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HomeMy WebLinkAbout10-18-2010 C1:TY OF CITY COUNCIL MEETING IVIINUTES 9 IWAS H I N GTON OCTOBER 18, 2010 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Pefer B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. ~ B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza, Lynn Norman and John Partridge. Councilmember Virginia Haugen was excused. Directors and staff members present: City Attomey Daniel B. Heid; Finance Director Shelley Coleman; Information Services Director Lorrie Rempher; Public Works Director Dennis Dowdy; - Risk Manager Rob - Roscoe; Chief of Police Bob Lee; Parks; Arts and Recreation Director. Daryl Faber; Planning and Development Director Kevin Snyder; Environmental Protection Manager Chris Andersen; Principal Planner Jeff Dixon; Human Services Manager Michael Hursh; Planning Manager Elizabeth Chamberlain; Assistant Police Chief Bob Karnofski; Assistant Police Chief Bill - Pierson; Police Commander Scott Near; Police Sergeant Les Muterspaugh; Police Sergeant Doug Faini; Police Officer SteVe Bourdage, Jr.; Police Officer Mike Ashbaugh; Police Administrative Secretary Kathy. Emmert; and City Clerk Danielle Daskam: C. Announcements and Appointments 1. Announcements a) Proclarnation - Teen Read Week Mayor Lewis declared the week of October 17-23, 201,0 as Teen Read Week in #he city of Auburn. Page 1 - City of Auburn Councii Meetinq Minutes October 18. 2010 Mayor Lewis read and presented the proclamation to Steven Bailey, Manager of the Auburn Library. 11i1r. Bailey advised that the Library will sponsor special programs and events all week to encourage teens to read for enjoyment. b) Proclamation - 2010 Tree Steward Mayor Lewis declared Mike Harbin, Sr. as 2090 Tree Steward in the city of Auburn. Mayor Lewis read and presented a proclamation to - Mr. Mike Harbin, Sr., recognizing Mr. Harbin as the 2010 Tree Steward for his preservation of the Monkey Puzzle Tree (common name) (scientific name: araucaria araucana) located at 1708 East Main Street. Additionally, the tree is designated as a significant tree in Auburn. Mr. Hacbin stated the tree is not native to North America; the species originated - , from Chile. He estimated the tree is 65 years old. The City of Auburn seeks to protect any unique, rare or endangered species of plants found within the city as part of its Comprehensive Plan. The Urban Tree Board works with the community to nominate tree stewards for their community service of preserving unique trees in the city. c) Proclamation - Vietnamese Freedom and Heritage Flag By proclamation, Mayor Lewis recognized the yellow flag with three red stripes as the Vietnamese Freedom and Heritage Flag in the city of Auburn. Mayor Lewis read and presented the proclamation to Colonel Sanh recognizing the Vietnamese Freedom and Heritage Flag and encouraging county offcials and , state legislators to pass legislation recognizing the yellow flag with three red stripes as the official flag of the Vietnamese American community. Colonel, Sanh introduced Chin Nguyen, Colonel Sun Nguyen and Tuan Vu. The City Councilmembers were presented with pins and flower garlantls as tokens of appreciation. Mayor Lewis , was presented with the United States Flag and the Vietnamese Freedom and Page 2 Citv of Auburn Council Meetinct Minutes October 18, 2010 Heritage Flag (yellow flag with three red stripes). Tuan Vu thanked :the Mayor and Council for their recognition ofi the Vietnamese symbols and Vietnamese community. d) Employee Recognition Mayor Lewis recognized. Planning Manager Elizabeth Chamberlain, AICP, who is the recipient of the 2010 Barbara Grace Award from the Washington Chapter of the American Planning Association. The award is given annually to a professional planner who has distinguished her or himself with dedication to public service and professional accomplishment. Planning Manager Chamberlain has over seven years of professional experience, four of those years with the City of Aubum. She is a member of the American Institute of Certified Planners. As Planning Manager,. she manages current and long range planning activities for the City and is the lead staff person for downtown planning and development activities. e) Police Promotions Mayor Lewis and Police Chief Lee announced the following promotions: Commander Bill Pierson to Assistant Police Chief • Assistant Chief Pierson began his law enforcement career in March of 1990 with the Auburn Police Department. In addition to being the department's first Community Policing Bicycle Officer he served as a Field Training Officer, Valley Swat Team Marksman, Narcotics Detective, Firearms