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HomeMy WebLinkAbout05-16-2011 City Council Meeting crryoF rr May 169 2011 - 7:30 PM © .IZV B V R1 `V Auburn City Hall WASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza, Lynn Norman, Virginia Haugen, and John Partridge. Directors and staff members present included: City Attorney Daniel B. Heid; Parks, Arts and Recreation Director Daryl Faber; Planning and Development Director Kevin Snyder; Public Works Director Dennis Dowdy; Police Commander Will Lathrop; Finance Director Shelley Coleman; and Deputy City Clerk Cathy Richardson. C. Announcements, Appointments, and Presentations There was no announcement. D. Agenda Modifications Agenda modification included the correction of a scriveners error for total payroll vouchers which should be $1,962,638.99. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings There was no hearing scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Gretta Petridge, 303 Jewel Street, Enumclaw Ms. Petridge spoke regarding providing evening entertainment for at-risk youth in Auburn. Providing an example of evening entertainment for all ages at an establishment on Whidbey Island, Ms. Petridge encouraged Council to provide similar wholesome entertainment within the Auburn community. C. Correspondence No correspondence was received. III. COUNCIL COMMITTEE REPORTS Page 1 of 8 A. Municipal Services Chair Peloza reported that the Municipal Services Committee has not met since the last Council meeting. The next regular meeting of the Municipal Services Committee is scheduled for May 23, 2011 at 3:30 p.m. B. Planning & Community Development Chair Norman reported that the Planning and Community Development Committee met on May 9, 2011 at 5:00 p.m. The Committee approved the final pay estimate and acceptance of construction for the White River Trail Extension project. The Committee also discussed Mosby Farms privately initiated zoning code amendments, including the Hearing Examiner's recommendations, and code amendments for the keeping of urban farm animals such as chickens and miniature goats and pigs. The Committee also requested more information related to bee keeping in an urban setting and discussed historic preservation strategies, King County and Pierce County countywide policy amendments, and the Planning and Community Development Committee matrix. The next regular meeting of the Planning and Community Development Committee is scheduled for May 23, 2011 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met this afternoon at 3:30. The Committee approved contract administration items including CP0756, Lea Hill Pump Stations Decommissioning, Phase 2, C410A, 277th Wetland Mitigation Monitoring, CP1005, South Division Street Promenade Project, CP0920, 2009 AC Watermain Replacement, and CP1011 Tacoma Pipeline 5 - B Street NW Intertie Project. The Committee also discussed Ordinance No. 6363 regarding zoning code amendments, the Utility Service Water Leak Adjustment Administrative Policy and Procedure for both water and sewer, two water leak adjustment appeals, 2011 sidewalk repair project areas, Cascade Water Alliance water agreement, and capital project status report. The next regular meeting of the Public Works Committee is scheduled for June 6, 2011 at 3:30 p.m. D. Finance Chair Backus reported that the Finance Committee met this evening at 6:00 p.m. The Committee approved claims and payroll vouchers. Chair Backus reported on pass- through expenses for Auburn School District in the amount of $518,000 which entails three years of false meter readings due to Metro charges. The City will receive a credit from Metro for these fees. Chair Backus also reported on claims paid to RW Scott in the amount of $161,000 for the City's Save Our Streets (SOS) program, RL Alia in the amount of $102,000 for the City Hall Plaza project which was funded by federal grants, RedFlex in the amount of $74,000 for the photo enforcement program infractions, Rodarte Construction in the amount of $250,000 for the Ellingson sewer work which is paid from the Enterprise Fund, Treasurer of Washington in the amount of $81,000 for the State audit, Puget Sound Energy in the amount of $61,000 for the City's utilities, and to the South Correctional Entity (SCORE) in the amount of $924,000 which are start-up costs for the new correctional facility. The Committee also discussed Ordinance No. 6361 relating to the moratorium on social card games and the March 2011 financial report. The next regular meeting of the Finance Committee is scheduled for June 6, 2011 at 6:00 p.m. Page 2 of 8 E. Les Gove Community Campus Chair Wagner reported that the Les Gove Community Campus Committee has not met since the last Council meeting. F. Downtown Redevelopment Chair Norman reported that the Downtown Redevelopment Committee has not met since the last Council meeting. The next regular meeting of the Downtown Redevelopment Committee is scheduled for May 24, 2011 at 4:00 p.m. G. Council Operations Committee Chair Wagner reported that the Council Operations Committee has not met since the last Council meeting. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer reported on the success of the City's first annual Art and Wine Walk, which had great attendance. Deputy Mayor Singer also reported that the Council Operations Committee sponsored a day and a half Council Retreat at the Auburn Golf Course at which the main topic was transportation planning. It was a very successful meeting and Councilmembers discussed how to meet the needs of the City over the next twenty years. Council prioritized the thirty top projects, which were rated by category, safety, congestion, economic stimulus, freight, regional connectivity, project urgency, road condition, and feasibility. Deputy Mayor Singer thanked Councilmember Wagner and staff for their efforts related to preparation for the Council Retreat. Deputy Mayor Singer also reported that a new map for transit routes is now available to the public and displayed a sample brochure. The City contracted for new routes within Auburn with Metro, Sound Transit, and Pierce Transit to provide the additional transportation. The route maps were developed by City staff in an effort to clarify route and stop locations. Councilmember Wagner reported that he attended a Pierce County Transportation RAMP (Regional Access and Mobility Project) meeting at which they discussed the Washington State Department of Transportation (WSDOT) online permitting system for environmental impacts on transportation projects. Also, he, Mayor Lewis, and Councilmembers Peloza and Partridge attended a Muckleshoot Indian Tribal Council meeting to discuss issues such as youth activities, transportation, and fireworks. Councilmember Wagner also represented the City at the Senior Center Coffee Hour where major topics of concern included transportation issues, City streets, and bus services. Councilmember Partridge reported that he attended the National Day of Prayer event, participated in Clean Sweep, attended a Muckleshoot Indian Tribal Council meeting, and participated in the first annual Art Walk. He also attended the Auburn Symphony Orchestra fundraising event. Page 3 of 8 Councilmember Norman reported that she participated in Clean Sweep and commended the Auburn 'community for their dedication and participation in this event. Councilmerriber Norman also thanked the Kiwanis Club for providing a pancake breakfast for Clean Sweep participants. She also attended the Relay for Life event which was well attended and very moving. Councilmember Backus reported that she represented the Council at the National Day of Prayer event and participated in Clean Sweep. She also attended the American Cancer Society Relay for Life event where she welcomed participants and presented a proclamation on behalf of Mayor Lewis. The event raised over $147,000. Councilmember Backus commended all the community support and participation in the fight against cancer. Councilmember Peloza reported that he attended the first annual Art Walk and spoke regarding the benefits to the community and participating businesses. He also, on behalf of the Rotary Club, participated in the Relay for Life and Clean Sweep events. Councilmember Peloza reported that opening day for the Auburn International Farmers Market will be on June 12; 2001 from 9:00 a.m. until 2:00 p.m and invited the community to attend. He also. attended. the National Day of Prayer event, Muckleshoot Indian Tribal Council meeting, and Auburn Symphony Orchestra event. Councilmember Peloza also attended a Regional Water Quality Committee meeting,to discuss the Reclaimed Water Comprehensive Plan process and to receive a"Brightwater Treatment Plant update. Councilmember Peloza submitted the Plan to the Suburban Cities Association Public Issues Committee whichapproved the, Plan. The Plan will. now be presented to the King County Council for final approval. Council member Peloza. reported that the Public Issues-Committee was briefed on the.proposed 2012 sewer rate of $36.10, which will not. increase from the 2011 rate. The capacity charge will increase by 3% or to $51.95 in 2012. The Brightwater Treatment Plant opening will be on September 24, 2011 and Councilmember Peloza reported on litigation issues related to the Plant. He also attended a Water Resource Inventory Area (WRIA 9) meeting