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HomeMy WebLinkAbout12-06-2010 ~ CI1Y OF CIT1( COUNCIL MEETING MINUTES ' WAS H I NGTON DECEMBER s, 2010 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and . led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Directors and staff members present: Chief of Police Bob Lee; City Attorney Daniel B. Heid; Risk Manager Rob Roscoe; Public Works Director Dennis Dowdy; Finance Di'rector Shelley Coleman; Planning and Development Director Kevin Snyder; Parks, Arts and Recreation Director Daryl Faber; and City Clerk Danielle Daskam: C. Announcements and Appointments 1. Announcements a) Mayor Lewis announced that the City is the recipient of a$2.4 million grant from the Washington State Transportation, Improvement Board for the Auburn Way South safety project. b) Proclamation - "Miss Auburn Scholarship Program Days" . Mayor Lewis read and presented the Miss Auburn Scholarship Program proclamation declaring January 22, 2011 and February 4 and 5, 2011 as Miss Auburn Scholarship Progcam Days in the city of Auburn to Miss Aubum Hayley McJunkin and CaExecutive Directors Donna Hamilton and Julie Poe. Co- Page 1 Citv of Auburn Council Meetinq Minutes December S. 2010 Executive Director Poe thanked Mayor Lewis and the Council for their support of the Miss Aubum Scholarship Program. The. following Miss Auburn contestants were introduced and received the well-wishes of the Council: CONTESTANT SPONSOR Ashle _Thordarson _ Auburn Noon Lions Kenzie Ma nard Columbia Bank Salina Ellison Don Small & Sons Denobia OI ba . HBT Insurance Tera Sabo Kiwanis Club of Aubum K ra Frederick Kiwanis Club of the Valle Jac ue Gu ette Sco 's General Construction, Inc. Alexa Rutled e Shred-it Westem Washin ton Nafia Ole ba Soro tomist Int'I of Aubum Courtne Kindell Sound_Credit Union Savanna Stephan- Borer. Sterlin Savin s Bank Anna Grimm Cascade E e and Skin Centers Allsion Amador American Solutions for Business Linda Barboa Corestar Pilates Daniela Ferrell Molen Orthodontics Amanda Hainer Lakeland Famil Chiro ractic Melissa Gustafson Valle Bank Alexandra Metcalf Auburn Chevrolet Elisa Rosin Waste Mana ement . Page 2 Citv of Aubum Council Meetina Minutes December 6, 2010 Ashle Plemmons Auburn Remodelin S ecial Alexis Moore Oddfellas Pub & Eate " The following Miss Auburn Outstanding Teen - contestants were present and introduced: Jacky Kingsada, Hayley Engelhardf, Anna Zuniga, Georgia Riffle, Alyssa Schnell, and Abigael Holmberg. Councilmember Backus, President of the Miss Aubum Scholarship Program, thanked the many volunteers for their dedication and commitment to the program. 2. Appointments . There was no appointment for Council consideration. , D. Agenda Modifications . A revised exhibit for Resolution No. 4660 was distributed prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARIiVGS & CORRESPONDENCE A. Public Hearings No public hearing.was scheduled for this evening. B. Audience Participafion This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to address the Council. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS , A3.7.6 A. Municipal Services Chair Peloza reported the November 22, 2010 Municipal Services Committee meeting was cancelled due to inclement weather. The next regular, meeting of the Municipal Services Committee is ~ scheduled for December 13, 2010 at 3:30 p.m. Page 3 Citv of Auburn Council Meeting Minutes December S. 2010 B. Planning & Comrhunity Developrnent Chair Norman reported the November 22, 2010 Planning and Community Development Committee meeting was cancelled due to inclement weather. The next regular meeting of the Planning and Community Development Commiftee is scheduled for December 13, 2010 at 5:00 P.M. C. Public Works Chair Wagner reported the Public Works Commiftee met this afternoon. " The Commiftee approved .several annual on-call consulting agreements for professional seruices and a contract change ocder for Project CP1012, the 2010 Arterial and Collector Pavement Preservation Project. The Committee also approved Resolution No. 4660 approving an Interim Water Sales Agreement with King County Water Disfrict No. 111. The Commiftee also discussed the status of Project No. CP1005, the South Division . Street. Promenade Project, the Save Our Streets Program, Resolution No. 4662 relating to a contract with Washington Advocates, the 2011 Legislative Agenda, and the capital projects status report. The next regular meeting of the Public Works Commiftee is scheduled for December 20, 2010 at 3:30 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:00. The Commiftee approved claims and payroll vouchers, Ordinance No. 6338 approving a budget amendment, Ordinance No. 6339 approving the 2011-2012 Biennial Budget, and Resolution No. 4657 approving a transfer of funds from the Information Services Fund and, the Equipment Rental Fund to the General Fund. The Committee 'discussed the Chamber of Commerce annual report, Resolution No. 4660, the 2011 Legislative Agenda, an agreement for services with Vadis, Resolution No. 4658, Resolution No. 4659, Resolution