HomeMy WebLinkAboutSECTION 7-PROGRAM IMPROVEMENTS
2003 Final Budaet
Proaram Improvements
SECTION VII: PROGRAM IMPROVEMENTS AS PROPOSED BY CITY DEPARTMENTS
This section of the budget presents, in detail, the program improvements that have been recommended
by the Mayor in this preliminary budget. They are presented in the format originally proposed by the
departments.
These program improvements are presented in a consistent format, which consists of the following:
1. Title: The name of the improvement as proposed by the department.
2. Priority: The priority assigned by the department for each project amonq onlv all the proiects
proposed bv the Department (e.g. first priority among all public works proposals, not first priority
among all city improvements).
3. Cost: Estimated cost by the department to implement the proposals originally proposed.
4. Person Responsible: The department director who would be responsible for the proposal's
implementation.
5. Dept: The Department responsible for implementation.
6. Description: A brief summary of the character of the proposal.
7. Alternatives: This portion of the proposal describes potential alternatives to the proposed program
or improvement to assist in evaluating the proposal's merits.
8. Advantaqes of the Proposal: The advantages of the proposal relative to the alternatives.
9. Implications of Denial: A description of what will occur if the proposal is not approved.
10. Resources Required and Source of Funds: A budget or distribution of the costs of the proposal by
line item or source of revenue.
The last portion of each proposal (Conclusion) was added after the proposal was approved to summarize
the manner in which the proposal was approved.
Page 195
2003 Final Budaet
Proaram Improvements
2003 Proposed Program Improvements By Department
The following program improvements are included in this 2003 preliminary budget. The recommended
levels of funding are indicated on the table below. Within departments, they are in priority order.
Finance Video Conferencing/Govt Access TV $ 350,000 $ 350,000 197
Finance Accounting Specialist 61,200 61,200 198
Police SCBA Acquistion 24,000 24,000 199
Police Video Analysis System 22,000 22,000 200
Fire SCBA Replacement 12,500 12,500 201
Fire Mobile Data Computers 25,000 25,000 202
Fire Two Aid Units 330,000 330,000 203
Fire Ladder Truck 650,000 650,000 204
Fire Pumper Truck 380,600 380,600 205
Public Works Water Division Manager 86,830 86,830 206
Public Works Hydraulic Modeler 81,000 81,000 207
Public Works Sidewalk Cleaning Equipment 60,000 60,000 208
Public Works Emergency Vehicle Mechanic 124,450 124,450 209
Public Works Traffic Signal LED Conversion 80,000 80,000 210
Parks Cemetery Mini-Van 30,000 30,000 211
Parks Rebuild Golf Course #12 Fairway 170,000 170,000 212
Parks West Beverly Park Development 200,000 200,000 213
Parks Upgrade Golf Course Equipment 80,000 80,000 214
Parks Veterans/Ballard Park Playground Impr 100,000 100,000 215
Parks Turf Mower 50,000 50,000 216
Total $ 2,917,580 $ 2,917,580
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Proaram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Video Conferencing and Government Access TV I p. 1 I FY:2003
C p< biT non y:
a a Illes
Cost: $350,000 I Person Responsible: Shelley Coleman I Dept: Finance
Description of Improvement: Research, recommend and implement video conferencing and
cable TV co po bilities. Video conferencing research will encompass desktop video,
correctional/Court systems, inter-City facilities, and remote communications for meetings and
training opportunities. Implementation scope will be recommended based on research. This
project will leverage potential cost savings by combining requirements for video conferencing and
cable TV production. Project will also include upgrade of sound and presentation systems in
Council Chambers.
Initial research, recommendation and implementation will be provided by consultant. Ongoing
maintenance and programming of Government Access TV channel and video conferencing
systems will require staffing which will be determined during the consulting phase.
We are currently working with AT&T (ComCast) to support $145,000 worth of GATV hardware,
software and installation. This would lower the City participation to about $200,000 or less
depending on recommendations.
Current cost estimates:
Sound System $50,000 Consulting Services $20,000 Video to Yakima $20,000
InterCity Comm $44,400 Remote Video Conf $25,000 GATV $150,000
Alternatives:
Advantages of Approval:
Implications of Denial: Per State Law, we must implement video conferencing capabilities in
order to support housing in out of County jail facilities.
