HomeMy WebLinkAboutSECTION 6-BASELINE BUDGET
2003 Final Budaet
Baseline Budaet
SECTION VI: BASELINE BUDGET
Introduction
This section of the budget details the City's baseline budget. As such, department or fund delineates a
complete discussion of City operations. This section also takes a detailed look at departments and divisions
by providing both quantitative and qualitative performance measures. This enhanced presentation is
designed to focus more attention on the results and direction of City services rather than on line-item
allocations.
The format of this section has been redesigned and the information is presented in a functional structure
beginning with the administrative function, which includes such departments as the Mayor, Human
Resources, Finance and Legal, followed by Public Safety, Public Service and Quality Of Life. The non-
functional departments or divisions are presented at the end of the baseline section and include a
detailed description of the fund and a financial summary by line item.
Sections for those funds representing functional departments or divisions are presented at the beginning of
the baseline section and include:
1. Departmental or Divisional Orqanizational Chart: Each organizational chart identifies
the authorized staff positions in the 2003 baseline budget. The charts specifically identify
each full-time and permanent part-time position. Upper-level supervisory positions
specify the total number of staff that report to the position, including those reporting to
lower level supervisors and excluding the position itself. Consequently, in a department
head's "box" is a number identifying the total number of staff in that department except
for the department head's own position. Each employee is a "home"
department/division/fund, but may perform work for another department/division/fund.
This system is intended to identify all authorized permanent staff authorizations.
2. Fund Description: A summary of the progress each department or division made in its
mission or work program during 2002, including general operations and obligation of the
fund, and the work program and the goals that the department will undertake in 2003.
3. Baseline Budqet bv Line Item: For general fund departments and funds, this information is
presented in a line item format. This is based on the Washington State Budgeting,
Accounting and Reporting System (BARS), which govern the City's accounting
procedures. Data for the proprietary funds is presented in a working capital format,
which not only describes the use of these funds, but also examines the fiscal status of the
fund itself. This format also summarizes the income associated with the fund.
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Baseline Budaet
2000 2001 2002 2002 2003
Total Baseline Budget Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 20,779,374 $ 22,258,802 $ 25,387,949 $ 25,039,400 $ 27,027,536
12 Overtime 722,866 683,936 716,400 724,300 815,350
13 Other Wages 370,882 400,213 578,200 568,620 554,600
Salary Sub-Total 21 ,873,1 22 23,342,951 26,682,549 26,332,320 28,397,486
20 Personnel Benefits 4,979,312 5,197,337 6,682,000 6,756,100 7,840,333
22 Uniforms & Clothing 171,165 166,837 210,200 216,800 214,450
Benefits Sub-Total 5,150.477 5,364,1 74 6,892,200 6,972,900 8,054,783
30 Supplies
31 Office & Operating Supplies 1 ,733.423 1,855,039 2,01 7.440 1,886,910 1,936,980
35 Small Tools & Minor Equip 506,536 560,114 589,500 761,300 763,280
Supplies Sub-Total 2,239,959 2.415,153 2,606,940 2,648,21 0 2,700,260
40 Other Services & Supplies
41 Professional Services 8,899,797 10,112.462 1 2,826,250 11,389,712 11,874,901
42 Communication 1,394,081 1,243,097 1,624,950 1 ,650,900 1,679,250
43 Travel 67,177 49,090 140,350 140,350 153,840
44 Advertising 96,510 105,354 111,800 1 63,500 138.490
45 Operating Rentals & Leases 227,741 294,775 405,350 396,550 419,760
46 Insurance 773,691 800,854 839,200 839,200 1,015,100
47 Utility Services 1,246,976 1,268,202 1 .477,000 1 ,602,000 1,578,220
48 Repairs & Maintenance 726,044 728,099 1 ,1 96,700 1,215,700 1 .464,305
49 Miscellaneous 2,333,276 2,354,024 2,812,601 2,851,401 3,722,805
Other Services Sub-Total 15,765,293 16,955,957 21.434,201 20,249,313 22,046,671
50 Intergovt/lnterfund Services/Tax 15,695,347 14,441 ,037 14,388,195 1 3,232,735 11,116,873
60 Capitol Outlays
61 Land 4,169.492 3,130,442 1 ,900,000 846,998
62 Buildings 1,235,024 480.417 2,863,000 4,099,000 872, 000
63 Other Improvements 10,625.408 15,078,756 8,604,434 1 2,067,708 6,019,000
64 Machinery & Equipment 2,762,301 1,319,116 1 ,993,200 1,840,925 3,340,920
65 Construction In Progress 6,435.422 9,389,812 6,604,500 6,846,043 3,809,100
Capitol Outlay Sub-Total 25,227,647 29,398,543 21,965,134 25,700,674 14,041,020
70 Debt Service: Principal 1,11 0,000 1 ,734,035 1 ,282,400 1 ,277,400 1,704, 1 00
80 Debt Service: Interest 969,094 1,174,319 865,600 871 ,200 926,980
90 Interfund Payments For Services 46,347 186,915 1 71 ,735 1 75,235 (25,900)
95 Interfund Oper Rentals & Leases 1 ,836,700 1.491,584 1 ,278,21 0 1 ,304,300 2,112,185
Interfund Sub-Total 1 ,883,047 1,678.499 1.449,945 1.479,535 2,086,285
00 Other Uses 574,315 4,607,566 524,000 574,000 587,600
00 Designated Ending Fund Balance 3,500,000 4,200,000 4,300,000 4,340,000 3,152,000
00 Undesignated End Fund Balance 61,242,026 65,157,157 47,822,343 55,216,870 45.484,632
Department Totals $ 155,230,327 $ 170.469,391 $ 150,213,507 $ 158,895,157 $ 140,298,690
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2000 2001 2002 2002 2003
Total General Fund Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 16,586,767 $ 1 7,771 ,880 $ 19,957,400 $ 1 9,612,300 $ 21,449,750
12 Overtime 602,51 9 636,494 641,400 649,300 694,050
13 Other Wages 319,923 331,066 457,300 447,720 432,000
Salary Sub-Total 1 7,509,209 18,739,440 21,056,100 20,709,320 22,575,800
20 Personnel Benefits 3,891,173 4,034,495 5,079,200 5,138,700 6,038,643
22 Uniforms & Clothing 153,702 148,871 183,800 189,900 187,630
Benefits Sub-Total 4,044,875 4,183,366 5,263,000 5,328,600 6,226,273
30 Supplies
31 Office & Operating Supplies 805,985 888,448 1 ,034,000 1,039,300 1,080,000
35 Small Tools & Minor Equip 382,888 476,530 465,100 555,900 506,580
Supplies Sub-Total 1 ,188,873 1 ,364,978 1,499,100 1,595,200 1 ,586,580
40 Other Services & Supplies
41 Professional Services 1,515,884 2,098,683 3,474,800 2,496,550 3,1 51,727
42 Communication 1,201,083 1,042,311 1 ,393,100 1,415,050 1,546,600
43 Travel 59,261 41,569 114,200 114,200 1 23,590
44 Advertising 73,251 86,133 92,900 92,900 1 20,850
45 Operating Rentals & Leases 1 79,527 242,828 332,400 324,100 363,910
46 Insurance 547,330 575,225 604,000 604,000 731,000
47 Utility Services 683,919 656,370 862,000 887,000 866,220
48 Repairs & Maintenance 239,404 301,334 739,700 750,200 843,165
49 Miscellaneous 41 6,895 412,842 624,700 665,300 783,455
Other Services Sub-Total 4,916,554 5,457,295 8,237,800 7,349,300 8,530,517
50 Intergovt/lnterfund Services/Tax 3,416,851 6,269,114 5,130,215 4,078,555 1 ,963,805
60 Capitol Outlays
61 Land 500,894 3,525
62 Buildings 145,796 44,601
63 Other Improvements 72,729 428,727 381,000 477,300 305,000
64 Machinery & Equipment 1,005,813 464,841 978,200 865,025 735,520
65 Construction In Progress 2,834 270,000
Capitol Outlay Sub-Total 1 ,728,066 941,694 1,359,200 1 ,342,325 1,310,520
70 Debt Service: Principal 134,000
80 Debt Service: Interest 117,000
90 Interfund Payments For Services 1,242,804 127,381 118,715 106,115 (212,500)
95 Interfund Oper Rentals & Leases 993,200 819,810 860,400 1 ,302,385
Interfund Sub-Total 1,242,804 1,120,581 938,525 966,515 1 ,089,885
00 Designated-Retirees 574,315 574,315 524,000 574,000 587,600
00 Designated Ending Fund Balance 3,500,000 4,200,000 4,300,000 4,340,000 3,152,000
00 Undesignated End Fund Balance 11 ,214,037 12,505,012 2,406,813 7,767,260 2,756,100
Department Totals $ 49,335,584 $ 55,355,795 $ 50,714,753 $ 54,051,075 $ 50,030,080
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Organizational Chart
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Intergovernmental Affairs
Manager
Elected Judge
Patrick Burns
Human Resources Director
Brenda Heineman
17 Reporting Staff
Chief of Police
Jim Kelly
115 Reporting Staff
Public Works Director
Dennis Dowdy, Acting
103 Reporting Staff
Parks Director
Daryl Faber
50 Reporting Staff
Mayor
Pete Lewis
449 Reporting Staff
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Executive Assistant
to the Mayor
Council Secreta
City Attorney
Dan Heid
12 Reporting Staff
Fire Chief
Bob Johnson
80 Reporting Staff
Planning Director
Paul Krauss
33 Reporting Staff
Finance Director
Shelley Coleman
27 Reporting Staff
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CITY COUNCIL AND MA YOR
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The department consists of the City's elected officials. The Council, the legislative body representing the
citizens of Auburn, is charged with responsibility for developing the policies that guide the legislative affairs
of the City. Guidelines promulgated by the Council in the form of ordinances and resolutions are
transmitted to the Mayor for implementation, follow-up and evaluation. Annually, the Council develops
goals and provides a budget, which gives purpose and direction to City programs and initiatives.
The Mayor, as Auburn's Chief Executive Officer, sees that all laws and ordinances are faithfully enforced
and has general supervision of the administration of City government and all City interests. In this role the
Mayor assists the Council in developing City policy and translating Council goals and policies into specific
administrative objectives. Under the direction of the Mayor, eight department directors -- the City
Attorney, Chief of Police, Fire Chief, Director of Public Works, Director of Planning, Director of Human
Resources, Director of Finance and Director of Parks & Recreation -- carry out the necessary activities of
the City.
2002 ACCOMPLISHMENTS
.:. Implemented procedures and programs to help
the City deal effectively with the projected
economic slowdown.
.:. Sound Transit contract signed for garage retail
space.
.:. Completed the construction of the 3rd Street traffic
interchange and transit area.
.:. Completed construction of the 277th corridor
project with railroad crossings.
.:. Resolved site issues for public safety complex.
.:. Initiated planned neighborhood improvement
programs within constraints of the budget.
.:. Continued emphasis on improvement of essential
City infrastructure.
.:. Implemented plans for improvements to enterprise
programs and facilities within constraints of
available resources.
.:. Continued support of the most critical human
services programs to the extent prudent in light of
revenue and staffing.
.:. Completed comprehensive plan for the Storm
utility.
.:. Initiated discussion between various governmental
agencies to odd capacity to Hwy. 167.
.:. Completed construction of corrosion control
facilities.
.:. City gateways/branding project completed.
.:. Implemented Clean Sweep to encourage
community involvement in sprucing up downtown.
.:. Reorganization of City departments.
.:. Addition of public relations/media coordination &
Council Secretory position in Mayor's office.
2003 WORK PROGRAM GOALS
AUBURN IS SAFE
.:. Seek approval and funding for needed public
facilities and equipment for use in fire and low
enforcement; work towards approval of 0 public
safety building site and fire station sites.
.:. Continue emphasis on essential City infrastructure.
.:. Continue proactive outreach to the community in
need.
.:. Continue to make crosswalk improvements,
concentrating on the Central Business District,
major arterials, and schools first; then prioritizing
zones radiating from the center for expansion of
the program.
.:. Continue support of the most critical human
services programs; complete the Human Services
Needs Assessment and review opportunities for
additional sources of funding.
.:. Implement Downtown lighting improvements
through "Light Up Auburn".
.:. Ensure adequate water supply.
.:. Update non-motorized plan.
.:. Continue regional transportation efforts by seeking
partnerships to widen SR 167 from 1-405 to SR 512 by
two lanes and odd on HOV lone. Develop
partnerships for funding to widen SR 164 from
Auburn Way South to Enumclaw and extend the
link rood from SR 18 to SR 164.
.:. Implement plans for improvements to enterprise
programs and facilities to emphasize increased
revenues.
.:. Continue to implement procedures and policies to
help the City deal effectively with the economic
slowdown.
(continued)
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2003 Final Budaet
2003 Work Program Goals, continued
AUBURN IS USER-FRIENDLY
.:. Institute 0 Customer Service Training program.
.:. Work with the community to develop 0 "One stop
Permit Shop".
.:. Continue pressure for 0 new post office.
.:. Continue the sidewalk infill program.
.:. Continue improvement of local streets (improve
the top three on the priority list).
.:. Continue to develop 0 cooperative relationship
with our partners, the Muckleshoot Tribe.
.:. Begin work toward development of 0 Community
Center Citizen Plan.
.:. Expand City Website for community benefit.
.:. Televise Council meetings.
.:. Create and distribute 0 citywide event calendar.
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AUBURN IS ATTRACTIVE
.:. Continue to initiate planned neighborhood
improvement programs within budget constraints.
.:. Begin strategies, as allowed by budget, based on
the results of the branding exercise; improve
streetscape and focus on 0 cooperative effort to
build gateways.
.:. Begin City Tree Plan for 0 Tree City USA program,
including needs assessment, replacement of trees
and/or repair of sidewalks.
.:. Continue current level of code enforcement with
Council review and modernization of codes.
.:. Update Landscaping Code/Zoning Code/Comp
Plan.
.:. Identify and begin work on Downtown Plan
implementation.
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2003 Final Budaet Baseline Budaet
Line Item Summary
001 General 2000 2001 2002 2002 2003
11 Mayor & Council Actual Actual Budget Projected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 1 72,027 $ 1 73,649 $ 236,300 $ 21 7,100 $ 266,800
12 Overtime
13 Other Wages 424 2,000 2,000 2,000
Salary Sub-Total 1 72,451 1 73,649 238,300 219,100 268,800
20 Personnel Benefits 23,477 22,820 51,600 57,500 65,900
22 Uniforms & Clothing
Benefits Sub-Total 23,477 22,820 51,600 57,500 65,900
30 Supplies
31 Office & Operating Supplies 725 810 1,700 1,700 2,250
35 Small Tools & Minor Equip 1,157 500 3,000 500
Supplies Sub-Total 1,882 810 2,200 4,700 2,750
40 Other Services & Supplies
41 Professional Services 24,754 46,182 4,000 79,000 127,200
42 Communication 179 162 1,600 1,600 45,900
43 Travel 5,655 2,622 11,500 11,500 19,100
44 Advertising 7,000
45 Operating Rentals & Leases 1,200
46 Insurance 1,018 1,712 2,000 2,000 3,400
47 Utility Services
48 Repairs & Maintenance 800 800
49 Miscellaneous 3,275 4,064 8,000 16,000 46,900
Other Services Sub-Total 34,881 54,742 27,900 112,100 249,500
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 2,000 2,000
65 Construction In Progress
Capitol Outlay Sub-Total 2,000 2,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 6,599 959 2,600 2,600 2,950
95 Interfund Oper Rentals & Leases 5,300 5,200 5,200 6,247
Interfund Sub-Total 6,599 6,259 7,800 7,800 9,197
00 Other Applications
Department Totals $ 239,290 $ 258,280 $ 329,800 $ 403,200 $ 596,147
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Human Resources Department
Human Resources Director
Brenda Heineman
17 Reporting Staff
Human Resources
Assistant
Court & Probation Services
Administrator
Compensation & Employee
Relations Manager
Court & Probation Services
Manager
Safety Manager
Probation
Counselor
(2)
Court Clerk II
(4)
Recruitment and Employment
Manager
Probation
Assistant
Court Clerk I
(2)
Human Resources
Assistant
Office Assistant
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HUMAN RESOURCES DEPARTMENT
The Human Resources Department responsibilities include developing and administering policies,
conducting employment recruitment, interviewing and selection of new and regular employees for
available positions. The department also ensures compliance with the Safety program, monitors the
Affirmative Action program, and provides citywide risk management services. The Department analyzes
and recommends modifications and/or creation of job classifications and salary and wage systems and
coordinates and administers employee benefits. Develops and conducts training programs, develops and
oversees the performance evaluation system, interfaces with employees on the Employee Assistance
Program, ensures compliance with applicable state and federal laws and regulations, negotiates labor
contracts and processes grievances under labor contracts. The Municipal Court administers the judicial
processing of misdemeanors, domestic violence and traffic cases within the City's jurisdiction.
