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HomeMy WebLinkAbout07-05-2011 City Council Meeting e'er cF a j ~~T July 5, 2011 - 7:30 PM ~V BT '[~l.~V Auburn City Hall WASII INGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, Virginia Haugen, and John Partridge. Deputy Mayor Sue Singer and Councilmember Lynn Norman were excused. Staff members present included: Planning and Community Development Director Kevin Snyder, Traffic Engineer Pablo Para, Emergency Preparedness Manager Sarah Miller, Parks, Arts and Recreation Director Daryl Faber, Environmental Protection Manager Chris Andersen, Economic Development Manager Doug Lein, Assistant Police Chief Bob Karnofski, City Engineer/Assistant Public Works Director Dennis Selle, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Development Review Engineer Kim Truong, and Deputy City Clerk Cathy Richardson. C. Announcements, Appointments, and Presentations 1. Intersection Safety Access Revisions (Wagner/Dowdy) Traffic Engineer Pablo Para displayed a Power Point presentation and reviewed safety improvements which will be implemented this summer for the intersection located at M Street SE and 17th Street SE. This intersection has consistently been one of the highest ranking intersections with regard to vehicle accidents due to multiple turning conflicts, congestion during peak hours, risky maneuvers by drivers, and proximity to Auburn Way South. Staff proposes extending the c-curb north in an effort to cut off access for all eastbound traffic on 17th Street SE and for northbound or southbound vehicles executing left turns. Extending the c-curb will reduce the number of traffic accidents per year, reduce risky driving behavior, and will also produce traffic flow benefits. The other intersection, located on Lake Tapps Parkway at the western driveway of the Lakeland Town Center, has similar traffic issues as the intersection located at M Street SE and 17th Street SE. Staff investigated accidents occurring at this location which also revealed other issues due to Page 1 of 11 the higher speeds and number of lanes in this area. Due to the level of risks in this location, staff proposes installing c-curb at this location which will eliminate left turns out of the western driveway of the retail center. Vegetation has been mowed down or removed to address site distance issues at this intersection. Westbound traffic will still be able to turn left into the retail center, but left turns out of the retail center will be eliminated by the c-curb which should eliminate turning conflicts and congestion in this location. In response to questions from Councilmembers Wagner, Partridge and Haugen, Engineer Para reported that the raised c-curb will be painted white. Signage will be installed indicating that only right turns will be allowed from the western driveway. A u-turn at the signal is a legal traffic movement if a vehicle is physically capable of making the u-turn. Most drivers would exit left from the eastern driveway so as to turn left at the signal onto Lake Tapps Parkway. Engineer Para pointed out that both revisions are being coordinated with local transit agencies and emergency providers. The c-curb implementation is scheduled for this summer after providing public awareness and notification to affected businesses and residents in the area. D. Agenda Modifications Agenda modification included transmittal of revised Exhibit "A" to Resolution No. 4721, Item No. IX. E. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings There was no public hearing scheduled. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to speak. C. Correspondence There was no correspondence. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported that the Municipal Services Committee met on June 27, 2011 at 3:30 p.m. The Committee approved Resolution No. 4720, accepting a Washington State grant for the City's 2011 winter storm expenses, and Resolution No. 4721, accepting grant funds for the purpose of providing disaster relief education for the cities of Auburn, Algona and Pacific. The Committee also Page 2 of 11 discussed the Waste Management contract extension and implementation in new service. areas with. regard to operations, outreach and billing, and Waste Management's plans regarding use of natural gas for their equipment and installation of a commercial natural gas sales outlet. The Committee also discussed Resolution No. 4722 authorizing application for a Washington State Airport Aid, grant for Auburn Airport-maintenance issues, apron repair, Master Plan update, and drainage improvements. The Committee also reviewed the Committee matrix: The next regular meeting of the Municipal Services Committee is scheduled for July 11, 2011 at 3:30 p.m. B. Planning & Community Development Vice Chair Backus reported that the Planning and Community Development