HomeMy WebLinkAbout10-17-2011 cmoF_ "�'* - City Council Meeting
October 17, 2011 - 7:30 PM
, Auburn City Hall
VJASH INGTON MINUTES
I. CALL TO ORDER
A. Flag Salute
MayorPeter B. Lewis called the meeting to order at 7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present Rich Wagner, Sue Singer, Bill Peloza, Lynn Norman,
Virginia Haugen, and John Partridge. Councilmember Nancy Backus was
excused. �
Department Directors and staff members present;; City Attomey Daniel B. Heid,
Finance Directo� Shelley Coleman, Police Cortimander David Colglazier, Parks,
Arts and Recreation Director Daryl Faber, Planning and Development
Director Kevin Snyder, City Engineer Dennis Selie, Economic Deyelopment
Manager poug Lein, Govemment Relations Manager Carolyn Robertson, and City
Clerk Danielle Daskam.
C. Announcements, AppointmeMs, and Presentations
1. Dr Pepper Snapple Group & KaBOOM! Check Presentation
Mayor Lewis to accept a check from Dr Pepper Snapple Group and
KaBOOM! for Game Farm Park playground equipment.
Gina Mordeaux, Director otState GovernmenYAffairs for Dr Pepper Snapple
Group in Washington State, announced that Aubum Parks and Recreation is
the recipient of a LeYs Play PlayFul City USA Construction Grant in the
amount of$20,000. The City`s application and ability to impact even more
children demonstrate the type of motiyation and high potential for success
that Dr Pepper Snapple G�oupJooks for in tFieir grarrtees.
LeYs Play Construction Grants are made possible by Dr Pepper Snapple
Group as part of its Let's�Play initiative to get kids and families active
nationwide. Together, through LeYs Play, Dr Pepper Snapple Group and
KaBOOM!will build or fix up 2,000 playgrounds by the end of2013,
benefiting an estimated fide million children across NoRh America.
Parks, Arts and Recreation Director Faberannaunced that the graM funds
will be used to install a new playground at Game Farm Park.
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2. Appointment to Park and Recreation Board
City Council to confirm the appointment ofiDavid Domenowske to the
Park and Recreation Board to fill an unexpired term expiring December
31, 2U13.
Deputy Mayor Singer moved and Councilmember Wagner seconded to
confirm the appointment of David Domenowske to the Park and Recreation
Board.
MOTION CARRIED UNANIMOUSLY. 6-0.
D. Agenda Modificatlons
A letterof commendation for Joseph Stubblefield was postponed to a later date,
the pubiic hearing on the Development Agreement for Aubum Properties was
postponed to a future date, and Resolution No. 4757 was removed from the
agenda. The age.nda bill for the AgreemeM for Consulting Services with Fisher
Jurkovich Public Affairs was revised to read, "Fisher Jurkovich Public Affairs will
beproviding a comprehensive communication and stakeholdermanagemenYpian
in suppart of the citizen led Arterial Streets Task Foroe for the proposed 2012
transportation ballot measure:" Additionally, a revised PowerPoint forthe budget
hearing wasdistributed prior to the meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing -2011-2012 Biennial Budget (Backus/Coleman)
City Council to conduct a public hearing to receive public comments
and suggestions with regard to the proposed modifications to the 2011-
2012 Biennial Budget, including revenue estimates and possible
increases in properly taxes. (ACTION REQUESTED: City Council
conduct the public hearing.)
Using a PowerPoint presentation, Finance DirectorColeman reviewed the
mid-term 2U11-2012 Budget review hearing calendar, 2012 property tau
levy, and property tax assessed valuation.
The 2012 preliminary property tax levy is $14,874,840 compared to
$14,595,036 in 2011. The increase in the levy consists of a one-percent levy
increase over the 2011 levy and property tax on new construction.
Approximately $12,874,840 of the levjr is allocated to the General Fund and
$2 million is allocatetl to fhe Cocai Sireeffund (Save Our Stree4s Program).
Director Coleman displayed a chart of the assessed valuations for the years
2009 to 2012. The City's assessed valuation in 2009 was at$8,598,918;320
and has been steadily decreasing. The preliminary assess.e.d valuation for
2012 is $7,095,038251:
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Mayor Lewis opened the public hearing on the mid-biennial budget review at
7:47 p.m. No one in the audience requested to speak regarding the budget,
and the hearing was closed.