Initial Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies
Phone Staffing & 10%
Computer ($2,500) ongoing
Consulting & maintenance costs $ 110 ,800
Hardware $ 350,000 Furniture
Total Cost $ 350,000 Vehicle
Total Cost $ 110 ,800
Source of Funds:
General fund $ 208,000 Source of Funds:
AT&T $ 142,000 General fund $ 110 ,800
Proprietary funds
II Conclusion: Funding of $350,000 is included in the 2003 Finance General Fund budget.
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Proaram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Accounting Specialist I Priority: I FY: 2003
Cost $61,200 I Person Responsible Shelley Coleman I Dept: Finance
Description of Improvement: Add an Accounting Specialist position to the utility Billing Division
of the Finance Department. This position would be a "refuse-billing specialist" and be responsible
for resolving inquires and complaints from customers and/or the contractor regarding the service
level, routing and billing information. This position would also prepare and analyze the monthly
reporting of commission to the contractor.
Alternatives:
1) Continue to have existing staff absorb additional workload, which decreases the overall level of
customer service with longer hold time and return messages.
2) Franchise the garbage collection.
Advantages of Approval:
1) Maintain level of customer service while accommodating the increase in garbage related
inquires and concerns.
2) Allows for cross training and back up to other utility billing related inquires.
3) Free up utility Manager's time to do higher level work and return to assisting with financial
reporting and budgeting.
Implications of Denial:
1) Customer service levels and availability will continue to decrease.
2) Reduced manpower will take away from implementing new projects.
Initial Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step N04/7 Pay Grade/Step N04/7
Wages $ 44,525 Wages $44,525
Benefits (28%) $ 12,475 Benefits (28%) $ 12,475
Supplies Supplies
Phone $ 200 Phone $ -
Cellphone Cellphone
Computer ($2,500) $ 2,500 Computer ($2,500) $ -
Furniture $ 1,500 Furniture $ -
Vehicle Vehicle
Total Cost $ 61,200 Total Cost $ 57,000
Source of Funds: Source of Funds:
General fund General fund
Solid Waste fund Solid Waste fund
434 $ 61,200 434 $ 57,000
Conclusion: New position 1/1/03 funding of $61,200 is included in the 2003 Solid Wast
Fund bud et.
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Proaram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: SCBA Acquisition
Cost: $24,000
Dru fund
Description of Improvement: Currently the Clandestine Lab Team is using SCBA gear from
the Fire Dept. This would allow them to outfit themselves in appropriate OSHA/WISHA
approved equipment. This also allows communication between lab members while
wearing the mask.
Person Responsible: Chief Jim Kelly
FY:2003
Alternatives: Use Fire Department equipment
Advantages of Approval: The Lab Team would have their own equipment, and would
not have to rely on Fire. Also, this equipment can be paid from the Narcotic Seizure fund.
This would give quick response, and equipment set up to the individual team member.
Implications of Denial: Continued use of Fire equipment, which may not be available,
and is a burden to the Fire budget. Worst-case scenario, there are not SCBA units to
allow members to go in and process a lab, which may necessitate calling in an outside
agency and incur additional expense.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies & Equip $ 24,000
Phone Phone
Cellphone Cell phone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Vehicle
Total Cost $ - Total Cost $ 24,000
Source of Funds: Source of Funds:
General fund Drug Forfeiture
Proprietary funds Fund 11 7 $ 24,000
Conclusion: Funding of $24,000 is included in the 2003 Drug Forfeiture Fund budget.
Expenditures are contingent upon receipt of additional forfeited funding.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Video Analyst System I Priority: 8 I FY: 2003
Cost: $22,000 I Person Responsible: Chief Jim Kelly I Dept: Police
Description of Improvement: Purchase of a video analysis system that would enable
viewing recording, magnification, enhancement, editing, and printing of videos. This will
enable detectives to view, enhance, magnify and print from video surveillance tapes
from crime scenes, create our own training and recruitment videos, edit our in-car video
tapes for training, convert our current VHS tapes to DVD to enhance storage. Consists of
monitor, stand-alone computer, training and one year of maintenance.
Alternatives: Continue to utilize outside video equipment for viewing and editing of
surveillance tapes for crime analysis.
Advantages of Approval: Increased investigative capabilities in viewing surveillance
tapes and printing suspect photos, enhance our training and recruiting efforts.
Implications of Denial: Inability to publish photos of suspects for intelligence or court
purposes, delay in viewing crime tapes while arranging for outside equipment.
