Loading...
HomeMy WebLinkAbout08-16-2010 CITY OF * CITY COUNCIL MEETING MINUTES Au ust 16, .2010 7:30 PM WASHINGTON 9 I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and ' led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Deputy Mayor Sue Singer and Councilmember Nancy Backus were excused. Directors and staff members present: Chief of Police Jim Kelly; Information Services Director Lorrie Rempher; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Parks, Arts and Recreation Director Daryl Faber; Planning and Development Director Kevin -Snyder; Public Works Director Dennis Dowdy; Human Resources and Property/Risk Management Director Brenda Heineman; Planning Manager Elizabeth Chamberlain; Risk Manager Rob Roscoe; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements Mayor Lewis recognized representatives of Aubum Little League, John Wood and Mike Ellsworth. Mr. Wood announced that the Auburn Little League team wi.ll appear in the Little League World Series in South Williamsport, Pennsylvania. Mr. Wood fhanked the community for its support through.the tournament and encouraged community members to confihue fheir suppoit as the team contends in the World Series. The team will next play on Friday at 10:00 a.m. Mayor Lewis and Councilmembers extended their congrafulations to the feam. , Page 1 Citv of Auburn Council Meetinq Minutes Auqust 16, 2010 (For clarifcation of #hese minutes, the above announcement occurred immediately after Item IILG of these minutes.) 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Municipal Services Committee minutes were transmitted prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE ' A. Public Hearings No public hearing was scheduled for this evening. B. Audience ParEicipation This is the p/ace- on the agenda where the public is invited fo speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one from the audience requested to address the Council. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3J.6 . A. Municipal Services Chair Peloza reported the Municipal Services Committee met August 9; 2010. The Committee discussed King County taxicab . regulations, Ordinanee No. 6320 relating to the Aubum Municipal Airport, Drdinance No, 6323 amending the 2009-2010 Biennial Budget, fireworks stand information, and the 2010 curfew report. The next regular meeting of the Municipal Services Committee is scheduled for August 23, 2010 at 4:00~p.m. 6. Planning & Community Development Chair Norman r.eported the Planning and Communify Developmenf Committee met August 9, 2010. The Committee reviewed Projecf CP0745 the White River Trail Extension, Resolution. No. 4163 setting the public hearing on the 2011-2016 Transportation Plan, Resolution No. 4633 approving a grant for the Fenster Levee Setback Project, and Ordinance No. 6321 relating to the Robertson ~ Property Group development. The. Committee also discussed Page 2 Citv of Aubum Council Meetinq Minutes Auaust 16. 2010 improvements to the 124th Avenue SE corridor, Ordinance No. 6323 amending the 2009-2010 Biennial Budget, and the Commiftee matrix. The _next regular meeting of the Planning and Community Developmenfi Committee is scheduled for August 23, - 2010 at 5:00 p.m. , C. Public Works Chair Wagner reported the Public ; Works Commiftee met this afternoon at 3:30. The Commiftee approved right-of-way use permits for the Veterans Day Parade and Santa Parade, initiation of - Project CP1010 the 2010 Storm Drainage Repair/Replacement, the award of a contract for Project C410A for the 277th Wetland Mitigation Moniforing, a consultant agreement with RH2 Engineering Inc., for Project CP1006 the Lakeland Hills Reservoir 6, award of Project CP1002 the 2010 Local Streef Preservation Project, fnal pay estimate and acceptance of Project CP0901 the 2009 Local Street Preservation Project, and final payment and acceptance of Project CP0907 the 2009 Arterial and Collector Patching Project. The Committee also approved Resolution No. . 