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HomeMy WebLinkAbout03-07-2011 CITY OF * ~,r * CITY COUNCIL MEETING MINUTES * WASHINGTON MARCH 7, 2011 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Directors and staff members present: Parks Maintenance Manager Mike Miller; Police Commander Will Lathrop; Public Works Director Dennis Dowdy; City Attorney Daniel B. Heid; Planning and Development Director Kevin Snyder; Human Resources/Risk and Property Management Director Brenda Heineman; Finance Director Shelley Coleman; Economic Development Manager Doug Lein; and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements There was no announcement. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Agenda modifications included the addition of Resolution No. 4676, and revised Exhibit "A" and agenda modification memorandum to Resolution No. 4690. Also noted was that the sponsoring Committee for Resolution No. 4690 should be Finance chaired by Councilmember Backus. Page 1 City of Auburn Council Meeting Minutes March 7, 2011 II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Greg Bartol, 5502 Duncan Avenue SE, Auburn Mr. Bartol stated that he is a metal artist and teaches welding at Green River Community College (GRCC). Mr. Bartol noted that he recently had his artwork on display in the City Hall lobby. Mr. Bartol reported that the City of Auburn, The Auburn Downtown Association, and Auburn Valley Creative Arts have organized an Auburn Art Walk which will begin on the evening of May 13, 2011 with art and wine and will continue on Saturday afternoon, May 14, 2011, with a family friendly venue. Mr. Bartol is the GRCC liaison in charge of recruiting the music, performing arts, and much of the artwork including ceramics, paintings and metals. Most of the performing arts will be conducted at the GRCC facility in the Sounder Transit Station. The artwork will be on display on Main Street between Zola's on East Main Street to the Transit Station and GRCC facility on West Main Street. The objective is to exhibit work by local artists from the Auburn area and the Puget Sound region. Mr. Bartol encouraged Mayor Lewis, Councilmembers and the Auburn community to attend this first time event to enjoy the arts and music. Jessica Croskey, 2402 17th Street SE, Auburn Mrs. Croskey read a letter relative to her recent request for an appeal and review of her utility account with regard to a water leak adjustment and the denial of her appeal. Mrs. Croskey spoke regarding hardships that she and her family have suffered in connection with the denial of her appeal. A copy of the letter read by Mrs. Croskey was previously distributed to Mayor Lewis and Councilmembers. Josh Croskey, 2402 17th Street SE, Auburn Mr. Croskey stated that the appeal was denied without an explanation and inquired regarding the appeal procedure. Mr. Croskey expressed his displeasure with regard to signing an agreement for repayment of their water bill. Mr. Croskey inquired Page 2 City of Auburn Councli Meeting MihutesMarch 7, 2011 as to. whether that are any additional procedures or appeal processes that they might undertake. Mayor Lewis stated that the appeal was considered by the Public Works Committee and -the reasons for the denial are public record aril were , made available to Mr. and Mrs. Croskey. That information has been distributed to the property owner. In response to questions by Mr. Croskey, City Attorney Heid stated that the appeal process is regulated by the Auburn City Code. There-are no,.provisions for a re-appeal process at this time. Mayor Lewis directed staff to provide the records related to the appeaLto Mr., and -Mrs. Croskey. Mayor Lewis encouraged Mr. and Mrs. Croskey to schedule an appointment to discuss the issue with him-and City Attorney Heid. C. Correspondence There;was no correspondence for Council review. III.. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported that the Municipal Services Committee met on; February 28,.2011 at 3:30 p.m. The Committee discussed and recommends approval of Resolution No. 4688, the solid waste contract with Waste Management. The Committee also discussed Ordinance No. 6341: regarding development impact fee-: deferrals for economic incentives,. Ordinance No. 6353 regarding a time extension' related . to portable and temporary signs, and the Committee's matrix including the-addition of the Police Chaplain's Program. The next,meeting of the Municipal Services Committee is scheduled for March.28, 2011.at 3:30 p.m. B. Planning & Community Development Chair Norman reported that the Planning . and Community Development Committee met on _February-28, 2011 at 5:00 p.m. The