Committee met on June 27, 2011 at 5:00 p.m. The Committee approved Resolution No. 4715 regarding the Auburn Environmental Park wetlands trail boardwalk: The Committee also discussed the Bicycle Task Force. recommendations with regard to the Sharrows pilot program, bike lanes striping, and public education and outreach regarding the Sharrows. The Committee also discussed Ordinance No. 6368 regarding code amendments to allow small craft. distilleries, breweries, and wine tasting facilities within the Downtown Urban Center and in commercial and industrial areas, 2011 Comprehensive Plan amendments, and downtown parking during construction and beyond. Vice Chair Backus reported that staff is currently working on a Downtown Comprehensive Parking Plan. The next regular meeting of the Planning and Community Development Committee is. scheduled for July 11, 2011 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met this afternoon at 3:30. The Committee approved a right-of-way use permit for the Rottles sidewalk sale and approved contract administration items including advertising for bids for Project No. C1108, Citywide Storm Pond Cleaning, Project No. CP0803, 37th Street SE/R Street SE Pedestrian Connector, and Project No. CP0916, West. Valley Highway Improvements. The Committee also approved change orders for Project No. C41 OA, Wetland Mitigation Monitoring, and Project Na. CP1002, 2010 Local Street Pavement Preservation Project, and award of the contract for Project No. C201 A, 'M Street SE Grade Separation Project - Residential Buildings Demolition. The Committee also approved Resolution Nos. 4718 and 4719 related to national purchasing agreements for specialized equipment not available locally, Resolution No. 4723 related to award of Project No. CP1101, 2011 Local Street Pavement Preservation Project - Phase 1, Resolution No.. 4725 to purchase an existing pipeline from Covington Water District and King County Water District No. 111 which was previously installed to facilitate the City's wholesale water sales to both entities. They no longer purchase water from the City, but the City has a need for the pipeline in order to convey water to Tacoma Public Utilities (Tacoma Pipeline 5). The Committee also discussed Ordinance No. 6362, related to budget amendments, proposed improvements on 30th Street NW just north of Auburn Municipal Airport, and the capital project status report.- The next regular meeting of the Public Works Committee is scheduled for July 18, 2011 at 3:30 p.-M. Page 3 of 11 D. Finance Chair Backus reported that the Finance Committee met this evening at 6:00. The Committee approved the claims and payroll vouchers. Chair Backus reported that claims totaled approximately $2.46 million which included payables to Christiansen Inc. in the amount of $332,000 for the Les Gove Community Campus project, $135,000 to Puget Sound Energy for the City's May and June usage, $504,000 to SCORE for jail startup costs, and $183,000 to T. Bailey Inc. for the Lakeland Hills Reservoir Project. Chair Backus reported that 186 senior utility rebates were issued to seniors of limited income in the amount of $524.90 each for a total of $97,631. The Committee also approved Resolution No. 4724 for the surplus of a vehicle seized in a drug forfeiture which is no longer of use to the City. The Committee also received a presentation from the cities of Auburn and Federal Way shared Resource Conservation Manager with regard to efforts to reduce energy costs. The program was initiated in 2010 and, to date, there has been a 3.7% reduction in total energy costs for 2011. Chair Backus reviewed criteria required in order to receive additional grant funds to fund this position for years 2012 and 2013. The Committee also discussed Ordinance No. 6362 with regard to budget amendment number three, a water utility leak adjustment request, and Resolution Nos. 4718 and 4719 regarding nationwide cooperative purchase agreements for equipment not available locally. Chair Backus pointed out that equipment purchased via the nationwide cooperative purchase agreements will provide sales tax revenue to the City via streamlined sales tax. The Committee also discussed Resolution No. 4723 regarding contract award to the lowest responsible bidder for Project No. CP1101, 2011 Local Street Pavement Preservation Project - Phase 1, Resolution No. 4725 regarding a purchase agreement with Covington Water District and King County Water District No. 111 to purchase existing water pipeline, Ordinance No. 6368 regarding zoning code amendments in the Downtown Urban Core and Commercial and Industrial zones to allow small craft distilleries, Resolution No. 4720 accepting a grant from Washington State for reimbursement of costs incurred during the January 2011 storm event, Resolution No. 4721 accepting grant funds from the Washington Service Corps to provide two full time members for emergency preparedness purposes, and Resolution No. 4722 to apply for grant funds for rehabilitation at the Auburn Municipal Airport. The Committee also received an update on implementation of the solid waste contract for the West Hill area. The next regular meeting of the Finance Committee is scheduled for July 18, 2011 at 6:00 p.m. E. Les Gove Community Campus The Les Gove Community Center Committee has not met since the last Council meeting. F. Downtown Redevelopment The Downtown Redevelopment Committee has not met since the last Council meeting. G. Council Operations Committee Page 4 of 11 The Council Operations Committee has not met since the last Council, meeting. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with. their appointed positions on state, regional and local organizations. A. From the Council, Councilmember Wagner reportedthat he attended a Washington Storm Water Center-(Center) Advisory Committee meeting. The Center has secured funding for the next year through the Department of Ecology. The Center will not be expanding, but will still be in operation. A very user friendly website for the Center .went online last month. The.Center is expected to become a central point for providing information to the public such as obtaining permits, vendor information, equipment,-and information with regard to events with different storm water systems experienced by other cities. Councilmember Partridge reported-that he attended an Auburn Valley Humane Society (AVHS) meeting as the City's liaison to discuss the draft contract submitted by the City of Auburn with regard to establishing a partnership for animal care and sheltering services. The.AVHS revised and approved the proposed contract which is currently" pending review-by City staff. The AVHS also discussed artwork and marketing issues for the project. Council member Backus reported-that she attended-the annual recognition of service for elected officials. Councilmember Backus congratulated Councilmember Norman and Deputy Mayor Singer who were named as Elected Officials of the Year for their pro-business stance and ability to work well with businesses and citizens of the.City of Auburn. She also attended the 4th of July Festival at Les Gove Park and reported on comments received by members-of the public on the beauty and amenities of the park. Councilmember Peloza reported on the National League of Cities prescription card program of which the City of Auburn in one of the top twenty cities with regard to prescription savings for its-citizens. The City of Auburn ranked thirteen and has saved its citizens over $71,000 since the program was implemented.- Councilmember'Peloza urged those citizens without prescription coverage to pick up a card at various City facilities. Councilmember Peloza also reported that he attended the King County Water.Pollution Abatement Advisory Committee meeting to discuss House Bill 1074 which amended regulations with regard to qualifications for appointees to metropolitan water pollution abatement advisory committees to. include district employees in addition to elected, district - officials. King County staff presented a Power Point presentation on the decennial flow-monitoring project. King County will periodically evaluate population and employment growth and development patterns, which assumptions are used to size future flows and to determine future capital projects to ascertain if there is sufficient conveyance capacity to convey waste water and storm water.. He also attended a breakfast at which Lieutenant.Governor Brad Owen spoke regarding Page 5 of 11 the past. legislative session, the grand opening of the Valley. Medical Center Auburn.Urgent Care and Occupational Health Services facility, and a Water Resource Inventory Area (WRIA 9) Steering Committee meeting to discuss a watershed investment district to acquire funding to accomplish salmon habitat and agriculture objectives. Councilmember Peloza also invited the public to attend the Auburn International Farmers Market on Sunday, July 10, 2011. Councilmember°Haugen reported that she attended the 4th of July 2011 Festival. B.. From the Mayor . Mayor Lewis spoke regarding benefits-received by the-City due to Councilmember. involvement'in regional-and county committees and reviewed their membership in the following committees: Councilmember Backus: Valley Regional'Fire Authority(VRFA) Board, National League of Cities Finance Administration and Intergovernmental Relations Committees, Pierce County Regional Council alternate, and Pierce County Joint Determining Authority. Councilmember.Norman: Puget.Sound Regional Council Growth Management Policy Board and Pierce County-Joint Determining Authority. Councilmember Partridge`.. Regional-Law, Safety and Justice Committee. Councilmember Peloza: Water