HomeMy WebLinkAbout12-05-2011 c�„�oF_ �^* = City Council Meeting
December 5, 2011 - 7:30 PM
, Auburn City Hall
WASITYNGT�N MINUTES
I. CALL TO ORDER
A. Flag Satute
Mayor Peter 6. Lewis cailed the meeting to order at7:30 p.m. and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peioza,
Lynn Norman, Virginia Haugen, and John Partridge.
DepartmeM Directors and staff members present:.,Assistant City Attomey Steve
Gross, Planning and Development Director Kevin Snyder, Public 1Norks Director
Dennis Dowdy, Finanoe Director Shelley Coleman, Principal Planner Jeff Dixon,
Engineering Aide Amber Mund, Parks, Arts and Recreation Director Daryl Faber,
Governrrient Relation§ Manager Carolyn Robertson, Economic DeVelopment .
Manager poug Lein, Police Commander David Colglazier, and City Clerk Danielle
Daskam.
C. Announcements, Appointments, and.Presentations
1,.: Presentation - "More Than You Imagined" Award
Mayor Lewis to present the "More Than You lmagined" Award to Bud
Larson for his years of_service on the Aubum City Council and Law
Enforcement Officersand Fire Fighters.(LEOFF' Board.
Mayor Lewis presented Ciarence "Bud" Larson with the City's "More Than
You Imagined"award for hisyears of seniice to the Aubum community,
including his service on the City Council:from 1975 to 1991, service as a
Councilmembeaon the Aubum Law Enforcement Officers and Fire
Fighters (LEOFF) Disability and Retirement Board from 1982-1983, and the
member-at-large position on the LEOFF Board from 1993-2011, for a
combined thirty-six years. Mayor Lewis thanked Mr. Larson for his hard work
and dedication to his communiry.
2. Proclamation - "Miss Auburn Scholarship Frogram Days"
Mayor Lewis to proclaim January 21;2012 fo�theTeen Program and
February 3 and 5, 2012 as "Miss Auburn Scholarship Program Days" in
the City of Auburn. �
Mayor Lewis read and presented a proclamation declaring January 21 st for
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the Teen Program and February 3rd and.5th,2012, for the Miss Program as
"Miss Au6um Scholarship Prograrti Days" in the city of Auburn. Mayor
Lewis, along wifh Councilmembec Backus who serves as president of the
Miss Auburn'Scholarship Program, introiiuced the Miss Auburn contestants
in attendance: Ashley Plemmons sponsorecJ by Vailey Bank, Presella Set
sponsored by HBT Insurance, Ashley Thordarson sponsored by Auburn
Noon Lions, Erin Fischer sponsored by Don Small & Sons, Tera Sabo
sponso�ed by Columbia'Bank, Valerie Troccoli sponsored by Waste
Management, Salina Ellison sponsored by Kiwanis Club of the Valley,
Mackenzie Maynard sponsored by Flaming Geyser Gardens, Brianna
Hubbard sponsored 6y Sterling Savings, McKenzie Treece sponsored
by Molen Orthodontics, Hannah McFarlane sponsored by Oddfellows Pub,
Jessica Justice sponsored by Auburn Chevrolet, Alexandra Bonwell
sponsored by Scotty's General Construction, Inc., Denobia
Olegba sponsored 6y Cascade Eye and Skin Centers, Allison Amador
� sponsored by Kiwanis Glub of Auburn, Renelyn Cruz sponsoredbySound
Credit Union, Kyla Moen sponsored by Shred-it Western Washington,
Shelby Malama sponsored by Longhorn Barbeque, Courtney Kindell
sponsored 6y Jerry Honeysett, Hannah Woods sponsored by Select
Photography, Emily'Minton sponsored by Lakeland Family Chiropractic,
Gabrielle Bonner sponsored by Children's Dance Studio.
MissAuburn Outstanding Teen Program contestants in attendance included:
Alyssa Schnell, Lucky Backus, Bobbi Hanson, Georgia Riffle, Allison Arthur,
Cami Werden, Tarhata Garrison, and Sydney Hedrick.
3. Planning Commission Appointment
City Council to confirm the appointment of Mark Ramey to the Planning
� Commission to fill an unexpired term expiring December 31, 2013
Deputy Mayor Singer moved and Councilmember Wagner seconded to
confirm the appointment of Mark Ramey to the Planning Commission.
