HomeMy WebLinkAbout10-16-2012 � �— * -
CITY OF --� / x
PLANNING COMMISSION
WASHINGTON October 16, 2012
SPECIAL WORK SESSION AND
REGULAR MEETING MINUTES
SPECIAL WORK SESSION
I. CALL TO ORDER
Chair Roland called the special work session to order at 6:37 p.m. in the Council
Chambers Iocated on the first floor of Auburn City Hall; 25 West Main Street, Aubum,
WA. Commission Members present were: Chair Roland, Vice-Chair Kevin Chapman,
Commissioner Baggett, Commissioner Copple, Commissianer Trout, Commission
Mason, and Commissioner Peace. Commissioner Ramey is excused.
Staff present included: Principal Planner Jeff Dixon and Planning Secretary Tina Kriss.
II. 2012 Annual Comprehensive Plan Amendments
Principal Planner Jeff Dixon reviewed the additions to the 2012 Annual Comprehensive
Plan Amendments working binder provided to Commission members.
Commission and staff discussed the proposed 2012 Comprehensive Plan Amendment
Schedule, the 2012 Comprehensive Plan Amendments in Group 1, and the topics
scheduled to go before Commission as Group 2 at the next public hearing.
Principal Planner Dixon reviewed the Federal Way Public School DistricYs letter for
proposed amendment No. P/T#3.
Commission and staff discussed the City's Capital Facilities Plan 2013-2018 updates.
III. ADJOURNMENT
There being no further business to come before the Planning Commission for this
Special Work Session, Chair Roland adjoumed the special work session at 6:57 p.m.
SPECIAL MEETING
IV CALL TO ORDER
Chair Roland called the special meeting to order at 7:02 p.m. in the Council Chambers
located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA.
Commission Members present were: Chair Roland, Vice-Chair Kevin Chapman,
Commissioner Baggett, Commissioner Trout, Commissioner Copple, Commission
Mason, and Commissioner Peace. Commissioner Ramey is excused.
Staff present included: Planning Manager Elizabeth Chamberlain, Principal Planner Jeff
Dixon, and Planning Secretary Tina Kriss.
PLANNING COMMISSION MEETING MINUTES October 16, 2012
Members of the audience present: Michael Newman of the Aubum School District, Judy
Neumeier-Martinson of the Dieringer School District, and Gwenn Escher-Derdowski of
the Kerrt School District.
V APPROVAL OF MINUTES
A. October 2, 2012, 2012
Commissioner Chapman moved and Commissioner Copple seconded to approve the
minutes from the September 5, 2012 meeting as corrected.
MOTION CARRIED UNANIMOUSLY 7-0
VI. PUBLIC COMMENT
There were no public comments on any item not listed on the agenda for discussion or
public hearing.
VII. PLANNING DEPARTMENT REPORT
Chair Roland read the proclamation Mayor Lewis's presented at the October 1,
2012 City Council meeting proclaiming the month of October, 2012 as "Planning
and Community Development Month°
Planning Manager Elizabeth Chamberlain thanked the Planning Commission for
their dedication and service as members of the Planning Commission.
Planning Manager Chamberlain stated the 7 Downtown Sculpture Gallery pedestal
bases are atmost complete. Installation of the art pieces will begin next week.
The current art selections will remain for a year before beginning the next round of
artist selection and sculptures.
The City of Aubum is considering expanding the N 21 offering (Cable Channel 21
is the City of Aubum's cable television channel dedicated to govemment
programing). One of the additions to consider would be adding the Planning
Commission meetings (recorded arid then televised). Staff will ask the Planning
Commission for feedback at the next meeting.
VIII. PUBLIC HEARING
A. 2012 Annual Comprehensive Pian Amendments`
Principal Planner Jeff Dixon reviewed the background of the Comprehensive Plan of
the City of Auburn. The City of Auburn adopted amendments to its Comprehensive
Plan in 1995 in response to the VVashington State Growth Management Act (GMA)
requirements, as amended. Since then the Aubum Comprehensive Plan has been
amended annually Comprehensive plan amendments can be initiated by the City of
Aubum (city-initiated) and by private citizens (privately-initiated). This year the City is
initiating two map amendments and seven policy and text amendments. In addition,
the City received three privately-initiated map amendments and no privately—initiated
policyttext amendments. The privately-initiated'amendments will be addressed under
separate staff reports. One of the ci4y-initiated policyttext amendmerits and the
related city-initiated map amendrrment will also be considered separately at a future
Planning Commission meeting.