Instructor, Range Master, Patrol Sergeant, Special lnvestigatibns- Sergeant and Inspectional Services Sergeant where he investigated internal affairs issues, wrote State ahd Federal grants and acted as the. department's Public Information Officer. As a Commander, Assistant Chief Pierson has managed Patrol Operations to include Traffic, K-9's, Mall Officers, a School Resource Officer and Parking Enforcement. Bill last served in the Administration Division managing the Training Unit, Community Response _ Page 3 Citv of Aubum Council Meetinp Minutes October 18, 2010 Team, DARE, Accreditation and our valued Volunteers. . Assistant Chief Pierson earned his Bachelor's of Arts Degree in Sociology with an emphasis on Public Policy Law and Social Control from Washington State . University. He is a graduate of the Leadership Institute of South Puget Sound and holtls .State Certifications in First Level Supervision and Middle Management. Assistant Chief Pierson was accompanied by his wife Debby, who pinned his badge, daughter, Emily, and son, 'Nicholas. Sergeant Scott Near to Police Commander Scott Near began his.law enforcement career in April of.1989 with the Auburn Police Department. He held - assignmenfs as a Field Training Officer, Valley Swat Team Leader, Narcotics Detective, Narcotics K-9 Officer, Patrol Sergeant, Special Investigations Sergeant and Inspectional Services Sergeant where he investigated internal affairs issues, wrote grants and acted as the department's Public Information Officer. Commander Near earned his Bachelor's degree in Criminal Justice from Eastern Washington University, and is currently enrolled in the Leadership Institute of South King County. He is an accreditation assessor for the Washington Association of Sheriffs and Police Chiefs and oversees our department's defensive tactics and use of force curriculum. Detective Doug Faini to Police Sergeant Doug Faini began his law enforcement career in November 1995 with the Aubum Police Department. He has held assignments as a Field Training Officer, Emergency Vehicle Operations Instructor; Firearms Instructor, Narcotics 'K-9 Officer, Narcotics K-9 Master Trainer, Narcotics Detective, Civil Disturbance Unit Team Leader and Hostage Negotiator. . Rage 4 Citv of Auburn Council Meetina Minutes October 18. 2010 Sergeant Faini earned his Bachelor's degree from Seattle University, and possesses his First Level Supervisory Certification. Sergeant Faini is the most decorated officec in the department earning three , Medal of Distinction awards. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications There was no agenda modification. IL CITIZEN INPUT, PUBL'IC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Proposed 2011 Annual Action Plan for Community Development Block Granf Projects 03.4.1.7 City Council conduct a public hearing on the proposed 2011 . Annual Action Plan for Community Development Block Grant (CDBG) projects. Human Services Manager Michael Hursh briefly spoke regarding the 2011 Annual Action, Plan. The preparation of an annual action plan is required by the U.S. Department of Housing and Urban Development (HUD) in order for the City to receive federal funds under the CDBG program. A public hearing is required by HUD to gather public input about the proposed 2011 Action Plan section of the City's Consolidated Housing and Com:munity Development Plan. A resolu.tion to adopt the plan is scheduled for the November 1, 2010 Council meeting. Mayor Lewis opened the. public hearing at 8:13 p.m. There being no public comment; the hearing was closed. B. Audience Participation This is the place on the agenda where the public is, invited to speak to the City Council,on any issue. Those wishing to speak are reminded to sign in on the form provided. No one from the audience requested to address the Council. Page 5 CiN of Aubum Council Meetinq Minutes October 18, 2010 C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported the Municipal Services Committee met October 11, 2010. The Commiftee discussed the 2011-2012 Biennial Budget and budget process, solid waste rates, slum landlords, a new fleet vehicle purchasing plan, and false alarms. The next regular meeting of the Municipal Services Commiftee is scheduled for October 25, 2010. B. Planning & Community Development Chair Norman reported the Planning and Community Development Commiftee met on October 11, 2010. The meeting included a joint meeting with the Arts Commission to discuss their accomplishments and programs from the past year. The Commiftee approved Resolution No. 4651 relating to hearing examiner services, received a presentation from Councilmember Wagner on Washington State University's