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HomeMy WebLinkAbout4805 RESOWTION NO. 4 8 0 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2011 PROGRAM YEAR WHEREAS, the City of Auburn was designated as an entitlement community by the U.S. Departmerrt of Housing and.Urban Development(HUD) for its Gommunity Development Block Grant (CDBG) program; and WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annuaf Performance and Evaluation Report (CAPER)" foreach program year; and WHEREAS, the City Council of the City of Aubum heard and considered public testimony on March 19, 2012 about the CAPER for its 2011 program year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT: Section 1. That the Consolidated Annual PerFormance and Evaluation Report (CAPER)for the 2011' program year is accepted. Section 2. The Mayor is hereby authorized to implement such Resolution No.4805 March 13, 2012 Page 1 of 2 administrative procedures as may be necessary to carry out the directives of tFiis legislation and submit the repoR to HUD. Section 3. This Resolution shall take effect and be in full force upon passage and signaturea hereon. DATED and SIGNED this /9� day of�"'��� , 2012. � PETER B. LEWIS MAYOR ATTEST: ��� ��r���� Danielle E. Daskam City Clerk APPR VED AS TO FORM: � Daniel'B.-Hei City Attomey Resolution No. 4805 March 13, 2012 Page:2 of 2 ,� �* CTTY OF �" * WASHINGTOr City of Auburn Consolidated Plan for Years 2010 to 2014 Consolidated Annual Performance and Evaluation Report (CAPER) forthe 2011 Program Year March 31, 2012 Community Serviees Department 25 West Main Street � � Aubarn,Wasfiington 98001 �EQUACNOUSING OPPORTUNITY CONTENTS' I Introduction, Summary II. Assessment of Goals and Shategies A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies C. Economic Development Strategies D. Other Actions E. Continuum of Caze Strategies F. Affirmatiyely Furthering Fair Housing_ G. Leveraging Resburces H. Self-Evaluation III. Outcomes Measurement and Performance Reporting System N CDBG—Specific Reguirements A. Nature of and Reasons for any Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Development Activiries F. Program Income Accounts Description G. Neighborhood Revitalization Strategies Report H. Eliminating Bazriets to Affordable Housing I. Coordination,with Public Housing Authorities J. Lead-Based Paint Hazazds K. Compliance and,Monitoring Performed during the Program Yeaz V. Public Participation Requirements VI. Attachments: A. CDBG Financial Summary—C04PR26 B. CDBG Ac6vity Summary Report—C04PR03 C. Summary of CDBG Projects—C04PR06 D. List of Activities for 2011' &2012—C04PR02 VII Public Participation: A. Minutes from Committee meetings and Public Hearing on Mazch 19, 2012 B. Written comments received during pnblic review of the C.A.P.E.R. I. Introduction, Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Aubum, Washington, for program year 2011 is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) funds. The City of Auburn (hereinafter referred to as the Ciry) combines its CDBG funds with its general funds to support human service activities and human service planning and administration; this planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and correlated with the CAPER. On November 1,2010 the Anburn City Council passed Resolution Number 4652 adopting the 2011 Action Plan for the Citv_of.Auburn's Consolidated Plan for Yeazs 2010 to 2014. The 2011 Action Plan was based on an estimated, combined human service budget of$1,000,000; out of which $450,000 were CDBG funds, $550,000 were City of Auburn general funds. On July 21, 2011 HUD informed the City that its2011 Action Plan was approved and funded with $418;755. This Consolidated Annual Performance and Evaluation Report (CAPER) will explain in more detail where CDBG funds were spent. The CAPER will assess how that spending addresses the housing and community development goals that the City set forth in its Consolidated Plan for Years 2010 to 2014. II.Assessment of Goals and Strategies: A. Housing and Homeless PrevenHon StrateQies Activities funded by the City thmugh its contracts with local agencies to promote affordable housing and prevent homelessness aze part of its goal to assure Auburn residents have sufficient food to eat and a roof overhead. The following are. activiries that received CDBG funds relative to this goal. • CDBG funds were used to make sute Auburn residents have access to emergency assistance in the evenf that they become homeless. Specifically, CDBG funds were used for the following: o In an effort to help retired couples and senior citizens stay in affordable honsing, the City uses its CDBG funds to make home repairs for low-income and primarily senior homeowners. B. Livable Communities.Strateeies The City uses its CDBG funds to help achieve the national objective of providing or maintaining a suitable living environment;particulazly for its low income residents. Towazds this end,the City uses its CDBG funds for the following: • Support a regional network of community health services that provide basic health care to low-income residents. The City provides CDBG funds to HealthPoint of King County (formerly Community Health Centers) for primary medical and dental caze to low-income, uninsured residents at facilities located in Aubum. • Establish a youth drop-in center by providing funds to Auburn Youth Resources for acquisition of facility. • Make improvements to Shaughnessy Park in south Auburn that impact the livable condition of a largely low-income census tract. C. Economic Develooment Strateeies 'fhe City of Aubum strives to help potential entrepreneurs obtain the business skills they need to start and sustain.a business and develop jobs. Towazds this end, the City provides the Small Business Assistance Center of Green River Community College funding to provide training and counseling to individuals starting businesses. D. OtherActions: Neiehborhood Revitalization: The