HomeMy WebLinkAbout03-19-2012 * City Council Meeting
cinroF: '—*��: :• March 19, 2012 - 7:30 PM
Auburn City Hall
' '.WASHINGTON MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. Members of Pack
418, Webelos, led those 'in attendance in the Piedge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Largo Wales, VVayne Osborne and John Holman.
Department directors and staff members present: Information Services Director
Lorrie Rempher; City Attorriey Daniel B. Heid, Public Works Director Dennis
Dowdy, Storm Drainage Engineer Tim Carlaw, Wafer Quality Program
Coordinator Chris Thorn, Parks, Arts, and Recreation Director Daryl Faber,
Economic Development Coordinator poug Lein, Planning and Development
Director Kevin Snyder, Poiice Commander David Colglazier, Economic
Development Planner BiII Thomas, Financial Services Manager Rhonda Ewing,
Financial Planning Manager Martin Chaw, and City Clerk Danielle Daskam.
C. A�nouncements, Appointments, and Presentations
1. Webelos Pack 418 Citizenship Badge
Mayor Lewis welcomed members of Pack 148, Webelos, who were in
attendance. Members of Pack 148 are working ta eam their citizenship
badge. Pack members in attendance included Dennis Nugent, Hunter Danz;
Tristin Williams, Christopher Schlamp, Steven Frank,and Michael Knudson.
2. Appointment to the Human Services Committee
City Council to confirm the appointment of Jason Berry to the Human
Services Committee for a three yearterm to expire December 31,
2014.
Deputy Mayor Backu"s moved and Councilmember Wagner seconded
to confirm the appointment of Jason Berry to the Human Services
Committee.
MOTION CARRIED UNANIMOUSLY. 9-0.
D. Agenda Modifications
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There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2011 Consolidated Annual Performance Evaluation Report (CAPER)
(Backus/Hursh)
The CAPER is arr overall review of housing and community
development activities undertaken in Auburn during 2011. Its primary
purpose is to informthe citizens of Aubum how and where the federal
funds are spent, and assess the program accomplishments as they
relate to housing and community development goals set forth in the
Consolidated Plan. The purpose of this hearing is to solicit public
comments prior to approval of the CAPER and submission of the report
to the U.S. Department of Housing and Urban Development.
Planning and Development Director Snyder stated that the Consolidated
Annual Performance and Evaluation Report (CAPER) is an overail review of
housing and community development activities that were funded by the
Community Development Block Grant in the past year. The CAPER is an
annual requirement of the Department of Housing and Urban Development
grant program. The CAPER has been reviewed by the Planning and
Community Development Committee. Resolution No. 4805, approving the
CAPER, appears later on tonighYs agenda.
Mayor Lewis opened the public hearing at 7:35 p.m. No one in the audience
requested to address the Council, and the hearing was closed.
2. Stormwater Management Program (WagnedDowdy)
City Council to conduct a public hearing on the City's Stormwater
Management Prog�am that was prepared in response to the
Washington State Department of Ecology's Western Washington
Phase II Municipal Stormwater Permit. The Phase II permit covers the
discharges from.Auburn's storm drainage system. Implementation of
the Stormwater Management Program is designed to reduce the
discharge of pollutants; protect water quality, and meet the
requirements of the Federal Clean VNater Act.
Storm Drainage Engineer Carlaw stated that the City's initial Phase II
Stormwater Permit was issued in 2007 by Departmerrt of Ecology. The City
is in its fifth antl final year under this permit cycle. The City has been in full
compiiance with the permit requirements. Resolution No. 4796, which
appears later on tonighYs agenda, approves tfie 2012 Stormwater
Management Program'and authorizesthe Mayor to forward a copy of the
program as part of 4he Stormwater Permit Annual Report to the Washington
State Departmern of Ecology.
Mayor Lewis opened the public hearing at 7:37 p.m. No one in the audience
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requested to address the Council, and the hearing was closed.
B. Audience Participation
This is the place on the agenda where the public is invited to speak fo the
City Council on any issue. Those wishing to speak are reminded to sign in
on the form provided.