Initial Cost of Improvement Subsequent Annualized Cost of Improvement
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies & Equip $ 22,000
Phone Phone
Cellphone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Vehicle
Total Cost $ - Total Cost $ 22,000
Source of Funds: Source of Funds:
General fund Drug Forfeiture fund
Proprietary funds 117 $ 22,000
Other fund
Conclusion: Funding of $22,000 is included in the 2003 Drug Forfeiture Fund budget.
Ex enditures are con tin ent u on recei t of additional forfeited fundin .
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Replace ESP's with Clear Command
Communication S
Cost: $12,500 Person Responsible: Chief Johnson
Description of Improvement: Replace the current SCBA mask mounted electronic
speaking projectors with a significantly improved model called the Clear Command. The
current models have been documented to have failed during emergencies. The
manufacturer has redesigned the units and allowed us a one time below cost purchase.
The manufacturer has agreed to supply us with the new Clear Commands for 1/3 of the
current retail the price. These Clear Commands allow for effective and consistent
communications while wearin self contained breathin a aratus durin emer encies.
Alternatives: Continue utilizing the existing electronic speaking devices and mitigate the
lack of communications during fire firefighting operations. The current units have caused
missed communications and have caused supervisors to have to walk outside to
communicate with other supervisors. Mitigating the loss of communications would be
very difficult.
Advantages of Approval: This one time opportunity to purchase a much more effective
and safer system will greatly improve our ability to relay information including tactics,
hazards, and instructions to firefighters. Communications on the emergency scene are
critical and the Clear Commands are a si nificantl more reliable s stem.
Implications of Denial: The current system is not consistently able to deliver clear
communications during emergency operations. They have failed on numerous occasions
and have stopped working all together on over 30 occasions. This presents a safety
concern during emergency operations. The factory will only replace these units at the
negotiated price this one time. To replace the units in another fiscal year would cost an
additional $25,000.
FY: 2003
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Small Tools/Equip $ 12,500
Phone Phone
Cellphone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Vehicle
Total Cost $ - Total Cost $ 12,500
Source of Funds: Source of Funds:
General fund General fund $ 12,500
Proprietary funds Proprietary funds
Conclusion: Funding of $12,500 is included in the 2003 Fire Department General Fund
budget.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Mobile Data Computers I Priority: I FY: 2003
Cost: $25,000 I Person Responsible: Chief Johnson I Dept: Fire
Description of Improvement: Install laptop in front line and back-up Command vehicle
for pilot test. Each laptop/workstation will integrate into Valley Com's CAD system for
exchange of critical data in real-time, automate pre-incident plan retrieval and connect
via Internet to hazmat chemical product data. Goal is to phase in installation of 17
vehicle mounted computers to include cost of hardware, software, implementation,
training and lJ2 FTE for IS in the future.
Alternatives: Continue to use hard copy pre-incident plan binders.
Advantages of Approval: Enhance firefighter safety, efficiency and effectiveness by
reducing overloaded radio-to-radio air time. Eliminate cost of printing hard copy of pre-
incident plan binders that contain critical information on high hazard occupancies
saving $5,000 annually.
Implications of Denial: Increased loading of air time causing delays in retrieval of critical
information.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies
Phone Phone
Cellphone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Capital Outlay $ 25,000
Total Cost $ - Total Cost $ 25,000
Source of Funds: Source of Funds:
General fund General fund $ 25,000
Proprietary funds Proprietary funds
Conclusion: Capital expenditures of $25,000 are budgeted in the Finance 2003 General
Fund bud et.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Replace two Fire Department Aid Units I Priority: I FY: 2003
Cost $330,000 I Person Responsible: Chief Johnson I Dept: Fire
Description of Improvement: Two 1991 Ford Aid Units are twelve years old, and have out
lived there seven to ten year service lives. They were/are due to be replaced, one in
2001 and one in 2003.
Alternatives: Have the department mechanic continue to attempt to maintain them in a
serviceable condition.
Advantages of Approval: Worn out emergency response apparatus will be replaced with
new apparatus which require far less maintenance costs and will be much more reliable.
Units will have newest technology for safety and efficiency.