MOTION CARFtIED UNANIMOUSLY. 7-0.
4. Planning Commission Reappointment
City Council to confirm the reappointment of Judi Roland to the
Planning Commission for a three year term expiring December 31,
2014.
Deputy Mayor Singer�moved and Councilmember Wagner seconded to
confirm the �eappointment of Judi Roland to the Planning Commission.
MOTION CARRIED UNANIMOUSLY: 7-0.
D. Agenda Modificatfons
Agenda modificatians included corrected claims voucher check numbers and totai
amount and a revised,Resolution No. 4779.
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II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. PubUc Hearings
1. Right-of-Way Vacation Application No. V3-11 (WagnedDowdy)
City Council to conduct a.public hear.ing to receive public comments
and suggestions with regard to tfie proposed Right-of-VNay Vaca4ion
V3-11
Engineering Aide Amber Mund explained that Terry Home, Inc., has applied
for the vacation of approximately 4,000 square feet of right-of=way on
8th 3treet NE just west of A Street NE. The right=of-way was dedicated in
1947 through a plat dedication for sVeet purposes. The applicant proposes
to incorporate ttie right-of-way into their developmerrt plans for their property
located just south of the right-of-way.
City Public Works staff recommends approvaf of the vacation with
easements reserved for City water facilities in the north eight feet of the right-
of-way and'for existing Puget Sound Eriergy electric facilities.
Staff also recommends that compensation not be required as the right-of-
way was dedicated to the City at no cost.
� - The public benefits of the vacation include: decreased right-of-way
mairrtenance obligation and possible property3ax revenues.
Mayor Lewis opened fhe public hearing at 5:00 p.m.
Myla Montgomery, Terry Home, Inc., 31420 42nd Place SW, Federal Way,
WA
Ms. Montgomery spoke on behalf of the appiicant, Terry Home, Inc. Terry
' Home plans to open their second facility in Au6um on property adjacent to
the proposed yacated right-of-way. The facility in Aubumwill serve twelve
young people who haye survived traumatic brain injury; four of the beds wili
be set aside for veterans..
Mayor Lewis Gosed the hearing at 8:02 p.m.
B. Audlence Participation
This is the place on the agenda where the public is invited to speak to [he
City Counci!on anyissue: Those wishing to speak are reminded to sign in
on the form provided. ' , '
There was no audience participation.
C. Correspondence •
There was no correspondence fdr Council review.
III. COUNCIL COMMITTEE'REPORTS
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A. Municipal Services
Chair Peloza reported the Municipal Services Committee met November 28,
2011. The Committee discussed Resolution No. 4775 updating the Employee
Deferred Compensation Plan, direct billing fo�garbage disposal, the Vadis Service
Agreement, golf course working capital, and fhe Committee project matrix. The .
next regular meeting of the Municipal Services Committee is scheduled for
December 12, 2011 at 3:00 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met November28;2011. The Corrimittee reviewed Resolution
No. 4769,which sets the public hearing date on the 2012-2017 Transportation
Improvement Program, and�Ordinance No. 6394 approving Comprehensive Plan
amendments. The Committee discussed Resolution No. 4771 approving a
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contract with Washington2 Advocates, the 2012-2017 Transportation
Improvement Program, 2011 Phase II Code Update, Ordinance No. 6393 relating
to school impact fees,.and building code and land use code issues relating to semi
truck t�ailers. The Committee also received an upda4e on the Auburn
Environmental Park Boardwalk project. The nexf regular meeting of the Planning
and Communiry Development Committee is scheduled for Decemberl2, 2011 at
5:30 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee received a presentation on street IigM conversion to LED from
Urban Innovation Group. The Committee also discussed Ordinance No. 6381
relating to right-of-way vacation, Resolution No. 4777 relating to surplus property,
the 2012-2017 Transportation.lmprovement Program, and a change in
construction and speciai permit fees. The next regular meeting of the Public
Works Committee is scheduled for December 19, 2011 at 3:30 p.m.