No one from the audience requested to address the Council.
C. Correspondence
There was no correspondence for the Council's review.
III. COUNCIL COMMITTEE REPORTS
A. Municlpal Services
Chair Peloza reported the Municipal Services Committee met March 5, 2012 in a
special session to review Ordinance No. 6404 relating to truck parking in
residential zones. The next regular meeting of the Municipal Services Committee
is scheduled for March 26, 2012.
B. Planning & Community Development
Chair Backus reported the Planning and Co.mmunity Deyelopment Committee met
March 8, 2012. The Committee reviewed Resolution No. 4805 approvingthe
Consolidated Annual Performance Evaluation Report. The Committee
discussed Ordinance No. 6400 approving a budget amendment, Resolution
No.A796 related to the Stormwater Management Program, and Phase 2 zoning
code updates. The next regular meeting of 4he Planning and Community
Developmen# Committee is scheduled for March 26, 2012 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30
p.m. The Committee reviewed contract administration items including permission
to advertise Project No. CP0921, the Bi-annual Sanitary Sewer Repairand
Replacement; award of the contract for Project No. CP1103, the 132nd Avenue
8E Tacoma Pipeline 5 Intertie Improvements;and final pay estimate for Project
No. CP0803, the 37th Street SE/R Street SE Pedestrian Connector. The
Committee also reviewed Resolution No. 4796 approving the Stormwater
Management Plan. The Committee discussed the2011 Consolidated Annual
Pertormance Evaluation Report, sVeet sViping standards, the GSA property
project planning and budgeting, Resolution No. 4787 approving surplus property.
The next regular meeting of the Public Works Committee is scheduled for April 2,
2012.
D. Finance
Chair Partridge reported the Finance Committee met this evening at 5:30. The
Committee discussed claimsvouchers totaling just over $3 million and payroll
vouchers in the amount of approximately$2 million. The C�mmittee reviewed
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Ordinance No. 6400 and Resolution Nos. 4787 and 4804. The Committee
discussed the utility rate studyupdate and the GSA property project planning and
budgeting. The nezt regular`meeting of the Finance Committee is scheduled for
April 2, 2012 at 5:30 p.m.
E. Les Gove Community Campus
The next regular meeting of the Les Gove Community CampusCommittee is
scheduled for April 9, 2012 at 5:00 p.m.
F. Council Operattons Committee
The next regular meeting of the Council OperaGonsCommittee meeting is
scheduled for April 2, 2012 at 5:00 p.m.
IV. REPORTS
Af.this time the Mayor and Giry Council may report on significant items
associated with their appointed positions on federal, state, regiona!and local
organizations.
A. From the Council
Deputy Mayor Backus reported that she attended the Auburn Area Chamber of
Commerce-sponsored Keep Aubum Moving meeting in support of Auburn
Transportation Benefit District Proposition No. 1 for arterial street funding, the
Senior Center coffee hour, and a fund raiser for Children's Home Society
sponsored by one.of the class teams of the Leadership Institute of South Puget
Sound. Deputy Mayor Backus reported that Chamber Tourism Manager Debbie
Luce has been appointed as vice president of the Association of Visitor
Information Centers of Washington.
Councilmember Wagner reported that he attended the Regional Access Mobility
Partnership (a Pierce County transportation forum), the Public Transportation
Improvement Conference (a special board established by Pierce County), DARE
graduations at Ilalko and Terminal Park ElementarySchools, and the Pierce
County Regional Council meeting.
Councilmember Wales reported that she represented the City at the National
League of Cities Conference where she attended educational sessions and met
with the City's Congressional representatives: $amples of the educational
sessions she attended includetl human development policy and advocacy, new
member training, connec4ing corporate partners and governmental agencies,
making great places by integration transportation, housing and sustainability,
connecting education and work`force development jobs, and prospects for
improving fooii access and public health. Councilmember Wales announced that
she was appointed to the National League of CiUes Human Development
Committee.