Integrated Design Experience (IDeX) Project, and discussed regulations for brew pubs, Pacific Raceways, and possible code amendments. The next regular meefing of the Planning and Community Development Commiftee meeting is scheduled for October 25, 2010. C. Public Works Chair Wagner reported the Public Works Commiftee met this afternoon 3:30. The Commiftee approved finro confract administration items relating to sewer and stormwater modeling and cancellation of Project No. C410A retating to 277th wetland mitigation. The Committee approved Resolution Nos. 4648 and 4649 relating to emergency water intertie agreements and . discussed fleet purchases, the M Street SE Grade Separatiqn Project, the South Division Street Promenade Project, the 1 St Street NE Project, . street maintenance utility legislation, and the capital project status report. The nexf ineeting of the Public Works Commiftee is scheduled for November 1, 2010. D. Finance Chair Backus reported the Finance Commiftee met this evening at 6:00. The Commiftee approved claims and payroll vouchers and discussed Ordinance No. 6331 relating to sewer meters, Resolution Nos. 4648 and 4649 relating to emergency water system intertie Page 6 Citv of Auburn Council Meetinq Minutes October 18. 2010 agreements, solid waste rates, and the August monthly financial report. The next meeting of the Finance Committee is scheduled for November 1, 2010 at 6:00 p.m'. E. Les Gove Community Campus Committee Chair Wagner reported the Les Gove Community Campus Committee met October 6, 2010. The Committee finalized material and color selections for the Activity Center, received an update on the Activity Center construction, and discussed alternative financing strategies for the Community Center. The next meeting of the Les Gove Community Campus Committee has not been scheduled at this time. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met October 12; 2010. The Committee discussed South Division Street Promenade furnishings selection and public art plans for the City Hall Plaza. G. Council Operations Committee Chair Wagner reported the Council Operations Committee will , meet tomorrow at 3:00 p.m. to discuss preparations for the City Council retreat. IV. REPORTS At this time fhe Mayor and City Council may report on significant ifems associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer reported on her attendance at the Governor's Adviso.ry Board for the SR167/1405 Corridor. The Advisory Board is reviewing Washington State Depa_ rtment of Transportation's plans for tolling in the corridor. She also reported on the Auburn Reaching Out Fair for middle school students and the Suburban Cities Association Public Issues Committee meeting. Councilmember Vllagner reported on his attendance at the Regional Access Mobility Partnership which is the Pierce County forum for discussing transportation issues. Councilmember Wagner also reported on his atfendance at the monthly Senior Center coffee hour and the Valley. Regional Fire Authority meeting. Page 7 Citv of Auburn Council Meetinu Minutes October 18. 2010 Councilmember BacKus reported that on August 26th she traveled to Poland, specifically to the City of Gdynia, which is the sister city of Seattle. While there she worked with Polish, Russian and American students, and also had the opportunity to meet with the , Mayor of Gdynia and presented him with the key to the City of Auburn on behalf of the Mayor and City Council. Councilmember Backus reported that during her trip she became ill, which led to her absence from the Council for the past two months. She thanked the Mayor, Council, and community for their support during her illness. Councilmember Peloza reported on the National League of Cities prescription discount card program. Since April 2009, Auburn citizens have saved approximately $49,000 using the prescription discount card program. He reminded that the free prescription discount cards are available at all City department counters. Councilmember Peloza also reported on his attendance at the Regional Water Quality Committee where discussion centered on the Brightwater Treatment Plant, which is anticipated to open in August 2011. Councilmember Peloza commented that the Lower Green Stormwafer Subcommittee had made progress with drainage issues in Northwest Auburn; however, recently it was discovered that unknown persons dumped approximately 50 bales of hay into the west and east side ditches on 279th Street off the West Valley Highway. King County is investigating the incident, and the bales of hay have been removed. Councilmember. Peloza . also reported on his attendance at the King County Solid Waste , - Management