No. 4661, and Resolution No. 4662. The next regular meeting of the Finance Commiftee is scheduled for December 20, 2010 at 6:00 p.m. E. Les Gove Community Campus Committee. Chair Wagner reported that no meeting for the Les Gove Community Campus Commiftee has been scheduled. F. Downtown RedevelopPnent Chair Norman reported the Downtown Redevelopment Commiftee met November 30, 2010. The Commiftee reviewed materials for the South Division Street promenade. The next regular meeting of Page 4 Citv of Aubum Council Meetina Minutes December k 2010 the Downtown Redevelopment Committee is scheduled for December 14, 2010. G. Council Operations Committee Chair Wagner reported that a meeting o.f the Council Operations Committee will be' scheduled soon to discuss the committee structure for next year. IV. REPORTS At this time,the Mayor and City Counci/ may report on significant items associated with their appointed positions ort state, regional and local organizations. - A. From the Council Deputy Mayor Singer reported on her attendance at the Suburban Cities Association annual meeting, the Valley Arts Co-op fund raiser, the Committee of the Whole meeting, the White River Trail Extension dedication, and the Muckleshoof Indian Tribe legislative reception. Councilmember Wagner reported that he attended the Washington State Storm, Wafer and Technical Resource Center Advisory Committee meeting and the White River Trail Eztension dedication. Councilmember Wagner noted the White River Trail Extension project has been ongoing for approximately ffteen years. He - thanked the Danner Corporation for the easement across their property for a portion of the trail. Councilmember Partridge reported that he participated in two meetings ofi tfie animal control services advisory committee consisting of veterinarians that work in Auburn and other interested community members. The committee will address animal senrices in Aubum, particularly an animal services enfity, strucfural needs, funding, seryices delivered, and day-to-day management requirements. Councilmember Partridge also reported on his attendance at the Suburban Cities Association annual meeting, the Muckleshoot Indian Tribe legislative reception, the Miss Aubum interview panel, and the Regional Law, Safety and Justice Committee meeting. . Councilmember Peloza reported on his attendance at the special Council meeting and Committee of the Whole meeting on November 29th: Councilmember Peloza also reported that he attended the National League of Cities (NLC) conference'in Denver Page 5 Citv of Aubum Council Meeting Minutes December S. 2010 where a resolution supporting the eradication of miifoil was approved by the NLC Board of Directors. Councilmember Peloza also reported that Aubum ranked finrelfth in savings for its residents among the cities participating in the NLC prescription discount program. To date; Auburn residents have saved over $50,000 : through the NLC prescription discount` program. Councilmember Peloza also stated that, while at the NLC Conference, he was.able . to briefly speak to the U.S. Secretary of Agriculture Vilsack regarding the Auburn International Farmers Market and its grant - application to the Department of Agriculture. Councilmember Haugen reported that she attended the White - River Trail Extension dedication, the Santa parade, and the - Muckleshoof Indian Tribe legislative reception. B. From the Mayor Mayor Lewis reported on several activities and meetings during the past two weeks including a ribbon cutting ceremony for the Lake Tapps Parkway Corridor project in Pierce County, a meeting with the pastors of the city regarding emergency preparedness plans during storm events, the Valley Cities meeting, the Green River Regional Planning workshop, the Auburn, Arts Co-op fund raiser, the Diversity Roundtable, a meeting of the Mayors of the Lake (Tapps), the White River Trail Extension dedication, the Muckleshoot Indian Tribe legislative reception, a birthday celebration for Japan's emperor held at the Japan Consulate in Seattle, the annual Santa Parade, and the Burlington Northern Railroad holiday express train to feed veterans and their families. V. CONSENT AGENDA AN matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the November 15, 2010 regular City Council meeting, B. Vouchers , F4.9.2, F4.9.5 1. Payroll Page 6 Citv of Auburn Council Meetina Minutes - December 6: 2070 Payroll check numbers 530255 to 530391 in the amount of $386,148.18 and efectronic deposit transmissions in the amount of $1,188,247.20 for a grand total of $1,574,395.38 for the pay period covering November 11,_ 2010 to December 1, 2010. C. Contract Administration 1. Public Works Project Nurnber CP1012 04.9.1 CP1012 City Council approve Change Order No. 2 in the amount of .$23,253.00 to Contract 10-18 with Northwest Asphalt, Inc. for work on project CP1042, 2010 Arterial and Collector Pavement Preservation. 