2002 ACCOMPLISHMENTS
.:. Negotiated labor contracts effective through
2004.
.:. Integrated Human Resources/Finance
Systems into a single source HRIS.
.:. Automated application process.
.:. Updated Administrative Polices and
Procedures to include policies and
procedures for Legal and Finance.
.:. Created a worker's compensation tracking
system to assist employees in returning to work
thereby reducing costs.
.:. Implemented a regular reporting system of
statistical information by department on
claims filed against the City to reduce future
claims.
.:. Completed a self-audit of the Human
Resources Department functions, policies and
procedures.
2003 WORK PROGRAM GOALS
.:. Implement an ongoing Public Relations
Program for employees to reflect community
values.
.:. Obtain certification by Washington State to
become a certified drug and alcohol
assessment agency.
.:. Create a new performance evaluation
system for Public Works technical and
engineering positions.
.:. Analyze and identify all "caution zone" jobs in
accordance with the State Ergonomics
Regulations.
.:. Conduct Management and Employee
training programs, review policies, procedures
and employment/safety practices.
.:. Create a manual on court operations to
include desk procedures on each job task.
.:. Develop a safety training matrix delineating
required safety training for each position with
appropriate follow up by managers.
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2003 Final Budaet
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001 General 2000 2001 2002 2002 2003
13 Human Resources Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 660,751 $ 755,679 $ 896,500 $ 896,500 $ 993,300
12 Overtime 8,143 5,861 3,500 5,500 3,250
13 Other Wages 26,344 28,838 30,100 30,100 37,000
Salary Sub-Total 695,238 790,378 930,100 932,100 1 ,033,550
20 Personnel Benefits 153,295 164,301 250,300 250,300 295,073
22 Uniforms & Clothing 1,500 1,500
Benefits Sub-Total 153,295 164,301 251,800 251,800 295,073
30 Supplies
31 Office & Operating Supplies 9,630 10,634 12,300 12,300 12,800
35 Small Tools & Minor Equip 10,871 14,506 21,055 21,055 2,520
Supplies Sub-Total 20,501 25,140 33,355 33,355 15,320
40 Other Services & Supplies
41 Professional Services 262,117 306,238 798,650 522,650 698,977
42 Communication 125 445 100 100 1,100
43 Travel 1,947 4,196 6,300 6,300 4,380
44 Advertising 40,334 47,162 44,000 44,000 45,100
45 Operating Rentals & Leases 1,918 3,268 8,000 8,000 1,000
46 Insurance 1,018 1,712 2,000 2,000 3,400
47 Utility Services
48 Repairs & Maintenance 1,113 9,321 4,100 4,100 4,890
49 Miscellaneous 21,579 35,788 59,195 59,195 48,200
Other Services Sub-Total 330,151 408,130 922,345 646,345 807,047
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 10,860 12,648
65 Construction In Progress
Capitol Outlay Sub-Total 10,860 12,648
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 23,602 19,998 24,500 24,500 24,250
95 Interfund Oper Rentals & Leases 2,800 2,800 2,700
Interfund Sub-Total 23,602 19,998 27,300 27,300 26,950
00 Other Applications
Department Totals $ 1 ,233,647 $ 1,420,595 $ 2,164,900 $ 1 ,890,900 $ 2,177,940
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Finance Department
Finance Director
Shelley Coleman
27 Reporting Staff
Finance
Secretary
Assistant Finance
Director
I nformation System
Administrator
utilities Accounting
Manager
Grant System Analyst/ Utilities
Accountant Web Multimedia Specialist (2)
Purchasing Network Accounting
Agent Administrator Technician
Financial PC Systems Accounting Assistant
Analyst Specialist (3) (3)
Senior Printer Meter Readers
Accountant (2)
Financial Analyst /
Payroll Supervisor
Payroll
Specialist (2)
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FINANCE DEPARTMENT
The Finance Department provides support services for both the public and internal City Departments.
Major responsibilities include: financial and budgetary policy development; long term financing and cash
management; centralized information systems, telephone systems, printing and mail processing; the
budgeting and accounting functions of utility billing, payroll, purchasing, and accounts payable. The
department prepares an annual comprehensive annual financial report and an annual budget
document. Other duties include providing analytical support, guidance and accounting and budget
advice to departments.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Prepared work plan and began .:. Research and study the software upgrade
implementation of the Governmental for utility billing and prepare utility billing for
Accounting Standards Board (GASB) 2004 conversion.
Statement No. 34 new financial reporting .:. Prepare and analyze the 2004 rate study for
requirements. Solid Waste fund.
.:. Continued the accounting system .:. Continue implementation of GASB 34
conversion begun in 2000. 2002 updates reporting requirements; analyze impact on
included programs for payroll, human future annual reports and budgets.
resources, fixed assets, and accounts .:. Establish formal Equipment Rental reserves
receivable. for operations and replacements.
.:. Completed upgrade of desktop PC's to .:. Research financing options for public safety
Windows 2000 operating system, as well as facilities.
continued the city-wide upgrades of .:. Prepare 2002 Comprehensive Annual
Microsoft Office Suite to Office 2000. Financial Report (CAFR); apply for national
.:. Implemented upgrade to Police records award on the 2002 CAFR.
management system including wireless .:. Finalize 2003 City of Auburn Budget and
access from patrol cars. prepare the 2004 Preliminary Budget.
.:. Upgraded GIS tools to create efficient .:. Research feasibility of procurement cards;
information access by all City employees establish policy and procedure and
who require access. implement if determined feasible.
.:. Upgraded meter reading equipment- .:. Continue to monitor bond issues for
hand helds and software. arbitrage compliance.
.:. Modified leak adjustment policy as it .:. Research, recommend and implement
relates to water charges. video conferencing services including
.:. Completed garbage transition and correctional/Court systems, desktop and
reconciliation of actual service levels to inter-facility communications.
database. .:. Research, recommend and implement
.:. Completed 2003 rate study for Solid Waste Government Access Cable Television.
fund. .:. Connect Police records management
.:. Completed 2001 Comprehensive Annual system with King County fingerprint system.
Financial Report (CAFR); received national .:. Pilot laptop communication in Fire
award on 2000 CAFR. Department command vehicles.
.:. Finalized 2002 City of Auburn Budget;
prepared 2003 Preliminary Budget.
.:. Created new interactive website.
.:. Added Cemetery and Museum to City
computer and phone networks.
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Baseline Budaet
001 General 2000 2001 2002 2002 2003
14 Finance Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 398,824 $ 469,837 $ 586,900 $ 586,900 $ 658,100
12 Overtime 6,458 3,881 4,800 4,800 8,000
13 Other Wages 3,080 1,836 36,040 36,040 37,500
Salary Sub-Total 408,362 475,554 627,740 627,740 703,600
20 Personnel Benefits 91,810 98,892 159,400 159,400 1 97,850
22 Uniforms & Clothing 137 198 300 300 300
Benefits Sub-Total 91,947 99,090 159,700 159,700 198,150
30 Supplies
31 Office & Operating Supplies 109,364 100,150 147,855 147,855 1 73,580
35 Small Tools & Minor Equip 98,052 140,242 194,890 194,890 163,100
Supplies Sub-Total 207,4 16 240,392 342,745 342,745 336,680
40 Other Services & Supplies
41 Professional Services 115,414 97,974 185,600 185,600 333,480
42 Communication 76,380 62,782 1 62,200 1 62,200 274,100
43 Travel 4,273 2,148 10,775 10,775 10,610
44 Advertising
45 Operating Rentals & Leases 46,543 66,324 73,500 73,500 1 63,500
46 Insurance 1,018 1,712 2,000 2,000 3,400
47 Utility Services
48 Repairs & Maintenance 15,292 69,584 133,000 133,000 285,550
49 Miscellaneous 122,345 93,067 178,875 212,975 314,910
Other Services Sub-Total 381,265 393,591 745,950 780,050 1 ,385,550
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 303,746 1 29,253 323,300 1 23,300 579,870
65 Construction In Progress
Capitol Outlay Sub-Total 303,746 1 29,253 323,300 1 23,300 579,870
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services (167,677) (164,172) (228,035) (228,035) (507,900)
95 Interfund Oper Rentals & Leases 2,800
Interfund Sub-Total (167,677) (164,172) (228,035) (228,035) (505,100)
00 Other Applications
Department Totals $ 1 ,225,059 $ 1 ,1 73,708 $ 1 ,971 ,400 $ 1,805,500 $ 2,698,750
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Legal Department
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Assistant
City Attorney
Paralegal
Legal
Receptionist
Associate City
Attorney / Civil
City Attorney
Dan Heid
12 Reporting Staff
City Prosecutor
City Prosecutor (Lead)
Legal
Secretary
Domestic Violence
Victim's Advocate
Legal
Assistant
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City Clerk
Deputy
City Clerk
Records/
Registration Clerk
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LEGAL DEPARTMENT
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The Legal Department and the City Clerk's office. The Legal Department represents the City in 011 litigation, including
civil and criminal misdemeanor cases. The department prepares ordinances, resolutions, petitions, contracts, leases,
easements, deeds, notices and other legal documents; provides legal counsel and advice to the City. The
department responds to citizen inquiries concerning City matters, prosecutes criminal cases in Auburn Municipal Court
and at 011 levels of appeal thereafter, prepares amended complaints for each alleged criminal violation, prosecutes
alleged civil violations of city ordinances and pursues civil forfeiture actions. Prosecutes and/or defends in
administrative forums and in courts of original jurisdiction, and on appeal, 011 civil actions brought by or against the city,
or against officials, officers and employees in their official capacity, including condemnation and foreclosure
proceedings. Participates in consultations concerning settlement of claims against the City and enforces judgments
and decrees rendered in favor of the City in any action or suit. Responsibilities of the City Clerk Division include
monitoring various legal matters; business licensing and registrations; issuing pet licenses; acting as 0 central repository
for 011 municipal records; processing insurance claims and requests for public information; ordinance codification, City
Council agendas and minutes, and LEOFF Board agendas and minutes.
2002 ACCOMPLISHMENTS
.:. Continued to assist Police Department in enforcing
criminal codes and handling drug seizure and
forfeiture cases.
.:. Continued to provide assistance in the operation
of the Auburn Municipal Court.
.:. Continued any necessary coordination with
Association of Washington Cities for specified
changes in state low.
.:. Continued to coordinate with Planning, Public
Works, as well as Police Department to seek more
efficient and effective methods of civil code
enforcement.
.:. Continued to work with other City departments in
response to federal listing of Chinook salmon and
bull trout as threatened species under the
Endangered Species Act.
.:. Sought clarification of the parameters of
preemption under the Federal
Telecommunications Act of 1996.
.:. Developed position manuals for each support
staffing position.
.:. Completed transfer of records to records
management imaging system.
.:. Developed procedure manual for business
registration and licensing utilizing CRW system
software.
.:. Developed and proposed for Council
consideration Ordinances revIsing provisions
dealing with Criminal Codes, Penalties, Code
Enforcement, Nuisance Abatement, Dog leash
lows, Fireworks, and Plot Bonding, among others.
.:. Revised City Prosecution procedures, and worked
on developing and expanding prosecution brief
bonk.
2003 WORK PROGRAM GOALS
.:. Review and revise procedures for prosecution of
cases in the Municipal Court to increase
effectiveness and efficiency of prosecution
functions.
.:. Work with the Police Department to develop
procedures and approaches to enhance
successful prosecution of crimes and violations of
City Ordinances.
.:. Work with the Police Department and the
attorneys and low enforcement agencies
neighboring and regional communities in
addressing 0 consistent/uniform approach to
enforcement of criminal lows in the region.
.:. Develop procedures to address needs of Domestic
Violence cases and utilization of the City's
Domestic Violence Victim Advocate.
.:. Develop procedures and review forms to address
public records requests.
.:. Develop and propose new ordinances, as
appropriate, including business-licensing
ordinances, for adoption by the City Council, to
address the needs of the City and its citizens.
.:. Develop and utilize 0 database program for
tracking civil cases involving the City.
.:. Work with the Association of Washington Cities for
specified changes in state low.
.:. Work with attorneys from neighboring cities to
address regional and statewide municipal issues.
.:. Work with the Planning Department for efficient
and effective methods of civil code enforcement.
Page 114
2003 Final Budaet Baseline Budaet
Line Item Summary
001 General 2000 2001 2002 2002 2003
15 Legal Department Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 456,428 $ 511,724 $ 572,800 $ 572,800 $ 623,550
12 Overtime 185 677 400 400 400
13 Other Wages 1,898 2,809 3,400 3,400 2,900
Salary Sub-Total 458,511 515,210 576,600 576,600 626,850
20 Personnel Benefits 99,216 1 03,288 155,000 155,000 181,395
22 Uniforms & Clothing
Benefits Sub-Total 99,216 1 03,288 155,000 155,000 181,395
30 Supplies
31 Office & Operating Supplies 6,034 6,192 5,500 5,500 5,590
35 Small Tools & Minor Equip 1,600 943 1,700 5,200 1,700
Supplies Sub-Total 7,634 7,135 7,200 10,700 7,290
40 Other Services & Supplies
41 Professional Services 28,344 124,642 88,000 88,000 60,000
42 Communication
43 Travel 3,659 4,571 8,400 8,400 8,450
44 Advertising 21,843 22,813 21 ,700 21 ,700 20,000
45 Operating Rentals & Leases 4,344 5,736 11,000 7,500 6,500
46 Insurance 5,438 6,000 6,000 3,600
47 Utility Services
48 Repairs & Maintenance 4,446 984 1,650 1,650 1,650
49 Miscellaneous 18,918 17,977 29,400 29,400 35,215
Other Services Sub-Total 81,554 182,161 166,150 1 62,650 135,415
50 Intergovt/lnterfund Services/Tax 60,382 49,826 98,200 98,200 1 05,900
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements 1,484
64 Machinery & Equipment 1,748 8 5,000
65 Construction In Progress
Capitol Outlay Sub-Total 1,748 1,492 5,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 33,981 19,261 33,450 33,450 24,000
95 Interfund Oper Rentals & Leases
Interfund Sub-Total 33,981 19,261 33,450 33,450 24,000
00 Other Applications
Department Totals $ 743,026 $ 878,373 $ 1 ,036,600 $ 1 ,036,600 $ 1 ,085,850
Page 115
2003 Final Budaet
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Page 116
2003 Final Budaet
Baseline Budaet
Police Department
Chief of Police
Jim Kelly
115 Reporting Staff
Inspectional Services
Sergeant
Assistant Chief of Police
Operations
V.-N.E.T.
Sergeant
Assistant Chief of Police
Support Services
Police Secretary
Invest/Prof Stds
Professional Stds
Manager
Police Secretary
Admin/lnsp Svcs
Patrol Special
Operations
Sergeant
Officers (8)
Page 117
2003 Final Budaet
Baseline Budaet
POLICE DEPARTMENT
The Police Department is involved in the protection of life and property, the prevention of crime, the
investigation of crimes and apprehension of criminals. They are also responsible for the enforcement of
laws including traffic violations; the investigation of accidents, the apprehension of drug violators, the
control of certain non-criminal conduct and the rendering of miscellaneous police related services.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Provided police services specific to the six .:. Provide police services specific to the six
reporting districts. reporting districts.
.:. Continued to meet with the Muckleshoot .:. Continue to meet with the Muckleshoot
Indian Tribe to provide services to tribal Indian Tribe to provide services to tribal
members within the city limits. members within the city limits.
.:. Prepared staffing contingency plan for 2003 .:. Complete the laptop-reporting project by
in anticipation of increases in population providing inter connectivity between the
demands. laptop in the police vehicle, the in-house
.:. Continue to work with other city staff to Spillman database and the King county Web-
determine public safety building needs. based Information for Regional Enforcement
.:. Continued COPPS philosophy (Community (WIRE) system.
Oriented Policing and Problem Solving) by .:. Prepare staffing contingency plan for 2004 in
giving the officers the latitude to problem- anticipation of increases in population
solve in their districts. demands.
.:. To be more cost-effective, reduced the .:. Work with the city engineer to integrate the
department's dependency on King County city GIS and Spillman Geo base program to
jail services. facilitate in-house crime analysis.
