith submitted a handout stating her position regarding the charges. Ms. Smith indicated that she has been in contact with City staff regarding her protest of the fees. City Attorney Heid stated that Ms. Smith's request is currently being evaluated by Information Services Director Lorrie Rempher. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported that the Municipal Service Committee met on February 22, 2010 at 4:00 p.m. The Committee discussed and recommends approval of Resolution No. 4568 to accept grant funds for the M Street SE Grade Separation Project and Resolution No. 4569 to accept grant funds for the Olympic Leadership Academy Program. The Committee also discussed Resolution No. 4574 and reviewed the Committee matrix including animal control Page 3 Citv of Auburn Council Meetina Minutes March 1, 2010 issues. Chair Peloza shared statistics related to the positive results of contracting a King County Animal Control Officer dedicated to the City of Auburn five days per week. The Committee also received a report regarding abandoned shopping carts. The next regular meeting of the Municipal Services Committee is scheduled for March 8, 2010 at 4:00 p.m. B. Planning & Community Development Chair Norman reported that the Planning and Community Development Committee met on February 22, 2010 at 5:00 p.m. The Committee discussed Resolution No. 4568 and received a staff presentation on the FEMA model ordinance. A public meeting was conducted on February 18, 2010 and was attended by approximately sixty community members. The Committee reviewed proposed changes in the floodplain map. The next regular meeting of the Planning and Community Development Committee is scheduled for March 8, 2010 at 5:00 p.m. in Room No. 1 on the second floor of the City Hall Annex located at One East Main Street in Auburn. C. Public Works " Vice Chair Singer reported that the Public Works Committee met this afternoon at 3:30 p.m. The Committee discussed and recommends approval of contract administration items including the Les Gove Neighborhood Improvements Project, M Street Grade Separation Project, and 2009 Citywide Sidewalk Repair Project. The Committee discussed implementation of a reporting tool for citizens wishing to report sidewalk issues. The Committee also discussed and recommends approval of Ordinance No. 6289 regarding an alley vacation and Resolution No. 4567 authorizing an Interagency Agreement with King County regarding relocation of a county sewer line. The Committee also discussed the National Poilution Discharge Elimination System (NPDES) maps and regulations and received a status report on capital projects. The next regular meeting of the Public Works Committee is scheduled for March 15, 2010 at 3:30 p.m. D. Finance Vice Chair Norman reported that the Finance Committee met this evening at 6:00. The Committee discussed and recommends approval of claims and payroll vouchers and Resolution No. 4574. The Committee also discussed Resolution No. 4567 regarding an Interagency Agreement with the King County Rural Library System. The next regular meeting of the Finance Committee is scheduled Page 4 Citv of Aubum Council Meeting Minutes March 7, 2010 for March 15, 2010 at 6:00 p.m. in Room No. 1 on the second floor of the City Hall Annex located at One East Main Street in Auburn. E. Community Center Vice Chair Norman reported that the next meeting of the Community Center Committee is scheduled for March 9, 2010 at 9:00 a.m. in the Council Chambers at Auburn City Hall. F. Downtown Redevelopment Chair Norman reported that the next meeting of the Downtown Redevelopment Committee is scheduled for March 9, 2010 at 4:00 p.m. in Room No. 2 on the second floor of the City Hall Annex located One East Main Street in Auburn. G. Committee on Committees Vice Chair Singer reported that the Committee on Committees met on February 25, 2010 at 3:00 p.m. to discuss changes related to Council meeting procedures with regard to Committee reports and new rules regarding email. No future meeting is scheduled at this time. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer reported that she attended an Auburn Tourism Board meeting and shared information regarding the upcoming Autumn Wedding Show which wiil be held on October 1- 2, 2010 at the Emerald Downs Racetrack. The Board is planning significant marketing measures for the event. She also attended the Prosperity Partnership luncheon, which is a regional economic development effort. Chief Executive Officer and President of Ford Motor Company, Alan Mullally, was the featured speaker at the luncheon. Attendees also received a report on regional efforts to remain competitive at a worldwide level. She also attended the ribbon cutting ceremony for the Auburn Professional Plaza located at One East Main Street and the Auburn Downtown Association open house. Mayor Lewis noted that Deputy Mayor Singer sits on the Economic Development Board for the Prosperity Partnership Group and is the Page 5 Citv of Auburn Council Meetinq Minutes March 7. 2010 past president of the Puget Sound Regional Council, which encompasses four counties. Councilmember Partridge reported that he was invited to speak at the Auburn Morning Kiwanis Club meeting in an effort to become acquainted with its members and to speak regarding his daughter, Miss Washington Devanni Partridge. He also attended an after- hours mixer at Auburn Meadows Senior Community, the ribbon cutting ceremony for the Auburn Professional Plaza, and Auburn Downtown Association open house. He also attended the Regional Law, Safety, and Justice meeting which was well attended. Topics included mental health and drug dependency issues, public safety programs and funding strategies, case loads served, screening training, and King County's budget crisis. He also toured the Puyallup Youth Investment Center, which is an at-risk youth drop-in facility, with Mayor Lewis, Auburn Cultural Diversity Liaison Alexandra Davis, and Pastor George Brummell. Councilmember Norman spoke regarding the Daddy Daughter Dance and commended staff for another successful event. Councilmember Peloza reported that he attended a Lower Green River Sub Committee meeting regarding continual drainage issues in the northwest