HomeMy WebLinkAbout08-16-2010
CITY OF * CITY COUNCIL
MEETING MINUTES
Au ust 16, .2010 7:30 PM
WASHINGTON 9
I. CALL TO ORDER A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
' led those in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Bill Peloza, Lynn Norman,
Virginia Haugen, and John Partridge. Deputy Mayor Sue Singer
and Councilmember Nancy Backus were excused.
Directors and staff members present: Chief of Police Jim Kelly;
Information Services Director Lorrie Rempher; City Attorney Daniel
B. Heid; Finance Director Shelley Coleman; Parks, Arts and
Recreation Director Daryl Faber; Planning and Development
Director Kevin -Snyder; Public Works Director Dennis Dowdy;
Human Resources and Property/Risk Management Director Brenda
Heineman; Planning Manager Elizabeth Chamberlain; Risk
Manager Rob Roscoe; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
Mayor Lewis recognized representatives of Aubum Little
League, John Wood and Mike Ellsworth. Mr. Wood
announced that the Auburn Little League team wi.ll appear in the Little League World Series in South Williamsport,
Pennsylvania. Mr. Wood fhanked the community for its
support through.the tournament and encouraged community
members to confihue fheir suppoit as the team contends in
the World Series. The team will next play on Friday at 10:00
a.m. Mayor Lewis and Councilmembers extended their
congrafulations to the feam.
,
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Citv of Auburn Council Meetinq Minutes Auqust 16, 2010
(For clarifcation of #hese minutes, the above announcement
occurred immediately after Item IILG of these minutes.)
2. Appointments
There was no appointment for Council consideration.
D. Agenda Modifications
Municipal Services Committee minutes were transmitted prior to
the meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
' A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience ParEicipation
This is the p/ace- on the agenda where the public is invited fo speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
No one from the audience requested to address the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3J.6 .
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met
August 9; 2010. The Committee discussed King County taxicab . regulations, Ordinanee No. 6320 relating to the Aubum Municipal Airport, Drdinance No, 6323 amending the 2009-2010 Biennial
Budget, fireworks stand information, and the 2010 curfew report.
The next regular meeting of the Municipal Services Committee is
scheduled for August 23, 2010 at 4:00~p.m.
6. Planning & Community Development
Chair Norman r.eported the Planning and Communify Developmenf
Committee met August 9, 2010. The Committee reviewed Projecf
CP0745 the White River Trail Extension, Resolution. No. 4163
setting the public hearing on the 2011-2016 Transportation Plan,
Resolution No. 4633 approving a grant for the Fenster Levee
Setback Project, and Ordinance No. 6321 relating to the Robertson
~ Property Group development. The. Committee also discussed
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Citv of Aubum Council Meetinq Minutes Auaust 16. 2010
improvements to the 124th Avenue SE corridor, Ordinance No.
6323 amending the 2009-2010 Biennial Budget, and the
Commiftee matrix. The _next regular meeting of the Planning and
Community Developmenfi Committee is scheduled for August 23,
- 2010 at 5:00 p.m.
,
C. Public Works
Chair Wagner reported the Public ; Works Commiftee met this
afternoon at 3:30. The Commiftee approved right-of-way use
permits for the Veterans Day Parade and Santa Parade, initiation
of - Project CP1010 the 2010 Storm Drainage Repair/Replacement,
the award of a contract for Project C410A for the 277th Wetland
Mitigation Moniforing, a consultant agreement with RH2
Engineering Inc., for Project CP1006 the Lakeland Hills Reservoir
6, award of Project CP1002 the 2010 Local Streef Preservation
Project, fnal pay estimate and acceptance of Project CP0901 the
2009 Local Street Preservation Project, and final payment and
acceptance of Project CP0907 the 2009 Arterial and Collector
Patching Project. The Committee also approved Resolution No.
. 4634 authorizing the Mayor to award the bid for Project CP0914
discussed
the F Street SE/4th Street SE Signal. The Commiftee
Resolution No: 4633 accepting agrant for the Fenster Levee
Setback Project, Resolution No. 4635 approving a consultant
agreement with Washington State University; Ordinance No. 6321
relating to the Robertson properly development plan, Ordinance
No. 6323 relating to the bienniaf budget amendment, costs
associated with flood preparation, and the City Hall plaza design
elements. The next regular meeting of the Public Works
Commiftee is scheduled for September 7, 2010 at 3:30 p.m.