Committee discussed the -Auburn Junction Market Analysis proposal` The Committee also discussed and recommends approval of Ordinance No. 6353 regarding,a-time -extension for an additional year related to portable and temporary signs, Resolution No. 4676 which sets-a public hearing regarding -an, amendment to the Transportation Improvement Plan (TIP)-, and.. Resolution. No. r 4677 accepting a grant. The Committee also discussed Resolution Page 3 City. of Auburn. Council Meeting Minutes March 7, 2011 No. 4685, a right-of-way vacation.to the Auburn School District, Mosby Farm's privately initiated zoning code amendment, and an electrical vehicle infrastructure ordinance as required by Washington State law. The next meeting of the Planning and Community Development Committee is scheduled for March 14, 2011 at 5:00 p.m. . C. Public Works Chair Wagner reported that the Public Works Committee met this afternoon : at 3:30. The Committee approved right-of-way use permits for the. Muckleshoot Indian Tribe to locate a bus stop along Dogwood Avenue and the Auburn International Farmers Market for operation purposes. The Committee also discussed and recommends approval of granting 'permission to., advertise for Project No. C50713, Auburn/Pacific Skinner Road/3~d Avenue SE (Phase 2). The Committee also discussed the Street Payback Waiver'for.George Lyden. "Chair Wagner noted that Item V.C.3 related to Mr. Lyden should be removed from the Council agenda for further discussion by the Public Works Committee. The Committee also discussed Resolution No., 4685 which sets a public hearing for the Auburn- School District right-of-way vacation, Ordinance -No. 6355 related to right-of-way acquisition for the M Street Underpass project, a leak adjustment appeal, and Ordinance No. 6341 related, to potential deferral of development fees. The Committee also received annual reports on the National Pollutant Discharge Elimination System 2 (NPDES 2) related, lo stormwater quality `control, and- the Save Our Street (SOS) program: The Committee discussed a- potential .traffic. alignment change at Evergreen Way and Evergreen Loop, received an, update on current grants in process, reviewed the capital projects status report,- and, the City Hall Promenade -and City Hall Plaza project budgets. Chair Wagner -noted that procedures for utility bill adjustments will be . discussed at upcoming Public Works Committee meetings. The next meeting of the Public Works Committee is scheduled for March 21, 2011 at 3:30 p.m. In response to questions from. Deputy- Mayor Singer, Councilmember Wagner stated that Project No. C507B for the _ Auburn/Pacific trail includes most of the last section of the trail and also includes improvements to bicycle route striping. In response to questions -from Councilmember Haugen, Mayor Lewis stated that-staff will provide documentation requested by the F Page 4 City of Auburn Council Meeting Minutes March 7, 2011 Public Works Committee related to utility adjustments in approximately thirty days. D. Finance Chair Backus --reported that. the. Finance -Committee met this evening at 6:00. ' The Committee discussed and recommends approval of claims and payroll vouchers and,. Resolution No. 4690 for -a, Joint Parking Development Agreement -_and Option- to Purchase with King County Library. System. The Committee also discussed Ordinance No. 6355 declaring public use and necessity regarding the. M Street Underpass project and authorizing condemnation 'on a property along that corridor. The next meeting of the Finance Committee is scheduled for March 21, 2011 at 6:00 p.m. E. Les Gove.Community.Campus Committee Chair Wagner reported that a meeting of the Les Gove Community Campus Committee is scheduled for March 11, 2011 at 11:00 a.m. F. Downtown Redevelopment Chair Norman, reported that the Downtown Redevelopment Committee -met on March 1, 2011 at 3:00`- p.m. The Committee discussed the City Hall Plaza Improvement Project No. CP0922 and `Change Order' #2 on this evening's agenda and Downtown Urban Center. Design -Standards and -:proposed changes to the designation from Pedestrian . 