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Home My WebLink About09-04-2012 x City Council Meeting Cm or. September 4, 2012 -7:30 PM Auburn City Hall MINUTES I. CALL TO ORDER A. Flag Salute Mayor Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, Largo Wales, Wayne Osborne and John Holman. Department directors and staff members present: City Attorney Daniel B. Heid, Public Works Director Dennis Dowdy, Finance Director Shelley Coleman, Planning and Community Development Director Kevin Snyder, Parks, Arts and Recreation Director Daryl Faber, Human Resources and Risk Management Director Brenda Heineman, Police Commander Dave Colglazier, Economic Development Manager Doug Lein, Economic Development Planner Bill Thomas and Deputy City Clerk Shawn Campbell. C. Announcements, Appointments, and Presentations 1 Proclamation - Constitution Week Mayor Peter B. Lewis to declare the week of September 17-21, 2012 as "Constitution Week" in the city of Auburn. Mayor Lewis read the Constitution Week Proclamation and presented it to Peggy Goldman from the Daughters of the American Revolution. Mayor Lewis noted that Scout Troop 340 is in the audience this evening. D Agenda Modifications There was no change to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Virginia Haugen, 2503 R Street SE, Auburn WA Ms. Haugen noted the street striping throughout the City looks nice. She said Page 1 of 6 the City should not spend money on remodeling City Hall when people are having a hard time paying bills. Mayor Lewis noted the majority of the remodeling cost for the City Hall building is replacing the HVAC system that the manufacturer is no longer able to support. C. Correspondence There was no correspondence for Council review III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met August.27, 2012. The Committee reviewed Resolution No. 4851 relating to the City Hall Remodel. They also discussed the airport master plan update, police investigation unit, and the project matrix. The next regular meeting of the Municipal Services Committee is scheduled for September 10, 2012 at 3:30 p.m. B. Planning & Community Development Chair Backus reported the Planning and Community Development Committee met August 27, 2012-. The Committee discussed Resolution No. 4838 and 4839 regarding the 2013-2018 Transportation Improvement Program. They also discussed Park Impact fees, right of way use permit 1221 for the Home Plate outdoor seating area, agri-tourism code updates and grant funds for pedestrian kiosks. The director's report included information on the outdoor structure garden scheduled to start construction on September 10, 2012. The next regular meeting of the Planning and Community Development Committee is scheduled for September 10, 2012 at 5:00 p.m. C Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee a discussed the right of way use permit for the Home Plate and the Veterans Day parade. The committee also discussed Resolution No. 4853 regarding an agreement with the US Department of the Interior for a geological survey, Resolution No. 4854 amending the agreement with Pierce County to include installation of LED lights in the traffic signals, bad debt write off, Resolution No. 4851 relating to the remodel of City Hall, and Resolution No. 4838 and 4839 regarding the 2013-2018 Transportation Improvement Program. The next regularly scheduled meeting of the Public Works Committee is scheduled for September 17, 2012 at 3:30 p.m. D Finance Chair Partridge reported the Finance Committee met this evening at 5:30. The Committee reviewed claims vouchers in the amount of$1 1 million. The Committee also reviewed payroll vouchers in excess of$1.5 million, Resolution No. 4853 regarding a geological survey, Resolution No. 4854 amending the agreement with Pierce County, and bad debt write off. Director Coleman also presented the Committee with information on the bonding debt of the City The next regular meeting of the Finance Committee is scheduled for September 17, Page 2 of 6 2012 at 5:30 p.m. E. Les Gove Community Campus The Les Gove Community Campus Committee has not met since the last City Council meeting. F Council Operations Committee The next regular meeting of the Council Operations Committee is scheduled for October 2, 2012 at 5.00 p.m. IV CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the August 20, 2012 Regular Meeting B. Minutes of the August 16, 2.012 Special Meeting C. Minutes of the August 23, 2012 Special Meeting D Claims Vouchers (Partridge/Coleman) Claims check numbers 416399 through 416685 in the amount of$1,116,663.85 and dated September 4, 2012. E. Payroll Vouchers (Partridge/Coleman) Payroll check numbers 533158 through 533190 in the amount of$266,802.02 and electronic deposit transmissions in the amount of$1,259,975.05 for a grand total of$1,526,777.07 for the period covering August 16, 2012 to August 29, 2012. F Call for Public Hearing on Preliminary 2013-2014 Biennial Budget (Partridge/Coleman) City Council to call for a public hearing to be held September 17, 2012 to receive public comments and suggestions with regard to development of the preliminary 2013-2014 Biennial Budget, including revenue estimates and possible increases in property taxes.