and met with Russell Foundation representatives on the Green River Watershed levee to discuss potential grant funding for the projects within the WRIA 9 Salmon Habitat Plan. He also attended a WRIA 9 Watershed Eco-System Forum, of which he is co-chair. The 2012 Green River/Duwamish Watershed cost sharing was approved for the seventeen member cities. The Salmon Recovery Funding Board and Puget Sound Acquisition, and Restoration entity allocated $914,000 to King County Green River projects of which the. Porter Levee project will be allocated $300,000 for design and permitting costs. Councilmember Peloza also reported on the National League of Cities prescription program. Councilmember Haugen reported that she attended the Auburn Art Walk and the Council Retreat. B. From the Mayor Mayor Lewis thanked Councilmember Wagner and staff for all their efforts in preparing for the Council retreat. Mayor Lewis reported on the-Muckleshoot Indian Tribal Council meeting and spoke regarding shared boundaries and common issues and problems shared by the Auburn community and the Tribe. In an effort to work jointly and develop long-term planning, Mayor Lewis will be meeting with the Tribal Council every other Page 4 of 8 month. Much of the focus was on the future of our children and efforts to keep them from crime, drugs, and gangs, and exploring ways to support them in their futures. Mayor Lewis stated that he attended the National Day of Prayer event and expressed regrets for being unable to attend.the first annual Auburn Art Walk and the Auburn Symphony Orchestra events. The merchants in the downtown area expressed their pleasure in having the Art Walk in the heart of town. Mayor Lewis also expressed regrets for being unable to attend the, Relay for Life as he was out of town. Mayor Lewis reported that he met with the Corps.of Engineers (Corps) regarding the Howard Hanson Dam. The Corps is working on the final repairs and will be testing .the repairs throughout the summer, but it does not. appear that the barriers will be removed until next year. The cities of Auburn, Tukwila, Renton and Kent have been working to have-their levees certified and accredited If the levees receive certification and accreditation, then FEMA (Federal Emergency Management Agency) will no longer show those areas in the flood plain resulting_in'lower insurance costs for citizens and businesses in those areas. Mayor Lewis spoke regarding difficulties in obtaining certification as the Corps only certifies. -levees if there is no vegetation whatsoever on the levees and FEMA and National Fisheries only issue certification if there is vegetation on the levees for fish habitat. The Corps and FEMA are now working together in an effort to provide, standards for levee certification. Mayor Lewis explained that levees are actually controlled by King County. In order to have a levee certified there must be a maintenance plan. King County has been hesitant to provide a maintenance plan for'fear of the costs involved.. Staff is working to provide King County every opportunity to encourage them to sign a maintenance agreement on behalf of City. Mayor Lewis reported on the history of Clean Sweep, which started nine years ago to clean up the downtown area. It has since grown to an annual event and Mayor Lewis spoke regarding-the success of the event and commended the outstanding participation by the community-and service clubs in the Auburn area. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the May 4, 2011 City Council Meeting B. Claims Vouchers (Backus/Coleman) Claims check"numbers 404006 through 404411 in the amount of $4,272,040.51 and dated May 16, 2011. C. Payroll Vouchers (Backus/Coleman) Payroll check numbers 531317 to 531414 in the amount of $842,893.80 and electronic deposit transmissions in the amount of $1,1,18,745.19 for a grand total of $1,961,638.99 for the pay period covering April 28, 2011 to May 11, 2011 . D. Public Works Project No. C41 OA (Wagner/Dowdy) City Council award Contract 11-12, Project No. C410A, 277th Wetland Mitigation Monitoring (Annual) to Nordic Construction, Inc. on their low bid 'of $48,954.35 plus WA state sales tax of $4,650.66 for a total contract price of $53,605.01. Page 5 of 8 I E. Public Works Project No. CP0756 (Wagner/Dowdy) City Council grant permission to advertise for bids for Project No. CP0756 - Lea Hill Pump Stations Decommissioning Phase 2. F. Public Works Project No. CP1005 (Wagner/Dowdy) City Council award Contract 11708, Project Number CP1005, South Division Street Promenade project, to Johansen Excavating, Inc. on their low bid of $4,054,501.80 plus WA state sales tax of $40,409.53 for a total contract price of $4,094,911.33. G. Public Works Project No: CP1011 (Wagner/Dowdy) City Council approve Final Pay Estimate No. 6 to'Emergency Contract 10-16 in the amount of $1,059.21- for a total contract price of $160,895.37, with R. L. Alia and accept construction of Project No. 