1 to. Pedestrian 2 along Auburn Avenue north, of Main Street which would allow for medical type businesses. The Committee also discussed the downtown pedestrian kiosk and pedestrian signage. with regard to size, design, and placement. The next regular meeting of the Downtown -Redevelopment Committee is scheduled for March 15, 2011 at 4:00 p.m. G. Council Operations Committee Chair. Wagner reported that the Council Operations Committee is scheduled to meet on March 8, 2011 at.4:00 p.m. IV. REPORTS At this time the Mayor. and City Council may report on significant items associated- with their appointed positions. on state, regional and local organizations. Page 5 City of Auburn Council Meeting Minutes March 7.2011: A. From the Council Deputy. Mayor Singer reported that she attended the Economic Development District -Board meeting.. The focus of the meeting was the economic development-connection to'transportation and the Board's._ priorities for. transportation projects in the region. The Board discussed ` connections between transportation,. economic development, and growth management. Councilmember Wagner reported that-he attended-the Washington Stormwater Center Advisory Board meeting. The Center's funding will run out this summer, but they are optimistic-that the State will continue to- fund them. He also . attended a Regional Access Mobility 'Partnership meeting, the Pierce County transportation forum, at which they spoke regarding . Pierce Transit's cuts in service. The. Auburn/Lakeland- and Pierce Transit ,shuttle partnership, was lauded, as a cost sharing partnership model. Attendees received a report from freshman Representative' Katrina Asay. Ms. Asay was the former Mayor of the City of " Milton and spoke-regarding preservation of the Public Works-Trust Fund. Councilmember Partridge reported that he attended the Auburn Valley Humane Society meeting of which he is the City's liaison. The Society was formed to develop an option to replace the current animal ,control services provided to the City by King County. The Society ._has met three times to. discuss development. of their budget :They have made a bid to use the. building located at 4,910 A Street.-and have developed the facility's exterior and interior budgets and an operations budget. The Society legally solidified their name and has filed documentation with the Internal Revenue Service for their federal identification number in order to form a 501(C)3 'organization'. They - toured the Pierce County Animal Control Shelter at.which they received a promise. -ofanimal cages valued -at $20,000. The Society reviewed their conceptual budget and. will provide their. letter of recommendation on March 14th. They. also developed a lead- to meet with Donovan Brothers Construction,, who worked on the building on A Street and have built veterinary facilities in the past. Mayor Lewis requested that staff develop a map of the routes and stops for the-transit and shopper shuttles for the Tourism Board. Director Dowdy, indicated that staff is working with the chair of.the Transportation, Transit and Trails Committee to develop such a map. 7 i Page 6 I City of Auburn Council Meeting Minutes March 7, 2011 Councilmember Peloza reported that he attended the King County Water Pollution Abatement Advisory Committee meeting. Their Financial Policies Workgroup is reviewing the capacity charge of the conveyance system and sewer hook-up for housing and the potential affect on King County codes. Under consideration is providing discounts for "living houses" where waste water is processed within the house. He also attended a Regional Water Quality Committee meeting at which they discussed the 2011 Committee Work Plan and monitoring the Brightwater construction costs and proposed rate proposals. They also discussed their Comprehensive Plan, combined sewer overflows, inflow and infiltration, water quality issues such as the Lower Duwamish Watershed super fund in an effort to eliminate toxic waste, and extension of the King County interlocal agreement. Councilmember Peloza also reported on the Auburn International Farmers Market (AIFM) meeting with Sound Transit and Metro in an effort to abate the buses coming through the operation of the AIFM, which opens on Sunday, June 12, 2011 at 9:00 a.m. until 2:00 p.m. Councilmember Wagner reported that he attended the First United Methodist Church service at which they discussed whether ACAP would be invited to conduct their operation at the church. A poll of the 200 members of the church produced a vote of 152 to 48 in favor of allowing the ACAP operation. B. From the Mayor Mayor Lewis reported that he attended the South County Area Transportation Board (SCATBd) meeting. In recent years, King County representatives have often presented their legislative issues to the SCATBd membership. The membership was reminded that SCATBd was formed to put forward south county area transportation projects. SCATBd member cities have since developed a legislative agenda which was presented to the State in order to communicate the south county area major transportation projects and to reiterate the cooperation of the south county cities. Mayor Lewis also attended the South Correctional