.:. Negotiated a long-term contract with Yakima .:. Continue COPPS philosophy (Community
Dept. of Corrections for jail and medical Oriented Policing and Problem Solving) by
services for Auburn inmates. giving the officers the latitude to problem-
.:. Completed a re-organization of the police solve in their districts.
department. .:. Continue plan of reducing the department's
.:. Provided DARE classes to all public dependency on outside jail services.
elementary schools in Auburn. .:. Implement video conferencing between
.:. Completed the organization of the Multi- court and Yakima Dept. of Corrections for in-
Family Housing Advisory Board. custody prisoners.
.:. Formed and trained a team of officers to .:. Re-organize the Patrol Division to address
dismantle and secure methamphetamine traffic enforcement needs within the city.
labs. .:. Create a Domestic Violence Unit that would
.:. Created a Crime Scene Response Team work with the Prosecutor's office to investigate
capable of processing and documenting domestic violence cases.
major crime scenes. .:. Implement the Alternatives to
Incarceration Program in the jail.
Page 118
2003 Final Budaet Baseline Budaet
Line Item Summary
001 General 2000 2001 2002 2002 2003
21 Police Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 5,745,485 $ 6,175,235 $ 6,734,400 $ 6,703,900 $ 7,158,200
12 Overtime 219,891 256,356 253,000 389,900 347,000
13 Other Wages 6,991 17,585 10,000 10,000 10,000
Salary Sub-Total 5,972,367 6,449,176 6,997,400 7,1 03,800 7,515,200
20 Personnel Benefits 1 ,386,965 1 ,466,356 1 ,784,500 1,811, 100 2,129,650
22 Uniforms & Clothing 79,196 73,902 1 00,400 1 02,400 1 02,400
Benefits Sub-Total 1,466,161 1 ,540,258 1,884,900 1,913,500 2,232,050
30 Supplies
31 Office & Operating Supplies 1 90,255 220,238 239,300 245,800 242,900
35 Small Tools & Minor Equip 51,354 32,316 54,350 63,250 50,950
Supplies Sub-Total 241,609 252,554 293,650 309,050 293,850
40 Other Services & Supplies
41 Professional Services 35,733 30,613 52,500 57,500 71,000
42 Communication 904,822 829,125 1 ,020,800 1 ,022,200 1 ,025,800
43 Travel 23,997 14,024 23,500 23,500 29,400
44 Advertising
45 Operating Rentals & Leases 37,371 58,157 112,000 112,000 75,000
46 Insurance 286,093 141,862 143,000 143,000 188,000
47 Utility Services
48 Repairs & Maintenance 56,124 71,260 81,700 97,200 34,400
49 Miscellaneous 83,640 75,490 94,950 94,950 104,250
Other Services Sub-Total 1 ,427,780 1,220,531 1 ,528,450 1 ,550,350 1 ,527,850
50 Intergovt/lnterfund Services/Tax 1 ,061 ,033 1,310,031 1,305,000 1,405,000 1,105,000
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 71, 928 143,278 83,000 113,000 24,650
65 Construction In Progress
Capitol Outlay Sub-Total 71, 928 143,278 83,000 113,000 24,650
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 41 9,643 75,295 73,400 73,400 82,100
95 Interfund Oper Rentals & Leases 294,900 286,100 286,100 507,089
Interfund Sub-Total 41 9,643 370,195 359,500 359,500 589,189
00 Other Applications
Department Totals $ 10,660,521 $ 11,286,023 $ 1 2,451, 900 $ 12,754,200 $ 1 3,287,789
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2003 Final Budaet
Fire Department
Baseline Budaet
Fire Chief
Bob Johnson
80 Reporting Staff
Assistant Fire Chief
Secretary
Fire Prevention
Operations
Administrative Services
Page 121
Training/Safety Officer
2003 Final Budaet
Baseline Budaet
FIRE DEPARTMENT
The Fire Department provides services designed to protect the lives and property of the inhabitants of the
City from the adverse effects of fires, sudden medical emergencies or exposure to dangerous conditions
created by either man or nature. The fire department is responsible for that part of the fire prevention and
control system within the Auburn community that provides rescue, fire extinguishment, fire/arson
investigation, emergency medical services, hazardous material response, disaster services and public fire
prevention activities. Services are also provided to the City of Algona and King County Fire Protection
District 31. These firefighters will respond to approximately 7,200 emergency calls in 2002 in addition to their
prevention, inspection, training, public education and maintenance activities. Services are delivered from
three fire stations staffed 24 hours a day, located strategically in the north, south and west areas of the
community.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Upgrade reserve fire engine hose. .:. Replace 1971 Ladder Truck
.:. Implement Sunpro information software in all .:. Replace 1984 fire engine
divisions. .:. Replace two 1991 Aid units
.:. Complete fire station repairs. .:. Council adopt fire station location plan and
.:. Complete GIS study for EMS. develop implementation plan
.:. Complete NFPA 1710 study for EMS & .:. Complete Basic Life Support transport study
Suppression divisions. and explore partnership with other area fire
.:. Replace aging defibrillators. departments
.:. Propose new private ambulance ordinance. .:. Begin pilot program of vehicle mounted
.:. Study aid vehicle needs for future. computers to integrate into Valley Com's
.:. Complete EMS supplies inventory system. CAD system to enhance Firefighter safety,
.:. Complete QA/QI program for EMS service efficiency and effectiveness
delivery. .:. Upgrade all department self-contained
.:. Complete update of City Emergency breathing apparatus with new personal alert
Operations Plan. safety systems and electronic speaking
.:. Complete install of Valley Com Management projectors
Information System. .:. Implement and manage a fee schedule
.:. Integrate emergency management software program with businesses within the City of
in key City divisions. Auburn that require an annual permit as
.:. Complete one field disaster drill. Assume first Outlined in the Fire Code
response into Southwest Lea Hill annexed .:. Develop and implement a computerized
area. records storage system
.:. Council adopt fire station location plan.
Page 122
2003 Final Budaet Baseline Budaet
Line Item Summary
001 General 2000 2001 2002 2002 2003
22 Fire Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 5,043,343 $ 5,262,830 $ 5,501,000 $ 5,501,000 $ 5,766,200
12 Overtime 315,025 299,550 326,800 191,800 253,500
13 Other Wages 2,293 961 17,600 17,600 19,700
Salary Sub-Total 5,360,661 5,563,341 5,845,400 5,710,400 6,039,400
20 Personnel Benefits 797,710 825,565 1 ,027,700 1 ,027,700 1,194,480
22 Uniforms & Clothing 59,364 57,655 58,200 62,200 59,660
Benefits Sub-Total 857,074 883,220 1,085,900 1,089,900 1 ,254, 140
30 Supplies
31 Office & Operating Supplies 108,348 122,639 114,550 115,550 1 26,550
35 Small Tools & Minor Equip 62,086 85,903 56,250 71 ,725 49,510
Supplies Sub-Total 1 70,434 208,542 1 70,800 187,275 176,060
40 Other Services & Supplies
41 Professional Services 23,165 45,165 60,950 60,950 67,950
42 Communication 117,538 113,512 147,700 147,700 157,450
43 Travel 6,417 2,540 23,500 23,500 21,450
44 Advertising 600 600 610
45 Operating Rentals & Leases 47,690 58,277 62,800 62,800 60,300
46 Insurance 10,190 18,213 19,000 19,000 20,500
47 Utility Services 32,437 37,708 39,100 39,100 40,100
48 Repairs & Maintenance 34,411 35,513 109,600 129,600 111,140
49 Miscellaneous 65,761 77,515 84,250 87,450 79,470
Other Services Sub-Total 337,609 388,443 547,500 570,700 558,970
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements 24,300
64 Machinery & Equipment 41,118 43,909 194,400 181,425
65 Construction In Progress
Capitol Outlay Sub-Total 41,118 43,909 194,400 205,725
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 209,408 29,593 33,000 33,000 29,580
95 Interfund Oper Rentals & Leases 192,600 1 28,700 1 28,700 189,553
Interfund Sub-Total 209,408 222,193 1 61,700 1 61,700 219,133
00 Other Applications
Department Totals $ 6,976,304 $ 7,309,648 $ 8,005,700 $ 7,925,700 $ 8,247,703
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Planning Department
Community
Development
Administrator
Long Range Planning
& Neighborhood
Development (4)
Current Planning (2)
ESA/Environmental
Compliance
Manager
*Detail reported in the individual division.
Planning Director
Paul Krauss
33 Reporting Staff
Airport
Operations (3)*
Page 125
Compliance &
Facilities Administrator
Code Enforcement
Officers (2)
Graphics Specialist
Clerical Support Staff
(3)
Building Division
Manager
Building
Inspectors (3)
Project
Coordinator
Permit
Technician
2003 Final Budaet
Baseline Budaet
PLANNING & COMMUNITY DEVELOPMENT
The Planning and Community Development Department is responsible for eight of the City's program
areas. These include administration of the City's planning and growth management functions; social
service functions; economic development; operation of Auburn Municipal Airport, the Building Division,
Code Enforcement, environmental protection and property management. Planning and Community
Development also coordinates Auburn's intergovernmental activities and relationships. Airport functions
are described within their own section of the budget.
2002 ACCOMPLISHMENTS
.:. Completed approval of the 1.4 million square foot,
850 employee Safeway Regional Distribution
Center
.:. Initiated implementation of Permit Center
operation to improve turnaround times and
customer service
.:. Initiated EIS work on two major development
programs for Kersey 3 residential PUD and for the
mixed use, planned development around the
Volley Drive In Theater
.:. Developing 0 series of grant funded projects to
help restore salmon runs
.:. Installed aeration system in Mill Pond to allow the
successful placement of game fish and support of
Mill Pond Fishing Derby
.:. Completed Downtown Parking Management Plan
to support Downtown Plan Implementation
.:. Drafted the Terminal Park Neighborhood Plan as
the first in 0 series of neighborhood plans
.:. Organized Youth Crime Watch Clubs at Mt. Boker
and Olympic Middle Schools
.:. Recruited, organized and trained twelve
AmeriCorps members who provided 15,000 hours
of community service
.:. Completed the annexation of the Cobble Creek
neighborhood on Leo Hill
.:. Completed King and Pierce County Buildable
Lands reports
.:. Completed updated mopping of City wetlands
and streams
.:. Managed/administered $407,000 in Federal CDBG
funds and $318,000 in City grants to human service
agencies serving Auburn residents
.:. Updated City code enforcement procedure and
ordinances
.:. Folded the Building Division, Code Enforcement
and Building Maintenance group into the Planning
and Community Development Department for
improved coordination and customer service
.:. Re-roofed City Hall
.:. Created 0 Property Management function for the
City of Auburn
.:. Completed Marketing and Gateways Project
.:. Developed and printed new marketing materials
.:. Initiated leasing activity for Auburn Station Retail
.:. Continued implementation of the Downtown Plan
2003 WORK PROGRAM GOALS
.:. Continue EIS preparation and process for Kersey III
and Volley Drive-In planned developments
.:. Undertake at least one, grant-funded, fish habitat
restoration project and secure funding and
planning for additional projects
.:. Complete redraft of Sign Ordinance
.:. Initiate major update of the City Comprehensive
Plan
.:. Complete Terminal Park Neighborhood Plan and
initiate second neighborhood process
.:. Continue implementation of Gateways Program
.:. Manage human service funding cuts by State and
Federal agencies
.:. Complete on updated Human Services Plan
.:. Integrate human services planning and access to
services (code enforcement, neighborhood
revitalization, maintenance of multi-family
buildings)
.:. Update the CDBG Consolidated Plan using current
census data and local input
.:. Eliminate backlog of Code Compliance cases
.:. Identify City-owned land available for sole and
undertake the process
.:. Undertake design and construction work to
renovate City Hall Plaza
.:. Implement downtown Parking Management
Program
.:. Complete lease-up of Auburn Station retail
Page 126
2003 Final Budaet Baseline Budaet
Line Item Summary
001 General 2000 2001 2002 2002 2003
17 Planning Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 557,310 $ 597,102 $ 704,200 $ 1 ,423,600 $ 1 ,569,900
12 Overtime 339 174 12,000 13,000
13 Other Wages 5,250 806 8,000 26,000 23,500
Salary Sub-Total 562,899 598,082 712,200 1 ,461 ,600 1 ,606,400
20 Personnel Benefits 122,612 121,135 1 90,400 385,600 460,975
22 Uniforms & Clothing 3,400 3,860
Benefits Sub-Total 122,612 121,135 1 90,400 389,000 464,835
30 Supplies
31 Office & Operating Supplies 12,649 7,954 9,725 49,725 50,330
35 Small Tools & Minor Equip 3,606 2,769 5,975 16,475 17,880
Supplies Sub-Total 1 6,255 10,723 15,700 66,200 68,210
40 Other Services & Supplies
41 Professional Services 371,319 401,461 587,000 445,750 663,960
42 Communication 264 11,672 30,000 38,050 10,300
43 Travel 5,162 4,101 10,700 14,500 14,500
44 Advertising 1,267 4,168 10,500 10,500 20,760
45 Operating Rentals & Leases 681
46 Insurance 56,014 21,675 22,000 22,000 28,500
47 Utility Services 735 1,090 1,400 200,400 174,000
48 Repairs & Maintenance 132,000 186,325
49 Miscellaneous 16,852 10,263 30,050 46,745 47,690
Other Services Sub-Total 452,294 454,430 691,650 909,945 1,146,035
50 Intergovt/lnterfund Services/Tax 35,427 41,945 68,500 143,500 64,000
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements 180,000 75,000
64 Machinery & Equipment 271 63,000 7,500
65 Construction In Progress
Capitol Outlay Sub-Total 271 243,000 82,500
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 18,621 7,409 40,950 53,025 37,420
95 Interfund Oper Rentals & Leases 6,500 5,600 38,000 55,896
Interfund Sub-Total 18,621 13,909 46,550 91,025 93,316
00 Other Applications
Department Totals $ 1 ,208,1 08 $ 1,240,495 $ 1,725,000 $ 3,304,270 $ 3,525,296
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Public Works Department
Baseline Budaet
utilities Maintenance
Engineer
30 Reporting Staff
Water Manager
15 Reporting Staff*
Sewer/Storm Manager
13 Reporting Staff*
*Detail reported in the individual division.
Public Works Director
Dennis Dowdy, Acting
103 Reporting Staff
Solid Waste Manager
2 Reporting Staff*
Equip. Rental Manager
8 Reporting Staff*
Admin. Services Manager
7 Reporting Staff
Traffic Engineer
18 Reporting Staff
Street Manager
12 Reporting Staff*
Special Projects Engineer
Page 129
City Engineer
51 Reporting Staff
Asst. City Engineer
Devel. and Constr.
23 Reporting Staff
utilities Asst. City Engineer
6 Reporting Staff
Construction Manager
5 Reporting Staff
GIS/Tech Services Mgr.
5 Reporting Staff
Sr. Project Engineer
7 Reporting Staff
Development Engineer
2 Reporting Staff
2003 Final Budaet
PUBLIC WORKS DEPARTMENT
Baseline Budaet
The Public Works Department is functionally divided into the Administrative Services, Engineering,
Equipment Rental, Solid Waste, Street, Sewer, Storm, and Water Divisions. The Department is responsible for
review, approval and management of capital improvements for streets and utilities constructed by new
development for public dedication and ownership. The Department manages the City's public works
capital improvement program for design, right-of-way acquisition, construction, and operations and
maintenance of city's infrastructure including utilities and public streets. The Department has a full service
Street Maintenance Section that operates and maintains some 150 miles of public streets. The Department
provides GIS, mapping, survey services, property records management; and equipment rental support for
all departments. Public Works is responsible for administering standards for all city owned utility and street
infrastructure construction quality for development and land use throughout the City. The department also
manages city owned utilities to include water, sewer, storm drainage, and solid waste and associated real
property assets.
2002 ACCOMPLISHMENTS
.:. Complete 3rd Street SE and S 277th grade .:.
separation projects.
.:. Completed Safeway Development .:.
Agreement. .:.
.:. Continued street preservation and
maintenance work. .:.
.:. Continued review and coordination of
Lakeland Hills development in Pierce County.
.:. Continued timely administration & .:.
enforcement of developer related
construction of public infrastructure.
.:. Completed sewer comprehensive planning .:.
for all areas within the Utility's service area.
.:. Completed water comprehensive planning
for all areas within the Utility's service area. .:.
.:. Completed the storm water comprehensive .:.
plan update for Council Review and
adoption. .:.
.:. Resolved drainage issues for development for
sub-basins P & E.
.:. Completed Corrosion Control Treatment
Facilities projects and began copper rule
compliance confirmation monitoring.
.:. Negotiated Take or Pay rates for our Interlocal
Agreement #2 Partners (Covington & WD 111)
.:. Completed GIS aerial mapping update.