D. Finance
Vice Chair Norman reported _the Finance Committee met this
evening at 6:00. The Commiftee reviewed claims and payroll
vouchers, setting. the date for the first public hearing on the 2011-
2012 Biennial Budget, Ordinance No. 6323 . amending the 2009-
2010 Biennial Budget, Resolution No. 4632 relating to surplus
property, and Resolution No: 4635 approving a consulting services
agreement with Washington State University. The Committee also
discussed the June :monthly fnancial report and Resolution No.
4634 authorizing the award of Project CP0914 the F Street SE/4tn
Street SE Signal, The next regular meeting of the Finance
Commiftee is scheduled for September 7, 2010 at 6:00 p.m.
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Citv. ofAubum Council Meetina Minutes Auqust 16. 2010
E. Les Gove Community Campus Commiftee
The Les Gove Community Campus Commiftee has nof inet since
the last Council meeting.
F. Downtown Redevelopment
Chaic Norman reported the Downtown Redevelopment Commiftee
met August 10, 2010. The Committee discussed Resolution No.
4631 relating to the City Hall Plaza Improvement project. The next
regular meeting of the Downtown Redevelopment Commiftee is
scheduled for Augusfi 24, 2010 at 4:00 p.m.
G. Council Operations Commiftee
Chaic Wagner reported the Council Operations Commiftee met
August 5 and 11, 2010. The Commiftee discussed preparations fpr
the upcoming Council retreat, The retreat agenda will include
strategic planning, goal prioritization, and outcome based
budgeting. The next meeting of the Council Operations Commiftee
is scheduled for September 3, 2010 at 4:00 p.m.
IV. REPORTS
At this time the Mayor and City Council may report on signficant items
associated with their appointed positions on state, regiona/ and /oca/
organizations.
A. From the Council Councilmember Wagner reported on his attendance at the Valley
Regional -Fire Authority (VRFA) groundbreaking for Station 34 on
Lea HiIL Councilmember Wagner also attended Auburn's
Artrageous Festival at Les Gove Community Campus.
Councilmember Partridge reported on his participation in National
Night Out, a meeting with YMCA Executive Director Berry, and fhe
Valley Regional Fire Authority (VRFA) groundbreaking for Station
34.
Councilmember Peloza commented on recent complaints regarding
helicopter noise in neighborhoods. Councilmember Peloza
explained that the Federal Aviation Administration (FAA) controls
the air space. In order to reduce the air noise, the City 'has
established an Auburn Airport traffic pattem for both helicopters
and fixed wing aircraft. The FAA fxes alfitude limits for fixed wing
aircraft at 1,000 feet and helicopters at 500 feet. In order to
change the federal law relating to helicopter noise and low-flying
helicopters, Councilmember Peloza encouraged the community's
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Citv of Auburn Council Meetinq Minutes Auqust 16, 2010
support. He urged ,citizens to complete a noise complaint form,
found on the Auburn Municipal Airport's and City's web pages.
Councilmember Peloza also reported on his attendance at the
Water Resource Inventory Area (WRIA) 7 meeting and the WRIA 9
Wafershed Ecosysfem Forum.
Councilmember Haugen reported on her participation in National
Night Out.
B. From the IVlayor
Mayor Lewis commented on the success of the Auburn Little
League, new memberships in the Auburn Area Chamber of
Commerce, new businesses in the area and advances and
achievemenfs of existing businesses, regular meetings of the
Auburn Downtown Association, and Auburn's activities related to
fhe National Night Out event.
V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted;by one motion in the form listed.
A. Minutes 1. Minutes of the August 2, 2010 regular City Council
meeting *
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 397267 through 397661 in the
amount of $3,012,804.95 and , one wire transfer in the
amount of $25,000.00 and dated August 16, 2010.