Resource Inventory Area (WRIA 9), and Water Quality, Solid Waste, Flood Control District alternate, National- League of Cities Energy and Environment National Resources. Deputy Mayor Singer; Past president of-the-Puget Sound Regional Council. (PS RC) and current, member of the- PSRC Economic Development-Board and Transportation Priorities Committees, Auburn Tourism -Board, and Suburban Cities Public Issues Committee alternate. Councilmember Wagner: VRFA Board, Pierce County/Puyallup River Watershed Council, Pierce County Regional Access Mobility Partnership'(RAMP), King County Solid Waste Committee alternate, and Joint Determining Authority. Mayor Lewis expanded on the tremendous amount of value that participating Councilmembers have garnered for the City of Auburn and commended their Willingness to go beyond the limits of what they are required to do. Mayor. Le . wis reported on the US Conference of. Mayors that he attended and at which a resolution was signed in support of all armed services personnel. Mayor, Lewis attended various meetings including the Puget Sound -Regional Council (PSRC) Operations Board-and Executive Board meetings. On a four county level, Auburn led in both King and Pierce Counties to accept a set of guiding principals with regard to representation. Mayor Lewis-spoke regarding recent changes in Page 6 :of 11 population within Puget Sound cities and counties and elaborated on changes in 'respresentation on PSRC boards and commissions, which is determined by population. The set of guiding principals provides for more representation to cities within both King and Pierce counties. Mayor Lewis reported on the recent retirement of Police Commander Will Lathrop who will be relocating-to a south sea island with his wife as she has accepted a new position there. Mayor Lewis stated that he is Chair of VRFA Board and spoke regarding visits to Auburn's fire stations.. Mayor Lewis reported on the tremendous amount of work performed by firefighters at the beginning of each shift. Duties include checking every piece of VRFA equipment and their own personal gear, physical exercise, station cleaning, and training exercises all while still responding to incoming emergency calls. Mayor, Lewis,also attended the South King Council of.Human Services meeting with-Councilmembers Partridge and Norman and Deputy Mayor Singer. This is an entity which was formed by the mayors of south Puget Sound cities to work.with all human services organizations in an effort to meet the needs of their citizens. He also met with Superintendent of Auburn Schools Kip Herren to discuss common issues and problems.. Mayor Lewis also reported on the retirement of VRFA Fire Chief Stan Laatsch, who retired after 34 years of service to the City of Auburn and the VRFA. Mayor Lewis also attended numerous community meetings, the opening of Wild Waves, and.the Miss Washington pageant, of which Miss Auburn Hayley McJunkin came in fourth. He also attended the City of Auburn 4th of. July Festival and spoke regarding all the improvements to Les Gove Park-. -it was a very successful and multicultural event. V. CONSENT AGENDA A Minutes of the'June 20, 2011 City Council Meeting. B. Claims Vouchers (Backus/Coleman) Claims check numbers 405246 through 405861 in the amount of $2,462,923.26 and dated July 5, 2011. C. Payroll Vouchers (Backus/Coleman) Payroll,check numbers 531610 through 531713 in the amount of $349,345.52 and electronic. deposit transmissions in the amount of $1,153,530.15 for a grand total of $1,502,875.67 for the period covering June 16, 2011 to June 29, 2011. D. Public Works' Project. No. C201A (Wagner/Dowdy) City Council award Contract No. 11-17, to Buckley Recycle Center, Inc. on their low bid of $155,360.00 plus Washington State sales tax of $14,759.20 for a total contract price-of $170,119.20 for Project No. C201A - Residential Buildings Page 7 of 11 Demolition E. Public Works Project No. C41 OA (Wagner/Dowdy) .City Council approve Change Order No. 1 in the amount of $9,865.34 to Contract No. 11-12 fo.r work on Project No. C41 OA, 277th Wetland Mitigation Monitoring (Annual). F. Public Works Project No. CP0803 (Wagner/Dowdy) City Council grant permission to advertise for bids for Project No. CP0803, 37th Street SE/R Street.SE Pedestrian Connector. G. Public Works. Project No. CP0916 (Wagner/Dowdy) City Council grant-permission to-advertise for bids for Project No. CP0916 - West" Valley Highway Improvements. H. Public Works Project No. CP1002 (Wagner/Dowdy) City Council approve Change Order No. 1 in the amount of $75,000 to Contract No. 10-03 for work on Project No. CP1002 - 2010 Local Street Pavement Preservation Project. - 1. Public, Works Project-No. CP1108 (Wagner/Dowdy) City Council grant permission to advertise for bids for Project No. CP1108, 2011 City'Wide Storm Pond Cleaning. J. Utility Leak Adjustment Request (Wagner/Coleman) City Council approve a water utility adjustment to account number 015891, for Libuse Moravec in the amount of $704.51 for a water leak. Councilmember Wagner moved and Councilmember Backus seconded to approve the consent agenda. . MOTION CARRIED UNANIMOUSLY. 