2. Public Works Annual On-Ca11 Professional Service Agreements A3:16.9 City Council to approve amendments -to Annual On-Call Professional Service Agreements for 2011 for the following: AgreementNo. Consultant. AG-G356 Terraeon Consultants AG-C-357 Robert W Droll Landscape Arc AG-C-358 Parametrix Inc AG-C-388 The Granger Company AG-C-389 Tim Ryan Appraisal AG-C-355 Watershed Company AG-C-363 Carollo Engineers AGC-390 Appraisal Group of the NW AG-C-391 Allen Bracket Shedd Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. Councilmember Haugen requested removal of the claims vouchers from the Consent Agenda for separate consideration. MOTION TO APPROVE THE CONSENT AGENDA, EXCEPTING THE CLAIMS VOUCHERS, CARRIED UNANIMOUSLY. 7-0. VI. UNFIlVISHED BUSINESS Page 7 Citv of Auburn Council Meetinq Minutes December 6. 2010 The following item was removed the Consent. Agenda for separate . consideration. A. Claims Claims check numbers 399932 through 400340 in the amount of $1,462,239.57 and dated.December 6, 2010. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the claims vouchers. Councilmember Haugen inquired regarding voucher number 399934. Mayor Lewis advised . that the information would be provided to her by the Finance Director. MOTION CARRIED. 6-1. Councilmember Haugen voted no. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinanee No. 6338 F3.22 An Ordinance of the City Council of the City of Auburn; - Washington, amending Ordinance No. 6215, the 2009-2010 Biennial Budget Ordinance as. amended by Ordinance Nos. 6226, 6246, 6278, 6285, 6299, 6313 and Ordinance No. 6323 authorizing amendment to the City of Aubum 2009- 2010 Budget as set forth in Schedule "A" Councilmember Backus moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 6338. Councilmembec Backus stated that the main focus of amendment; is related to revenue bonds and refinancing of previous debt. Councilmember Haugen spoke against the ordinance. Deputy Mayor Singer, inquired regarding New Macket Tax Credits: Finance Director Coleman advised that, the New Page 8 Citv of Auburn Council Meetina Minutes December S. 2010 ~ Market Tax Credits were removed from the 2010 Budget as the New Market Tax Credits have not yet been approved by Congress. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 2. Ordinance No. 6339 F3.23 An Ordinance of the City Council of the City of Auburn, Washington, adopting the 2011-2012 Biennial Budget for the City of Auburn, Washington Councilmember Backus moved and Councilmember " Norman seconded to introduce and adopt Ordinance No. 6339. Councilmember Backus nofed that the 2011-2012 Biennial Budget was reviewed at the November 8, 2010, Council budget workshop. . Deputy Singer noted the ending fund balance for the Airport fund. MOTION CARRIED. 6-1. Councilmember Haugen voted no. B. Resolutions 'i. Resolution Na 4650 A3:12.5 A Resolution of the City - Council of the City of Aubum, Washington; authorizing the Mayoc and City Clerk to execute a Contract for Fublic Defense Seryices for January 1, 2011 - December 31; 2012 between the City and the Law Offices of Matthew J. Rusnak Councilmeinber Backus moved and Councilmember. Norman seconded to adopt Resolution No. 4650. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution.No. 4656 A4.1.7 Page 9 Citv of Auburn Council Meetina Minutes December 6. 2010 A Resolution of the City Council of the City of Aubum, Washington, designating sencice credit for participating Cify Councilmembers in the Washington State Public Employee Retirement System (PERS) Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4656. MOTION CARRIED UNANIMOUSLY. 7-0: 3. Resolution No. 4657 F4.7 A Resolution of the City Council of the City of Au6um, . Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Information Services Fund and the Equipmenf Rental Fund to the General Fund for up to a five year period of time Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4657. Councilmember Backus stated the Resolution allows for loans to the General Fund to fund the start-up costs for the South Correction Entity (SCORE). MOTION CARRIED. 6-1. Councilmember Haugen voted no. 4. Resolution No. 4660 , 04.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute . an Interim Water Sales Agreement, between the City of Auburn and King County Water District No. 111 Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution Na 4660. Councilmember Wagner explained that the Resolution approves an agreement for interruptible water. The City is , selling only surplus water that the City does not need; the water is not guaranteed to the Disfrict. The revenue from the sale of the. surplus water helps maintain the water rates for Aubum residents as low as possible: Page 10 ' Citv of Auburn Council Meetina Minutes December S. 2010 Councilmember Haugen spoke against Resolution No. 4660. MOTION CARRIED. 6-1. Councilmember Haugen voted no. . IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned af 8:35 p.m, APPROVED THE 15~0 DAY OF DECEMBER, 2010. , i . Peter B. Lewis; Mayor Danielle Daskam, City Clerk ,n City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complefe agenda packets are available for review at the City Clerk's Office and at the Library. Internef:: http://www.auburnwa.gov Page 11