2. Payroll
Payroll check numbers 529534 through 529644 .in the -
amount of $802,097.84 and electronic deposit transmissions '
in the amount of $1,128,740.80 for a grand total of
$1,930,838.64 for the pay period covering July 29, 2010 to
August 11, 2010:
C. Contract Administration
1. Small Wocks Project CP0745
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City of Aubutn Council Meeting Minutes Auqust 16; 2010
05.2
City Council award Small Works Contracf 10-07, Project
Number CP0745, White River Trail Extension - Roegner
Park to `A' Street SE to Buckley Nursery Co, Inc. on their low
bid of $173,171.50 plus WA state sales tax of $16,451.29
for a tofal contract price of $189,622.79
2. Airport Runway Electrical Improvements
04.4.9..1.2
City Council to award of Project` CP0720, Contract No. 06-15
to Totem Electric in the total amount of $281,301.12,
including Washington State sales tax.
3. Public: Works Project No. C410A
04.9.1 PR 862 (G410A)
City Council award Contract 10-111 Project No. C410A,
. 277th Wetland Mitigation Monitoring (Annual) to R& R Fab
& Crane on their low bid of $26,991.41 plus Washington
State sales tax of $2,564.18 for a total contract price of
$29,555.59.
4. Consultant Services Agreemenf_AG-C-393
04.11.1 CP1006
City Council grant permission to enter into Consulfant
Agreement No. AG-C-393 with RH2. Engineering, Inc: for
Engineering Senrices for Project No. CP1006, Lakeland Hills
Reservoir 6.
5. Public Works Project No. CP0907
04.9.1 CP0907
City Council approve Final Pay Estimate No. 10 to Contract
09-10 in the amount of $516.00; for a total contract price of
$1,920,745.47, with ICON Materials, Inc. and accept
construction of Project No. CP0907, 2009 Arterial &
Collector Pavement Patching
6, Public Works Project No. CP0901
04.9:1 CP0901
City Council approve Final Pay Estimate No. 6 to Contract
09-12 in the amount of $36,153.75, for a total contracf price:
of $698,473.92, with Woodworth and Company, Inc. and
accept. construction of Froject No. CP0901, 2009 Local
Street Pavement Preservation
7. Public Works Project No., CP1002
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Citv of Aubum Council Meetinct Minutes Auaust 16, 2010
04.9.1 CP1002
City Council award Contract No. 10-03, Project No. CP1002,
2010 Local Street Pavemenf Preservation, to RW Scott
Construction, on their low bid of $911,873.00 plus
Washington State sales tax of $6,875.15 for a total contract
price of $918,748.15.
D. Call for Public Hearing
1. Preliminary 2011-2012 Biennial Budget-
F3.23 ,
City Council to call for a public hearing to be held on
September 20, 2010 to receive public comments and
,
suggestions with regard to development of the preliminary
2011-2012 Biennial Budget; including revenue estimates
and possible increases in property taxes
Councilmember Wagner moved and Councilmember Norman seconded
to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 5-0.
VI. UNFINISHED. BUSINESS
There was no unfinished business.
VII. NEVV BUSINESS
There was no new business.
VIIL ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ocdinance'No. 6321
03.4.1.25
An Ordinanee of the City Council of the City of Aubum,
Wash'ington, amending Ordinance No. 6259 to extend the
effective date
Councilmember Norman -.moved and Councilmember
Norman seconded to introduce and adopt Ordinance No.
6321. _
MOTION CARRIED UNANIMOUSLY. 5-0.
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Citv of Auburn Council Meetinq Minutes Auaust 76. 2010
2. Ordinance No. 6323
F3.22
An Ordinance of the City Council of the City of .Auburn,
Washington, amending Ordinance No. 6215, the 2009-2010
Biennial Budget Ordinance as amended by Ordinance Nos.
6226, 6246, 6278, 6285, 6299 and Otdinance N6. 6313
authorizing amendment to fhe City of Auburn 2009-2010
Budget as set forth in Schedule "A"
Councilmember Norman moved and Councilmember
Partridge seconded to introduce and adopt Ordinance No.
6323.
MOTION CARRIED UNANIMOUSLY. 5-0.
3. Ordinance No. 6324
03.8 REZ09-0005
An Ordinance of the City Council of the City of Auburn,
Washington, approving the request of Ray Keasey for a
rezone from R-10 Residential 10 DU/Acre to R-20
Residential 20 DU/Acre to impl_ement the : Comprehensive
' Plan and amending the City's Zoning Maps accordingly
Councilmember Norman moved and Councilmember
Wagner seconded to introduce and adopt Ordinance No.