(ACTION REQUESTED, City Council approve the Consent Agenda.) Deputy Mayor Backus moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY 7-0 V UNFINISHED BUSINESS There was no unfinished business. VI. NEW BUSINESS There was no new business. VII. RESOLUTIONS A. Resolution No. 4838 (Backus/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, setting the time and date for a public hearing before the City Council on the 2013-2018 Page 3 of 6 Transportation Improvement Program (TIP) Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt Resolution No. 4838. The Resolution sets a public hearing date for the 2013-2018 Transportation Improvement Program. MOTION CARRIED UNANIMOUSLY 7-0 B. Resolution No. 4851 (Peloza/Snyder) A Resolution of the City Council of the City of Auburn authorizing the Mayor to execute an agreement with the lowest responsible bidder for Public Works Contract No. 12-18 regarding the City Hall Remodel Phase 1 Project, No. CP1009/CP0716 Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No. 4851 The Resolution authorizes the Mayor to execute an agreement with the lowest responsible bidder for the City Hall remodel phase I project. Councilmember Wales stated she does not see the emergency nature of this project. She would like to have the project go through the standard process. Director Snyder said staff has a goal of completing the project by the end of the year The heating system is original to the building and the manufacture is no longer supporting the system. The City is not be able to purchase parts to fix the HVAC system. Mayor Lewis said after the bids are opened he will make sure all Councilmembers have an opportunity to view the documents. MOTION CARRIED 6-1 Councilmember Wales voted no. C. Resolution No. 4853 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and the U.S. Geological Survey for Water Resources Investigation Councilmember Wagner moved and Councilmember Wales seconded to approve Resolution No. 4853. The Resolution authorizes execution of an agreement for a U S. Geological Survey for water resources investigation. Councilmember Wagner said this is a cooperative measure between area jurisdictions. There is no bias from U.S. Geology This survey will help the City determine the quantity of water in the future and areas vulnerable to pollution. MOTION CARRIED UNANIMOUSLY 7-0 D Resolution No. 4854 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to amend the Memorandum of Agreement with Pierce County for the purpose of providing road services Councilmember Wagner moved and Councilmember Peloza seconded to Page 4 of 6 approve Resolution No. 4854 The Resolution authorizes an amendment to the agreement with Pierce County to add replacement of LED bulbs in the traffic signals. MOTION CARRIED UNANIMOUSLY 7-0 VIII REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council Deputy Mayor Backus said she attended the City Council budget session on August 23, 2012. Councilmember Holman reported he attended the Green River Community College Foundation Board meeting and the Auburn Area Chamber luncheon where Congressman Smith spoke to the federal impact to the local economy He also attended the budget workshop, an airport tour and dinner with the retird Chief of Police from Newark, New Jersey He thanked staff member Stephanie Luka for participating in Leap for Lupus where she raised funds and then sky dived to raise awareness for lupus. Councilmember Peloza reported on the Auburn International Farmers Market. There are only three weeks left. The National League of Cities reported the City of Auburn citizens have saved over $105 thousand on prescriptions through the prescription savings program. He also attended the South County Area Transportation Board meeting where they discussed the Interstate 5 and Highway 18 interchange being completed ahead of schedule and on budget, the Metropolitan Water Pollution Abatement Advisory Committee meeting where they discussed King County Executive Constantine's approval of a three point plan encompassing the nine Combined Sewer Overflow projects, incorporating the Green Water stormwater infrastructure where it is cost effective, and completing awater quality assessment.by 2019. He also attended the King County Flood Control District Advisory Committee meeting. The primary topic was priority project funding and mixed use of Conservation District funds for the region. He also noted the new sidewalks on Harvey Road and the Lea Hill Road patchwork look great. He thanked staff and contractors for their work. Addiionally the Airport Hangers 9 and 10 have a new roof overlay Councilmember Partridge reported the first annual River Romp had over 61 participants and raised over$12 thousand for the Auburn Valley Humane Society B. From the Mayor Mayor Lewis reported he attended the new educator's recognition breakfast where all new educators are recognized. He shared with them it is important to be a part of the community if they are going to be effective in teaching the children of the region. He also attended the first South End Area Regional Coalition for Housing (SEARCH) meeting where they discussed efforts of pulling monies into the south end of King County He attended the Valley Cites Page 5 of 6 luncheon that now includes the Ports of Seattle and Tacoma. He was also interviewed by KOMO 4 news regarding the City's Wall of Shame on the website for houses that have been abandoned. IX. EXECUTIVE SESSION At 8:24 p.m. Mayor Lewis recessed the meeting for a five minute intermission and then to executive and closed session for approximately ten minutes in order to discuss pending/potential litigation and collective bargaining pursuant to RCW 42.30.110(1)(i) and RCW 42.30.140(4). City Attorney Dan Heid, Director Brenda Heineman and Director Shelley Coleman were required for the executive session. The session was extended ten minutes. At 8:53 p.m., Mayor Lewis reconvened the regular meeting. Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No. 4855. A Resolution of the City Council of the City of Auburn, Washington, approving and authorizing execution of the memorandum of agreement between the City of Auburn and Teamsters Local Union No. 117 The Resolution authorizes a memorandum of understanding between the City and Teamsters Local Union No. 117 representing the court staff MOTION CARRIED UNANIMOUSLY 7-0 X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:54 p.m. APPROVED 7th day of September, 2012. Peter B. L uvis, Mayor Shawn Campbell, Deputy C ty Cler I Page 6 of 6