HomeMy WebLinkAbout10-03-2011 cnvoF_ -;.�'�`�i� City Council Meeting
`T October 3, 2011 - 7:30 PM
�1 Auburn City Hall
�"tvnsH�iNCroN MINUTES
I. CALL TO ORDER
A. Flag Salute
Deputy Mayor Sue Singer called the meeting to order at 7:30 p.m. and led those
in attendance in the Piedge of Ailegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Sue Singer, NancyBackus, Bill Peloza,
and John Partridge. Counciimember Virginia Haugen arrived at 7:35 p.m.
Councilmember Lynn Norman was excused.
Directors and staff members present: City Attorney Daniel B. Heid, Domestic
Violence Victim Adyocate Shelly David, Planning and Development Director Kevin
- Snyder, Public Works Director Dennis Dowdy, Patrol Commander Dave
Colglazier, Finance Director Shelley Coleman,and City Glerk Danielle Daskam.
C. Announcements, Appotntments, and Presentatlons
1. Proclamation - "Domestic Violence Awareness and Prevention Month"
Mayor Lewis to proclaim the month of October 2011 as "Domestic
Violence Awareness and Prevention Month" in the city of Auburn:
Deputy Mayor Singer read and presented a proclamation declaring the
month of October as Domes4ic Violence and Awareness Morrth in the city of
Aubum to City of Aubum Domestic Violence Victim Advocate Shelly David.
Advocate David.was accompanied by members of the Domestic Violence
Task Force: Kathryn Choicey from Domestic Abuse Women's Network
(DAWN), Carolle Fisher from Coordinated Community Response Against
Domestic Violence, and Janet Chance of the Domestic Violence Impact
PaneL
D: Agenda Modifications
Agenda modifications included an update to Item F of the Consent
Agenda relafing to Public VVorks Project No: CP100.9 and the addition of a Public
Works contract with Utilities Services, Ina Additionally, a revised version of
Ordinance No. 6373 was d'istributed prior to the meefing.
II. CfTIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Pubitc Hearings
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No public hearing was scheduled for this evening.
B. Audfence Participatlon
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
No one hom the audience requested to address the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza �eported the Municipal Services Committee met September 26,
2011. The Committee discussed the establishment of an honorary position of
Poet Laureate that recognizes and honors a citizen poet of exceptional talent and
accomplishment. The Committee also discussed 4he solid waste contract, golf
course working capi4al, and fhe Committee matrix. The next regular meeting of
the Municipal Services Committee is scheduled forOctober 10, 2011.
B. Planning & Community Development
Vice Chair Backus reported the Pianning and Community Deveiopment
Committee met September 26, 2011. The Committee discussed the
establishment of a PaeYLaureate honorary pos'iUon, the Auburn Gateway Project
(Robertson Property Group) draft development agreement, the Auburn Gateway
Project draft Planned Action Ordinance, proposed master plan code,
comprehensive downtown parking inventory, and the Committee's project matrix.
Vice Chair Backus reminded fhe Councilmembers thatthe Auburn Gateway
Project is considered a guasi-judicial action under former City Code Chapter
14.21, and the Council decision and process is subject to the appearance of
fairness doctrine. The ne�regular meeting of the Planning and Community
Devetopment Committee is scheduled for Octoberl0, 2011.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Gommittee reviewed the bid award for Project CP1109 relating to storm
pipeline repair and replacement, a consultant agreement related to Project No..
CP0915 Well 1 Improvements, final pay estimate for Project No. CP0920
for replacement of water lines in the Lea Hill area, and an agreement for
replacement of the pump in Well 4. The Committee also reviewed Resolution
No. 4753 approving the construction loan agreement with the Washington State
Public Works Trust Fund Board for the M Street SE Underpass
Project, Resolution Na 4754 relating to the transfer of easements for storm
drainage lines from Pierce Courrty to the City; a water leak adjustment, and the
Aubum Gateway Project: The next regular meeting of the Pubiic Works
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Committee is scheduled for October 17, 2011 at 3:30 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at 6:00. The
Committee reViewed claims and payroll vouchers, including payments made to
CH2M Hiil in the amount of$122,000 for the M Street Underpass Project,
Christensen inc. in the amount of$117,OOOfior the LesGove Park Activity Center
Project, and Metro in the amount of$1,110,000 for September sewer charges.
The Committee also discussed Ordinance No. 6373 relating to compensation
of the Council and Deputy Mayo,r, Resolution No. 4753, Resolution No.A754, and
a Public 1Norks contract with Utilities Services. The next regular meeting of the
Einance Committee is scheduled for October 17, 2011 at 6:00 p.m.