Implications of Denial: Higher maintenance costs and having to rely on emergency
response apparatus which are undependable.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies
Phone Phone
Cellphone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Vehicle (2 aid units) $ 330,000
Total Cost $ - Total Cost (2) $ 330,000
Source of Funds:
Source of Funds: Cap. Improvement
General fund fund 328 $ 330,000
Proprietary funds
clusion: Capital expenditures of $330,000 are included in the 2003 Capital
ement Fund bud et.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Replace Fire Department Aerialscope I Priority: I FY: 2003
Cost $650,000 I Person Responsible: Chief Johnson I Dept: Fire
Description of Improvement: The 1971 Mack Aerialscope (ladder truck) is permanently
out-of-service and replacement parts are unavailable. It will have to be replaced with a
new ladder truck.
Alternatives: 1) Have the aerial mechanism removed from the chassis, rebuilt and placed
onto a new chassis. 2) Attempt to locate a demo or used ladder truck, which will meet
our specifications.
Advantages of Approval: Continue to provide rescue and master stream capabilities
and meet the requirements of the Washington Survey and Rating Bureau in order to
maintain our Fourth-class insurance rating.
Implications of Denial: Continued loss of ladder truck service and possible loss of Fourth-
class insurance rating. Higher risk to firefighters without operational advantage of an
elevated master stream and rescue ladder.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies $50,000
Phone Phone
Cellphone Cell phone
Computer ($2,500)
Furniture Computer ($2,500)
Vehicle Furniture
Total Cost $ - Vehicle $600,000
Total Cost $650,000
Source of Funds:
General fund Source of Funds:
Proprietary funds Capital Improvement
fund 328 $ 650,000
Conclusion: Capital expenditures of $650,000 are included in the 2003 Capital
Improvement Fund budget.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Replace one 1984 Fire Department Pumper I Priority: I FY: 2003
Cost $380,600 I Person Responsible: Chief Johnson I Dept: Fire
Description of Improvement: Replace the 1984 Mack Fire Pumper with a 2003 Pumper.
This apparatus is nineteen years old and has been rebuilt once. It was due for
replacement in 2002.
Alternatives: Have the department mechanic continue to attempt to maintain the
apparatus in a serviceable condition.
Advantages of Approval: An old emergency response apparatus will be replaced with a
new apparatus which will require far less maintenance costs and will be much more
reliable. New pumper will have the newest technology in safety and efficiency.
Implications of Denial: Higher maintenance costs and having to relay on an emergency
response apparatus which is undependable.
Initial Midyear Cost of Improvement
Cost of Program Improvement:
Subsequent Annualized Cost of Improvement
Cost of Program Improvement:
Pay Grade/Step
Wages
Benefits (28%)
Supplies
Phone
Cellphone
Computer ($2,500)
Furniture
Vehicle
Total Cost $
Pay Grade/Step
Wages
Benefits (28%)
Phone
Computer ($2,500)
Furniture
Vehicle $
Total Cost $
380,600
380,600
Source of Funds:
Capital
Improvement fund
328 $ 380,600
Source of Funds:
General fund
Proprietary funds
Conclusion: Capital expenditures of $380,600 are included in the 2003 Capital
Improvement Fund budget.
Page 205
2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Cost: $86,830 Person Responsible: Dennis Dowdy
Description of Improvement: Create a position to manage the maintenance and
operations section for the City's Water Division with emphasis on administrative functions,
organizational requirements, records, reports, budgets and regulatory activities.
Alternatives:
1. Continue to rely on the Water Division Supervisor to measure performance,
attend meetings, write reports, monitor safety, conduct field inspections, collect
data, handle personnel issues, guide water quality program, answer phones,
prepare budgets, assign tasks, ensure compliance with external regulatory
agencies and monitor field operations.
2. Utilize professional services contracts to audit and to update the administrative
as ects of the water utili on an as needed basis.
Advantages of Approval:
FY: 2003
Title: Water Division Manager
Implications of Denial:
1) Lower level of supervision provided for field employees.
2) Reduced manpower available to respond to internally and externally generated
workload.
3) Increase reliance on consultants and contractors for water program
management.