Councilmember Holman reported that he also attended the National League of
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Cities Conference. He announced that he was appointed to the National League
of Cities Community and Economic Development Policy and Advocacy
Committee. CouncilmemberHolman reported lhat Home Depot is providing
grants to rehabilitate distressed homes for wounded veterans. He explained that
Home Depot is advocating that a city or a nonprofit organization take advantage of
a Federal Housing Administra#ion (FHA) program to purchase distressed homes.
Under the.program, Home Depot will assist in rehabiiitating the home, and the
Veterans Administration (VA)will approve a zero-down VA loan for the veteran.
Councilmember Peloza reported on his attendance at the King County Regional
Water Quality Committee meeting where the main topics included the 2012 work
plan to include the reclaimed water process and the comprehensive plan.
Councilmember Peloza also reported that he attended the National League of
Cities Conference in Washington, D.C. Councilmember Peloza is a member of
the Energy, Environment, and Natural Resources Steering Committee. The
Committee discussed local city issues including efforts to eradicate the invasive
aquatic plant, milfoil. Additionally, Councilmember Peloza attended several
workshops and met wi4h federal legislators. Councilmember Peloza reported that
he attended the Sister Ci#ies Association meeting as the Council's representative.
Councilmember Osborne reported that he attended the Auburn Area Chamber of
Commerce-sponsored KeepAuburn Moving meeting. Councilmember Osborne
also attended the National League of Cities Conference in Washington, D.C.,
where he attended work sessions on transportation and infrasVucture, making
great places by integrafing transportation, housing and sustainability, federal and
local tools to finance water; transportation and infrastructure, creating jobs through
infrastructure investment,:and investing in tomonow's technology.
Councilmember Osbome announced that hewas selected for membership on
the National League of Cities Transportation, Infrastructure, and Seroices
Committee.
Councilmember Partridge reported that he attended the National League of Cities
Conference. Councilmember Partridge is a member of the National League of
Cities Public Safety Crime Preverition Steering Committee. The Committee
discussed the passage of the national public safety broadband network
and budget impacts on publ'ic safety. Councilmember Partridge aiso attended
sessions on human trafficking, cyber security, maintaining public safety amid
cutbacks, and prospects for improving food accessand public health.
B. From the Mayor
Mayor Lewis reported on.the community meetings held related to the Aubum
Transportation Benefit District ballot measure to fund arterial street preservation.
Mayor Lewisspoke regarding the lack of federal and state funding for preservation
of local roads.
Mayor Lewis also spoke regarding his and the Councilmembers' attendance at the
National League of Cfties and meetings with the city's federal legislators.
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V. CONSENT AGENDA
All matters listed on the Gonsent Agenda are considered tiy the City Council to
be roufine and wiil be enacted by one motion in the form lisfed.
A. Minutes of the March 5, 2012 Regular Meeting
B: Claims Vouchers (Partridge/Coleman)
Claims check numbers 411835 through 412222 in the amount of$3,112,851.79
and date.d March 19, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll Check numbers 532741 through 532773 in the amount of $830,010.79
and elec[ronic deposit 4ransmissions in the amount of$1,179,374.62 for a grand
total of$2,009,385.41 for the pay period covering March 1, 2012 to March 14,
2012.
D. Public Works Project No. CP0803 (Wagner/Dowdy)
City Council approve Final Pay EsUmate No. 6 to Contract No. 11-04 in the
amount of$10,512.39, fora total contract cost of$208,741, and accept
construction of Projec[ No. CP0803, 37th St SE/ R St SE Pedestrian Connector
E. Public Works Project No. CP0921 (WagnedDowdy)
City Council grant permission to advertise for bids for Project No. CP0921
Bi-Mnual Sanifary Sewer Repair and Replacement.
F. Public Works Project No. CP1103 (Wagner/Dowdy)
City Council award Contract No. 12-01 to Rodarte Construction on their low-
bid of $272,260.00 plus VUashington Stafe salestax of $25;864.70, for a
totai contract price of $298,127.70, for Project No. CP1103, 132nd Avenue
SE Tacoma Pipeline 5 Intertie Improvements
Deputy Mayor Backus moved and Councilmember Wagner seconded to approve
the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VIL NEW BUSINESS
There was no new business.