Page 130
2003 WORK PROGRAM GOALS
Implement the Water Resource Protection
program.
Prepare Application for NPDES Phase II permit.
Participate in the Corp's Ecosystem Recovery
Plan for WRIA #9.
Complete MIT coordination and begin
construction on the Auburn Way South
sanitary sewer replacement project.
Establish a comprehensive franchise with King
County for sewer service within Auburn's
sanitary sewer service area.
Increase the measured rate of residential
recycling to 45% by volume by the end of the
year.
Update Transportation Comprehensive Plan.
Continue efforts to seek new grants for
financing street and utility improvements.
Continue efforts to pursue regional
transportation improvements that relieve
congestion and benefit the city's growth
potential.
2003 Final Budaet Baseline Budaet
Line Item Summary
001 General 2000 2001 2002 2002 2003
32 Public Works Actual Actual Budget Projected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 1,595,725 $ 1,824,652 $ 1,810,600 $ 1,131,200 $ 1 ,297,300
12 Overtime 22,016 30,636 20,000 8,000 8,000
13 Other Wages 16,349 3,455 30,360 12,360 12,400
Salary Sub-Total 1,634,090 1,858,743 1,860,960 1,151,560 1 ,31 7,700
20 Personnel Benefits 386,314 422,957 489,300 305,600 379,360
22 Uniforms & Clothing 3,255 3,179 6,200 2,900 3,000
Benefits Sub-Total 389,569 426,136 495,500 308,500 382,360
30 Supplies
31 Office & Operating Supplies 55,468 76,638 70,470 30,870 31,640
35 Small Tools & Minor Equip 74,514 72,323 22,900 13,900 1 26,300
Supplies Sub-Total 129,982 148,961 93,370 44,770 157,940
40 Other Services & Supplies
41 Professional Services 1 72, 1 28 145,755 327,500 125,500 1 90,400
42 Communication 7,552 6,705 8,600 2,300 7,200
43 Travel 4,017 2,385 8,150 4,350 4,500
44 Advertising 1,500
45 Operating Rentals & Leases 486 1,000 1,000 1,200
46 Insurance 38,497 198,642 199,000 199,000 249,300
47 Utility Services 146,296 135,583 1 74,000
48 Repairs & Maintenance 75,245 52,032 297,550 30,550 30,600
49 Miscellaneous 18,800 18,073 42,745 26,050 26,500
Other Services Sub-Total 463,021 559,175 1 ,058,545 388,750 511,200
50 Intergovt/lnterfund Services/Tax 19,809 15,198 36,000 36,000 30,000
60 Capitol Outlays
61 Land
62 Buildings 59,744 41,755
63 Other Improvements 19,212
64 Machinery & Equipment 49,753 17,502 89,500 54,500 55,500
65 Construction In Progress 70,000
Capitol Outlay Sub-Total 128,709 59,257 89,500 54,500 1 25,500
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 133,020 31,467 29,215 17,140 18,600
95 Interfund Oper Rentals & Leases 86,200 36,910 45,100 76,600
Interfund Sub-Total 133,020 117,667 66,125 62,240 95,200
00 Other Applications
Department Totals $ 2,898,200 $ 3,185,137 $ 3,700,000 $ 2,046,320 $ 2,619,900
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2003 Final Budaet
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2003 Final Budaet
Parks and Recreation Department
Parks Planning
& Development
Manager
Museum
Director
2 PT Staff
Parks Director
Daryl Faber
50 Reporting Staff
Cemetery
Coordinator*
Senior Center
Supervisor
2 Staff
Special Programs
& Marketing
Manager
Special
Programs
Coordinator
CIS & Support
Staff (3)
*Detail reported in the individual division.
Page 133
Golf Course
Superintendent*
Cultural Programs
Manager
1 Staff
Recreation
Programs
Manager
Recreation
Coordinators
(5)
Teen Recreation
Specialist
Secretary
Baseline Budaet
Maintenance
Manager
14 Staff
2003 Final Budaet
Baseline Budaet
PARKS AND RECREATION DEPARTMENT
The Parks and Recreation Department focuses on providing a variety of facilities and programs for
residents of all ages and interests. Parks, recreation programs, arts and cultural activities, senior center
services, a museum, cemetery, golf course, and working with the King County Library System to provide
library services are the department's areas of responsibility. The department works closely with the Auburn
School District, Green River Community College, and other cultural and youth serving agencies in Auburn
to provide facilities and services to citizens. We continue to focus on providing programs and facilities,
protecting our environment, and preserving historical and cultural opportunities in our community.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Expanded youth athletic program with .:. Begin maintenance and operation of
addition of volleyball leagues new 15-acre community park and linear
.:. Dedicate public art at parking garage park in Lakeland development.
and transit center plaza .:. Continue work on park plan for Lea Hill
.:. The Museum's education program served annexation area
twice as many people as in 2001. .:. Install computerized irrigation control
.:. Museum displays brought historic subjects systems to reduce water consumption
to a record number of new and diverse .:. Construct new youth ball field at GSA Park
audiences. .:. Provide Museum educational outreach
.:. Published and distributed a Japanese- programs to 1200 Auburn area 4th-grade
American historical book students with the History Mystery program.
.:. Completed phase one design of Olson .:. Rent Museum exhibits to generate
Farm and leased buildings to facilitate additional operating income.
restoration and preservation. .:. Complete phase one of Olson Farm
.:. Increased and trained volunteer restoration project.
workforce at Senior Center .:. Improve respite care program at Senior
.:. Successfully transitioned participants and Center by expanding program
volunteers through construction .:. Solicit funding for social worker to assist
completion and move into new Senior seniors
Center. .:. Implement a marketing plan for the
.:. Increased basic Senior Center programs Department's programs, services, rentals,
and services and events
.:. Expand teen Youth Council enrollment,
projects, and community service in
middle schools and high schools
.:. Investigate and secure grant funding for
existing and new teen programs and
community events
.:. Develop a community "Gifts Catalog"
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Line Item Summary
001 General 2000 2001 2002 2002 2003
33 Parks & Recreation Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 1,371,139 $ 1,433,415 $ 1,561, 900 $ 1 ,622,000 $ 1,811,700
12 Overtime 20,408 27,644 20,500 20,500 30,500
13 Other Wages 257,294 274,776 313,800 304,220 281,000
Salary Sub-Total 1,648,841 1,735,835 1 ,896,200 1,946,720 2,123,200
20 Personnel Benefits 351,648 353,703 512,200 527,700 574,900
22 Uniforms & Clothing 8,559 9,583 13,000 13,000 15,210
Benefits Sub-Total 360,207 363,286 525,200 540,700 590,110
30 Supplies
31 Office & Operating Supplies 225,878 260,284 316,400 316,400 315,260
35 Small Tools & Minor Equip 62,523 59,631 1 03,500 161,425 89,630
Supplies Sub-Total 288,401 319,915 419,900 477,825 404,890
40 Other Services & Supplies
41 Professional Services 350,406 351,342 372,600 402,600 395,460
42 Communication 16,516 16,967 21, 100 21, 100 21,350
43 Travel 3,444 3,547 8,850 8,850 9,250
44 Advertising 9,807 11, 990 16,100 16,100 25,880
45 Operating Rentals & Leases 29,001 32,050 44,900 44,900 42,410
46 Insurance 34,246 31,982 42,000 42,000 53,300
47 Utility Services 151,900 153,301 220,400 220,400 225,020
48 Repairs & Maintenance 38,150 51,967 93,100 1 00,100 81,810
49 Miscellaneous 65,914 76,345 90,615 83,315 70,920
Other Services Sub-Total 699,384 729,491 909,665 939,365 925,400
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings 31,749 2,846
63 Other Improvements 8,682
64 Machinery & Equipment 74,252 47,714 209,000 209,000 63,000
65 Construction In Progress
Capitol Outlay Sub-Total 114,683 50,560 209,000 209,000 63,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 204,593 90,860 95,035 82,435 63,500
95 Interfund Oper Rentals & Leases 114,500 1 03,100 1 03,100 134,500
Interfund Sub-Total 204,593 205,360 198,135 185,535 198,000
00 Other Applications
Department Totals $ 3,316,109 $ 3,404,447 $ 4,158,100 $ 4,299,145 $ 4,304,600
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Golf Course Division
Golf Course Superintendent
Kevin Van
5 Reporting Staff
Maintenance Worker II
(2)
Maintenance Worker I
(2)
Maintenance Specialist
Mechanic
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GOLF COURSE DIVISION
The Auburn Golf Course provides golfing services to over 50,000 golfers a year on a challenging 6,200-yard
layout. The course is an enterprise fund with greens fee revenue covering all course maintenance,
operations expenses, and capital improvements. Staff continues to make improvements each year to
improve the playability, drainage, and safety of the course. The Clubhouse operation is contracted to a
PGA Class A professional for the collection of greens fees, lesson program, pro shop and snack bar sales,
and cart rentals. All maintenance staff are city employees working under the direction of the Parks and
Recreation Director.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Installed a new power service line from the .:. Rebuild # 12 Fairway.
clubhouse parking lot to the pump house.
.:. Construct an asphalt maintenance road from
.:. Enlarged maintenance facility. # 1 0 storage area to # 1 0 Green.
.:. Completed the irrigation on Hole #6. .:. Upgrade mowing equipment.
.:. Installed a new asphalt cart path on Holes #5 .:. Conduct a clubhouse and parking
and #6. study /design.
.:. Constructed a sod-faced bunker on #6 .:. Continue Fairway topdressing
Green. program.
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Golf Course - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
347.300 Greens Fees $ 994,553 $ 986,924 $ 990,000 $ 990,000 $ 990,000
362.200 Other 5,505 5,022 5,000 5,000 5,000
Total Operating Revenue 1,000,058 991,946 995,000 995,000 995,000
Operating Expense
576.600.10 Salaries and Wages (308,895) (318,801) (332,700) (320,300) (334,100)
576.600.20 Benefits (70,108) (81,214) (88,200) (84,900) (94,000)
576.600.30 Supplies (105,201 ) (118,420) ( 102,890) (102,890) (105,000)
576.600.40 Other Services & Charges (240,177) (243,453) (259,300) (259,300) (251,500)
576.600.90 Interfund Oper Rentals/Supplies ( 1,889) (1,300) (3,000) (3,000) (10,000)
576.600.00 Depreciation ( 100,987) (123,312) (110,400) (110,400) (110,400)
Total Operating Expenses (827,257) (886,500) (896,490) (880,790) (905,000)
Operating Income (Loss) 172,801 105,446 98,510 114,210 90,000
Non Operating Revenue (Exp)
361.110 Investment Income 12,603 9,903 10,800 5,000 5,000
Total Non Oper. Rev (Exp) 12,603 9,903 10,800 5,000 5,000
Net Income (Loss) 185,404 115,349 109,310 119,210 95,000
Add/Deduct Items Not
Affecting Working Capital (W/C)
534.801.01 Depreciation 100,987 123,312 110,400 110,400 110,400
Net W/C From Operations 286,391 238,661 219,710 229,610 205,400
Other Resources and Uses Budget:
Sources Other Than Operations
399.000 Other Sources ( 5,447) 6,825
Total Resources ( 5,447) 6,825
Uses Other Than Operations
590.100.62 Inc in Fixed Assets-Buildings (70,000) (70,000) (170,000)
590.100.63 Inc in Fixed Assets-Improvements (255,017) (121.939) (22,100) (22,100)
590.100.64 Inc in Fixed Assets-Equipment (73,148) (89,857) (94,000) (94,000) (80,000)
Total Uses (328,165) (211,796) (186,100) (186,100) (250,000)
Net Change in W/C (47.221 ) 33.690 33.610 43.510 (44.600)
Beginning W/C 1/1 213,285 166,064 210,579 199,754 243,264
Ending W/C 12/31 166,064 199,754 244,189 243,264 198,664
Net Change in W/C $ (47,221 ) $ 33,690 $ 33,610 $ 43,510 $ (44,600)
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Cemetery Division
Cemetery Coordinator
Arnie Galli
6 Reporting Staff
Cemetery Clerk
Maintenance Worker II
(2)
Maintenance Worker I
(3)
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CEMETERY DIVISION
Mountain View Cemetery provides burial services and merchandise to meet the cemetery needs of the
community. The Cemetery continues to be self-supporting with revenues from property sales, services, and
merchandise sufficient to cover all costs of maintenance, operations, and development. Staff is
responsible for the care of over 35 developed acres of grounds and they conduct over 300 burials
annually.
2002 ACCOMPLISHMENTS
2003 WORK PROGRAM GOALS
.:. Pursue options for a cemetery trust fund for
pre-need sales of property, services, and
merchandise.
.:. Increase public knowledge and visibility of
the Cemetery through positive image
building.
.:. Promote visibility of cemetery through
billboard advertising, booth and parade entry
at Auburn Good 01' Days, and a Veterans
Day ceremony.
.:. Have a professional trust fund in place.
.:. Rebuild irrigation systems in the 4th
additions and renovate poor turf in older
sections of the cemetery.
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Cemetery - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
343.601 Settings $ 32,172 $ 30,350 $ 41,800 $ 39,000 $ 39,000
343.602 Openings and Closings 151,467 153,915 158,700 148,500 150,000
343.603 Recordings 4,638 4,550 4,700 3,900 4,200
343.604 Liners 52,134 54,450 52,000 50,300 52,000
343.605 Resole Settings 6,170 5,575 7,000 500 4,000
343.606 Resole Vases 45 90 1,300
343.607 Vases 15,250 13,106 16,700 12,300 15,000
343.609 Lot Soles 222,237 224,223 250,000 190,000 210,000
343.611 Other 117,167 117,021 30,500 25,000 25,000
343.612 Marker Soles 90,000 79,500 83,000
343.620 Interest/Penalties 2,958 3,384 2,500 2,500 2,500
Total Operating Revenue 604,238 606,664 653,900 552,800 584,700
Operating Expense
536.000.10 Salaries & Wages (303,724) (322,893) (357,500) (341,800) (353,500)
536.000.20 Benefits (93,984) (83,048) (96,700) (96,700) (101,440)
536.000.30 Supplies ( 141,390) (137,141 ) (110,000) (110,000) ( 111,200)
536.000.40 Other Services & Charges (65,218) (73,455) (57,650) (57,650) (51,250)
536.000.95 Interfund Oper Rentals/Supplies (1,196) (1,961 ) (4,250) (4,250) (13,400)
536.000.00 Depreciation (69,789) (102,880) (72,000) (72,000) (72,000)
Total Operating Expenses ( 675,301 ) (721,378) (698,100) (682,400) (702,790)
Operating Income (Loss) (71,063) (114,714) (44,200) (129,600) (118,090)
Non Operating Revenue (Exp)
361.110 Investment Income 20,215 14,975 18,000 7,000 3,500
367.400 Contributions 67
369.900 Miscellaneous 7,214 2,625
Total Non Oper. Rev (Exp) 27,429 17,667 18,000 7,000 3,500
Net Income (Loss) (43,634) (97,047) (26,200) (122,600) (114,590)
Add/Deduct Items Not
Affecting Working Capital (W/C)
536.000.01 Depreciation 69,789 1 02,880 72,000 72,000 72,000
Net W/C From Operations 26,155 5,833 45,800 (50,600) (42,590)
Resources Other Than Operations
397.100 Operating Transfer In 75,000 78,500 46,700 30,000
399.000 Other 14,869 4,838
Total Resources 89,869 4,838 78,500 46,700 30,000
Uses Other Than Operations
590.100.63 Inc in Fixed Assets-Improvements (51,070) (5,117) (20,000) (2,300)
590.100.64 Inc in Fixed Assets-Equipment (17,666) (13,584) (58,500) (44,400) (30,000)
590.100.65 Inc in Fixed Assets-Construction (2,540) (3,877)
Total Uses (71,276) (22,578) (78,500) (46,700) (30,000)
Net Change in W/C 44,7 48 (11.907) 45.800 (50.6001 (42.590)
Beginning W/C 1/1 296,200 340,948 349,600 329,041 278,441
Ending W/C 12/31 340,948 329,041 395,400 278,441 235,851
Net Change in W/C $ 44,7 48 $ (11.907) $ 45.800 $ (50.6001 $ (42.590)
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Airport Division
Airport Manager
2 Reporting Staff
Airport Attendants
(2)
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AIRPORT FUND
The Airport provides hangar and tie-down facilities, which will accommodate 370 aircraft. In addition, it
leases space to Auburn Flight Service, Inc., an aircraft sales, charter, airplane rental and pilot training
facility. Auburn Flight Service has expanded the space formerly leased by other tenants and now offers a
full range of aircraft maintenance services. The administration of the aircraft tie-downs, hangars, and
facility leases, as well as the City manages the Airport maintenance and operation of the fuel facility.