area of Auburn. Councilmember Peloza spoke regarding new attendees at the meeting which included representatives from the Corps of Engineers, Smith Brothers, and King County Drainage District No. 1. King County provided a detailed report including estimated schedules and costs on drainage projects which will improve the storm water conveyance into the Mullens Slough area. The Committee also received an overview by the King County Drainage District No. 1 representative. Councilmember Peloza also met with King Conservation District Chair Bill Knudsen, Agricultural Commissioner Bob Tidball and Water Resource Inventory Area (WRIA 9)/Green River Coordinator Doug Osterman to discuss connectivity for the betterment of the South King County area. He also attended the King County Water Pollution Abatement Advisory Committee meeting to discuss the Brightwater Wastewater Treatment Plant and delays related to faulty boring equipment. Councilmember Peloza announced that the Auburn International Farmers Market will open on Sunday, June 13, 2010. Councilmember Haugen reported that she attended the Auburn Downtown Association open house. Page 6 Citv of Auburn Councii Meetinq Minutes March 1, 2010 B. From the Mayor Mayor Lewis reported on the King County Flood Control Advisory Commission which includes representation from the four cities bordering the Green River, King County and other King County cities. The Commission is working on a schedule that includes the next phase of projects to be completed along the levees within the boundaries of the four cities bordering the Green River. Mayor Lewis was recently contacted by Corp of Engineers Colonel Wright. Colonel Wright reported that he will be attending meetings in Washington DC to attempt to appropriate funds of approximately $40 million for possible completion of the grout curtain at the Howard Hansen Dam, which could possibly allow for the full use of the dam. Barriers currently in place would remain until such time that the Corps can assure public safety. Mayor Lewis also attended the Puget Sound Regional Council Executive Committee meeting to discuss transportation planning. For the first time, preservation and maintenance of corridors will be given credit in the scoring process which will provide additional opportunities to obtain stimulus or federal funding. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the February 16, 2010 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 392716 through 393074 in the amount of $2,821,060.82 and a wire transfer in the amount of $98,151.42 dated March 1, 2010. 2. Payroll Payroll check numbers 528424 to 528525 in the amount of $323,480.26 and electronic deposit transmissions in the amount of $1,170,773.90 for a grand total of $1,494,254.16 for the pay period covering February 11, 2010 to February 24, 2010. Page 7 Citv of Auburn Council Meetina Minutes March 7. 2010 C. Contract Administration 1. Public Works Project Number CP0762 04.9.12 CP9762 City Council grant permission to advertise for bids for Project No. CP0762, Les Gove Neighborhood Improvements - Phase 2. 2. Public Works Project Number CP0904 04.12.1 CP0904 City Council approve Change Order No. 2 in the amount of $59,260 to Contract 09-08 with Global Contractors, LLC for work on project CP0904, 2009 Citywide Sidewalk Repair Project. 3. Public Works Consultant Agreement Number AG-C-344 A3.16.9, 04.9.1 C201A City Council grant permission to enter into Amendment #2 to Consultant Agreement No. AG-C-344 with CH2M Hill, Inc. for design for Project No. C201A - M Street SE Grade Separation Project. Deputy Mayor Singer moved. and Councilmember Norman seconded to approve the consent agenda. MOTION CARRIED. 4-1. Councilmember Haugen voted no. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6289 03.9 V4-09 An Ordinance of the City Council of the City of Auburn, Washington, vacating right-of-way of the alley located south Page 8 Citv of Auburn Council Meetinp Minutes March 1, 2010 of West Main Street and West of G Street SW within the City of Auburn, Washington Councilmember Singer moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6289. MOTION CARRIED UNANIMOUSLY. 5-0. B. Resolutions 1. Resolution No. 4567 04.9.1 C201A A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interagency Agreement with King County for the purpose of designing a relocated county sanitary sewer line for the M Street SE Grade Separation Project C201A Councilmember Singer moved and Councilmember Peloza seconded to adopt Resolution No. 4567. MOTION CARRIED UNANIMOUSLY. 5-0. 2. Resolution No. 4568 F5.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing acceptance of a King County grant in the amount of $50,000 in support of the Olympic Leadership Academy Program Councilmember Peloza moved and Councilmember Singer seconded to adopt Resolution No. 4568. MOTION CARRIED UNANIMOUSLY. 5-0. 3. Resolution No. 4569 F5.4.1 A Resolution of the City Council of the City of Auburn, Washington, approving and authorizing the Mayor to accept a grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance Councilmember Peloza moved and Councilmember Singer seconded to adopt Resolution No. 4569. Page 9 Citv of Auburn Council Meetina Minutes March 1, 2010 MOTION CARRIED UNANIMOUSLY. 5-0. 4. Resolution No. 4574 04.4.11, A3.17, A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City and Auburn Professional Plaza, LLC, amending various previous agreements Councilmember Norman moved and Councilmember Partridge seconded to adopt Resolution No. 4574. MOTION CARRIED UNANIMOUSLY. 5-0 IX. EXECUTIVE SESSION At 824 p.m., Mayor Lewis recessed to executive session for approximately five minutes in order to discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i). Staff members required for the executive session were: City Attorney Heid, Human Resources/Property and Risk Management Director Heineman, Public Works Director powdy, and Acting Planning Director Snyder. No action is expected following the executive session. Mayor Lewis reconvened the meeting at 829 p.m. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:29 p.m: APPRO D THE ~ DAY OF MARCH 2010. Peter ' Lewis, Mayor Cathy Ric dson, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 10