4 Increase robabilit of safe violations.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step NO 8/ 7
Wages Wages $ 63,500
Benefits (28%) Benefits (28%) $ 17,800
Supplies Supplies $ 930
Phone Phone $ 200
Cellphone Cellphone $ 200
Computer ($2,500) Computer ($2,500) $ 2,500
Furniture Furniture $ 1,700
Vehicle Vehicle n/a
Total Cost $ - Total Cost $ 86,830
Source of Funds: Source of Funds:
General fund General fund
Proprietary funds Water fund 430 $ 86,830
Conclusion: New position 1/1/03 funding of $86,830 included in the 2003 Water Fund
bud et.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Hydraulic Modeler I Priority: I FY: 2003
Cost: $81,000 I Person Responsible: Dennis Dowdy I Dept: Public Works
Description of Improvement: This program improvement in engineering would support and
maintain the three utilities hydraulic models (Water-WaterCad 4.5, Sanitary Sewer-MOUSE and
Storm-XP SWMM) for the design and construction of public works projects. Perform system wide
check of the existing models vs. the GIS system using the City's available GIS data. This position will
also perform modeling analysis of Developer and Miscellaneous City projects submitted to the City
for utility review and approval. Verify compliance with City design and construction standards.
Ensure utility models are properly calibrated. Make recommendations regarding software
updates.
Alternatives:
l. Continue to rely entirely on consultant services to maintain and support hydraulic models.
2. Train and reassign existing qualified staff to fill position requirements.
Advantages of Approval:
l. Eliminate a portion of the utilities budget each year paid to consultants. (2003 draft
budget: Storm 432.535.100.41, # 12 = $10,000; sewer 431.590.1 00.65, # 1 0 = $20,000; water
430.534.100.41, #5 = $75,000)
2. Maintain regular infrastructure updates to the models as needed.
3. Expedite the FAC process where modeling is required to support staff recommendations.
4. Reduce model run costs to customers.
5. In-house computer support for the three utilities in reviewing projects for approval.
Implications of Denial: Continued reliance on consulting services.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step NOE/7
Wages Wages $ 59,200
Benefits (28%) Benefits (28%) $ 16,600
Supplies Supplies $ 2,500
Phone Phone $ 200
Cellphone Cellphone
Computer ($2,500) Computer ($2,500) $ 2,500
Furniture Furniture
Vehicle Vehicle
Total Cost $ - Total Cost $ 81, 000
Source of Funds:
Source of Funds: Water (430) $ 40,500
General fund Sewer (431) $ 20,250
Proprietary funds Storm (432) $ 20,250
Conclusion: Professional services budgets will be reduced by $105,000 and new position
1/1/03 costs of $81,000 are included in the 2003 Water, Sewer, and Storm bud ets.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Sidewalk Cleaning Equipment I Priority: I FY: 2003
Cost $60,000 I Person Responsible Dennis Dowdy I Dept: Public Works
Description of Improvement: The City, in partnership with the ADA, wishes to implement a program to
clean City sidewalks and infrastructure within the Business Improvement Area (BIA). Public Works has
evaluated 2 Riding Sweeper/Scrubbers and a High Pressure Disc/Steam Cleaning Unit and a Riding
Sweeper Scrubber. Public Works is recommending the purchase of the High Pressure Disc and Steam
Cleaner. Pros: Cleans sidewalk surface much better than Riding Sweeper. Removes gum, heavy stains,
hydrocarbons, skateboard wax, graffiti, algae, moss, bird droppings, debris, paint stripes (if necessary),
snow and ice. Cleans curbs, gutters, tire marks, water fountains, playground equipment, statuary, signs,
walls, litter cans, park benches and almost any horizontal, vertical or irregular surface, and can also be
used to kill weeds. This feature will reduce or eliminate herbicide use, eliminate need for staff hazard
material certification and assist City in meeting ESA, NPDES, and executive order 13101 requirements.
Unit can also be used for hazardous spill decontamination. Cons: Cleans horizontal surfaces at
approximately 1/6th the speed of a Riding Scrubber. Unit includes trailer, water tank, waste water tank,
vacuum, vacuum hose, steam hose, high pressure water hose, high pressure water disc, high pressure
water wand, steam wand, generator, high pressure water/steam generator, hose reels, accessories.
Cost: $60,000. Lease option not available.
Alternatives:
1) Have business owners and residents continue to be responsible for cleaning their sidewalk area. The
City may need to introduce an ordinance outlining methods used in order to comply with ESA and
NPDES guidelines.
2) City could contract for sidewalk cleaning with a firm having special capability at the amount that
ADA can afford.
Consider using the" Alternatives to Incarceration" work crew once the program is established by the
Police Department to perform those cleaning tasks that are labor intensive and mechanical equipment
generally cannot perform (scraping gum residues and paints from sidewalk surfaces).