D. Finance
Chair Backus reported fhe Finance Committee met this evening at 6:00. The
Committee reviewed claims and payroll vouchers, Ordinance No. 6378 relating to
the 2011 Budget amendment, Ordinance No. 6379 relating to the mid-term budget
correction,Resolution No.:4771 approving a consulting services agreement with
Washington2 Advocates, and Resolution No. 4777 declaring a road
grader surplus. The Comm'ittee also discussed Ordinance No. 6395 related to
residential garbage and recyciing services,Resolution No. 4780 approving a
contract with Seattle-King County Department of Public Health for the Local
Hazardous Waste Management Program, Resolution No. 4781 authorizing an
agreementwith King Gourrtyfo.rthe2012-2013 Waste Reduction and Recycling
Grant Program, and the 2012 VacJis Service Agreement for litter removal. The
nexYregular meeting of the'Finance Committee is scheduled for December 19,
2011 at 5:00 p.m.
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E. Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the last Council
meeting.
F. Downtow� Redevelopment
The Downtown Redevelopmerrt Committee has not met since the last Council
meeting.
G. Council Operations Committee
Deputy Mayor Singer reported the Councii Operations Committee met November
30, 2011 to discuss the 2012 Council Committee assignments.
IV. REPORTS
At this time the Mayor and Ciry Council may report on significanf items
associated with their appoinfed positions on federal, siate, regional and local
organizations.
A. From the Council
Mayor Lewis reported that at the last Puget Sound Regional Council meeting
Deputy Mayor Singer was recogniied for her years of service on the Puget Sound
Regional Council (PSRC) Operations Board, Economic DevelopmenY
Council, Executiye Committee of the PSRC, and Chair of the PSRC. Deputy
Mayor Singer stated that last week she represented the City at a community
leaders dinner a#4he Aubum Regional Medical Center where the topic was
creating smoke free envirbnmei�ts.
Councilmember Norman reported.that she attended the Santa Parade and
the Red, White and Blue concert at the Performing Arts Center.
Councilmember Backus reported on her participation in the Valley Regional Fire
Authority Muscular Dystrophy Association fund raiser: GouncilmemberBackus
reminded that the Fire Fighters' Local 1352 will begin theirToys for Kids
Toy Collection this weekend.; Councilmember Backus also reported on her
attendance at the King CountyAerospace Aliiance Partnership and the Santa
Parade.
Councilmember Peloza reported on his attendance at the King County Water
Pollution Abatement Committee meeting. Gouncilmember Peloza also briefly
spoke regarding King Oounty Solid Waste Division's Cedar Hills Landfilf Gas-to-
Energy Program.
Councilmember Haugen reported on her attendance at the Santa Parade and the
Red, White and Blue Concert.
B. From the Mayor
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Mayor reported on Santa Parade, RW&B Concert,
V. CONSENT AGENDA
A. Payroll Vouchers (Bagkus/Coleman)
Payroll check numbers 532405 to 532492 in the amount of$339,053.36 and
electronic deposit transmissions in the amourrt of$1;267,875.46 for a grand total
of$1,606,928.82 for the pay period covering November 17, 2011 to November 30,
2011.
B. Minutes of the November 7, 2011 Regular Meeting
Deputy Mayor Singer moved and Councilmember Wagner seconded to approVe
the Consent Agenda.
Councilmembec Haugen requested the removal of the claims vouchers from the
Consent Agenda.
MOTION TO APPROVE THE CONSENT AGENDA; EXCEPTINGTHE CLAIMS
VOUCHERS; CARRIED UNANIMOUSLY. 7-0. ' �
VI. UNFINISHED BUSINESS -
A. Claims Vouchers (Backus/Coleman)
Glaims check numbers 409290 throughA09583 in the amount of
$912,237.45 and dated December 5, 2011.
Deputy Mayor Singer moved and Councilmem6er Wagner seconded to approve
the claims vouchers:
In response to questions from Councilmember Haugen, Parks, Arts and
Recreation Director Faber stated that the licensing fees for movies are integrated
in the cost of admissions. Additionaliy, outside sound technician services are
required for certain Auburn Avenue Theater shows.
MOTION CARRIED. 6-1. Councilmember Haugen voted no.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES
A. Ordinance No. 6378 (Backus/Coleman)
An Ordinance of the-City Gouncil of the Ci,ty of Aubum, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No. 6352; Ordinance No.