2002 ACCOMPLISHMENTS
2003 WORK PROGRAM GOALS
.:. Completed roof repair project.
.:. Completed 2002 update to Airport Master
Plan.
.:. Leased all available land for privately
developed hanger construction.
.:. Seek funding to initiate development of
western 23 acres.
.:. Seek approval to obtain portions of the
Metro Park and Ride.
.:. Continue to improve maintenance.
.:. Obtain a GIS approach to improve Airport
safety and utility.
.:. Complete runway overlay
project.
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Airport - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
344.601 100 Octane - Wholesale $ $ 123,367 $ 128,000 $ 128,000 $ 128,000
344.602 100 Octane 251,722 160,067 165,000 165,000 165,000
344.603 Oil Soles 638 577 1,500 1,500 1,500
344.604 Flowage Fee 11,700 3,000 3,000 3,000
362.501 Property Leases 79,787 90,497 150,600 117,000 150,600
362.502 Tie Down and Hanger Rent 308,236 360,788 392,600 366,000 375,000
Total Operating Revenue 640,383 746,996 840,700 780,500 823,100
Operating Expense
546.000.10 Salaries and Wages (148,427) ( 153,502) (183,400) ( 183,400) (191,000)
546.000.20 Benefits (28,571 ) (32,900) (50,600) (50,600) (56,000)
546.000.30 Supplies (226,800) (253,7 44) (244,500) (244,500) (244,700)
546.000.40 Other Services & Charges (109,681) (123,575) (143,150) (148,150) (185,850)
546.000.90 Interfund Oper Rentals/Supplies (13,076) (10,765) (8,720) (8,720) (21,000)
546.000.00 Depreciation (244,193) (268,388) (276,000) (276,000) (276,000)
Total Operating Expenses (770,748) (842,874) (906,370) (911,370) (974,550)
Operating Income (Loss) (130,365) (95,878) (65,670) (130,870) (151,450)
Non Operating Revenue (Exp)
361.110 Interest Revenue 28,383 14,302 6,000 6,000 4,500
369.900 Misc Revenue 4,365 2,552
546.100.80 Debt Service: Interest (97,939) (73,997) (88,900) (88,900) (87,740)
Total Non Oper. Rev (Exp) (65,191 ) (57,143) (82,900) (82,900) (83,240)
Net Income (Loss) (195,556) (153,021 ) (148,570) (213,770) (234,690)
Add/Deduct Items Not
Affecting Working Capital (W/C)
534.801.01 Depreciation 244,193 268,388 276,000 276,000 276,000
Net W/C From Operations 48,637 115,367 127,430 62,230 41,310
Other Resources and Uses Budget:
Sources Other Than Operations
333.201 Fed Aviation Grant 187,405 137,493 1,125,000
397.100 Transfer in 5,000
399.000 Other Sources (9,465) (12,061 )
Total Resources 177,940 125,432 1,125,000 5,000
Uses Other Than Operations
590.100.00 Net Change in Rest. Assets 1,908 6,333
590.100.11 Inc in Fixed Assets-Salaries (100)
590.100.61 Inc in Fixed Assets-Land (1,157) (1,150,000)
590.100.62 Inc in Fixed Assets-Building (1,051,681 ) (97,373) (160,000) (160,000)
590.100.63 Inc in Fixed Assets-Improvements (151,483) ( 178,967) (100,000)
590.100.64 Inc in Fixed Assets-Equip (3,833) (47,670)
590.100.70 Debt Service: Principal (5,000) (20,000) (25,000) (25,000) (30,000)
Total Uses ( 1,211,246) (337,777) (1,435,000) (185,000) (30,000)
Net Change in W/C (984.669) (96.978) (182.5701 (117.770) 11,310
Beginning W/C 1/1 1,342,537 357,868 368,468 260,890 143,120
Ending W/C 12/31 357,868 260,890 185,898 143,120 154,430
Net Change in W/C $ (984.669) $ (96.978) $ (182.5701 $ (117.770) $ 11,310
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Street Division
Street Manager
Vacant
12 Reporting Staff
Maintenance Worker II
(6)
Maintenance Worker I
(6)
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STREET DIVISION
Baseline Budaet
The Street section provides maintenance for a safe and efficient transportation system that serves the
present and forecast needs of the Auburn community in a financially responsible manner. The duties
associated with this responsibility include street sweeping, roadside vegetation management, snow and
ice removal, and traffic markings.
2002 ACCOMPLISHMENTS
.:. Continued to maintain the City street network
by providing routine maintenance functions
.:. Continued patch and sealing efforts (West
Valley Hwy and 15th SW among other
locations)
.:. Continued noxious weed control services
.:. Added new crosswalks to downtown area
.:. Completed a number of striping
modifications throughout the City
.:. Tree trimming on an as needed basis
.:. Incorporated annexation areas into existing
maintenance schedule (i.e. street sweeping,
sanding, grading and patching)
.:. Performed street lighting repairs
.:. Responded to citizen concerns in a timely
manner.
2003 WORK PROGRAM GOALS
.:. Provide vegetation/ and noxious weed
control
.:. Cross train division staff on equipment
operation
.:. Increase staff efficiency through training and
development
.:. Increase the amount of crack sealing to
maintain the streets in good condition
.:. Install permanent numbering system in field to
the street light poles
.:. Perform street light repairs as they are
needed
.:. Increase maintenance to annexation areas
to increase life expectancy of streets
.:. Continue to respond to citizen
concerns in a timely manner.
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Line Item Summary
001 General 2000 2001 2002 2002 2003
42 street Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 532,4 18 $ 536,421 $ 578,800 $ 578,800 $ 517,100
12 Overtime 10,054 11,715 12,400 16,400 30,400
13 Other Wages 6,000 6,000 6,000
Salary Sub-Total 542,472 548,136 597,200 601,200 553,500
20 Personnel Benefits 138,364 134,131 158,800 158,800 155,560
22 Uniforms & Clothing 3,191 4,354 4,200 4,200 3,200
Benefits Sub-Total 141,555 138,485 1 63,000 1 63,000 1 58,760
30 Supplies
31 Office & Operating Supplies 86,964 82,817 116,200 113,600 119,100
35 Small Tools & Minor Equip 932 2,674 3,980 4,980 4,490
Supplies Sub-Total 87,896 85,491 120,180 118,580 1 23,590
40 Other Services & Supplies
41 Professional Services 8,330 9,594 18,000 20,000 12,300
42 Communication 969 941 1,000 1,000 3,400
43 Travel 340 539 1,300 1,300 1,850
44 Advertising
45 Operating Rentals & Leases 11,493 19,016 19,200 13,200 14,000
46 Insurance 20,794 46,052 47,000 47,000 57,600
47 Utility Services 352,551 328,688 427,100 427,100 427,100
48 Repairs & Maintenance 2,574 10,673 18,200 1 04,200 1 06,800
49 Miscellaneous 4,661 3,743 6,620 9,220 9,400
Other Services Sub-Total 401,712 419,246 538,420 623,020 632,450
50 Intergovt/lnterfund Services/Tax
60 Capitol Outlays
61 Land
62 Buildings
63 Other Improvements
64 Machinery & Equipment 77,000 95,500
65 Construction In Progress 200,000
Capitol Outlay Sub-Total 77,000 95,500 200,000
70 Debt Service: Principal
80 Debt Service: Interest
90 Interfund Payments For Services 361,014 16,711 14,600 14,600 13,000
95 Interfund Oper Rentals & Leases 293,200 251,400 251,400 327,000
Interfund Sub-Total 361,014 309,911 266,000 266,000 340,000
00 Other Applications
Department Totals $ 1 ,534,649 $ 1,501,269 $ 1,761,800 $ 1 ,867,300 $ 2,008,300
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Water Division
Water Manager
Vacant
15 Reporting Staff
Water Division Supervisor
Ken Haines
Cross Connection
Control Specialist
Distribution Specialist
(2)
Maintenance Worker II
(5)
Maintenance Worker I
(6)
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WATER UTILITY DIVISION
The Water Utility is responsible for providing water to Auburn's customers that is safe for human
consumption and that meets or exceeds the recognized standards of today and tomorrow by efficiently
administering, operating, and maintaining the water supply system. We also continue to enhance our
customer service through public education and information. A primary responsibility of the utility is
implementing the 2002 Comprehensive Water Plan.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Completed & commissioned Corrosion .:. Continue implementation of the Well Head
Control Treatment Facilities. Protection program.
.:. Received approval of the 2001 .:. Continue replacing malfunctioning meters.
Comprehensive Water Plan from Department .:. Continue water conservation initiatives that
of Health and King County. have been addressed in the 2001
.:. Updated cross connection program based Comprehensive Water Plan.
on an independent 2001 audit report. .:. Complete recoating the exterior and interior
.:. Modified chlorination at Coal Creek Springs surfaces of Academy and Lea Hill reservoirs.
for operation with Corrosion Control .:. Initiate a Corrosion Control Monitoring
Treatment Facility. Program for the Lead and Copper Rule
.:. Procured property for future Lakeland Hills compliance.
West Supply Pump Station. .:. Continue to replace undersized pipes that
.:. Inspected and flushed 50% of hydrants within have been addressed in the 2001
the system. Comprehensive Water Plan for fire flow
.:. Completed the Bonney Lake Emergency improvements.
Intertie Meter project. .:. Inspect and flush 50% of hydrants within the
.:. Finalized Bonney Lake Intertie and Franchise system.
Agreements. .:. Model the distribution system to optimize
.:. Finalized a "Take or Pay" Agreement with the water quality.
IA2 partners. .:. Identify and flush 50% of the dead ends mains
.:. Modified the current leak adjustment policy within the system.
to include credit to water charge. .:. Investigate and rehabilitate Wells 2 and 4.
.:. Completed the 15th Street SW Waterline .:. Replace and upgrade Coal Creek Collector
Connection project. hatches and isolation valves.
.:. Inspected and calibrated 100% of all meters 3 .:. Initiate design phase to provide Well 4 with
inch and larger. emergency power.
.:. Held System Loss (Unaccounted for Water) to .:. Construct two (2) Second Supply Pipeline
2.2% in 2001 Emergency Interties.
.:. Performed leak detection on 50% of City's .:. Perform leak detection on 50% of City system.
system. .:. Maintain System Loss (Unaccounted for
.:. Flushed 50% of the system dead end mains. Water) below 10%.
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Water - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
343.400 Water Soles $ 4,980,704 $ 5,754,110 $ 6,116,018 $ 6,116,018 $ 6,238,337
343.431 Unmetered Water Soles 9,233 13,127 6,100 6,100 6,100
343.433 Water Application 91,999 67,621 66,300 66,300 66,300
Total Operating Revenue 5,081,936 5,834,858 6,188,418 6,188,418 6,310,737
Operating Expense
534.000.10 Salaries/Wages ( 1,052,983) (1,155,925) (1,248,900) (1,270,900) ( 1,3 71,800)
534.000.20 Benefits (231,274) (280,137) (329,900) (336,100) (406,830)
534.000.30 Supplies (154,169) ( 144,967) (256,300) ( 149,470) (166,730)
534.000.40 Other Services Charges (1,457,7 62) (1,635,537) (2,020,401 ) (1,993,101 ) (2,163,080)
534.000.50 Intergovernmental Services (844) (904)
534.000.90 Interfund Oper Rentals/Supplies (174,051 ) ( 162,022) (180,700) (182,300 ) (344,400)
534.000.00 Depreciation & Amortization ( 1,121,881 ) (1,200,043) ( 1,220,100) (1,220,100) ( 1,220,100)
Total Operating Expenses (4,192,964) (4,579,535) (5,256,301 ) (5,151,971 ) (5,672,940)
Operating Income (Loss) 888,972 1,255,323 932,117 1,036,447 637,797
Non Operating Revenue (Exp)
361.11 Interest Revenue 288,243 265,883 75,000 75,000 75,000
369.900 Misc Rev - Other 12,324 15,701 10,000 10,000 10,000
534.100.80 Debt Service: Interest (471,467) (673,285) (462,200) (462,200) (417,500)
Total Non Oper. Rev (Exp) (170,900) (391,701 ) (377,200) (377,200) (332,500)
Net Income (Loss) 718,072 863,622 554,917 659,247 305,297
Add/Deduct Items Not
Affecting Working Capital (W/C)
534.801.01 Depreciation & Amortization 1,121,881 1,200,043 1,220,100 1,220,100 1,220,100
Net W/C From Operations 1,839,953 2,063,665 1,775,017 1,879,347 1,525,397
Resources Other Than Operations
396.101 Contributed Cap-Sys Dev 351 ,655 292,738 265,200 265,200 265,200
396.102 Contributed Cop-Area Assess 70,643 44,169 50,000 50,000 50,000
396.104 Contributed Cop-Out Dev 1,650,942 2,733,245
396.107 Contributed Cop-Other Gov't 2,620,000 3,573,000 250,000
396.000 Contribution-Other 5,033,000
399.500 Net Change in Restricted Assets 72,186 (785,950)
399.000 Other Sources
Total Resources 2,145,426 7,317,202 2,935,200 3,888,200 565,200
Uses Other Than Operations
590.100.00 Other Uses (127,053) (3,769,174)
590.100.10 Salaries (120,879) (113,900) (194,500) (194,500) (78,500)
590.100.20 Benefits (26,790) (24,437) (52,700) (52,700) (22,800)
597.100.55 Operating Transfer Out (14,000) (3,000) (10,000) (10,000) (17,400)
590.100.62 Inc in Fixed Assets-Buildings ( 528,082)
590.100.63 Inc in Fixed Assets-Improvements ( 1,691,708) (36,386) (21,000) (21,000)
590.100.64 Inc in Fixed Assets-Equipment (178,457) (126,619) (26,500) (26,500)
590.100.65 Inc in Fixed Assets-Construction (3,042,949) (4,400,021 ) (3,208,800) (4,118,983) (1,309,700)
590.100.70 Debt Service: Principal (619,200) ( 1,148,402) (855,900) (855,900) ( 1 ,092,000)
Total Uses (5,821,036) (10,150,021 ) (4,369,400) (5,279,583) (2,520,400)
Net Change in W/C ( 1.835.657) (769.154) 340.817 487.964 (429.803)
Beginning W/C 1/1 5,271,000 3,435,343 1,378,208 2,666,189 3,154,153
Ending W/C 12/31 3,435,343 2,666,189 1,719,025 3,154,153 2,724,350
Net Change in W/C $ ( 1.835.657) $ (769.154) $ 340.817 $ 487.964 $ (429.803)
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Sewer Division
Sewer Division Ma nager
Mike Martin
7 Reporting Staff
Sewer/Storm Division
Field Supervisor
Maintenance Worker II
(2)
Maintenance Worker I
(3)
Sewer Specialist
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SANITARY SEWER UTILITY DIVISION
The Sanitary Sewer Utility provides for the efficient, environmentally sound and safe management of
existing and future sanitary sewer wastes generated within Auburn's service area. Some of the key
administrative and engineering duties include Comprehensive System Planning, interaction and regulation
of development, implementing Capital Improvement Projects, and system budget management.
Operational duties include general system maintenance, minor repair and construction, and day-to-day
operation. The City is responsible for the collection and transmission of effluent to King County trunk lines.
Auburn contracts with King County for effluent treatment and disposal.
2002 ACCOMPLISHMENTS
.:. Started negotiations to establish a new
sanitary sewer agreement with the
Muckleshoot Indian Tribe. Worked to resolve
outstanding items and to ensure the previous
agreement is functioning as desired.
.:. Constructed 2002's sewer repair and
replacement project.
.:. Reviewed City policies concerning water
usage at commercial sites and sewerage bills.
Processed changes to the City Code that
would clarify the use of deduct meters.
.:. Obtained King County approvals on Auburn's
comprehensive sanitary sewer plan and a
new sewer franchise with in unincorporated
KC.
.:. Modeled the sanitary sewer system along
Auburn Way South to determine the need to
replace the existing sanitary sewer system.
.:. Clarified the City's ability to establish
payback agreements and collect charges in
lieu of assessments with our legal council.
.:. Obtained a one million dollar King County
grant to identify and repair inflow and
infiltration problems associated with the
Auburn Academy sewer basin.
.:. Applied for a Public Works Trust Fund Loan for
the construction of a portion of the
improvements for the Auburn Way South
sewer system.
2003 WORK PROGRAM GOALS
.:. Complete negotiations with the Muckleshoot
Indian Tribe for the establishment of a new
Auburn Way South sewer system.