E. Les Gove Community Campus
Chair Wagner announced that the next meeting of the Les Gove Community
Campus Committee is scheduled for October 17, 201 i, at 11:00 a.m.
F. Downtown Redevelopment
The Downtown Redevelopment Committee has not met since the last Council
meeting.
G. Council OperaUons Committee
Chair Wagner reported the Council Operations Committee met September 20
and 26, 2011. The Committee discussed Council salaries and compensation
compared to a number of other cities of similar size. The Committee
recommended Ordinance No. 6373 to propose:a change in fhe way the Councii is
compensated to recognize the importance of attending regional meetings.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with iheir appointed positions on state, regional and local
organizations.
A. From the Council
Councilmember Wagner reported on his attendance at the grand opening of King
County's Brightwater Treatment Plant.
Councilmember Partridge reported on his trip to New York City with members of
the Vailey Regional Fire Authority and Union Looal No. 1352 to participate in
events that support children of those lost in 9/11 and retuming lraq War veterans.
Counalmember Partritlge also attended an event at the SeniorCenter titied
"Aging Your Way" and tfie Regional Law, Safety and Justice Committee
meeting, which included discussions on interjurisdictional warrants, the veterans
levy, and South County gang violence prevention.
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Councilmember Peloza reported that he attended the monthly meeting of the
Airport Advisory Board, where the Board discussed roof restoration for hangars
9 and ]0 and.airport general maintenance. As a member of the King County
Solid Waste Advisory OommiHee, Councilmember Pelozareported on his
attentlance aY4he grand opening ceremony for King County's $1.8
biilion BrightwaterTreatment Plant. The 144 acre site will serve regional
population growth and convey wastewater from the south and east areas of King
County. A reclaimed water process wil� be coming on line in the future.
Councilmember Peloza reported that the NationaL League of Cities (NLC) has a
prescription discount program which is availabie to City of Aubum residents.The
City of Auburn is ranked fourteen4h among the top twenty cities in the United
States for prescription savings enjoyed by its citizens. To date, the program has
saved residents approximately$80,000. The discounts may be used towards
prescripUons not covered by insurance.
Councilmember Haugen expressed appreciation for the proclamation
declaring Domestic Vioience Awareness Month in the city.
Deputy Mayor Singer reported that she and several Councilmembers attended the
Suburban Cities Association networking dinner where the Governor's chief of staff �
spoke. Deputy Mayor reported that she attended a ribbon cutting for Devcon
Security, a meeting about apotential new Sister City �elationship in Sichuan,
China, the autumn wedding show at Emerald Downs sponsored by the Aubum
Tourism Board, and the Hops Festival at Mary Olson Farm.
B. From the Mayor
Deputy Mayor Singer reported that Mayor Lewis is in Korea and Japan this week.
V. CONSENT AGENDA
A, Minutes of the September 19, 2011 City Council meeting
B. Claims Vouchers (Backus/Coleman)
Claimscheck numbers 407721 through 408052 in the amount of$3,494,946.20
and dated October 3, 2011.
C. Payroll Vouchers (Backus/Coleman)
Payroll check numbers 532194 to 532256 in the amount of $308,306.18 and
electronic deposit transmissions in the amount of $1,177,954.68 for a grand total
of$1,486260.86 for the pay p.eriod covering September 15, 2011 to September
28, 2011.
D. Public Works Project No. CP0915 (WagnedDowdy)
City Council grant permissio.n to enter into Consultant Agreement No. AG-C-409
with Golder Associates for design, survey and environmental services for Project
No. CP0915, Well 1 ImproVements - Phase II
E. Public Works Project No. CP0920 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 7 to Contract No. 10-26 in the
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amount of $20,381.99 and accept construction of Project No. CP0920 2009 AC
Watermain Replacement
F. Public Works Project No. CP1109 (Wagne.rLDowdy)
City Council approve award of Small Works Contract No. 11 15, to the lowest
responsible bidder for Project No. CP1109, 2011 Storm Pipeline Repair and
Replacement- Phase 1
G. Call for Public Hearing on Au6urn Gateway Development Agreement
(Norman/Snyder)�
City Cou.ncil to set the date for the public hearing on tHe Auburn Gateway
Development Agreement for October 17,.2011
H. Public Works Contract with Utilities Services, Inc.
City Counc.il grant permission to enter into an agreement with Utilities
Services, Inc. to install a new pump and related appurtenances and perform
routine maintenance and inspection at Well 4
Councilmember Wagnermo4ed and CouncilmemberBackus seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 6-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII: NEW BUSINESS
There was no new business.