6362 and Ordinance No, 6370 authorizi.ng amendment to the City of Autium
2011-2012 Budget as-setforth in Schedule "A"
Councilmember Backus moved and Councilmember Norman seconded
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to introduce and adopt Ordinance No. 6378.
The Ordinance represents budget amendment no. 5, which makes the final
changes to the 2011 budget. The amendment includes revenues and grant
funding received and recognizes public employee pension contribution rate
adjustments.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Ordinance No. 6379 (Backus/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No, 6352, Ordinance No.
6362, Orclinance No. 6370 and Ordinance No. 6378 authoriiing amendment
to the City of Aubum 2011-2012 Budget as set forth in Schedule "A"
Councilmember Backus moved and Councilmember Norman seoonded
to introduoe and adopt Ordinance No. 6379.
Ordinance No. 6379 provides for a mid-term correction of4he 2011-2012 Biennial
Budget. It provides hew beginning estimates for 2012 and incorporates any
amendments that occurred in 2011.
MOTION CARRIED. 61. Councilmember Haugernvoted no.
C. Ordinance No. 6381 (Wagner/Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington,
Vacating Right-of-VNay of 8th Street NE, West of A Street NE, within the
Ciry of Aubum, Washington
Councilmember Wagner moved and Councilmember Peloza seconded to
introduce and adopt Ordinance No. 6381.
The Ordinance vacates approximately 4,000 square feet of unused right-of-way.
MOTION CARIED UNANIMOUSLY. 7-0.
D. Ordinance No. 6394 (No�man/Snyder)
An Ordinance of the Gity Council of the City.of Auburn, Washington, relating
to planning;adopting Comp�ehensive Plan Map and Text Amendments
pursuant to fhe provis'ions of RCW Chapter 36.70A
Councilmember Norman moved and Councilmember Backus seconded
to introduce and adopt Ordinance No. 6394.
Ordinance No. 6394 includes 1wo map amendments and ten policy teM
amendments initiated by the City. The Ordinance also includes one p�ivately-
initiated map amendment and a combined request for a map amendment and
associated privately-initiated policyttext amendment.
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In response to a ques4ion from Councilmem6er Haugen, Director Snyder stated
that a Comprehensive Pian was required by the Growth Management Act in 1995;
however,the�e is evidence that tfie City had Comprehensive Plans as far back
as the early 1970's.
Councilmember Backus thanked Planning and Development Director Snydec and
the Planning staff for their worlc on the Comprehensive Plan amendmerrts.
Councilmember Haugen ezpressed opposition to the amendments.
� Councilmember Norman commended staff for their work on the proposed
Comprehensive Plan amendments. She stated that most of the amendments are
in response to federal, state and regional requirements and laws.
Councilmember Peloza commended the Planning and Development staff for their
work on the Comprehensive Plan amendments.
MOTION CARRIED. 6-1. Councilmember Haugen Voted no:
IX. RESOLU770NS
A. Resolution No. 4769 (Norman/Dowdy)
A Resolution of the Gity Gouncil of the City of Aubum, Washington, setting
the tirne and date for a public hearing before the City Council on the 2012-
2017 Transportation Improvement Program
Councilmember Norman moved and Councilmember Backus seconded to adopt
Resolution No. 4769.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 4771 (Backus/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing`the Mayor and City Clerk to execute a contract with
Washington2 Advocates, LLC, for consulting services
Councilmember Backus moved and Councilinember Norman seconded to adopt
Resolution No. 4771.
Resolution No. 4771 represenis a renewal of a contract with Washington2
Advocates LLC. Gouncilmember Backus stated that the firm has assisted the City
secure federal and state funds for Cityprojects. Ezamples of successes in 2011
include defending the Public Works Trust Fund, working with State agencies to
reach an agreemerrt on disposition of State property at Game Farm Park, working
_ with King County on the disposition of the historic post office that previously
housed the King County Health Department, working on.development of a
regional firing range for area.lawenforcemetrt agencies, securing funding for the
M Street SE Underpass Project, and working with the Federal Emergency
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Management Agency on flooding issues.
Deputy Mayor Singer spoke against the Resolution. She stated that despite the
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good work of past contracts, she believes the 2012 conVact scope of services is
too weak and too expensive.