Atlvisory Board meeting. Additionally; Councilmember Peloza stated that he attended the funeral of Bill Warren, who designed the monument at the Veterans Memorial ~ Park. B. From the Mayor Mayor Lewis brieflq commented on his attendance at a number of neighborhood groups and the Senior Volunteer Recognition luncheon where he spoke on the state of the City and the local economy. Mayor, l.ewis reported that some of the City's revenues are improving slowly. Indicators include small increases in the real estate excise tax teports, increases in home sales in Auburn, increases in applications for building permits, and increases in applications for business licenses. V. CONSENT AGENDA Page 8 CitvofAuburn Council Meetina Minutes October 18. 2010 All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed: A. Minutes 1. Minutes of the October 4, 2010 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 398818 through 399207 in the ~ amount of $4,868,526.96 and dated October 18, 2010. 2. Payroll Payroll eheck numbers 529942 to 530049 in the amount of - $86,271.30 and electronic deposit transmissions in, the amount of $1,127,425.54 for a grand total of $1,992,696:84 . for the pay period covering September 30, 2010 to October 13, 2010. C. Contract Administration 1. Public Works Agreement IVumber AG-C-362 A3.16.9 City Council grant permission to amend Consultant Agreement No. AG-C-362 with Brown and Caldwell, Inc. for Engineering Services for sewer and stormwater modeling support. 2. -Public Works Project Number.C410A 04.9:1 C410A , City Council authorize the cancellation of the previous award of ~ . Contract 10=11, Project No. C410A,.277th Wetland Mitigation Monitoring (Annual) to R& R Fab & Crane on, their low bid of. $26,991.41 plus WA state sales tax of $2,564.18 for a total contract pHce of $29,555.59. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 6-0. VI. UNFINISHED BUSINESS Page 9 Citv of Auburn Councii Meetinq.Minutes October 18, 2010 There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance Na 6332 03.5 PLT10-0004 An Ordinance of the City Council of the Cify of Auburn, Washington, approving the final plat of Jovita Heights Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6332. In response to questions from Councilmember Wagner regarding stormwater from #he development, - Mr. Matt Webber, civil engineer with AHBL, explained that the discharge from the stormwater pond drains to the. City of Algona. The project has obtained permits from the City of Algona and the Washington State Department of Transportation for the stormwater discharge. . MOTION GARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4648 04.11 A Resol.ution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an Emergency Water System Intertie Agreement befinreen the City of Auburn and the City ofiTacoma Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4648. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 4649 04.11 Page 10 Citv of Auburn Council Meetinct Minutes October 18. 2010 A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and the City Clerk to execute an Emergency 1Nater System Intertie Agreement befinreen the City of Auburn and the Lakehaven Utility District Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4649. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 4651 ' A4.5.2, A3.16.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the 'Mayor and City Clerk to execute an Agreement befinreen the City of Auburn and Phil A. - Olbrechts and Olbrechts and Associates, PLLC for hearing - examiner services Councilmember Norman moved and Councifinember Backus seconded to adopt Resolution No. 4651. MOTION CARRIED UNANIMOUSLY. 6-0. IX. EXECUTIVE SESSION At 8:54 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for approximately thirty minutes in order to discuss real estate transaction(s) pursuant to RCW 42.30.110(1)(b) and (c) and pending/potential - litigation pursuant to RCW 42.30.110(1)(i). Directors and staff required for the executive session included City Attorney Heid, Finance Director Coleman and Risk Manager Roscoe. At 9:25, 9:30, 9:35, 9:40, and 9:47 p.m., Mayor Lewis extended the executive session an additional five minutes each time. At 9:52 p.m., Mayor Lewis reconvened #he meeting. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjoumed at 9:52 p.m. APPROVED THE DAY OF NOVEMBER, 2010. Page 11 City of Auburn Council Meetinq Minutes October 18, 2010 1 Peter B. L is, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to #he public at the City Clerk's Office, on #he City websife, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and on the City website at http://www.aubumwa:gov . Page 12