4634 authorizing the Mayor to award the bid for Project CP0914 discussed the F Street SE/4th Street SE Signal. The Commiftee Resolution No: 4633 accepting agrant for the Fenster Levee Setback Project, Resolution No. 4635 approving a consultant agreement with Washington State University; Ordinance No. 6321 relating to the Robertson properly development plan, Ordinance No. 6323 relating to the bienniaf budget amendment, costs associated with flood preparation, and the City Hall plaza design elements. The next regular meeting of the Public Works Commiftee is scheduled for September 7, 2010 at 3:30 p.m. D. Finance Vice Chair Norman reported _the Finance Committee met this evening at 6:00. The Commiftee reviewed claims and payroll vouchers, setting. the date for the first public hearing on the 2011- 2012 Biennial Budget, Ordinance No. 6323 . amending the 2009- 2010 Biennial Budget, Resolution No. 4632 relating to surplus property, and Resolution No: 4635 approving a consulting services agreement with Washington State University. The Committee also discussed the June :monthly fnancial report and Resolution No. 4634 authorizing the award of Project CP0914 the F Street SE/4tn Street SE Signal, The next regular meeting of the Finance Commiftee is scheduled for September 7, 2010 at 6:00 p.m. Page 3 . Citv. ofAubum Council Meetina Minutes Auqust 16. 2010 E. Les Gove Community Campus Commiftee The Les Gove Community Campus Commiftee has nof inet since the last Council meeting. F. Downtown Redevelopment Chaic Norman reported the Downtown Redevelopment Commiftee met August 10, 2010. The Committee discussed Resolution No. 4631 relating to the City Hall Plaza Improvement project. The next regular meeting of the Downtown Redevelopment Commiftee is scheduled for Augusfi 24, 2010 at 4:00 p.m. G. Council Operations Commiftee Chaic Wagner reported the Council Operations Commiftee met August 5 and 11, 2010. The Commiftee discussed preparations fpr the upcoming Council retreat, The retreat agenda will include strategic planning, goal prioritization, and outcome based budgeting. The next meeting of the Council Operations Commiftee is scheduled for September 3, 2010 at 4:00 p.m. IV. REPORTS At this time the Mayor and City Council may report on signficant items associated with their appointed positions on state, regiona/ and /oca/ organizations. A. From the Council Councilmember Wagner reported on his attendance at the Valley Regional -Fire Authority (VRFA) groundbreaking for Station 34 on Lea HiIL Councilmember Wagner also attended Auburn's Artrageous Festival at Les Gove Community Campus. Councilmember Partridge reported on his participation in National Night Out, a meeting with YMCA Executive Director Berry, and fhe Valley Regional Fire Authority (VRFA) groundbreaking for Station 34. Councilmember Peloza commented on recent complaints regarding helicopter noise in neighborhoods. Councilmember Peloza explained that the Federal Aviation Administration (FAA) controls the air space. In order to reduce the air noise, the City 'has established an Auburn Airport traffic pattem for both helicopters and fixed wing aircraft. The FAA fxes alfitude limits for fixed wing aircraft at 1,000 feet and helicopters at 500 feet. In order to change the federal law relating to helicopter noise and low-flying helicopters, Councilmember Peloza encouraged the community's Page 4 Citv of Auburn Council Meetinq Minutes Auqust 16, 2010 support. He urged ,citizens to complete a noise complaint form, found on the Auburn Municipal Airport's and City's web pages. Councilmember Peloza also reported on his attendance at the Water Resource Inventory Area (WRIA) 7 meeting and the WRIA 9 Wafershed Ecosysfem Forum. Councilmember Haugen reported on her participation in National Night Out. B. From the IVlayor Mayor Lewis commented on the success of the Auburn Little League, new memberships in the Auburn Area Chamber of Commerce, new businesses in the area and advances and achievemenfs of existing businesses, regular meetings of the Auburn Downtown Association, and Auburn's activities related to fhe National Night Out event. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted;by one motion in the form listed. A. Minutes 1. Minutes of the August 2, 2010 regular City Council meeting * B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 397267 through 397661 in the amount of $3,012,804.95 and , one wire transfer in the amount of $25,000.00 and dated August 16, 2010. 2. Payroll Payroll check numbers 529534 through 529644 .in the - amount of $802,097.84 and electronic deposit transmissions ' in the amount of $1,128,740.80 for a grand total of $1,930,838.64 for the pay period covering July 29, 2010 to August 11, 2010: C. Contract Administration 1. Small Wocks Project CP0745 Page 5 City of Aubutn Council Meeting Minutes Auqust 16; 2010 05.2 City Council award Small Works Contracf 10-07, Project Number CP0745, White River Trail Extension - Roegner Park to `A' Street SE to Buckley Nursery Co, Inc. on their low bid of $173,171.50 plus WA state sales tax of $16,451.29 for a tofal contract price of $189,622.79 2. Airport Runway Electrical Improvements 04.4.9..1.2 City Council to award of Project` CP0720, Contract No. 06-15 to Totem Electric in the total amount of $281,301.12, including Washington State sales tax. 3. Public: Works Project No. C410A 04.9.1 PR 862 (G410A) City Council award Contract 10-111 Project No. C410A, . 277th Wetland Mitigation Monitoring (Annual) to R& R Fab & Crane on their low bid of $26,991.41 plus Washington State sales tax of $2,564.18 for a total contract price of $29,555.59. 4. Consultant Services Agreemenf_AG-C-393 04.11.1 CP1006 City Council grant permission to enter into Consulfant Agreement No. AG-C-393 with RH2. Engineering, Inc: for Engineering Senrices for Project No. CP1006, Lakeland Hills Reservoir 6. 5. Public Works Project No. CP0907 04.9.1 CP0907 City Council approve Final Pay Estimate No. 10 to Contract 09-10 in the amount of $516.00; for a total contract price of $1,920,745.47, with ICON Materials, Inc. and accept construction of Project No. CP0907, 2009 Arterial & Collector Pavement Patching 6, Public Works Project No. CP0901 04.9:1 CP0901 City Council approve Final Pay Estimate No. 6 to Contract 09-12 in the amount of $36,153.75, for a total contracf price: of $698,473.92, with Woodworth and Company, Inc. and accept. construction of Froject No. CP0901, 2009 Local Street Pavement Preservation 7. Public Works Project No., CP1002 Page 6 Citv of Aubum Council Meetinct Minutes Auaust 16, 2010 04.9.1 CP1002 City Council award Contract No. 10-03, Project No. CP1002, 2010 Local Street Pavemenf Preservation, to RW Scott Construction, on their low bid of $911,873.00 plus Washington State sales tax of $6,875.15 for a total contract price of $918,748.15. D. Call for Public Hearing 1. Preliminary 2011-2012 Biennial Budget- F3.23 , City Council to call for a public hearing to be held on September 20, 2010 to receive public comments and , suggestions with regard to development of the preliminary 2011-2012 Biennial Budget; including revenue estimates and possible increases in property taxes Councilmember Wagner moved and Councilmember Norman seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 5-0. VI. UNFINISHED. BUSINESS There was no unfinished business. VII. NEVV BUSINESS There was no new business. VIIL ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ocdinance'No. 6321 03.4.1.25 An Ordinanee of the City Council of the City of Aubum, Wash'ington, amending Ordinance No. 6259 to extend the effective date Councilmember Norman -.moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 6321. _ MOTION CARRIED UNANIMOUSLY. 5-0. Page 7 Citv of Auburn Council Meetinq Minutes Auaust 76. 2010 2. Ordinance No. 6323 F3.22 An Ordinance of the City Council of the City of .Auburn, Washington, amending Ordinance No. 6215, the 2009-2010 Biennial Budget Ordinance as amended by Ordinance Nos. 6226, 6246, 6278, 6285, 6299 and Otdinance N6. 6313 authorizing amendment to fhe City of Auburn 2009-2010 Budget as set forth in Schedule "A" Councilmember Norman moved and Councilmember Partridge seconded to introduce and adopt Ordinance No. 6323. MOTION CARRIED UNANIMOUSLY. 5-0. 