VII I. ORDINANCES
A. Ordinance No. 6373 (WagnedHeid)
An Ordinance of 4he City Council of the City of.Auburn, Washington,
amending Section 2.51.020 of the Aubum City Code relating to
compensation of Council members and the Deputy Mayor
Councilmember Wagnermoved and CouncilmemberBackus seconded to
approve the ConsentAgenda.
Councilmember Wagnerreported that the Council Operations Committee
reviewed comparability ofoompensation forthe Auburn Council to othersimila�ly
sized cities. The Committee found that the Aubum Council salary was beiow the
average of other cities by approximately ten percent, The Committee proposed a
change in the compensation of the Council ttiat would encourage participation in
regional committees, fon:irtis and boards. Councilmember Wagner stated that the
City's participation at the regional level is advantageaus to the City.
Councilmember Wagnernoted that the additional compensation applies to
regional rather than local committees and boards.
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Councilmember Haugen suggested setting the Deputy Mayor salary as set a
amount rather than the base Council salary plus $400. City Attorney Heid
explained that the salary for Deputy Mayor is not changed, but is described as the
Council salary plus $400 to better identify the base Council salary for county
elections and filing fee purposes.
Councilmember Haugen expressed opposition to any increase in
Council compensation.
In response to a question from Councilmember Haugen, City Attomey Heid
explained that the revised ordinance distributed this evening prior to the Council
meeting reflects additional language clarifying that the compensation for
attendance at regional committees does not apply to meetings for which a
Councilmember would already receive compensation.
Deputy Mayor Singer commented that for severai months the Council Operations
Committee reyiewed the Council salaries, comparable Council salaries, and
compensation options. She noted that it has been at least six years since the
Council compensation has:been adjusted. The Council does not vote on its own
compensation; any increase in compensation is effective fornewly elected
Councilmembers only. Deputy Mayor Singeralso notecl that six of the seven
Councilmembers have voluntarily retumed two perbent of their salary to the City in
recognition of the decrease in employee salaries: Deputy Mayor Singer also
commented that the Counal's participation on regional committees and boards is
instrumental in bringing regional dollars back to the City ofiAuburn.
Councilmember Peloza exp�essed support for Ordinance No. 6373.
Councilmember Peloza also spoke of the importance of the City Council's
participafion in regional committees.
MOTION CARRIED. 5-1. Councilmember Haugen voted no.
IX. RESOLUTIONS
A. Resolution No. 4731 ,(Peloza/Lee)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor to accept grant funds from the U.S. Department of
Justice for a Byme Memorial Justice Assistance Grant
Counciimember Peloza moved and Councilmember Partridge seconded to adopt
Resolution No. 4731.
Counciimember Peloza explained that Resolution No. 4731 accepts a Byrne
Memorial Justice Assistance Grant in the amount of$33,631 to support
communitypolicing efforts.
MOTION CARRIED UNANIMOUSLY. 6-0.
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B. Resolution No. 4753 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Construction Loan.Agreement between
the City of Aubum and the Washington State Public Works Board relating to
the M Street SE Underpass ProjecT(C201 A)
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4753.
Councilmember Wagner explained that Resolution No. 4753 provides the final
funding piece for the M Street SE Underpass Project.
Councilmember Haugen spoke against the resolution.
MOTION CARRIED. 5-1. Councilmember Haugen voted no.
C. Resolution No. 4754 (WagnedDowdy)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor to confirm the amounts owed and reimburse Pierce
County, Puget Sound Energy and Cascade Water Alliance for the easemeM
fees that the City agreed_to pay after the annexation of the area that.
encompasses the Cake Tapps Parkway Drainage Facilities that empty into
the PugetSound Tailrace
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4754.
Councilmember Wagner explained that Resolution No. 4754 relates to the storm
drainage system for Lakeland Hills, most of which isin King County. The
resolution provides for payment of the fees associated with the easements that
the City agreed to pay after the annexation of the area that encompasses the
Lake Tapps Parkway D�ainage facilities and that empty into the Puget Sound
Energy Tailrace. The annual fee for the easement is approximately$7,000.
Councilmember Haugen spoke against Resolution No. 4754.
Public Works Director powdy explained that Resolution No. 4754 provides for an
easement for the City to discharge a 48 inch stormwater pipe in the Puget Sound
Energy 4railrace (now owned by Cascade Water Alliance) located in Pierce
County. Director powdy reported that the preannexation agreement provided thaY
the fees would be due upon annexation of the area, which occurred in2001. He
stated that pursuing a separate outfall would haye taken e�ensive permitting and
would have been more expensive than obtaining the subject easements.
MOTION CARRIED UNANIMOUSLY. 6-0..
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
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8:36 p.m.
APPROVED THE ���DAY OCTOBER, 2011.
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Peter B. Lewis, ayor nielle Daskam, City Clerk
Pa eSofB
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