Entity (SCORE) meeting and reported that construction of the jail facility is still ahead of schedule and considerably under budget. He also attended several meetings on south end projects for both transportation and light rail. Mayor Lewis reported that Amtrak is meeting on a regular basis with regard to expansion of their Page 7 City of Auburn Council' Meeting Minutes March 7, 2011 services. There are a certain number of Amtrak trains that use the Burlington Northern Railroad tracks each, day. Amtrak is considering-. adding additional scheduled trains and the City has requested that Auburn- be added as-one of the. stops for the new train: routes. Auburn is strongly supported as an Amtrak stop by the, southeast. cities of, Enumclaw, Black Diamond, Covington, Maple Valley, Buckley, and Sumner. Mayor- Lewis also reported that he-has been appointed to-the National Amtrak Advisory Group. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council.to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the -February 22, 2011 regular City Council, meeting. B. Vouchers. F4.9.2,"F4.9.5 . 1. Claims Claims check numbers-. 402244 through 40257.2 in the amount of $1,425,081.74 and wire transfer in the amount of $2,241.75 and dated March 7, 2011. 2. Payroll ' Payroll check numbers 530883 to 530965 in the amount of $296,229.47 and electronic deposit transmissions in .the amount.of $1,136,420.41 for a grand total of $1,432;649.88 for the pay period covering February 17,-2011 to. March 2, 2011 C. Contract Administration 1. Planning Department Project Number CP0922 .04.4.1 CP0922 City Council approve .Change Order #2 in the amount of $130;000 to Contract 10-24 with R.L. Alia for work on-project CP0922, City Hall Plaza Improvement. Page 8 City of Auburn Council Meeting Minutes March 7, 2011 2. Public Works Project Number C507B 04.9.1 C507B City Council grant permission to advertise for bids for Project No. C50713, Auburn / Pacific Trail - Skinner Rd/3rd Ave SE (Phase 2). Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. Deputy Mayor Singer spoke regarding the Change Order for Project No. CP0922, City Hall Plaza Improvement. The Change Order is due to the surface water management which is being coordinated with the Promenade project on Division Street so that more downtown stormwater can be controlled. The plaza infrastructure had basically collapsed and the improvements will bring the plaza into compliance with strict standards imposed by the State. Councilmember Haugen expressed opposition to Project No. CP0922. Councilmember Norman noted that the funds being used for the improvements to the City Hall Plaza are already in the budget. MOTION CARRIED. 6-1. Councilmember Haugen voted no. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6343 03.5 PLT03-0002 An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of Pinnacle Estates, Phase 2 Page 9 City of Auburn Council Meeting Minutes March 7. 2011 Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6343. Councilmember Norman reported Ordinance No. 6343 approves Phase 2 of a subdivision located in Lakeland Hills and approved in 2004. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 2. Ordinance No. 6353 03.4.2.1.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 18.56 of the Auburn City Code and Ordinance No. 6327 as to the effective dates of said ordinance's amendments to Chapter 18.56 of the Auburn City Code relating to temporary signs Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6353. Councilmember Norman reported that, approximately one year ago, several businesses asked to be allowed additional signage in order to help their businesses during the economic downturn. Staff reviewed the Auburn City Code and established a procedure to allow the additional signage and it has been very effective with few problems, concerns or complaints of any kind. The Planning and Community Development Committee recommends extending the allowance of additional signage for another year. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4676 04.9.3 A Resolution of the City Council of the City of Auburn, Washington, setting a hearing date in relation to amending the 2011-2016 Transportation Improvement Program of the City of Auburn pursuant to RCW Chapter 35.77 Page 10 City of Auburn Council Meeting Minutes March 7, 2011 Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4676. Councilmember Wagner reported that Resolution No. 4676 sets a public hearing to consider the amendment to the Transportation Improvement. Program. The amendment is due to the City receiving approximately $2.5 million in grant funds from the State with participation from the Muckleshoot Indian Tribe of approximately $600,000. The grant allows for safety improvements to Auburn Way South in the area of the Federal Aviation Administration. Acceptance of the grant requires no additional funds from the City, but the project will be managed by City staff. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4685 03.9 V1-10 A Resolution of the City Council of the City of Auburn, Washington, receiving a petition for vacation and setting a public hearing to consider the vacation of 3rd Street NE between 2nd Street NE and 4th Street NE, East of E Street NE, within the City of Auburn, Washington Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4685. Councilmember Wagner explained that this is a dead-end street approximately one block in length. The properties on both sides of the area to be vacated are currently owned by the Auburn School District (ASD). Approval of the vacation will remove maintenance of the street from the City's responsibilities and pass it on to the ASD. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4688 A3.14, 04.7.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Waste Management of Washington for comprehensive garbage, recyclables and compostables collection services Page 11 City of Auburn Council Meeting Minutes March 7, 2011 Councilmember Peloza moved and Deputy Mayor Singer seconded to adopt Resolution No. 4688. Councilmember Peloza reported that staff and the Municipal Services Committee have discussed the agreement with Waste Management of Washington extensively. The new contract will provide better services and will include new services not currently received by the City under the current contract. Improved services include installation of a compressed natural gas (CNG) fleet by 2012. This will reduce gas emissions in the surrounding area and the public will be able to purchase the CNG. Also included are new wheeled 20 and 32 gallon garbage receptacles, a recycling drop-off site for Auburn residents, initiation of an improved outreach program, individual recycling carts for residents in mobilehome parks, and year round weekly yard waste collection. Deputy Mayor Singer pointed out that there will be no increase in costs to Auburn residents. Councilmember Haugen spoke in opposition to Resolution No. 4688. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 4. Resolution No. 4690 A1.3, A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Joint Parking Development Agreement and Option to Purchase between the City of Auburn and King County Rural Library District d/b/a the King County Library System Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4690. Councilmember Backus reported that Resolution No. 4690 allows the City to partner with the King County Library System for additional parking needed for the library expansion in the Les Gove Community Campus. Purchase of the property by the City would be very costly. The partnership allows the City to assist the library with their Page 12 City of Auburn Council Meeting Minutes March 7. 2011 parking requirements and will include parking and design rights for the City with regard to the entry into the Les Gove Community Campus from Auburn Way South. The City retains the first right of refusal if the King County chooses to sell the property. Councilmember noted that $265,000 was already designated in the 2010 budget. Since it was not used in 2010, the funds will be rolled over to the 2011 budget. Deputy Mayor Singer pointed out that the City Council has endeavored for approximately fourteen years to find the funding to make the improvements to the Les Gove Community Campus entrance from Auburn Way South. The improvements will include removal of the 40 Rentals building and fencing and will be a tremendous improvement. Mayor Lewis noted that the partnership with King County is due to Auburn Councilmember's attendance at a King County Library meeting. The parking improvements benefit the library system and opens up the vista to the Les Gove Community Campus. Councilmember Backus stressed that all demolition costs for removal of the 40 Rentals building will be at the expense of King County. The only cost to the City is the partnership for the parking improvements. Mayor Lewis stated that the library will stay open during construction via lease of the Herr Lumber facility as part of the partnership agreement. MOTION CARRIED UNANIMOUSLY. 7-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:30 p.m. f APPROVED THE DAY OF MARCH 2011. &rB. i s, Mayor Cathy Ri ardson, Deputy City Clerk Page 13 City of Auburn Council Meeting Minutes March 7, 2011 City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 14