3. Ordinance No. 6324 03.8 REZ09-0005 An Ordinance of the City Council of the City of Auburn, Washington, approving the request of Ray Keasey for a rezone from R-10 Residential 10 DU/Acre to R-20 Residential 20 DU/Acre to impl_ement the : Comprehensive ' Plan and amending the City's Zoning Maps accordingly Councilmember Norman moved and Councilmember Wagner seconded to introduce and adopt Ordinance No. 6324. Councilmember Haugen expressed opposition to Ordinance , No. 6324. Councilmember Norman explained that the ordinance brings the property in line with the Comprehensive Plan. MOTION CARRIED. 4-1. Councilmember Haugen voted no. B. Resolutions 1. Resolution No. 4613 04.9.3 A Resolution of the City Council of the City of Auburn, Washington, setting the time. and date for a public hearing before the City Council on tFie 2011-2016 Transportation Improvement Program Page 8 Citv of Auburn Council Meetim Minutes August 16. 2010 Councilmember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4613. MOTION CARRIED UNANIMOUSLY. 5-0. 2. . Resolution No. 4631 04.4.1 A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and City Clerk to execute an agreement.befinreen the City of Auburn and the lowest responsible bidder for Public Works Contract Number 10-24, Project Number CP0922, City Hall Plaza Improvement Project Councilmember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4631. Councilmember Wagner moved to amend the resolution to provided thafi the design for the plaza area south of Main , Street shall be maximized for storm water management functions and the kiosk will not be built on a permanent foundation structure. Councilmember Peloza seconded. MOTION CARRIED UNANIMOSULY. 5-0. Councilmember Haugen expressed opposition to the resolution: MOTION CARRIED. 4-1. Councilmember Haugen voted no. ' 3. Resolution No. 4632 F4.6:1 - A Resolution of the City Council of the City of Auburn; Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Norman moved and Councilmember Partridge seconded to adopt Resolution No. 4632. . MOTION CARRIED UNANIMOUSLY. 5-0. 4. Resolution. No..4633 Page 9 Citv of Auburn Council Meetina Minutes Auaust 16.2010 05,2, F5.3 - , A Resolution of the City. Council of the City of Auburn, Washington, authorizing the Mayor to execute a grant agreement befinreen the City of Auburn and the King Conservation District `for the Fenster Levee Setback and ' Floodplain Restoration, Phase II Project Councilmember Norman moved and Counci_Imember Wagner seconded to adopt Resolution No. 4633. Councilmember Peloza commented that the King Conservation District provided a$200,000 grant for the project. - MOTION CARRIED UNANIMOUSLY. 5-0. 5. Resolution No. 4634 04.10.2 CP0914 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to award and execute an agreement with the lowest responsible bidder for construction of Public Works. Contract Number 10-19 for Project CP0914, F Street SE/4th Street SE Signal Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4634. MOTION CARRIED UNANIMOUSLY. 5-0. 6. Resolution No. 4635 03.4.1, 05.1.2. A Resolution of the City Council of the City of Auburn, ' Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Aubum and Washington State University for consulting seevices Councilmember Norman . moved and Councilmember Wagner seconded fo adopt Resolution No. 4635. MOTION CARRIED UNANIMOUSLY. 5-0. , IX. EXECl1TIVE SESSION At 8:15 p.m., Mayor Lewis recessed the meefing to executive session for approximately 20 minutes in order to discuss pending/potential litigation. Page 10 Citv of Auburn Council Meetina Minutes Auqust 16. 2010 Directors and staff required for the executive session were_City Attorney ,Heid, Human, *Resources and 'Risk/Property Management Director Heineman, Risk Manager Rob Roscoe, Finance Director Coleman and Public Works Director powdy: Mayor Lewis reconvened the meeting at 8:33 p.m. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjou:rned at 8:33 p.m. APPROVED THE ~ DAY OF SEPTEMBER, 2010. i Peter B.. ewis, Mayor anielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's _ Offce, on the City wetisite, and via e-maiL Complefe agenda packets are available for review af the City Clerk's Office and at the Library. Internet: hffp://www.aubumwa.gov, 11