VII I. ORDINANCES
A. Ordinance No. 6400 (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No: 6339, the 2011-2012 Biennial Budget Ordinance _
as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362, Ordinance No. 6370, Ordinance No. 6378 and Ordinance No. 6379 .
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authorizing amendment to the City of Aubum 2011-2012 Budget as set forth
in Schedule "A"
Co.uncilmember Partridge moyed and Councilmember Holman seconded to
introduce and adopt Ordinance No. 6400.
Ordinance No. 6400 represents 2011-2012 Budget Amendment No. 7,
which includes project construction carry forwards, operating expense carry
forwards, establishment of a golf course debt service fund, a cemetery fund
transfer, and an increase to the unemployment insurance fund.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. RESOLUTIONS
A. Resolution No. 4787 (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their disposal
Councilmember Partridge moved and Councilmember Holman seconded to adopt
Resolution No. 4787:
Resolution No. 4787 surpluses a 1993 cargo van and an old 13-inch television.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 4796 (Wagner/Dowdy)
A Resolu4ion of fhe City Council of the City of Aubum, Washington,
approving the 2012 Stormwater Management Program and authorizing the
Mayor to include a copy of'the program in the National Pollutant Discharge
Elimination System VUesfern Washington Phase II Municipal Stormwater
Permit Annual Report for 2011 to the Washington State Department of
Ecology
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4796.
Resolution No. 4796 represents the renewal of.a stormwater permit in response to
the Federal Clean Wafer Act_and the permitting process through the Washington
State Department of Ecology. The Stormwater ManagementProgram involves
pubiic education and outreach, illicit discharge detection and elimination, and
monitoring and controlling muniCipal operations. The permit lists specific actions
and methodsthat the City must implement through the Program.
MOTION CARRIED UNANIMOUSLY. 7-0.
C., Resolution No. 4804 (Rartridge/Rempher)
A Resolution of the City Councif of the City of Auburn, Washington,
approving and authorizing the 2012 Regional Aerial Mapping Funding
Agreement
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Councilmember Partridge moved and Councilmember Holman seconded to adopt
Resolution No. 4804. �
Resolution No. 4804 provides for a funding partnership with other agencies to
complete the City's entire aerial mappingprojec[for approximately the same cost
that the Citycould have accomplished thirty percent of the project alone.
MOTION CARRIED UNANIMOUSLY. 7-0. �
D. Resolution No. 4805 (Backus/Hursh)
A Resolution ofifhe City Council of the City of Auburn, Washington, to
accept the Consolidated Annual Performance and Evaluation Report
(CAPER) for the 2011 Program Year
Deputy Mayor Backus,moved and CouncilmemberPartndge seconded to adopt
Resolution No. 4805.
ResoluUon No. 4805 approves the 2011.Consolidated Annual Ferformance and
Evaluation Report (GAPER). The CAPER is an overail review of housing and
commun'ity development activities undertaken during 2011 that were funded
through the Community Development BlockGrant program. Itsprimary purpose
isto inform the citizens of Aubum where federai funds were spent and identifies
accompiishments.
MOTION CARRIED UNANIMOUSLY. 7-0.
X. EXECUTIVE SESSION
At 8:27, Mayor Lewis recessed the meeting to executive session for approximately
fifteen minutes in order to discuss acquisition of real propertypursuant to RCW
42.30.110(1)(b). City Attomey Heid, Planning and Development Director Snyder, and
Economic Development Manager Lein were required'forthe executive session.
Mayor Lewis reconvened 4he meeting at 8:37 p.m.
XI. ADJOURNMENT
There being no further business to come before the C_ouncil, the meeting adjoumed at
8:37 p.m.
APPROVED the�� ril, 2012.
a�
� -�
Peter'B. Lewi§, Mayor Danielie Daskam, City Clerk
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