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Home My WebLink About09-07-2011 * �* PLANNING COMMISSION CITY OF_ -J * September 7, 2017 WASHINGTON MINUTES I. CALL 70 ORDER Chair Judi Roland called th,e meeting to order,at 7:02 p.m. in the Gouncil Chambers located on the first floor of Aubum City Hall, 25 West Main Street, Aubum, WA: Commission Members present were> Chair Judi Roland, �ce Chair Kevin Chapman, Ron Copple, Joan Mason, Wayne Osbome, and Dave Peace. Commission Member Baggett is excused. Staff present included: Planning Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon and Planning & Development Secretary Tina Kriss. Audience members present included: Richard Weinman, representing Green River Community Coilege. II. APPROYAL OF MINUTES A. August2, 2011 Commissioner Copple moved and Commissioner Osbome seconded to approve the minutes from 4he August 2, 2011 meeting as submitted. Commissioner Baggett was not present for the August 2 meeting; Commissioner Hamilton resigned and is no longer vofing. MOTION CARRIED UNANIMOUSLY 6-0 B. August 23, 2011 Commissioner Mason moVed and Commissioner Osbome seconded to approve the minutes from the August 23,2011 meeting amended.. Add the word personnel in piace of personal on page 3 and change Committee throughout minutes to Commission.. Commissioner Peace was excused from the August 23 meeting, Commissioner Hamilton resigned and CommissionerBaggett is absent for vote. MOTION CARRIED UNANIMOUSLY 5-0 1 IIL PUBLIC COMMENT Planning Commission Meeting Minutes September 7, 2071 There were no members present of the public wanting to make a public commerit. IV. PLANNING DEPARTMENT REPORT Planning Manager Elizabeth Chamberlaimstated the City will have a new laundry business relocating to the vacant land near Emerald Downs. They will be constructing a new 145,000 sq. ft. facility. V. PUBLIC HEARINGS A. ZOA11-0005: Amendment to Aubum City Code Related to Master Plans Planning ManagerElizabeth Chamberlain provided the staff report on ZOA11-0005, amendment to Aubum City Code related to Master Plans. Since the annexation of the Lea Hill area in January 2008, the City has tieen discussing a master plan concept that would be applicable to institutional uses such as a community wliege and potentially largerscale commercial uses. This conversation has continued with the Planning and Community Development Committee (PCDC) further refining the concept of a master plan process. Initial policydirecfion was provided by the PCDC to staff. • A draft code amendment creating a master plan process was brought before the Planning Commission for discussion at the August 2, 2011 meeting. The amendmeM outlines the master pian process, applicability, length of the master plan approval, decision criteria, and an incentive based approach. Planning Manager Chamberlain reviewed the changes made to the draft since the August 2, 2011 meeting. Commission provided the following feedback: • Page 2, 18.XX.030 8.2 add the words add mitiqation after"warrant additional review" • Page2, 18.XX.030 D. after"The master plan" add the words indudina anv aqproved extensions • Page 5, 2, LEED Silver Cert�cation. Commission directed staff to work with City Council to obtain a viable incentive, ff possibie • Page 5, 18.XX.070 add the word conceotual before "approval" in the third line • Page 6, table,#5, add the word is ta clarify "increased lot coverage than what permitted" Chair Roland and�ce-Chair Chapman expressed their appreciation for the layout on this presentation, it was easy to understand. Chair Roland opened the public hearing at 7:23 p.m. to receive commerrts on proposed code amendmentZOA11-0005 relating to proposed Master Plan Code Amendments. Richard Weinman, representing Green River Community College, 9350 SE 68'" Street, Mercer Island, WA 98040. Mr. VVeinman provided a handout with key points for his comment; Mr. Weinman provided the following comment: 2 Planning Commission Meeting Mlnutes September 7, 2011 1. Section 030—Clarify whether additional 7affic mitigation can be imposed based on the five year review. If that is the intent, suggest modifying 6.2 as follows: "Review whether traffic changed substantially within the first five years that would warrant additional review and mitiaation." 2. Section 030—Cla.rify whether extension_of a master plan would set a new clock for vesting or continues from the initial approval. Mr. Weinman feels it should be the latter and suggests the following revision to subsection D: "The master plan, inciudina anv aooroved extensions. vests" 3. Section 070—Clarify that master plan provides conceptual approval only. 3rd line, before"approval" add the word conceotual Mr. Weinman stated he is unsure how long LEED Cert�cation takes, it may be a possibility to require the cert�cation before 4he building,permit is issued prior to building the ac]ditional story. Ms. Chamberlain stated she can chedc to see when the LEED Certification is obtained. Commission and staff discussed there may be additional details to be worked out for the LEED Gertification incentives, again Commission recommending staff work with City Council as part of the approval for the amendment. Planning Manager Chamberlain addressed Mr. Weinman's comments above: 1. Additional traffic mitigation and review woutd be required ff necessary at the five year review. 2. If an eMension is approved it will not reset the vesting clock. 3. A Masterplan provides conceptua� approval only, 4he word conce�tual will be added to the approVal 4. LEED Cert�cation could be moved forward by Commission aliowing the City Council and staff to make a decision on a clear incentive. After hearing commerit from the public on ZOA11-0005, amendment to Aubum City Code Related to MasterPlans, Ghair Roland closed the public hearing at 7:34 p.m. Commissioner Peace moved and Commissioner Copple seconded to approve ZOA11-0005, amendmen4 4p Aubum City Code Related to Master Plans, as amended below: • Page 2, 18.XX.030 B:2 add the words add mRiaation after"warrant additional revievJ' . Page 2, 18:XX.030 D. after"The master plan" add the words includina anv aaoroved extensions • Page 5, 2, LEED Silver Certification. Gommission directed staff to work with City Council to o6tain'a viable incentive, if possi6le 3 Planning Commission Meeting Minutes September 7, 2011 • Page 5, 18.XX.070 add the word conceotual before "approvaP in the third line . Page 6;table, #5; add the word is to clarify"increased lot coverage than what �� MOTION CARRIED UNANIMOUSLY 6-0 VL OTHER BUSINESS A. 2011 Comprehensive Plan Amendments Principal Planner Jeff pocon provided information on the 2011 Comprehensive Plan Amendment Mnually the City amends its Comprehensive Plan. The City processes both, City—initiated amendments and private—initiated amendments. Staff provided information on the second group of annual comprehensive plan amendmerrts and Committee provided the following feedback: Group 2—Comprehensive Plan Amendmerns (policy/text changes) 1. P!T 5 Citv ofAubum Caaital Facilities Pian 2012-2017 • Page 19, the tables arenot listed in order, Ta61e T-1a through T-1c is listed before Table T-1;and ' ; �_ • Page 28, the total figures are off, the Total Capital Costs and Funding Source total costs in a couple columns. 2. P/T B Various Chaater 74, Comarehensive Plan Maa � NE AuburnlRobertson Pro�erGes Saecial A�ea-Plan • Commissioner Chapman asked who would tie responsible for the widening of South 277"' Street. Principal Planner stated it could possibly be completed as part of this developmerrt on behaif of the City. Commission recommended`staff bring all three groups of Comprehensive Plan Amendmerrts 4o the same Public Hearing for recommendation. If one of 4he items needs more attention or Garity the Commission can Yecommend spending more time on that item. VII. ADJOURNMENT There being no furtherbusinessfo come before the Planning Commission, Chair Roland adjourned the meeting at 8:42 p.m. 4