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HomeMy WebLinkAbout4807 RESOLUTION NO. 4-8 0 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, REVISING THE CITY OF AUBURN POLICY FOR IDENTIFIED CITY OFFICIALS TO PARTICIPATE IN AND MAINTAIN MEMBERSHIP IN PROFESSIONAL ORGANIZATIONS AND IN CIVIC, COMMUNITY, SERVICE OR GOVERNMENTAL ORGANIZATIONS, AMENDING RESOLUTION NO 3417 ACCORDINGLY WHEREAS, the City of Auburn benefits from the activities of the various business and professional associations, service clubs and civic organizations operating within the city; and, WHEREAS, it would likewise be beneficial to the city if the public officials and government leaders of the City participate in such business and professional associations, service clubs and civic organizations; and, WHEREAS, the Washington State Auditor has recognized the valuable role that such associations, clubs and organizations play for cities and for their communities, and, WHEREAS, the Auditor has concluded that city policies that provide support of public official membership in such organizations serve legitimate public purposes; and WHEREAS, while in the past, City policy has accommodated participation of City elected officials in such various associations, service clubs and civic organizations operating within the city, in light of current priorities and economic conditions, it is appropriate to change that policy --- --- - ---- - ---- Resolution No. 4807 March 6, 2012 Page 1 of 5 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. That the policy established by Resolution No. 3417, passed on February 4th, 2002, is amended as follows: City of Auburn Policy for Public Official Membership in Professional and Local Civic, Community or Service Organizations 1.0 PURPOSE: The City recognizes that membership in professional organizations and in local civic or service organizations by city leaders and responsible public officials may benefit the City, and therefore, may be permitted with support for the city 2.0 APPLICATION: This policy applies to the following city leaders and responsible public officials: The Mayor, members of the city councils, department directors and senior level supervisors. 3.0 REFERENCES. State Auditor's Office Bulletin No. 13 (October 24, 1995) 4.0 POLICY 4.1 Professional Organizations for City Staff. The Mayor is authorized to approve the reimbursement of costs for membership in professional organizations for management. employees of the city of Auburn if, in the Mayor's opinion, said membership will benefit the City Reimbursement for professional organization memberships shall be made in the name of the City rather than the individual staff member, unless an individual membership is required for certification or has a specific, job- related professional development benefit to the employee. ------- --- - - -- -- Resolution No. 4807 March 6, 2012 Page 2 of 5 4.2 Civic and Service Organizations for City Leaders and Management Employees. 4.2.1 Reimbursement for membership and civic organizations or service organizations, including initiation costs, annual dues and meeting meals, for Management Employees is authorized where that membership is in an established civic or service organization such as the Chamber of Commerce, Rotary, Kiwanis, Lions. The Management Employees are responsible for all other costs, including but not limited to, costs incurred during traveling to and from meetings, and fines or penalties 4.2.2 The Mayor may approve reimbursement of costs for membership of Management Employees, including initiation costs, annual dues and meeting meals, for department directors and senior level supervisors, in civic organizations or service organizations, if the following conditions are met. 4.2.2.1 The department directors and senior level supervisors will be an active participant in the civic or service organization. 4.2.2.2 The membership is in an established civic or service organization such as the Chamber of Commerce, Rotary, Kiwanis, Lions, or other organization deemed by the Mayor to have benefit to the City 4.2.2.3 The department directors and senior level supervisors are responsible for all other costs, including but not limited to, costs incurred during traveling to and from meetings, and fines or penalties. 4.3 Community and Governmental Organizations for the Mayor, City Councilmembers and Elected Officials. 4.3.1 Reimbursement for membership in community and governmental organizations, including initiation costs, annual dues and meeting meals, for the Mayor, members of the city council and elected - - -- - - - - - -- -- - -- Resolution No. 4807 March 6, 2012 Page 3 of 5 officials of the city is authorized where that membership is in an established community or governmental organization, such as the Chamber of Commerce (insofar as it is dealing with city issues), and those regional, state and national associations and organizations to which the Mayor, members of the city council and elected officials of the city have been assigned in their role as a representative of the city, including, but not limited to: the King County and King County Metropolitan boards and committees, the National League of Cities (NLC ) boards and committees, the Association of Washington Cities (AWC) boards and committees, the Administration and Intergovernmental Relations (FAIR) Policy Committee, the Metropolitan Solid Waste Management Advisory Committee (MSWAC), the Regional Access Mobility Partnership (RAMP), the Puyallup River Watershed Forum, the Suburban Cities Association boards and committees, the King County Flood Control District Advisory Committee, the South County Area Transportation Board (SCATBd) 4.3.2 This authorization includes membership fees up to one hundred ($100 00) per year for each member of the City Council, elected officer of the City or the Mayor, but does not include other costs and expenses for the Mayor, members of the city council or elected officials of the city related to service clubs such as Lions, Kiwanis, Optimist, Rotary, or Soroptimist and similar service clubs and organizations, unless the participation by the Mayor, members of the city council or elected officials of the city at a meeting of such a service club or organization relates specifically to city business. 4.4 Costs to be Budgeted. The reimbursement costs provided for in this policy shall be included in city of Auburn Annual Budget. ---- --- - -- - - -- - - Resolution No. 4807 March 6, 2012 Page 4 of 5 Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Passed this 17th Day of September, 2012. C UBURN PETER B. LEWIS, MAYOR ATTEST p, A. DEInjelle Daskam, City Clerk APPROVED AS TO FORM: ';�-�Daniel B.T-leid, City Attorney ----------- --- -- Resolution No. 4807 March 6, 2012 Page 5 of 5