2. Public Hearing -. Development Agreement with Auburn Properties, Inc.
related to the Auburn Gateway Project (No.rman/Snyder)
Gity C_ouncil to conduct a public hearing on Development Agreement
between the City of Auburn and the Robertson Properties Group (aka
Auburn Properties)f_.or the development of the Auburn;Gateway
Project.(ACTION REQUESTED: City Council conduct the public
hearing.)
The hearing on the Development Agreement with Auburn Properties, Inc.
was postponed to a futu�e date.
B. Audience Participation
This is the Place on the agenda where the public is invited to speak to the
City Counci!on any issue. Those wishing to speak are reminded to sign rn
on the form provided.
Mary Farden, 2005 M Street SE, Auburn
Ms. Farden requested that the City investigate whether the barricades at the
irrtersection of D Street SE and 8th Street SE could be removed to allow
access to an adjacent strip matl.
Marjorie Rommell, 214 N Street NE, Aubum
Mr. Rommeli spoke in favor of Ordinance No. 6383 and the establishment of a
poet laureate for Aubum.
C. Correspondence
There was no correspondence for the Council's review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Serdices Committee met October 10, 2011.
The Cammittee discussed the Robertsom Properties Group Aubum Gateway
Project, solid waste tipping fees; alleyway speed limits, and the Committee's
project matrix. The Municipal Services Committee will hold a special meeting
on October 20, 2011 at 10;OOa.m. at Aubum City Hall in order to discuss
fireworks. The next regular me_eting of the Municipal Services Committee is
scheduled for October 24,2011 at 3:00.
B. Planning & Community Deyelopment
Chair Norman reported.the Planning and Communiry Development Committee
met October 10, 2011. The:Committee discussed the Robertson Properties'
Aubum Gateway Project, Ordinance No.6382 establishing a new section in the
zoning code for the Aubum Gafeway Project,and the Comprehensive Downtown
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Parking Management Plan. The next regular meeting of the Planning and
Community Development Committee is scheduled for October 24, 2011 at 5:30
p.m.
C. Publlc Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee reviewed a right-of-way use permit for The Boeing Company, a
Consulting Services Agreement with FisherJurkovich Public Affairs, the bid award
for Project CP1116 Downtown Pedestrian Lighting Replacement, final pay
estimate for Project No. CP0701 8th Street NE and R Street NE Signal, and final
pay estimate forProject C201A Residential Building Demolition for the M Street
Underpass Project. The Committee also reviewed Resolution No. 4758
authorizing a funding agreement with the State to obligate Freight Mobility
Strategic Investment Board funds in the amount of$6 million for the M Street SE
Underpass Project. The Committee also discussed Resolution No. 4760 relating
to the City's Sister City relationship with Tamba, Japan, Resolution No. 4761
relating to the City's Sister Gity relationship with Pyeongchang (Republic of
Korea), Resolution No. 4759 authorizing the surplus of a damaged police vehicle,
a potential sewer bili adjustrnerrt for a mobile home park in the Lea Hill area,
financial condition of utilities (water and sewer utilities are operating at a loss), a
report on the Save Our Streets Program, a study of the Aubum Way South and M
Street SE intersection,:and the capital project status report. The next regular
meeting of the Pubiic Works Committee is scheduled for November 7, 2011 at
3:30 p.m.
D. Finance
Vice Chair Norman reported the Finance Committee met this evening at 6:00.
The Committee reviewed claims and payroll vouchers, Resolution No. 4759
relating to surplus property (vehicle), Resolution No. 4760 relating to the Sister
City relationship with Tamba, Japan, and Resolution No. 4761 relating to a Sister
City relationship with Pyeongchang. The Committee discussed a Consulting
Services Agreement with Fsher Jurkovich Public Affairs, a utility leak adjustment
appeal; Ordinance No. 6379 amending the 2011-2012 Biennial
Budget, Resolutian No. 4758 authorizing an agreemeM to allocate$6 million in
funding for the M Street SE Underpass Project, the August Financial Report,
financial condkion of the utility funds, and an agreement to exchange real property
with Green Ri4er Community College. The nextregular meeting of the Finance
Committee is scheduled fo.r Noyember Tat 6:00 p.m.
Mayor Lewis commented that in fhe city of Auburn, the sales tax and real estate
excise tax received to date are above levels for the same period of time last year.
Additionally,'building permit§ and 6usiness licenses have increased over the same
period last yeac.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community CampusCommittee met today.
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The Committee considered a potential financing method that would be
administered and managed through the National Devetopment Council. The
Committee received a report from Parks, Arts and Recreation Director Faber on
activity center programs and a construction update on the activity center. The
Committee also discussed the status of artwork for the community center. No
meeting date has been set for the next Les Gove Community Campus Committee
meeting, 6ut it is anticipated the Committee will meet again before year end.