City of Aubum uses its CDBG funds to preserve and/or revitalize low and moderate income neighborhoods. CDBG funds for planning and administradon aze used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBCr fands aze used £or the following: • Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment azeas. e Increase neighborhood property values, increase the length of time residents reside in neighborhood, increase number of owner-occupied units and impmve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. E. Continuum of Care Strateeies/Reduction in Povertv Strateaies The City of Auburn provides a Continuum of Caze primary through two channels. First, the City participates in the King County HOME Consortium, which sets policy direction and distributes HOME and McKinney funds throughout the Counry. On a local level;the City funds programs-both through the General Fund and with CDBG — that help prevent homelessness�and address emergency and transirional housing needs. In addition to CDBG funded activities described in this CAPER, the following examples of general fund activities likewise help reduce poverty and homelessness in Auburn: • The City provides $56,500 of general funds to feed and caze for over 10,000 Aubura residents. . The City provides general fund support to provide emergency housing to over 400 homeless adults and clrildren. • The City provides ACAP Child and Family Services funds to subsidize the childcaze of over 401ow-income, Auburn families. . The Ciry provides over $90,000 of general fund support for services to victims of domestic violence. F. �rmativelv Furt6erinQ Fair Housing: The City complies in accordance with its "Analysis of Impediments to Fair Housing Choice" (AI) as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant a partner in this effort throughout the counry—who prepared the AI identified three impediments and made three initial recommendations. The recommendations were: • Expand current educarion and outreach efforts; • Continue ongoing enforcement activities by holding responsible those able to make improvemenu in this azea; and . Tazget homeownership and lending marketing to all cirizens of all backgrounds. The Ciry continues to implement the recommendations in the AI. For instance, among other actions, the City is inserting the Fair Housing logo onto its human service and housing planning documenu as a means to publicize Fair Housing and the City's commitment to it. The City has made publications promoting Fair Housing available at City Hall, Senior Center, and.other public gathering places. A link to Fair Housing information has been placed on the City's website as a resource to residents as well. The Ciry continues to monitar compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. No fair housing complaints were filed against the City in 2011 nor did the City make any refeaals of alleged complainu to the Washington State Human Righu Commission. G. Leveraein¢Resounes CDBG appropriated by the Ciry aze sometimes used to leverage other public and private funding resources. For instance, in 2011 CDBG fnnds were used to leverage: • Through the leveraged matching funds of the City of Aubum's general fund, the human servic.es budget exceeded $1 million that went to meet the goals and strategies of the City's Consolidated Plan. H. Self-EvaluaHon During their review of the CAPER, the Human Service Committee agreed that the City is implementing the sKrategies contained in the Consolidated Plan. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased timelines due to response to environmental regulations(ESA and Lead Paint). Public service activities are within their int_ended schedule. Furthermore, the City continues to publicize its Housing Repair Program so as to increase the number of clientele served each year. III. Outcomes Measurement and Performance Reporting System: The Department of Housing and Urban Development instituted a reporting system for outcome-based performance measures. The following summarizes accomplishmenu relative to the 2011 Action Plan. Agency: Citv of Auburn Communitv Services: Honsing Reuair Prosram Activity: Provide emergency housing repairs to low-mod income Aubum homeowners at risk ofbecoming homeless. Proposed: 40 clients Actual: 49 clients Budget: $150,000 Spent: $176,183.87 ($26,183.87 prior yr.) Summary: During 2011 the City awazded 49 grants for minor home repairs. Actual expenditures were an average of less than 3 600,per client. All of the clients served were low-mod income, most eamed less than 30% of the King County median household income (KCMHI). Agency: Citv of Aubum Communitv Services: Weatherization Proeram(CDBG-R) Activity: Provide emergency weatherization repairs to low-mod incoine Auburn homeowneis at risk. Proposed: 40 clients Actual: 40 clients Budget: $80,000 Spent: $68,532.91 Summary: During 2011 the City awarded 40 grants for weatherization repairs. Actual expenditures were an average of less than 1 700 per client. All of the clients served were low-mod income, most eamed less than 30% of the King County median household income jKGMHI). Agency: Citv of Auburn Pazks Denartment: Shauehnessv Pazk Imtirovements Activity: Replace pe=manent activity stnictures in park serving low- mod demographic census tract. Proposed: 50 clients Actual: 50 clients Budget: $50,000 Spent: $31,199.91 Suaunary: Deteriorating permanent siructiu�es were improved to meet the needs of local residents who regulazly access the pazk's amenities. All of tlie clients served were low-mod income, most eamed less than 50% of the King County median household income (KCIvIHI). Agency: Aubum Youth Resbui�ces Activity: Suppbrt AYR in acquiring a facility for drop-in resource center serving low-mod youth at Les Gove Campus. Proposed: 50 clients Actual: Budget: $140,400 Spent: $140,400 Summary: AYR, in working with the City of Auburn to develop a strategy for low-mod and primarily homeless youth, is creating a drop-in