5-0.. VI.. UNFINISHED BUSINESS There was no unfinished business. VII: NEW BUSINESS There was no new business. VIII.. ORDINANCES A: Ordinance No. 6368 (Norman/Snyder) An-Ordinance of the City Council of the City of Auburn, Washington, repealing Section 18.04.185 of the City Code, creating Sections 18:04.623, 18.04.855, 18.04.894 and 18.04.911 of the City Code.and amending Sections 18.26.020, 18.28.020, 18.29.053; 18.30.020, 18.32.020, 18.34.020 of the Auburn City Code for the purpose of-allowing the following land uses in the Downtown-Urban Core, and.the.commercial and insutrial zoning districts: Small Craft Distilleries, and Small Craft: Breweries, Wine Production Facilities, and Tasting Rooms Page 8 of 11 Councilmember Backus moved and Councilmember Partridge seconded to introduce and adopt Ordinance No. 6368. MOTION CARRIED UNANIMOUSLY. 5-0. IX. RESOLUTIONS A. Resolution No. 4715 (Norman/Snyder) A Resolution of the City Council of the city of Auburn, Washington, related to the Auburn Environmental Park Wetlands Trail Boardwalk Project; providing for an exception to competitive bidding and authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and the Washington State Department of Ecology Washington Conservation Corps Council Backus moved and Councilmember Partridge seconded to adopt Resolution No. 4715. MOTION CARRIED UNANIMOUSLY. 5-0. B. Resolution No. 4718 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Cooperative Purchasing Agreement with Houston-Galveston Area Council for the purpose of purchasing general supplies and equipment Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4718. MOTION CARRIED UNANIMOUSLY. 5-0. C. Resolution No. 4719 (Wagner/Dowdy) A Resolutoin of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Cooperative Purchasing Agreement with the U.S. Communities for the purpose of purchasing general supplies and equipment Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4719. MOTION CARRIED UNANIMOUSLY. 5-0. D. Resolution No. 4720 (Peloza/Lee) A Resolution of the City Council of the City of Auburn, Washington, formally accepting a grant from the State of Washington, Military Department in an amount not to exceed Eighty Seven and One-half percent (87.5%) of actual expenditures as reimbursement from the Federal Emergency Management Agency and the State of Washington for expenses incurred by the City of Auburn during the January 2011 storm event Councilmember Peloza moved and Councilmember Partridge seconded to adopt Resolution No. 4720. MOTION CARRIED UNANIMOUSLY. 5-0. Page 9 of 11 E. Resolution No. 4721 (Peloza/Lee) A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the Washington Service Corps to provide two full-time members to the City of Auburn, and authorizing the Mayor and City Clerk to execute the necessary agreements to accept said members Councilmember Peloza moved and Councilmember Partridge seconded to adopt Resolution No. 4721. MOTION CARRIED UNANIMOUSLY. 5-0. F. Resolution No. 4722 (Peloza/Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the City to apply for state grant funds in the amount of $9,895 from the Washington State Department of Transportation to rehabilitate the airport apron, update the Airport Master Plan, and to improve airport drainage and erosion control, and authorizing the execution of the grant agreement therefor Councilmember Peloza moved and Councilmember Partridge seconded to adopt Resolution No. 4722. MOTION CARRIED UNANIMOUSLY. 5-0. G. Resolution No. 4723 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to award and execute an agreement with the lowest responsible bidder for construction of Public Works Contract Number 11-09 for Project CP1101, 2011 Local Street Pavement Preservation Project - Phase 1 Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4723. MOTION CARRIED UNANIMOUSLY. 5-0. H. Resolution No. 4724 (Backus/Coleman) A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Backus moved and Councilmember Wagner seconded to adopt Resolution No. 4724. MOTION CARRIED. 4-1. Councilmember Haugen voted no. 1. Resolution No. 4725 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to negotiate and execute a Purchase Agreement with Covington Water District and King County Water District #111 Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4725. Page 10 of 11 MOTION CARRIED UNANIMOUSLY. 5-0. X. EXECUTIVE' SESSION There was no executive session. XI. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:34 p.m. ED THE~ DAY OF JULY, 2011. O ter B. "Lewis, Mayor Cathy Rich dson, Deputy City Clerk 7 Page 11 of 11