6324.
Councilmember Haugen expressed opposition to Ordinance ,
No. 6324.
Councilmember Norman explained that the ordinance brings
the property in line with the Comprehensive Plan.
MOTION CARRIED. 4-1. Councilmember Haugen voted
no.
B. Resolutions
1. Resolution No. 4613
04.9.3
A Resolution of the City Council of the City of Auburn,
Washington, setting the time. and date for a public hearing
before the City Council on tFie 2011-2016 Transportation
Improvement Program
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Citv of Auburn Council Meetim Minutes August 16. 2010
Councilmember Norman moved and Councilmember
Wagner seconded to adopt Resolution No. 4613.
MOTION CARRIED UNANIMOUSLY. 5-0.
2. . Resolution No. 4631
04.4.1
A Resolution of the City Council of the City of Aubum,
Washington, authorizing the Mayor and City Clerk to execute
an agreement.befinreen the City of Auburn and the lowest
responsible bidder for Public Works Contract Number 10-24,
Project Number CP0922, City Hall Plaza Improvement
Project Councilmember Norman moved and Councilmember
Wagner seconded to adopt Resolution No. 4631.
Councilmember Wagner moved to amend the resolution to
provided thafi the design for the plaza area south of Main
, Street shall be maximized for storm water management
functions and the kiosk will not be built on a permanent
foundation structure. Councilmember Peloza seconded.
MOTION CARRIED UNANIMOSULY. 5-0.
Councilmember Haugen expressed opposition to the
resolution:
MOTION CARRIED. 4-1. Councilmember Haugen voted no.
' 3. Resolution No. 4632
F4.6:1
- A Resolution of the City Council of the City of Auburn;
Washington, declaring certain items of property as surplus
and authorizing their disposal
Councilmember Norman moved and Councilmember
Partridge seconded to adopt Resolution No. 4632. .
MOTION CARRIED UNANIMOUSLY. 5-0.
4. Resolution. No..4633
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Citv of Auburn Council Meetina Minutes Auaust 16.2010
05,2, F5.3 -
, A Resolution of the City. Council of the City of Auburn,
Washington, authorizing the Mayor to execute a grant
agreement befinreen the City of Auburn and the King
Conservation District `for the Fenster Levee Setback and
' Floodplain Restoration, Phase II Project
Councilmember Norman moved and Counci_Imember
Wagner seconded to adopt Resolution No. 4633.
Councilmember Peloza commented that the King
Conservation District provided a$200,000 grant for the
project. -
MOTION CARRIED UNANIMOUSLY. 5-0.
5. Resolution No. 4634
04.10.2 CP0914
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to award and execute an
agreement with the lowest responsible bidder for construction of Public Works. Contract Number 10-19 for
Project CP0914, F Street SE/4th Street SE Signal
Councilmember Wagner moved and Councilmember Peloza
seconded to adopt Resolution No. 4634.
MOTION CARRIED UNANIMOUSLY. 5-0.
6. Resolution No. 4635
03.4.1, 05.1.2.
A Resolution of the City Council of the City of Auburn, ' Washington, authorizing the Mayor and City Clerk to execute
an agreement between the City of Aubum and Washington
State University for consulting seevices
Councilmember Norman . moved and Councilmember
Wagner seconded fo adopt Resolution No. 4635.
MOTION CARRIED UNANIMOUSLY. 5-0.
, IX. EXECl1TIVE SESSION
At 8:15 p.m., Mayor Lewis recessed the meefing to executive session for
approximately 20 minutes in order to discuss pending/potential litigation.
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Citv of Auburn Council Meetina Minutes Auqust 16. 2010
Directors and staff required for the executive session were_City Attorney
,Heid, Human, *Resources and 'Risk/Property Management Director
Heineman, Risk Manager Rob Roscoe, Finance Director Coleman and
Public Works Director powdy:
Mayor Lewis reconvened the meeting at 8:33 p.m.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjou:rned at 8:33 p.m.
APPROVED THE ~ DAY OF SEPTEMBER, 2010.
i
Peter B.. ewis, Mayor anielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
_ Offce, on the City wetisite, and via e-maiL Complefe agenda packets are available for review af the City Clerk's Office and at the Library.
Internet: hffp://www.aubumwa.gov,
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