center to supplement the pmgraznming at the Les Gove Pazks Activity Center. GoaL• Health,care to be physically and mentally fit. Outcome: Within the city limits of Auburn are located non-profit agencies that provide health caze to its low-income residents. Output Goal: Support a regional network of community health services that provide basic health caze to.low-income residents. Agency: HealthPoint of KinQ Counri fformerly Communiri Health Center) Activity: Provide primazy medical / dental care to low-income, uninsured residents at facilities located in Auburn. Proposed: 78 /70 clients Actual: 78 / 70 clients Budget: $57,500 Spent: $57,500 Summary: Community Health Centers has served the expected number of clients for the contracted yeaz., Through additional resources, their total service to the City was much greater. Goal: Education and job skills to lead an independent life. Outcome: Auburn has a central locauon that makes available a variety of services and assistance to individuals who aze starting a business. Output Goal: Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and the means to finance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 25 clients Actual: 29 clients Budget: $37,500 Spent: $37,500 Summary: The agency provided over 480 hours of technical assistance and over 200 hours of counseling creating or saving 20 jobs. Agency: 8outh King Counri Mu1ti-Service Center: Emplovment Trainine Activity: Provide. training to residents so that employment is found and sustained. Proposed: 8 clienu Actual: 9 clients Budget: $5,300 Spent: $5,300 Summary: The agency provided training and job placement for the contracted amount of residents under this first yeaz effort with the City of Aubum. IV. CDBG— Specific Requirements A. Nature of and Reasons for any C6ange in Program Objectives No changes were made in the Prograzn Objectives of the 2011 Action Plan. B. Assessment of Grantee Efforts in Complying with Consolidated Plan The Ciry did not, th=ough action or willful inaction, hinder the. implementation of the Consolidated Plan, If:requested, the City provides letters of compliance to entities that are pursuing HUD-appmved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). C. Extent of Funds Usedfor National Objectives All funds were used exclusively for the National Objectives. D. Relocarion Actions No activities that required relocation of fiouseholds or businesses were undertaken during the 2011 program yeaz. E. Ernnomic Development Activities The Small Business Assistance Center (SBAC) has as a goal the creation/reteation jobs. The activities provided by SBAC for the 25 low and moderate income clients served is providiag both counseling hours and loan assistance as public benefit. F. Program Income Acconnts Description The Ciry of Aubum did not receive any program income during 2011. G. Neighborhood Revitalization Strategies Reports The Ciry of Aubum is working to align its Neighborhood Revitalization Strategy in accordance to HUD's criteria for selected or targeted neighborhoods. The Ciry does have a policy in place that utilizes CDBG fiznds to make improvemenu according to HUD regulations. H. Eliminaring Barriers to Affordable Housing The City provided grants for home repairs to 62,low-income homeowners. Most of these homeowners were senior citizens. They home repairs provided the clients of Auburn's Housing Repair Program enable them to stay in their homes, which aze much more affordable than what they find elsewhere. I. Coordination with PubGc Housing Authorities T'he City of Aubum and the King County Housing Authority have a long history of collaboration towazd developing affordable housing for low- income residents and people with special needs. The King County Housing Authority has approzimately 678 public housing units located in Aubuin; in addiuon to roughly 750 Section 8 vouchers. The City of Aubum plans to conrinue to work with the King County Housing Authority to preserve and maintain Auburn's stock of affordable housing for its low-income residents. J. Lead-Based Paint Hazerds T'he City of Aubnm includes language in its CDBG wntracts that require agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Secdons 4831, et seq.) requitingprohibiuon of the use of lead- based paiat whenever CDBD funds are used. In addition, the City notifies residents of potential lead-based paint hazards when it awards a Housing Repair grant. A copy of the pamphlet— "Protect Your Family from Lead In Your Home" is provided each Housing Repair client when the City conducts the initial inspection of their home. K Compliance and Monitoring Performed during the Program Year Outcome data is included in the contract between the City of Aubum and the agency receiving CDBG funds. The Ciry monitors agency compliance with its CDBG` contract by requiring the agency to sybmit quarterly reports that includes data on the number of service units provided along with demographic informarion about their clients. In addition, City staff monitors the agencies with a.site visit at least once a year and maintains a more frequent contact with agencies using the telephone and email. The information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. IV. Public Participation Requirements T'he public review period for this Consolidated Annual Performance and Evaluation Report for 2011 began on February 27, 2012 when copies became available for distribution. A public notice was published in The Seattle Times on February 29, 2012 announcing the plan was ready for public review and comment. A public hearing was scheduled and advertised for Mazch 19, 2012 at which time the review period ends. Public comments were reviewed by the City of Aubum's City Council. Presentation to ttie City Council was made on March 19, 2017 for final review and considerarion prior to submitting it HUD. Minutes of these meetings, along with any other written comments, aze included in the appendix of this CAPER.