F. Downtown Redevelopment
The Downtown Redevelopment Gommittee has not met since the last Councif
meeting.
G. Councit Operatlons Committee
The Council Operations Committee has not met since the last Council meeting.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer commented that the City would not have received the Dr
Pepper Snapple KaBoom! $20,000 grant without Cauncilmember attendance at
National League of Cities meetings where Councilmem6ers learned about the
opportunity. Deputy Mayor Singer reported on her attendance at the grand
opening of the activity center and a regional economic development opportunities
workshop for the region.
Councilmember Wagner reported that he attended the Regional Access Mobility
Parfnership, which is the Pierce County Transportation Forum, where the speaker
was the State Transportation Secretary Paula Hammond. Councilmember
1Nagneralso attended the Auburn School District Reaching Out Fair, a gathering
of the Auburn InternaUonal Farmers Market voiunteers, the activity center grand
opening, the Valley Regional Fire Authority F'inance Committee meeting, and a
performance of the Wizard of Oz by the Aubum Community Players.
Councilmember Partridge reported that he attended the interment service for
retired Fire Marshall Dave Smith, a steering committee meeting for the
Regional Law, Safety and Justice Committee, the Aubum School District
Reaching Out Fair, a Community Gang Awareness Forum at Thomas Jefferson
High Schoal,the actiyity center open house; the grand re-opening for the Arbor
Apartments, and a DECA advisory group meeting. Councilmember Partridge
announced that the Auburn Valley Humane Society will hoid an open house on
November 13 from 1 to 3 p.m. at their facility at 4910 A Street SE.
CouncilmemberPeloza reported the National League of Cities (NLC) offers a
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prescription discount program that is available to City of Auburn residents. The
City of Aubum is ranked fifteerrth among the top twenty cities in the United States
for prescriptions savings. Councilmember Peloza spoke briefly regarding the new
Brightwater Treatment Plant and the environmental and community center located
there. Councilmember Peloza also attende.d the King County Gang
Awareness meeting at Thomas Jefferson High School and the Auburn Activity
Center open house.
Councilmember Haugen reported that she learned that a new all city high school
marching band has been formed.
B. From the Mayor
Mayor Lewis reported on a week-long economic development trip to Republic of
Korea and Japan. He was accompanied by sister city representatives, the City's
economic developmerrt manager, and representatives of the Auburn Area
Chamber of Commerce Board of Directors. While in Pyeongchang, the Mayor
� Lewis signed sister city and economic development agreements with
Pyeongchang. Pyeongchang has been selected as the site for the 2018 Winter
Olympics, and the Pyeongchang Olympic Committee has already agreed to have
Aubum 6usiness products at the Winter Olympics: Mayor Lewis then traveled to
Japan to renew asister city relationship with Tamba, Japan.
Mayor Lewis reported that he attended meetings of the King County Regional
Policy Committee where the Committee discussed the veterans levy, the South
King County Task Force, the Suburban Cities Association Publiclssues
Committee, and the King County Flood Control Advisory Board. Mayor Lewis also
commented on the re-opening of Arbor Place Apartments that had been
condemned but have been completely renovated by new owners.
V: CONSENT AGENDA
A. Minutes of the October 3, 2011 City Council Meeting
B. Claims Vouchers (Backus/Coleman)
Claims check numbers 408053 through 408465 in the amount of $8,336,537.28
and dated October 17, 2U11.
C. Public Works Project_No: C201A (WagnedDowdy)
City Council approve Final PayEstimate No. 2 to Contract No. 11-17 in the
amount of$19,505.57 fora total contract price of$215,378.06 with BRC
Jncorporated and accept constiuction of Project No. C201A, Residential Buildings
Demolition
D. Public Works Project No. CP0701 (Wagner/Dowdy)
City Gouncil approve Final Pay Estimate No. 6 to Contract No. 10-04 in the
amount of$7;783.87 and accept construction of Project No. CP0701 8th
Street NE and R Street NE Signal
E. Public Works Project No. CP1116 (WagnedDowdy)
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City Council award Contract No. 11-20 to Northeast Electric LLC on their
low bid of $463,600.00 for Project No. CR1116 Downtown Pedestrian
Lighting Replacement
F. Agreement for Consuiting Services with Flsher Jurkovich Public Affairs
(Wagner/Robertson)
City Council to approye an Agreement for Consu�ting Services with Fisher
Jurkovich Public Affairs, LLC.
Deputy Mayor Singer moved and Councilmember Wagner seconded to approve
the Consent Agenda.