Advantages of Approval: Minimizes amount of roadway debris entering the system. Eliminates or
reduces herbicide use. Beautification of BIA area and infrastructure. Improved relations between City
and ADA. Possible increase in citizen traffic and commercial activity in downtown area. Uniform
cleaning. Elimination of current patchwork effect. The High Pressure Disc and Steam Cleaner is very
versatile and could be used by the City for areas and tasks outside the BIA.
Implications of Denial: BIA sidewalks and infrastructure cleanliness will remain as is.
Initial Cost of Improvement Subsequent Annualized Cost of Improvement
Pay Grode/Step Pay Grode/Step
Wages
Wages Benefits (28%)
Benefits (28%) Supplies
Supplies Phone
Phone
Cellphone Cellphone
Computer ($2,500)
Computer ($2,500) Furniture
Furniture Vehicle $
Vehicle $ 60,000 16,496
Total Cost $ 16,496
Total Cost $ 60,000
Source of Funds:
Source of Funds: Capitol $
Capitol $ 60,000 16,496
Improvement
Improvement Fund 328
Fund 328
II Conclusion: Capital expenditures of $60,000 are included in the 2003 Capital Improvement Fund II
budqet.
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Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Emergency Vehicle Mechanic I Priority: I FY: 2003
Cost $124,450 I Person Responsible: Dennis Dowdy I Dept: Equipment Rental
Description of Improvement: Hire a Fire Department Mechanic as a civilian employee. This
position will replace the current firefighter/specialist mechanic position. This restructure will provide
the staffing needed to comply with N FP A 1710, the fire service industry standard for safe and
efficient staffing of fire department suppression operations. This position requires specialized training
in diesel engines, fire pumps, small engine repair, complicated electrical systems for vehicles, and
experience with the many facets of emergency operations vehicles. This program improvement
provides for the specialized position, required tools, and training for other M&O staff that could
serve as backup fire mechanic.
Alternatives: Appoint another firefighter/specialist mechanic or contract the maintenance out.
Advantages of Approval: Lower cost to the City to have an EVT certified mechanic available
rather than being subject to an outside vendor's schedule and list of priorities. Because of the
nature of Fire Department business, it is imperative that emergency response apparatus be
maintained, and necessary repairs be completed, in a timely manner 24/7. In order to do this, a
City of Auburn employee needs to be available or on/call.
Implications of Denial: Higher cost to the city to maintain the fire department equipment and
loss of efficiency in maintenance of equipment and apparatus. Longer down time and out-of-
service time for apparatus.
Initial Setup Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
to be to be
Pay Grade/Step determined Pay Grade/Step determined
Wages $ 50,000 Wages $ 50,000
Benefits (28%) $ 14,000 Benefits (28%) $ 14,000
Supplies $ 50,000 Supplies
Phone Phone
Cellphone $ 450 Cell phone
Computer Computer
Furniture Furniture
Training $ 10,000 Training
Vehicle Vehicle
Total Cost $ 1 24,450 Total Cost $ 64,000
Source of Funds: Source of Funds:
Equip Rental fund Equip Rental fund
550 $ 1 24,450
550 $ 64,000
Conclusion: New position 1/1/03 funding of $124,450 is included in the 2003 Equipment
Rental Fund budget.
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2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Traffic Signal LED Conversion I Priority: I FY: 2003
Moderate
Cost: $80,000 Per I P R Obi D . D d I Dept: Public Works
Y f 2 Y erson esponsl e: ennls ow y
ear or ears
Description of Improvement: The City has approximately 60 signalized intersections, 20 of which have
been converted to LED lamps in 2002. The Transportation section is proposing completing the conversion
by installing LED lamps at approximately 20 additional intersections for each of the next 2 years.
Currently, City Staff replaces lamps in the signal sections as they burn out. The cost of sending a
technician to a signal (sometimes after business hours and sometimes accompanied by a police officer
in order to flag the intersection) is significantly more than the cost of the lamp. The conventional
incandescent lamp typically costs -$3.00 and lasts approximately 2 years.