Councilmember Peloza spoke in favor of the Resolution and the need for
' advocacy on behalf of the City to ensure the retum of tax dollars to the City.
Councilmember Haugen cancurred with Deputy Mayor Singer's comments.
Councilmember Partridge inquired whether the consultant could be hired on an as
needed basis. Mayor Lewis stafed that the Ci4y could opt for a lesser contrac4 and
have less standing in conflicting issues.
MOTION CARRIED. 5-2. Deputy Mayor Singer and Councilmember Haugen
voted no.
C. Resolution No. 4775 {Backus/Heineman)
A Resolution of the City Council of the Gity ofAuburn, Washington,
authorizing the Mayo.r and City Clerk to execute and publish an amended
Deferred Compensation Plan for the City of Auburn that complies with the
new provisions of federai law that deal with govemmerrt deferred
compensation plans
Councilmember Backus mo4ed and CouncilmemberNorman seconded to
introduce and adopt Re§olution No. 4775.
Resolution No.4775 amends the Employee Deferred Compensation Plan in
keeping with federal law.
In response to a question from Councilmember Haugen, Fnance Director
Coleman explained that fhe Deferred Compensation Plan provides for a
mechanism for City employees to invest their own money in a deferred
compensation plan. Tlie Plan must be in compliance with Internal Revenue
Service rules and regulations.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Resolution No. 4777 (Backus/Dowdy)
A Resolution of the City6ouncil of the City of Auburn, Washington,
declaring certain ifems of property as surplus and authorizing their disposal
� Councilmember Backus moved and CounciimemberNorman seconded to adopt
Resolution No. 4777. ,
Resolution No. 4777 declares a 1994 Champion road grader that has outlived its
useful life.
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MOTION CARRIED UNANIMOUSLY. 7-0.
E. Resolution No.;4779 (Wagner/Heid)
A Resolution of the City Council of the Ciry of Auburn, Washington, ,
repealing Resolufion No. 4670 passed December 20, 2010 as amended by
Resolution No:4692. passed March 21,; 2011, as amended by Resolution
No. 4741 passed August 15, 2011, and designating the members, powers,
dufies and meeting times and day of a�l standing committees of the City
Council of the City of Auburn
Councilmember Wagner moved and Cauncilmember Backus seconded to adopt
Resolution No. 4779 wi#h the following changes: Finance Committee meeting time
shall be 5;30 p.m. on_the frst and third Mondays of the month and the
responsibility for the Senior Center shall move from the Municipal Services
Committee to the Les Gove Community Campus Committee.
Assistant City Attomey Gross reminded that City Council Rule 16.1(G)(1) prohibits
Councilmembers whosa term of office will expire prior to or during the first meeting
of a new Gity Council and who have not been re-elected or appointed to another
term of office eztending beyond the first meeting ofa new City Council, shall not
be allowed to vote at Council meeting on the approval of the memberships of the
new committees.
Councilmember Wagner stated that aliocating committee assignments was
more challenging this year than in the past due to three new Councilmembers
taking office. He noted that several areas of responsbility have been moved from
other committees to the Les Gove Community Campus Committee in order to
consolidate the activities at the Campus. The Les Gove Community Campus
Committee will meet on a regular basis rather than oman as-needed basis. The
C�uncil Operations Committee is also scheduled to meet monthly. The Deputy
Mayor is designated to chair the Committee of the Whole and the Council
Operations Committee.
Councilmember Peloza moved and Councilmembe�Backus seconded to amend
the resolution by removing "street median mairrtenance" from the scope of
authority for the Municipal Services Committee.:
Counaimember Peloza stated that street median maintenance should be included
as part of the Committee's project matrix rather than listed as part of the
Committee's scope of authority.
MOTION CARRIED UNANIMOUSLY. 4-0.
Councilmember Haugen expressed concem with the worlcioad of the
Councilmembers and recommended eliminating the Les Gove Community
Campus Committee.
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THE MAIN MOTION, AS AMENDED, CARRIED UNANIMOUSLY. 4-0.
X. ADJOURNMENT
There being no further business to come before the Gouncil;the meeting adjourned at
8:50 p.m.
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APPROVED THIS q� Y OF DECEMBER, 2011;
/��
Peter B. ewis, Mayor . banielle Daskam, City Clerk
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