'CP1011, Tacoma Pipeline 5 B St NW Intertie Project. Deputy Mayor Singer moved and Councilmember Wagner, seconded to approve the Consent Agenda. Deputy Mayor Singer thanked Councilmember Backus for her explanation regarding the large amounts of various claims vouchers. Deputy Mayor Singer.pointed out that, by approving the Consent Agenda, Council is Accepting the low bid on the Promenade project and citizens will see a lot of construction in the downtown area. Councilmember Haugen requested, the removal of Public Works Project Number CP0920 from the Consent Agenda to be considered separately. MOTION TO APPROVE THE CONSENT AGENDA, EXCLUDING PUBLIC WORKS PROJECT NO. CP0920, CARRIED. 6-1. Councilmember Haugen voted no. VI. . UNFINISHED BUSINESS 'A. Public Works Project No. CP0920 (Wagner/Dowdy) City Council-approve Change Order No. 3 in the amount of $106,531.90 to Contract 10- 26 with Mountain West Construction, LLC for work on project CP0920, 2009 AC Watermain Replacement. Deputy Mayor Singer moved and. Councilmember Wagner seconded to approve Public Works Project No. CP0920. Councilmember Haugen referred tothe aerial map attached to backup materials for Project No. CP0920 and inquired. regarding whether it is a current map of the area. Director Dowdy reported that, to his knowledge, the map is accurate to the-City's last aerial photo mission which was in year 2007. Councilmember Haugen spoke regarding the annexation of the area in question and spoke in opposition to the use of Save Our Streets (SOS) funds for the project in the Lea Hill area as she felt the-SOS funds should not be used in connection with a utility project. Councilmember Wagner stated that the asbestos concrete pipes, which were used to a great degree early in the history-of'the City of Auburn and by King County in the Lea Hill area, are very fragile. There has been an effort to replace the asbestos co~rar~ee6pHs in the City's several hundred mile,system for the last fifteen years. Project CP0920 falls within such a neighborhood. The City was already doing approximately $900000 worth of work on the asbestos concrete pipes which would require repair of the pavement from .the Water Utility Fund. 1n a cost savings effort, it made good-sense to pay an additional. $100,000 from the SOS Program to make repairs J6 the full width 'of the street rather than partial repairs to the street from'the Water Utility Fund. Councilmember Haugen n-spoke in opposition of Project No. CP0920. MOTION CARRIED. &l. Councilmember Haugen voted no. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES There was no ordinance for Council consideration. IX. RESOLUTIONS Please see Executive Session for the addition of and action on Resolution No. 4711. X. EXECUTIVE".SESSION At 8:20 p.m., Mayor Lewis recessed the meeting to executive session for approximately ten .minutes in order to discuss property, acouisition:and potential litigation-in accordance with RCW 42.30.110(1)(b) and 42.30A 10(1)(i) City Attorney Heid and Director Snyder were requested to attend the executive session. It was indicated that,there may be potential action following executive session. At 8:37, Mayor Lewis extended executive.session for an additional five minutes. At 8:42, Mayor Lewis reconvened the regular. meeting. Councilmember Backus moved. and Councilmember Norman seconded to adopt Resolution No. 4711: A Resolution of.the City Council of the, City of Auburn, Washington, authorizing the Mayor to negotiate and-execute-an agreement with the Bank of Washington for the purchase-of ten feet of right of way, along. South Division Street between West Main--Street and First Street Southwest, and a lease-for parking-.on the Bank's property adjacent thereto Councilmember Backus explainedthat Resolution No. 471,1 authorizes the Mayor to negotiate and execute an agreement with the Bank of Washington for ten feet of right of way required for the Promenade project and also for "a lease of the parking lot adjacent to the Bank's property for the purpose of "providing additional parking" in the, downtown area for retail establishments. Councilmember Haugen spoke in opposition to downtown redevelopment. Page 7 of 8 MOTION CARRIED. 6-1. Councilmember Haugen voted no. XI. ADJOURNMENT There being:-ho further business to come before the Council, the meeting adjourned at 8:44 p.m. APPROVED THE DAY OF JUNE, 2011. Peter B: ewis.Mayor Cathy Rich dson,_Deputy City Clerk Page 8 of 8