The LED lamps have a life expectancy of 8-10 years, use between 75% and 85% less power and are more
reliable than the conventional incandescent lamps, which means the number and frequency of after
hour call-outs will be significantly reduced. The LED lamps will also provide the public a more reliable
system with less frequent outages. LED lamps cost significantly more than the conventional
incandescent lamp, however the savings in the power costs will offset the material costs and will show a
savings to the City in the forth year the LEDs are in use. The Transportation section proposes to schedule
replacement of the LED lamps every 8 years. PSE also encourages Cities to use the LED lamps and has a
rebate program to help subsidize their costs.
Alternatives:
1) Implement a re-Iamp program to change all of the incandescent lamps on a regular cycle.
Incandescent lamps typically last 2 years.
2) Make no change to the City re-Iamp practices.
Advantages of Approval:
LED lamps would result in 75%-85% less power consumption for traffic signal heads. Power costs for a
typical intersection is approximately $1 ,050/year. LED lamps would reduce the annual cost to between
$1 70 and $260 per year.
Implications of Denial: No reduction in current power consumption. City will spend a significant amount
of staff resources changing lamps as they burn out.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies $ 80,000
Phone Phone
Cellphone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Vehicle
Total Cost $ - Total Cost $ 80,000
Source of Funds: Source of Funds:
General fund General fund $ 80,000
Proprietary funds Proprietary funds
Conclusion: Funding of $80,000 is included in the 2003 Engineering General Fund budget
Page 210
2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Mini Van I Priority: 1 I FY: 2003
Cost $30,000 I Person Responsible Daryl Faber I Dept: Cemetery
Description of Improvement:
Passenger mini-van to transport families around cemetery grounds to show and sell
property. Also, is used to escort funeral processions and to transport staff to off-site
events.
Alternatives:
Keep 1991 Ford AerostarVan.
Advantages of Approval:
This van is also a rolling billboard for the cemetery and a promotional tool. It should be
presentable.
Implications of Denial:
The annual cost to maintain the 1991 van is beginning to increase with age.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies
Phone Phone
Cell phone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Vehicle $ 30,000
Total Cost $ - Total Cost $ 30,000
Source of Funds: Source of Funds:
General fund Cemetery Endowed
Proprietary funds Care Fund 604 $ 30,000
Conclusion: Capital expenditures of $30,000 are included in the Cemetery 2003 budget.
Page 211
2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Rebuild # 12 Fairway I Priority: 1 I FY: 2003
Cost $170,000 I Person Responsible: Daryl Faber I Dept: Golf Course
Description of Improvement:
Re-contour # 12 Fairway for surface and sub-surface drainage. Install a drainage system,
an irrigation system, and fairway bunkers. Cap the fairway with eight inches of sand.
Seed and fertilize the fairway.
Alternatives:
Continue with the present issue.
Advantages of Approval:
Improvement would solve a 32-year winter drainage issue and make the hole
manageable throughout the year and conducive to play.
Implications of Denial:
Less revenue during the late fall to early spring and more equipment damage (from
reels). Continued complaints by patrons from late fall to early spring.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Pay Grade/Step Wages
Benefits (28%)
Wages Supplies
Benefits (28%) Phone
Supplies Cellphone
Phone
Cellphone Computer ($2,500)
Furniture
Computer ($2,500) Improvements $ 1 70,000
Furniture
Total Cost $ 1 70,000
Vehicle
Total Cost $ -
Source of Funds:
Golf Course
Source of Funds: Fund 437 $
General fund 170,000
Proprietary funds
Other fund
Conclusion: Capital expenses of $1 70,000 are included in the Golf Course Fund 2003
budget.
Page 212
2003 Final Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: West Beverly Park Development I Priority: 1 I FY: 2003
Cost: $200,000 I Person Responsible Daryl Faber I Dept: Parks and
Recreation
Description of Improvement:
In late 1997, 1.89 acres of the West Beverly #4 development was dedicated as a "future
park site". The development is now substantially complete, featuring over 130 lots. This
single-family development contains no neighborhood parks. The city is receiving
increasing pressure to develop this site to meet the growing demands of the family
neighborhood. The 1.89 acres will feature a playground, picnic area, sport court as well
as territorial views. The potential also exists to link to the city owned watershed for limited
trail access.
Alternatives:
Postpone the development of the West Beverly Park Site or develop in phases.
Advantages of Approval:
New park will provide park space to this park deficient neighborhood. The Parks,
Recreation and Open Space Master Plan recommends the development of 4.8 acres of
neighborhood parkland in 2003 to meet our need.