.:. Establish construction contract to ensure the
ability for a side sewer contractor to repair
broken side sewers or separate cross
connections within the public right of way
within a 24-hour on-call basis.
.:. Oversee the removal of inflow of storm water
and the infiltration of groundwater from the
sanitary sewer system located along Auburn
Way South's Academy basin.
.:. Continue the ongoing Sanitary Sewer
Replacement Program
.:. Investigate the operational parameters of the
Rainier Ridge and F Street pump stations
.:. Review Sanitary Sewer Rates
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2003 Final Budaet Baseline Budaet
Sewer - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
343.500 Sewer Services $ 8,435,857 $ 9,237,301 $ 9,428,300 $ 9,428,300 $ 9,689,050
Total Operating Revenue 8,435,857 9,237,301 9,428,300 9,428,300 9,689,050
Operating Expense
535.000.10 Salaries and Wages ( 624,790) (719,440) (874,600) (874,600) (923,600)
535.000.20 Benefits (136,061 ) (165,063) (235,100) (235,100) (269,250)
535.000.30 Supplies (40,657) (35,615) (46,900) (46,900) (42,725)
535.000.40 Other Services Charges (667,611 ) (772,997) (797,250) (797,250) (1,010,600)
535.000.50 Inter-Govl'l Services (5,830,514) (6,106,704) (6,964,800) ( 6,964,800) (7,104,100)
535.000.90 Interfund Oper Rentals/Supplies (118,670) (101,344) (70,200) (70,200) (165,000)
535.000.00 Depreciation & Amortization (630,555) (597,493) ( 660,000) (660,000) ( 660,000)
Total Operating Expenses (8,048,858) (8,498,656) (9,648,850) (9,648,850) (10,175,275)
Operating Income (Loss) 386,999 738,645 (220,550) (220,550) (486,225)
Non Operating Revenue (Exp)
361.11 Interest Revenue 359,303 221,77 6 300,000 120,000 130,000
369.900 Misc Rev - Other 939
Total Non Oper. Rev (Exp) 360,242 221,77 6 300,000 120,000 130,000
Net Income (Loss) 747,241 960,421 79,450 (100,550) (356,225)
Add/Deduct Items Not
Affecting Working Capital (W/C)
535.801.00 Depreciation & Amortization 630,555 597,493 660,000 660,000 660,000
Net W/C From Operations 1,377,796 1,557,914 739,450 559,450 303,775
Resources Other Than Operations
396.101 Contributed Cap-Sys Dev 631,463 646,442 400,000 400,000 350,000
396.102 Contributed Cop-Area Asses 39,933 69,533 12,000 30,000 30,000
396.104 Contributed Cop-Out Dev 3,600
396.106 Contributed Cop-Other Fund 133,000
399.000 Other Sources (16,434) (124,108)
Total Resources 791,562 591,867 41 2,000 430,000 380,000
Uses Other Than Operations
590.100.00 Other Uses 1,645 (111,705)
590.100.11 Salaries/Wages (96,775) (82,994) (200,900) (200,900) ( 102,000)
590.100.21 Benefits (21,468) (18,605) (54,300) (54,300) (29,600)
597.100.55 Operating Transfer Out (159,000) (79,000) (79,540) (79,540) (2,000)
590.100.61 Inc in Fixed Assets-Land (3,400) (100)
590.100.63 Inc in Fixed Assets-Improvements (24,317) (35,000) (35,000) (45,000)
590.100.64 Inc in Fixed Assets-Equipment (72,579) (10,268) (42,000) (42,000) (22,800)
590.100.65 Inc in Fixed Assets-Construction (1 ,055,202) (990,720) (2,044,800) (1,784,800) (520,400)
590.100.70 Debt Service: Principal
Total Uses (1,406,779) (1,317,709) (2,456,540) (2,196,540) (721,800)
Net Change in W/C 762.579 832.072 (1.305.090) (1.207.0901 (38.025)
Beginning W/C 1/1 6,532,437 7,295,016 6,745,000 8,127,088 6,919,998
Ending W/C 12/31 7,295,016 8,127,088 5,439,910 6,919,998 6,881,973
Net Change in W/C $ 762.579 $ 832.072 $ (1.305.090) $ (1.207 .0901 $ (38.025)
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Storm Drainage Division
Storm Division Ma nager
Mike Martin
7 Reporting Staff
Sewer/Storm Division
Field Supervisor
Maintenance Worker II
(5)
Maintenance Worker I
(1 )
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STORM DRAINAGE UTILITY DIVISION
The Storm Drainage Utility provides environmentally sound and effective management of surface and
shallow ground water in the City of Auburn for the protection and welfare of the public. Some of the key
administrative and engineering duties include comprehensive system planning, compliance with
governmental regulations, interaction and regulation of development applications, development and
implementation of capital improvement projects, and system budget management. Key operational
duties include general system maintenance, minor repair and construction, and day-to-day operation.
The City is responsible for the collection, transmission, treatment, and disposal of surface waters to the
Green and White Rivers.
2002 ACCOMPLISHMENTS
.:. Analyzed existing storm drainage practices to
prepare for future implementation of Federal
NPDES Phase II storm water initiatives.
.:. Adopted the Comprehensive Drainage Plan
as an element of the City's Comprehensive
Plan.
.:. Completed several local drainage projects to
eliminate existing sanitary sewer overflow
cross connections.
.:. Continued the annual condition surveys effort
to produce reports of the City's public storm
drainage treatment facilities.
.:. Responded as necessary to the Endangered
Species Act listing of Puget Sound salmon.
.:. Established a capital improvement plan for P
Basin in order to allow the moratorium to
expire.
2003 WORK PROGRAM GOALS
.:. Apply for and obtain a temporary NPDES
Phase II permit.
.:. Revise the Storm Manual to an equivalent
DOE manual.
.:. Review monthly Rates and System
Development Charges.
.:. Begin implementation of the
recommendations of the condition survey
reports for public storm drainage facilities.
.:. Responded as necessary to the Endangered
Species Act listing of Puget Sound Chinook
salmon.
.:. Begin implementation of the NPDES Phase II
permit elements.
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Storm - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
343.830 storm Drainage Services $ 3,254,497 $ 2,669,804 $ 2,7 60,000 $ 2,7 60,000 $ 2,81 5,200
Total Operating Revenue 3,254,497 2,669,804 2,7 60,000 2,7 60,000 2,81 5,200
Operating Expense
535.000.10 Salaries and Wages (681,479) (762,773) (952,200) (952,200) ( 1,053,500)
535.000.20 Benefits (155,014) (180,324) (256,800) (256,800) (304,300)
535.000.30 Supplies (26,020) (27,687) (37,150) (37,150) (38,325)
535.000.40 Other Services Charges (351,121) (387,854) (679,050) (681,550 ) (583,250)
535.000.50 Intergovt Services (10,000) (15,000) (15,000) (50,000)
535.000.90 Interfund Oper Rentals/Supplies (258,105) (217,017) (171,500) ( 171,500) (303,300)
535.000.00 Depreciation (515,888) (517,132) (530,000) (530,000) (530,000)
Total Operating Expenses ( 1,987,627) (2,102,787) (2,641,700) (2,644,200) (2,862,675)
Operating Income (Loss) 1,266,870 567,017 118,300 115,800 (47,475)
Non Operating Revenue (Exp)
361.11 Interest Revenue 235,174 243,427 150,000 50,000 60,000
360.000 Contributions 1,043
535.100.80 Interest Expense (175,194) (259,224) (152,300) ( 152,300) (149,800)
Total Non Oper. Rev (Exp) 61,023 ( 15,797) (2,300) ( 102,300) (89,800)
Net Income (Loss) 1,327,893 551 ,220 116,000 13,500 (137,275)
Add/Deduct Items Not
Affecting Working Capital (W/C)
535.801.01 Depreciation 515,888 517,132 530,000 530,000 530,000
Restricted for Rote Stabilization
Net W/C From Operations 1,843,781 1,068,352 646,000 543,500 392,725
Resources Other Than Operations
396.101 Inc in Contributed Cap-Sys Dev 296,158
396.102 Inc in Contributed Cop-Area Assess 474,838 3,970 300,000 300,000 300,000
396.104 Inc in Contributed Cop-Out Devl
399.610 Inc in Compensated Absences (8,044) 4,147
399.500 Net Change in Restricted Assets (6,092) 191,294
Total Resources 460,702 495,569 300,000 300,000 300,000
Uses Other Than Operations
590.100.00 Other Uses 7,899 (158,705)
590.100.10 Salaries/Wages (55,651 ) (56,242) (144,500) (144,500) (103,800)
590.100.20 Benefits (10,823) (11,827) (39,600) (39,600) (30,200)
590.100.55 Operating Transfer Out (153,000) (79,000) (79,540) (79,540) (2,000)
590.100.61 Inc in Fixed Assets-Land (6,833) (27,244) (96,998)
590.100.63 Inc in Fixed Assets-Improvements (58,000) (58,000) (58,000)
590.100.64 Inc in Fixed Assets-Equipment (5,576) (6,000) (6,000) (18,000)
590.100.65 Inc in Fixed Assets-Construction (2,296,911 ) (1,357,976) ( 1,350,900) (800,900) (1,709,000)
590.100.71 Debt Service: Principal (235,800) (425,633) (256,500) (256,500) (298,100)
Total Uses (2,751,119) (2,122,203) ( 1,935,040) (1,482,038) (2,219,100)
Net Change in W/C (446.636) (558.282) (989.0401 (638.538) (1.526.375)
Beginning W/C 1/1 5,188,879 4,742,243 2,703,300 4,183,961 3,545,423
Ending W/C 12/31 4,7 42,243 4,183,961 1,714,260 3,545,423 2,019,048
Net Change in W/C $ (446.636) $ (558.282) $ (989 .0401 $ (638.538) $ (1.526.375)
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Solid Waste Division
Solid Waste Manager
Sharon Conroy
2 Reporting Staff
Recycling
Coordinator
Custodian
Assistant
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SOLID WASTE UTILITY DIVISION
The Solid Waste Division is responsible for the collection of solid waste from Auburn residents and businesses
and for recycling. The City contracts with Waste Management to do the actual collection and recycling,
with City staff responsible for overall management and billings. The City contracts with King County for the
disposal of solid waste materials. The implementation of Auburn's Solid Waste and Recycling Contract
including single family curbside recycling, and commercial embedded recycling, began January 2002.
The Solid Waste Utility Division encourages community participation in Auburn's solid waste programs -
Proactively manages and monitors the daily activities of the solid waste contractors - Continually assesses
the regulatory and political climate pertaining to solid and hazardous waste collection and disposal - and
reviews the adequacy of our annual level of service assessment to meet community needs.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Increased the measured rate of residential .:. Increase the measured rate of residential
recycling to 45% by volume by the end of the recycling to 48% by volume by the end of the
year. year.
.:. Established and measured the participation .:. Establish and measure the participation rate
rate in residential recycling to achieve 86% by in residential recycling to achieve 89% by the
the end of the year. end of the year.
.:. Established and measured the volume-based .:. Establish and measure the volume-based rate
rate of shifting from 30 gallon cans to mini of shifting from 30-gallon cans to mini and
and micro cans, as a result of residential micro cans, as a result of residential recycling,
recycling, to achieve 20% by year-end. to maintain 20% by year-end.
.:. Measured sign-up for recycling from .:. Measure recycling participation from
commercial and multifamily units and commercial and multifamily units and
established a base number of participants in established a base number of participants in
new program. new program.
.:. Worked with Auburn School District and gave .:. Contact 160 multifamily complexes and set
recycling and solid waste presentations to up recycling for 80% of these by yearend.
grades three through five. .:. Work with Auburn School District and give
.:. Implemented the Annual Spring Clean Up recycling and solid waste presentations to
Campaign. grades three through five.
.:. Implemented Curbside Recycling for .:. Attend monthly meetings and annual
residents. conferences.
.:. Implemented Commercial Recycling .:. Implement the Annual Spring Clean Up
embedded rates for businesses. Campaign.
.:. Continued assessment of R & C's (route .:. Maintain Curbside Recycling for residents.
checks) within 1 day and 95% response within .:. Promote Commercial Recycling embedded
10 days. rates for businesses.
.:. Staff trained in computer and technical skills, .:. Continue assessment of R & C's within 1 day
social marketing, and customer service. and 95% response within 10 days.
.:. Attended national, local and monthly .:. Staff trained in computer and technical skills,
meetings. social marketing, and customer service.
.:. Create two additional activities to inform the
citizens of the City's recycling and household
hazardous waste programs.
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Solid Waste - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
343.750 Garbage Service $ 8,317,676 $ 8,488,049 $ 9,026,410 $ 7,950,855 $ 8,330,102
Total Operating Revenue 8,317,676 8,488,049 9,026,410 7,950,855 8,330,102
Operating Expense
537.000.10 Salaries and Wages (213,133) (249,331 ) (286,700) (286,700) (424,100)
537.000.20 Benefits (54,677) (60,175) (78,000) (78,000) ( 1 22,200)
537.000.30 Supplies (13,370) (10,023) (13,800) (13,800) (11,100)
537.000.40 Other Services & Charges (7,429,292) (7,767,300) (8,320,400) (7,506,812) (8,114,014)
537.000.50 Inter-Govl'l Services (185,516) (202,533) (200,600) (200,600) (212,568)
537.000.90 Interfund Oper Rentals/Supplies (33,525) (41,724) (52,350) (52,350) (75,000)
537.000.00 Depreciation (1,701 ) (13,155) (5,000) (14,000) (14,000)
Total Operating Expenses (7,931,214) (8,344,241 ) (8,956,850) (8,152,262) (8,972,982)
Operating Income (Loss) 386,462 143,808 69,560 (201,407) ( 642,880)
Non Operating Revenue (Exp)
361.110 Interest Revenue 132,664 104,725 80,000 40,000 40,000
369.900 Misc Rev - Other 3,171 4,989
Total Non Oper. Rev (Exp) 135,835 109,714 80,000 40,000 40,000
Net Income (Loss) 522,297 253,522 149,560 (161,407) ( 602,880)
Add/Deduct Items Not
Affecting Working Capital (W/C)
537.801.01 Depreciation 1,701 13,155 5,000 14,000 14,000
Net W/C from Operations 523,998 266,677 154,560 (147,407) (588,880)
Resources Other Than Operations
397.100 Operating Transfer In 230,000
399.000 Other Sources (14,391 ) 4,583 28,000
Total Resources 215,609 4,583 28,000
Uses Other Than Operations
597.100.55 Operating Transfer Out (20,000) (10,000) (10,000)
590.100.62 Inc in Fixed Assets-Building (22,897) (338,443)
590.100.64 Inc in Fixed Assets-Equipment ( 1,033)
Total Uses (23,930) (358,443) (10,000) (10,000)
Net Change in W/C 715.677 (87.183) 144.560 (157.407) (560.880)
Beginning W/C 1/1 2,782,046 3,497,723 3,045,100 3,410,540 3,253,133
Ending W/C 12/31 3,497,723 3,410,540 3,189,660 3,253,133 2,692,253
Net Change in W/C $ 715.677 $ (87.183) $ 144.560 $ (157.407) $ (560.880)
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Equipment Rental Division
Equipment Rental Manager
Wayne Knapp
8 Reporting Staff
Auto Mechanic
(4)
Maintenance Worker I
(2)
Accounting Clerk
Office Assistant
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EQUIPMENT RENTAL DIVISION
Baseline Budaet
Equipment Rental is responsible for (1) the maintenance, service, acquisition and disposition of the City's
vehicle/equipment fleet, (2) the Maintenance and Operations (M&O) facility building and grounds
maintenance, and (3) the City's fuel access and security system. The mission of the Equipment Rental
Division is to provide all City departments with a safe and reliable fleet, and the fleet support services that
each department needs to perform its' mission.
2002 ACCOMPLISHMENTS
.:. Improved appearance and organization of
M&O facility and compound.
.:. Analyzed M&O storage requirements, and
began the process of improving utilization of
space.
.:. Improved Central Stores workflow by
reconfiguring materiel storage.
.:. Began the process to improve resource
protection.
.:. Performed 100% of scheduled vehicle
Preventive Maintenance Service Inspections.
.:. Completed installation of video systems in all
patrol cars.
.:. Completed installation of a new hands free
telephone system in all patrol cars.
.:. Continued installation of LED light bars on
patrol vehicles improving visibility and
subsequent safety, while also improving
reliability of data transfer equipment.
2003 WORK PROGRAM GOALS
.:. Improve resource protection within the M&O
compound by installing an access control
system.
.:. Begin system evaluations to improve the data
collection and handling process for
Equipment Rental, Central Stores, and
Administration.