Councilmember Haugen requested removaCof the payroll voucher§ and utility leak
adjustment from the Consent Agenda to be considered separately.
MOTION CARRIE0. 5-1. Councilmember Haugenvo4ed no.
VI. UNFINISHED BUSINESS
A. Payroll,Vouchers (BacKus/Coleman)
�Payroll check numbers 532257 to 532308 in the amount of $785,228.15
and electronic deposit transmissions in the amourtt of $1,183,172.53 for a
grand total of $1,968,400.68 for the pay period covering September 29,
2U11 to October 12, 2011.
Deputy Mayor Singer moved and Councilmember Wagner seconded to approve
the payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Utility Leak,Adjustment Appeal - Griffin (Wagner/Coleman)
City Council'.to approve aJeak adjustme� in the amount of $350.00 for
account number 013896-000
Deputy Mayor Singer moved and Councilmember 1Nagner seconded to approve
the utility leak adjustment.
MOTION CARRIED UNANIMOUSCY. 6-0.
VII. NEW BUSINESS
There was no new busine§s for Council consideration.
VI I I. ORDINANCES
A. Ordinance No. 6383 (Peloza/Faber)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Title 2 of the Au6um City Code by creation a new Chapter, "2.82
Poet Laureate"(ACTION REQUESTED: City Council introduce and adopt
Ordinance No, 6383.)
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Councilmember Peloia moved and Deputy Mayor Singer seconded to introduce
and adopt Ordinance No. 6383.
The Ordinance establishes an honorary poet laureate position that serves to
recognize and celebrate the literary arts as well as significant contributions of an
individual. The poet laureate encourages appreaation of poetry.
MOTION CARRIED UNANIMOUSLY. 6-0.
IX. RESOLUTiONS
A: Resolution No. 4758 (Wagner/Dowdy)
A Aesolution of the City of Auburn, Washington, authorizing the Mayor to
execute a Highways and Local Programs State Funding Agreement
between the City of Aubum (The City) and the Washington State
Department of Transportation (The State) relating to Project No. C201A; M
Street SE Underpass(AGTION REQUESTED: City Council adop4
Resolution No. 4758.)
Counciimember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4758.
Resolution No. 4758 authorizes an agreementwith the State to obligate $6
million in Freight Mobility Strategic Investment Board funds forthe M Street SE
Underpass Project.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Resolution No. 4759 (Backus/Dowdy)
A Resolution of the City Council of the Ciry of puburn,Washington,
declaring certain. items_of properry as su:rplus and authorizing their disposal
(ACTION REQUESTED: City Council adopt Resolution No. 4759.)
Councilmember Norman moved and Councilmember Wagner seconded to adopt
Resolution No. 4759.
Resolution No. 4759 surpluses a police vehicle that is no Ionger operable.
MOTION CARRIED UNANIMOUSLY. 6-0.
C. Resolution No. 4760 (BacKus/Heid)
A Resolution ofthe City Council of the City ofAubum, Washington,
authorizing the Mayor to Sake all necessary and appropriate steps to
formalize a Sister City relationship between the Gity of Aubum and Tamba,
Japan(ACTION REQUESTED: City Council adopt Resolution No. 4760.)
Councilmember Norman moved and Councilmember Wagner seconded to adopt
Resolution No. 4760.
Resolution No. 4760 authorizes a Sister City relationship with the City of Tamba,
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Japarr. The City had a Sister City relationship with the Kasugo-cho, Japan for
several years. Recently, Kasugo-cho was merged with several other neighboring
citie§ to form the City of Tamba.
MOTION CARRIED UNANIMOUSLY. 6-0.
D. Resolution No. 4761 (Backus/Heid)
A Resolution of the City Council of'the City of Auburn, Washington,
authorizing the Mayor to take all necessary and appropriate steps to
formalize a Sister City relationship between the City of Auburn and City of
Pyeongchang, Republic of Korea
Councilmember Norman moved and Councilmember Wagner seconded to adopt
Resoiution No. 4761.
Resolution No. 4761 formalizes.a Sister C'ity relationship with the City of
Pyeongchang, Republic of Korea.
CouncilmemberHaugen stated that she is not in favor of a new sister city
, relationship;however, she expressed support for a Sister City relationship with
Pyeongchang.
MOTION CARRIED UNANIMOUSLY. 6-0.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjoumed at
8:46 p.m.
APP D THE� DAY OF NOVEMBER, 2011.
_�
,
Peter 6. Lewis, Mayor �nielle baskam, City Clerk
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