Implications of Denial:
Provide no park space to the West Beverly Community.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Pay Grade/Step Cost of Program Improvement:
Wages Pay Grade/Step
Benefits (28%) Wages
Supplies Benefits (28%)
Phone Supplies
Cellphone Phone
Computer ($2,500) Cellphone
Furniture Computer ($2,500)
Vehicle Improvements $ 200,000
Total Cost $ - Total Cost $ 200,000
Source of Funds: Source of Funds:
General fund Capital
Proprietary funds Improvement Fund
Other fund 328- REET 2 $ 200,000
Conclusion: Capital expenditures of $200,000 are included in the 2003 Capital
Improvement Fund budget.
Page 213
2003 Preliminorv Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Upgrade Golf Course Equipment I Priority: 2 I FY: 2003
Cost $80,000 I Person Responsible Daryl Faber I Dept: Parks and
Recreation - Golf
Description of Improvement:
Upgraded Maintenance Equipment whose life expectancy has expired:
Tri-King 84" Lawn Tractor $24,000
2 Greens Mowers $43,000
Bunker Rake $13,000
Alternatives:
Advantages of Approval: This will replace equipment whose life expectancy has
expired.
Implications of Denial:
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies
Phone Phone
Cellphone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Equipment $ 80,000
Total Cost $ - Total Cost $ 80,000
Source of Funds:
Source of Funds: Golf Course
General fund Fund 437 $ 80,000
Proprietary funds
Conclusion: Funding of $80,000 is included in the Golf Course Fund 2003 budget.
Page 214
2003 Preliminorv Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Veterans Park and Ballard Park Playground I Priority: 2 I FY: 2003
Improvements
Cost $100,000 I Person Responsible Daryl Faber I Dept: Parks and
Recreation
Description of Improvement: The play equipment and surrounding park amenities at
Veterans park and Ballard Park are old and do not meet the new Consumer Safety
Product Guidelines. The sand surfacing materials do not meet National Playground
Safety Standards for fall absorption. The areas surrounding the playgrounds are also in
need of major improvements including benches, fencing and trash receptacles.
Alternatives: Each play area will cost approximately $50,000. Approve one in the 2003
budget and one in 2004.
Advantages of Approval: New park equipment will bring the playground areas up to
approved safety standards as well as provide park amenities that meet the current
demands of these parks.
Implications of Denial:
Continue use of old equipment and safety surfacing that does not meet current
standards.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Pay Grade/Step Pay Grade/Step
Wages
Wages Benefits (28%)
Benefits (28%) Supplies $100,000
Supplies Phone
Phone Cellphone
Cellphone Computer ($2,500)
Computer ($2,500) Furniture
Furniture
Vehicle
Vehicle Total Cost $ 100,000
Total Cost $ -
Source of Funds:
Source of Funds:
General fund Capital
Proprietary funds Improvement fund
328-REET 2 $ 100,000
Other fund
Conclusion: Capital expenditures of $100,000 are included in the 2003 Capital
Improvement Fund budget.
Page 215
2003 Preliminorv Budqet
Proqram Improvements
REQUEST FOR PROGRAM IMPROVEMENT
Title: Large Turf Mower I Priority: 3 I FY: 2003
Cost $50,000 I Person Responsible: Daryl Faber I Dept: Parks and
Recreation
Description of Improvement:
Addition of large Turf Mower (11 ft. cutting width)
Alternatives: Reduce frequency of cuttings or eliminate selected park sites.
Advantages of Approval:
Ability to schedule much needed 3rd mowing crew to cut new properties, Le. Lakeland
Hills, Lakeland Linear, etc.). Staff could continue high quality of turf care.
Implications of Denial:
Reduce quality of care, frequency of mowing, bunching of grass, etc.
Initial Midyear Cost of Improvement Subsequent Annualized Cost of Improvement
Cost of Program Improvement: Cost of Program Improvement:
Pay Grade/Step Pay Grade/Step
Wages Wages
Benefits (28%) Benefits (28%)
Supplies Supplies
Phone Phone
Cellphone Cellphone
Computer ($2,500) Computer ($2,500)
Furniture Furniture
Vehicle Equipment $ 50,000
Total Cost $ - Total Cost $ 50,000
Source of Funds: Source of Funds:
General fund General fund $ 50,000
Proprietary funds Proprietary funds
Conclusion: Capital expenditures of $50,000 are included in the 2003 Parks Department
General Fund budget.
Page 216