.:. Improve configuration of
Equipment Rental and Central
Stores offices.
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Equipment Rental - Working Capital
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
348.000 Interfund MaintlFuel & Charges $ 23,987 $ 165,113 $ 148,700 $ 148,700 $ 154,770
365.100 Interfund Equip Rental 1,734,600 1,358,000 1,1 61,700 1,161,700 1,749,700
365.400 Interfund Bldg Rental 54,200 108,000 120,000 120,000 115,000
Total Operating Revenue 1,812,787 1,631,11 3 1 ,430,400 1,430,400 2,019,470
Operating Expense
548.000.10 Salaries & Wages (294,190) (276,947) (324,700) (324,700) (408,200)
548.000.20 Benefits (59,398) (64,178) (87,600) (87,600) (118,300)
548.000.30 Supplies (334,466) (311,889) (283,800) (283,800) (339,400)
548.000.40 Other Services & Charges (328,531 ) (318,324) (424,650) (424,650) (437,500)
548.000.90 Interfund Oper Rental/Supplies (17,415) (21,783) (20,700) (20,700) (64,300)
548.000.00 Depreciation (604,241 ) ( 698,673) (630,000) (630,000) (630,000)
Total Operating Expenses (1,638,241 ) ( 1,691,794) (1,771 ,450) ( 1, 771 ,450) (1,997,700)
Operating Income (Loss) 174,546 (60,681) (341,050) (341,050) 21,770
Non Operating Revenue (Exp)
361.100 Interest Revenue 199,068 1 61,325 150,000 100,000 100,000
369.900 Miscellaneous 18,822 10,834
395.900 Gain/Loss Sole of Fixed Assets 142,028 39,488
Total Non Oper. Rev (Exp) 359,918 211,647 150,000 100,000 100,000
Net Income (Loss) 534,464 150,966 (191,050) (241,050) 121,770
Add/Deduct Items Not
Affecting Working Capital (W/C)
548.100.01 Depreciation 604,241 698,673 630,000 630,000 630,000
Net W/C From Operations 1,138,705 849,639 438,950 388,950 751,770
Other Resources and Uses Budget:
Sources Other Than Operations
396.106 Contributed Capitol 286,000 1 81,500 50,000 50,000
397.100 Operating Transfer In 15,400
399.000 Other Sources 22,358 3,323
Total Resources 308,358 184,823 50,000 50,000 15,400
Uses Other Than Operations
590.100.55 Transfer to 001 for Security System
590.100.62 Inc in Fixed Assets-Buildings (13,335) (60,000)
590.100.63 Inc in Fixed Assets-Improvements (21,086) (6,070)
590.100.64 Inc in Fixed Assets-Equipment ( 1,211,702) (534,782) (788,000) (788,000) (1,094,000)
Total Uses (1,246,123) (540,852) (848,000) (788,000) (1,094,000)
Net Change in W/C 200.940 493.610 (359 .0501 (349.050) (326.830)
Beginning W/C 1/1 3,169,149 3,370,089 3,631,140 3,863,699 3,514,649
Ending W/C 12/31 3,370,089 3,863,699 3,272,090 3,514,649 3,187,819
Net Change in W/C $ 200.940 $ 493.610 $ (359 .0501 $ (349.050) $ (326.830)
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Other Funds
The remaining funds do not have organizational charts or performance measures because these
funds are for financial tracking purposes and are not functional units within themselves. They do
not have specific personnel budgeted for them or measures suitable for tracking performance
or workload.
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Insurance
The Insurance Fund has two primary purposes:
1. to pay unemployment insurance claims and
2. to pay for property and liability losses which either fall below the City's deductible level or for
which the City has no coverage.
In recent years, there has been a rapid increase in insurance premiums coupled with the decrease in
coverage that has caused the City to continually re-evaluate its insurance program. In the 1987 budget
process, the City decided to build its insurance reserve to a level sufficient to supplement existing
insurance. The City currently meets its insurance needs by participating in the Washington Cities Insurance
Authority's Insurance Pool (WClA). No contributions have been made to this fund since 1994. Interest
earnings have been sufficient to cover the annual cost of operations.
2002 ACCOMPLISHMENTS
2003 WORK PROGRAM GOALS
.:. Ensured the provisions of the insurance
authority's compact are met.
.:. Continued to strengthen policies and
procedures in departments to help control
loss issues.
.:. Conducted audits of areas having high
liability exposure to ensure compliance with
policies and procedures.
.:. Evaluated alternatives available to control
rising cost of insurance.
.:. Evaluated the financial economies of insuring
major automobile purchases at replacement
value.
.:. Continue to strengthen policies and
procedures in departments to help
control loss issues.
.:. Continue to evaluate alternatives
available to control rising costs of
insurance.
Page 174
2003 Final Budaet Baseline Budaet
Insurance - Working Capital Budget
2000 2001 2002 2002 2003
Item Actual Actual Budget Projected Budget
Operating Budget:
Operating Revenue
361.110 Investment Income $ 159,604 $ 98,321 $ 100,000 $ 50,600 $ 55,000
369.000 Misc Revenue 631 9,895
Total Operating Revenue 160,235 108,216 100,000 50,600 55,000
Operating Expense
537.000.20 Benefits [48,888) [32,320) [45,000) [60,000) [60,000)
537.000.40 Other Services & Charges [7,911 ) [2,004) [8,000) [8,000) [8,000)
Total Operating Expenses [56,799) [34,324) [53,000) [ 68,000) [68,000)
Operating Income (Loss) 103,436 73,892 47,000 [17,400) [13,000)
Non Operating Revenue (Exp)
597.100.55 Transfers Out [5,000)
Total Non Oper Rev (Exp) [5,000)
Net Change in W/C $ 103.436 $ 73.892 $ 47.000 $ (22.400) $ (13.000)
Beginning W/C 1/1 2,737,1 78 2,840,614 2,897,600 2,914,506 2,892,106
Ending W/C 12/31 2,840,614 2,914,506 2,944,600 2,892,106 2,879,106
Net Change in W/C $ 103.436 $ 73.892 $ 47.000 $ (22.400) $ (13.000)
Page 1 75
2003 Final Budaet
Non-Departmental
Baseline Budaet
The Non-Departmental cost center is used for five primary reasons.
a) To reflect the General Fund's ending fund balance position
b) To transfer money to other funds
c) Prior year adjustments
d) To set aside the estimated cost of retirements for employees charged to the
General Fund
e) One-time transactions not accounted for elsewhere
During the course of the year, anticipated expenditures will be transferred from the fund balance figure
while excess revenues will be added to the fund balance figures. The ending fund balance figure reflects
the traditional target figure for the ending balance. Since the budget will be adopted before the actual
current year ending figure is known, it does not include any excess "carry-over" of funds above the
budgeted figure.
2002 ACCOMPLISHMENTS
.:. Began implementation of GASB 34
requirements for infrastructure accounting.
.:. Continued support for planning and
engineering related to the Endangered
Species Act.
.:. Provided for GIS aerial mapping project.
.:. Continued with Neighborhood Plan
Development.
.:. Provided additional funding of $500,000 for
downtown economic development.
.:. Provided for debt service payments on the
Library and Valley Communications long-
term debt.
.:. Complete capital facilities plan study, and
Lea Hill Annexation study.
.:. Continued funding LEOFF retiree medical and
long-term care.
2003 WORK PROGRAM GOALS
.:. Continue with implementation efforts for
GASB 34 reporting changes.
.:. Continue long-term debt payments on Library
and Valley Communications bonds.
.:. Continue funding LEOFF retiree medical and
long-term care expenses.
.:. Complete public safety building design.
.:. Fund the repair of the City Hall courtyard.
.:. Continue engineering and construction
relating to the Endangered Species Act.
.:. Continue Neighborhood Plan and Gateway
efforts.
.:. Continue saving for future fire apparatus
.:. Continue providing funding for downtown
revitalization projects.
Page 176
2003 Final Budaet
Baseline Budaet
001 General 2000 2001 2002 2002 2003
98 Non Departmental Actual Actual Budget Proj ected Budget
10 Salaries & Wages
11 Regular Salaries & Wages $ 53,317 $ 31,336 $ 774,000 $ 378,500 $ 787,600
13 Other Wages
Salary Sub-Total 53,317 31,336 774,000 378,500 787,600
20 Personnel Benefits 339,762 321 ,347 300,000 300,000 403,500
Benefits Sub-Total 339,762 321 ,347 300,000 300,000 403,500
30 Supplies
31 Office & Operating Supplies 670 92
35 Small Tools & Minor Equipment 16,193 65,223
Supplies Sub-Total 16,863 65,315
40 Other Services & Supplies
41 Professional Services 124,174 539,71 7 980,000 509,000 531,000
42 Communication 76,738 18,800
43 Travel 350 896 1,225 1,225 100
44 Advertising
45 Operating Rentals & Leases
46 Insurance 98,442 106,225 1 20,000 1 20,000 120,000
47 utility Services
48 Repairs & Maintenance 12,049 17,000
49 Miscellaneous (4,850) 517
Other Services Sub-Total 306,903 647,355 1,1 01,225 666,025 651,1 00
50 Intergovt/lnterfund Services/Tax 2,240,200 4,852,114 3,622,515 2,395,855 658,905
60 Capitol Outlays
61 Land 500,894 3,525
62 Buildings 54,303
63 Other Improvements 44,835 427,243 381,000 273,000 230,000
64 Machinery & Equipment 452,408 70,258 23,300
65 Construction In Progress 2,834
Capitol Outlay Sub-Total 1 ,055,274 501,026 381,000 296,300 230,000
70 Debt Service: Principal 134,000
80 Debt Service: Interest 117,000
90 Interfund Payments For Services
95 Interfund Oper Rentals & Leases
Interfund Sub-Total
00 Designated-Retirees 574,315 574,315 524,000 574,000 587,600
00 Designated Ending Fund Balance 3,500,000 4,200,000 4,300,000 4,340,000 3,152,000
00 Undesignated Ending Fund BalancE 11 ,214,037 12,505,012 2,406,813 7,767,260 2,756,100
Department Totals $ 19,300,671 $ 23,697,820 $ 13,409,553 $ 16,717,940 $ 9,477,805
Page 1 77
2003 Final Budaet
Baseline Budaet
Special Revenue Funds
The budget includes the following special revenue funds:
· The Street Fund that accounts for the proceeds of general gas taxes all of which is transferred to the
General Fund for street construction and maintenance. Beginning in 2003 this fund will accumulate
cash balances earned in the Capital Improvement Fund to be used on non-classified street
preservation.
· The Arterial Street Fund that accounts for gas tax receipts that are restricted to arterial streets, as well as
other funding sources for street capital construction projects.
· The Hotel/Motel Tax Fund that was created in 2001 to collect revenues to support tourism activities in
Auburn.
· The CDBG Fund that accounts for the activity from the federal Community Development Block Grant
program.
· The Business Improvement Area fund which accounts for special assessments received from downtown
property owners for downtown promotion and improvements.
· A Cumulative Reserve Fund that accumulates reserves for counter-cyclical purposes, capital purposes,
and as a "rainy day" fund.
· A Drug Forfeiture Fund that accounts for drug money that has been forfeited. The expenditure of funds
is restricted to drug enforcement activity.
· A Local Law Enforcement Block Grant Fund that accounts for money received from the Federal
government that can only be used for criminal justice purposes.
· The 1986 Parks & Street Improvement Fund that accounts for money from a 1986 bond issue.
· Mitigation Fees Fund that accounts for fees paid by developers toward the cost of future
improvements to City infrastructure, which improvements are required due to the additional demands
generated by new development.
· Parks & Recreation Special Projects Fund that accounts for donations to fund special programs within
the parks and recreation program.
2002 ACCOMPLISHMENTS
2003 WORK PROGRAM GOALS
.:. Proceeded with street projects identified in
the 6-year Traffic Improvement Program.
.:. Continued Local Law Enforcement Block
Grant program.
.:. Began collecting the new hotel/motel tax.
.:. Continued transportation mitigation funding,
including new city contributions for
downtown development.
.:. Continue with street projects identified in
the 2003-2008 Transportation
Improvement Program.
.:. Continue the Business Improvement Area
with added emphasis on downtown
cleanup and security.
.:. Begin new accounting for interest
revenues to be used for non-classified
street preservation.
.:. Continue federal grant programs relating
to Local Law Enforcement and
Community Development Block grants.
Page 1 78
2003 Final Budaet
Baseline Budaet
Special Revenue Funds
City street Fund 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ $ $ $ $
336.087 Motor Veh Fuel Tax-City st 611,363 635,783 639,000 624,000 639,000
397.100 Transfer In 200,000
361. 1 00 Investment Income
Total Revenue 611,363 635,783 639,000 624,000 839,000
Expenditures
597.100.55 Operating Transfer Out 611,363 635,783 639,000 624,000 839,000
599.200.06 Ending Fund Balance
Total Expenditures $ 611,363 $ 635,783 $ 639,000 $ 624,000 $ 839,000
Arterial street Fund 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 174,711 $ 2,993,1 73 $ 3,086,100 $ 2,359,300 $ 535,945
333.038 Federal Grants 6,502,498 10,537,874 1 ,148,000 3,112,715 1 ,855,000
334.038 state Funds 1 ,550,087 1,000,959 1 ,508,000 629,204 904,000
336.081 Local Vehicle License Fee 370,739 388,51 0 390,000 390,000 395,000
336.088 Motor Vehicle Fuel Tax 284,423 295,914 299,000 299,000 290,000
337.000 Other Governmental Agency 2,41 7,013 1,627,081 1,659,000 3,402,226 1 ,150,000
344.81 0 Dev.Traffic Mitigation Agree. 91,735 76,977 242,000 242,000 20,000
344.900 Other Transportation Fees 7,685 110
361.110 Investment Income 9,877 16,882
362.900 Long Term Lease-ROW 1,299 1,250
369.900 Miscellaneous Revenue 96,517
397.100 Operating Transfer In 2,705,859 1 ,842,000 1 ,280,000 1 ,254,000 591,000
Total Revenue 14,115,926 18,877,247 9,612,100 11 ,688,445 5,740,945
Expenditures
594.420.11 Salaries 217,478 1 70,603 253,000 253,000 221,1 00
594.420.21 Benefits 49,392 35,792 68,500 68,500 64,200
594.420.41 Professional Services 50,000
594.420.48 Repairs & Maintenance 108,819 46,524
594.420.51 Intergovernmental 20,000
594.420.61 Land 3,656,7 68 2,571,491
594.420.63 Other Improvements 7,090,296 13,693,537 7,320,000 10,831,000 4,863,700
599.200.06 Undesignated Ending Fd Bal 2,993,1 73 2,359,300 1,950,600 535,945 541,945
Total Expenditures $ 14,115,926 $ 18,877,247 $ 9,612,100 $ 11 ,688,445 $ 5,740,945
Page 1 79
2003 Final Budaet Baseline Budaet
Special Revenue Funds (con't)
Hotel Motel Tax Fund 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ $ $ 10,000 $ 2,521 $ 42,521
31 3.300 Hotel Motel Tax 2,521 45,000 45,000 45,000
Total Revenue 2,521 55,000 47,521 87,521
Expenditures
557.300.41 Tourism 35,000 5,000 70,000
599.200.06 Ending Fund Balance 2,521 20,000 42,521 17,521
Total Expenditures $ $ 2,521 $ 55,000 $ 47,521 $ 87,521
Drug Forfeiture Fund 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 84,021 $ 62,872 $ 26,146 $ 83,341 $ 38,841
361.110 Investment Income 3,719 2,375 400 1,000 1,000
369.300 Confiscated/Forfeited Prop. 36,695 42,280 4,954 20,500 10,000
Total Revenue 1 24.435 107,527 3l,500 104,841 49,841
Expenditures
500.000.35 Operating Supplies/Equip 3,111 2,888 4,000 21,000 46,000
500.000.41 Professional Services 1.414 304 9,000
500.000.42 Communication 4,173 374 2,500 2,500
500.000.43 Travel 1,928 1,950 2,300 2,300
500.000.45 Operating Rental & Leases 942 1,638 1,200 1,200
500.000.48 Repairs & Maintenance 149 4,300 2,800
500.000.49 Miscellaneous 10,145 8,726 12,200 12,200
500.000.51 Intergovernmental 5,000 5,000
500.000.64 Equipment 4,701 8,306 10,000
597.100.55 Operating Transfer Out 35,000
599.200.06 Ending Fund Balance 62,872 83,341 38,841 3,841
Total Expenditures $ 1 24.435 $ 107,527 $ 3l,500 $ 104,841 $ 49,841
Page 180
2003 Final Budaet Baseline Budaet
Special Revenue Funds (con't)
Local Law Enforcement Block Grant 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 3,530 $ 43,393 $ 51 ,434 $ 60,131 $ 52,481
331.165 Bureau of Justice Assist. 109,882 51 ,434 44,135
361.110 Investment Income 1,080 1,216 2,000 1,000 1,000
369.300 Miscellaneous Revenue (142)
397.100 Operating Transfer In 10,454 5,715 5,715 4,905
Total Revenue 114,350 106,497 59,149 110,981 58,386
Expenditures
500.000.11 Overtime-community policing 70,957 46,366 59,149 58,500 58,386
599.200.06 Ending Fund Balance 43,393 60,131 52,481
Total Expenditures $ 114,350 $ 106,497 $ 59,149 $ 110,981 $ 58,386
Housing & Community Development 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 13,366 $ 1,049 $ 1,1 00 $ 5,535 $ 41,535
331.142 HCDA Grant Funds 708,646 546,655 477,684 477,684 483,000
Total Revenue 722,012 547,704 478,784 483,219 524,535
Expenditures
559.200.11 Salaries 44,092 43,876 47,500 47,500 46,100
559.200.21 Benefits 9,942 7,923 12,900 12,900 1 3,400
559.200.41 Professional Services 54,950 54,950
559.200.63 Other Improvements 666,929 490,370 362,334 326,334 447,300
599.200.06 Ending Fund Balance 1,049 5,535 1,1 00 41,535 1 7,735
Total Expenditures $ 722,012 $ 547,704 $ 478,784 $ 483,219 $ 524,535
Page 181
2003 Final Budaet
Baseline Budaet
Special Revenue Funds (con't)
Recreational Trails 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 18,195 $ 17,987 $ 3,500 $ 10,951 $ 12,551
336.088 Motor Vehicle Fuel Tax 1,429 1,357 1,300 1,400 1,400
361.110 Investment Income 480 784 200 200
397.100 Operating tranfer in
Total Revenue 20,104 20,128 4,800 12,551 14,151
Expenditures
576.100.48 Repairs & Maintenance 2,117 9,177
599.200.06 Ending Fund Balance 17,987 10,951 4,800 12,551 14,151
Total Expenditures $ 20,104 $ 20,128 $ 4,800 $ 12,551 $ 14,151
Business Improvement Area 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 101 ,177 $ 124,549 $ 98,300 $ 106,298 $ 72,798
31 8.700 Business Improvement Assess 78,265 44,089 53,000 47,000 50,000
319.800 Penalties & Interest 113 570 100 1,800 1,000
361.110 Investment Income 8,503 4,871 5,000 2,000 2,000
Total Revenue 188,058 1 74,079 156,400 157,098 1 25,798
Expenditures
543.000.11 Salaries 38,160 37,643 53,000 53,000 38,800
543.000.21 Benefits 2,998 4,212 4,200 4,200 6,890
543.000.31 Office & Operating Supplies 4,537 2,807 2,000 2,000 2,000
543.000.49 Miscellaneous 17,814 23,119 25,100 25,100 33,110
599.200.06 Ending Fund Balance 124,549 106,298 72,100 72,798 44,998
Total Expenditures $ 188,058 $ 1 74,079 $ 156,400 $ 157,098 $ 1 25,798
Page 182
2003 Final Budaet Baseline Budaet
Special Revenue Funds (con't)
Cumulative Reserve Fund 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 3,738,518 $ 3,940,272 $ 4,140,200 $ 4,1 66,351 $ 4,260,351
361.110 Investment Income 201 ,754 226,079 200,000 94,000 100,000
Total Revenue 3,940,272 4,1 66,351 4,340,200 4,260,351 4,360,351
Expenditures
599.200.06 Ending Fund Balance 3,940,272 4,1 66,351 4,340,200 4,260,351 4,360,351
Total Expenditures $ 3,940,272 $ 4,1 66,351 $ 4,340,200 $ 4,260,351 $ 4,360,351
1986 Parks & street Improvement Fund 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 56,819 $ 56,649 $ $ 59,176 $
311.100 Property Taxes 6 91 200 200
361.110 Investment Income 2,436 900 100
Total Revenue 56,825 59,176 60,276 300
Expenditures
576.801.63 Parks-Improvements 176 60,276
599.200.06 Ending Fund Balance 56,649 59,176 300
Total Expenditures $ 56,825 $ 59,176 $ $ 60,276 $ 300
Page 183
2003 Final Budaet
Baseline Budaet
Special Revenue Funds (con't)
Mitigation Fees 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.720 Designated Beg Fund Bal $ 1 20,338 $ 320,594 $ 1,110,252 $ 994,803 $ 691,803
291.740 Undesignated Beg Fund Bal 10,124 10,124 51,048 72,013 92,013
344.110 Transportation Impact Fee 52,040 1 ,000,000 150,000 100,000
345.100 School Impact Admin Fee 14,175 12,550 10,000 10,000 9,000
345.822 Lklnd Fire Mitigation 100,01 7 236,683 30,000 30,000
345.842 Lklnd Traffic Mitigation 178,115
345.942 Traffic Mitigation 65% Henderson 407,611 100,000 50,000 50,000
361.110 Investment Income 7,949 27,214 10,000 10,000 6,000
397.100 Transfer in 50,000
Total Revenue 430,718 1,066,816 2,281,300 1,316,816 1,028,816
Expenditures
597.100.55 Operating Transfer- Art.Street 100,000 630,000 533,000 241 ,000
599.200.06 Ending Fund Balance 330,718 1,066,816 1,651,300 783,816 787,816
Total Expenditures $ 430,718 $ 1,066,816 $ 2,281,300 $ 1,316,816 $ 1,028,816
Parks & Recreation Special Projects 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 119,900 $ 56,400 $ 52,949 $ 54,848 $ 59,348
367.104 Miscellaneous Donations 10,000 47,992 2,000 16,000 10,000
Total Revenue 129,900 104,392 54,949 70,848 69,348
Expenditures
574.104.31 Office & Operating Supplies 5,000 5,000 6,500 6,500 6,500
574.104.49 Miscellaneous 4,300 44,544 5,000 5,000 20,000
597.100.55 Operating Transfer Out 64,200
599.400.06 Ending Fund Balance 56,400 54,848 43,449 59,348 42,848
Total Expenditures $ 129,900 $ 104,392 $ 54,949 $ 70,848 $ 69,348
Page 184
2003 Final Budaet
Baseline Budaet
Page 185
2003 Final Budaet
Baseline Budaet
Debt Service Funds
The Debt Service Funds classification includes two debt service accounting funds. The first one is the 1998
Limited Tax General Obligation bond fund, and the other is the LID Guarantee fund. The City's LID
Guarantee Fund is used as a source for guaranteeing the redemption and payment of outstanding LID
bonds and interest. Its purpose is to provide adequate security in order to maintain top ratings by bond
raters.
2002 ACCOMPLISHMENTS
2003 WORK PROGRAM GOALS
.:. Continued timely payment of principal
and interest.
.:. Closed inactive LID funds.
.:. Researched bond process for public
safety building.
.:. Provided information to upper
management and City council on Voted
general obligation bond process.
.:. Continue timely payment of principal and
interest on outstanding debt issues.
.:. Continue accounting for existing LID
funds; close out completed funds.
.:. Coordinate new LID's with other City
departments.
Page 186
2003 Final Budaet Baseline Budaet
Debt Service Funds
1998 GO Library Bond Debt 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.710 Designated Fund Balance $ 47,274 $ 56,752 $ 61 ,200 $ 63,660 $ 3,860
361.110 Investment Income 9,468 6,898 2,000
397.100 Operating Transfer In 307,200 306,800 306,200 245,000 304,000
Total Revenue 363,942 370,450 367,400 310,660 307,860
Expenditures
591.790.71 Debt Service-Principal 135,000 140,000 145,000 140,000 150,000
592.790.81 Debt Service-Interest 1 72, 1 90 166,790 161,200 166,800 153,940
599.400.06 Ending Fund Balance 56,752 63,660 61,200 3,860 3,920
Total Expenditures $ 363,942 $ 370,450 $ 367,400 $ 310,660 $ 307,860
LI D Guarantee 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.710 Reserved Fund Balance $ 2,096,492 $ 1,718,670 $ 1,762,600 $ 1,781,236 $ 1,806,236
311.100 Property Tax 10 6
361.110 Investment Income 134,130 75,217 55,000 36,000 35,000
387.100 Residual Transfer In 3,366
Total Revenue 2,230,632 1,797,259 1,817,600 1.817,236 1 ,841 ,236
Expenditures
597.100.55 Operating Transfer Out 510,400 15,000 10,000 10,000 10,000
592.410.71 Debt Service-Principal
592.410.89 Debt Servicing Costs 1,562 1,023 1,000 1,000 1,000
599.300.06 Ending Fund Balance 1,718,670 1,781,236 1,806,600 1,806,236 1,830,236
Total Expenditures $ 2,230,632 $ 1,797,259 $ 1,817,600 $ 1.817,236 $ 1 ,841 ,236
Page 187
2003 Final Budaet
Baseline Budaet
Capital Projects Funds
These funds manage the proceeds of grants, Real Estate Excise Tax, and transfers from other funds. All
funds are used for capital projects or major equipment purchases.
2002 ACCOMPLISHMENTS 2003 WORK PROGRAM GOALS
.:. Continued long term funding plan for fire .:. Purchase fire ladder truck, pumper truck,
equipment and downtown revitalization. and two aid vehicles.
.:. Finalized financing for the sound Transit .:. Provide year two payment on Sound
parking garage and retail area. Transit parking garage and retail area.
.:. Continued funding parks and street projects .:. Continue with City Hall remodel project.
with REET taxes. .:. Continue downtown revitalization efforts
.:. Provided financing for YMCA facilities and by assisting the Green River Community
programs. College Small Business Assistance Center
.:. Used King County Open Space Bond .:. Provide transportation impact funding for
proceeds for White River Trail Lighting Project. downtown building projects and city-wide
.:. Provided transportation impact funding for projects of fewer than ten trips.
downtown building projects. .:. Purchase sidewalk cleaning equipment.
.:. Provided a long term funding source for street .:. Provide development at West Beverly and
preservation with interest earnings from the Veterans parks.
Capital Improvement fund. .:. Continue funding capital street projects.
.:. Closed 1998 Library Construction fund. .:. Continue funding street preservation
projects with interest income from the
Capital Improvement fund.
Page 188
2003 Final Budaet Baseline Budaet
Capital Projects Funds
Municipal Park Construction 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 38,342 $ 2,1 63,732 $ 83,400 $ 134,534 $ 32,300
347.610 Recreational Classes 19,534 25,320 22, 000 22, 000 22, 000
361.110 Investment Income 3,636 51, 640 5,000 1,200 1,200
367.120 Sr Center Campaign 71,162 73,060 3,324
397.100 Operating Transfer In 2,064,200 158,000 92, 000
Total Revenue 2,196,874 2,471,752 11 0,400 253,058 55,500
Expenditures
594.190.65 Senior Center project 33,142 2,337,218 49,360
576.801.63 Brannon Park facility impr. 80,000 79,398
576.802.65 Dykstra Park footbridge 92, 000
599.400.06 Ending Fund Balance 2,1 63,732 134,534 30,400 32,300 55,500
Total Expenditures $ 2,196,874 $ 2,471,752 $ 11 0,400 $ 253,058 $ 55,500
Capital Improvement Projects 2000 2001 2002 2002 2003
Actual Actual Budget Projected Budget
Revenue
291.740 Beginning Fund Balance $ 8,687,140 $ 7,814,428 $ 11,266,600 $ 11,722,080 $ 1 0,703,338
317.340 REET - 1 893,685 741,788 700,000 940,000 800,000
317.350 REET - 2 893,640 741,580 700,000 940,000 800,000
337.110 Open Space Bond - Parks 637,565 93,326 100,000 150,000
361.110 Investment Income 690,908 441,620 350,000 145,000 200,000
362.500 Property rental income 8,850 10,200 9,715 9,036
397.100 Operating Transfer In 1 ,450,000 3,150,000 2,850,000 3,001 ,543 300,000
Total Revenue 13,252,938 12,991,592 15,976,800 1 6,908,338 12,812,374
Expenditures
594.190.00 Unrestricted Capitol Outlay 1,636 67,257 3,699,000 5,408,000 1,196,000
594.220 Unrestricted Fire Apparatus 423,371 17,613 1,360,600
594.420 REET 1 Streets 4,181
594.760 Parks Grant 629,956 93,326 100,000 150,000
594.761 REET 1 Parks 61,822 49,316 45,000 76,000
594.761 REET 2 Parks 300,000
597.100.55 Unrestricted Transfer Out 1 ,064,200 250,000
597.101 .55 REET 1 Transfer Out 1 ,893,344 22, 000
597.102.55 REET 2 Transfer Out 1 ,360,000 1 ,020,000 500,000 571,000 395,000
599.400.06 Ending Fund Balance 7,814,428 11 ,722,080 11 ,632,800 1 0,703,338 9,310,774
Total Expenditures $ 13,252,938 $ 12,991,592 $ 15,976,800 $ 1 6,908,338 $ 12,812,374
Page 189
2003 Final Budaet
Baseline Budaet
Fiduciary Funds
Fiduciary funds are used to report assets held in a trustee or agency capacity for others and cannot be
used to support the City's own programs. The City has two fiduciary funds:
Fire Relief and Pension:
Provides a pension for a total of nineteen eligible firefighters, of which sixteen are receiving
benefits.
Aqency Fund:
Accounts for resources held in a purely custodial capacity; this fund is not budgeted.
2002 ACCOMPLISHMENTS
2003 WORK PROGRAM GOALS
.:. Provided pension benefits to eligible
members.
.:. Continued to maximize interest earnings.
.:. Continue to provide pension benefits to
eligible members of this plan.
.:. Continue to maximize interest earnings to
support the fund.
Page 190
2003 Final Budaet Baseline Budaet
Fiduciary Funds
Fire Relief & Pension 2000 2001 2002 2002 2003
Pension Fund Actual Actual Budget Projected Budget
Revenue
291.710 Reserve for Pensions $ 3,542,500 $ 3,497,469 $ 3,570,570 $ 3,631,870 $ 3,570,570
336.691 Fire Insurance Prevention 43,000 37,281 45,000 45,000 45,000
361. 11 0 Investment Income 175,000 229,283 180,000 180,000 180,000
Total Revenue 3,760,500 3,7 64,033 3,795,570 3,856,870 3,795,570
Expenditures
500.100.11 Salaries 94,500 92,175 113,200 113,200 113,200
500.100.21 Benefits 99,500 98,650 129,100 129,100 129,100
514.110.41 Professional Services 6,000 7,980 7,000 7,000 7,000
514.110.46 Insurance 30,000 31,361 37,000 37,000 37,000
599.200.06 Ending Fund Balance 3,530,500 3,533,867 3,509,270 3,570,570 3,509,270
Total Expenditures $ 3,760,500 $ 3,764,033 $ 3,795,570 $ 3,856,870 $ 3,795,570
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Permanent Funds
Permanent funds are used to report resources that are legally restricted to the extent that only earnings,
and not principal, may be used for purposes that support the City's programs. The City has one
permanent fund:
Cemetery Endowed Fund:
Accounts for non-expendable investments held by the City's trustee. The interest earned on
investments can be used only for preservation and capital projects.
2002 ACCOMPLISHMENTS
2003 WORK PROGRAM GOALS
.:. Provided funding to the cemetery
operating fund for capital projects.
.:. Continued to maximize interest earnings.
.:. Provide funding to the cemetery
operating fund for capital improvements.
.:. Continue to maximize interest earnings.
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Permanent Funds
Cemetery Endowed Care 2000 2001 2002 2002 2003
Permanent Fund Actual Actual Budget Projected Budget
Revenue
291.710 Reserved Fund Balance $ 898,866 $ 942,112 $ 898,866 $ 981 ,544 $ 972,844
291.740 Unreserved Fund Balance 139,611 139,068 274,313 204,288 215,988
343.609 Lot Soles 43,246 39,432 42,000 38,000 40,000
361.110 Investment Income 74,456 65,220 50,000 11,700 15,000
Total Revenue 1,156,179 1,1 85,832 1,265,179 1,235,532 1,243,832
Expenditures
597.100.55 Interfund Transfer 75,000 78,500 46,700 30,000
599.700.06 Ending Fund Balance 1,081,1 79 1,1 85,832 1,186,679 1,188,832 1,213,832
Total Expenditures $ 1,156,179 $ 1,1 85,832 $ 1,265,179 $ 1,235,532 $ 1,243,832
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