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PLANNING COMMISSION MEETING MINUTES October 76, 2012
Principal Planner Dixon brought forward the following amendments for Public
Hearing:
Comarehensive Plan PolicvlText Amendments
PIT#1
Incorporate Aubum School District Capital Facilities Plan 2012 through 2018,
adopted by School Board May 29, 2012 into the City of Aubum Comprehensive Plan.
Principal Planner Jeff Dixon stated the Auburn School District has provided the City
with its annually updated Capital Facilities Plan (CFP) covering from 2012-2�18. The
CFP was adopted by the Aubucn School District School Board on May 29, 2012 and
has been subject to separate SEPA review and a Determination of Non Sign�cance
(DNS). Information contained in the School District CFP serves as the basis for the
City's collection of school impact fees on behalf of the school district.
After discussion Chair Roland opened the public hearing at 7:27 p.m. to receive
comments on P/T#1
Michael Newman, Deputy Superintendent for Aubum School District; 915 4"' St. NE.
Mr Newman discussed the various projections included within the 6 year window for
the Auburn School District Capital Facilities Plan. A review of the Aubum School
DistricYs updated Capital Facilities Plan indicates the Distrid is requesting a change
in the fee obligations. The fee for single-family dwellings is proposed to be
$5,511.69, a decrease of$45.61 and for multiple-family dwellings the requested fee
is $3,380.26, an increase of$1,075.04 The actual impact fee tliat is assessed is set
by separate ordinance by the Auburn City Council.
Chair Roland closed the public hearing at 7:36 p.m.
Commissioner Peace moved and Commissioner Copple seconded to recommend
inclusion of P!T'#1 into the City's Comprehensive Plan Amendments.
MOTION APPROVED UNANIMOUSLY 7-0
P/T#2
Incorporate the Dieringer School District Capital Facilities Plan 2013-2018 adopted
March 26, 2012 by the School Board as part of the Auburn Comprehensive Plam.
The Dieringer School District has provided the City with its annually updated Capital
Facilities Plan 2013 - 2018. The CFP was adopted by the Dieringer School District
Board of Directors on March 26, 2012. The Planning Commission action is
incorporation of the School District Capital Facilities Plan into the City's
Comprehensive Plan.
A review of the Dieringer School DistricYs updated Capital Facilities Plan indicates
the District is requesting a change in the fee obligations. The CFP shows a net fee
obligation for single-family dwellings of$5,322.00 and a negative net fee obligation of
$1,684 00 for multiple family dwellings. The fee for single-family dwellings is
proposed to be $5,322.00, an increase of$1,822.00 and a fee of$0 for multiple-
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PLANNING COMMISSION MEETING MINUTES October 16, 2072
family residential. The actual impact fee assessed is set by separate ordinance by
the Aubum City Council.
After discussion Chair Roland opened the public hearing at 7:37 p.m. to receive
comments about P!f#2.
With no public present for testimony on the proposed amendments to P/T#2
Chair Roland closed the public hearing at 738 p.m.
Commission, staff, and Judy Niemeyer-Martinson discussed the calculations and
methodology in calculating the capital facilities plan for the rate for the Dieringer
School District.
Commissioner Peace moved and Commissioner Baggett seconded to recommend
inclusion of P/T#2 into the City's Comprehensive Plan Amendments.
MOTION APPROVED UNANIMOUSLY 7-0
PIT #3
Incorporate Federal Way School District Capital Facilities Plan 2013 adopted June
12, 2012 by the School Board into the City Comprehensive Plan.
Principal Planner Dixon reviewed the letter directed to the Aubum Planning
Commission dated October 12, 2012 from the Federal Way School District in support
of their Capital Facilities Plan {distributed to the Commissioners).
Principal Planner Dixon stated the Federal Way School District has provided the City
with its annualiy updated Capftal Facil'dies Plan (2013). The CFP was adopted by the
Federel Way School District School Board on June 12, 2012. The CFP has been
subject to separate SEPA review and a DNS. The Planning Commission action is
incorporation of the School District Capital Eacilities Plan into the City's
Comprehensive Plan.
A review of the Federal Way Sahool Distrid's updated Capital Facilities Plan
indicates the District is requesting a change in the fee obligations. The net fee
obligation for single-family dwellings is $4,014.00, representing no change and for
multi-family dweliings is $1,381, an increase of$128.00. The actual impact fee
assessed is set by separate ordinance by the Auburn City Council.
With no public present for testimony on the proposed amendments to P/T#3 Chair
Roland opened and closed the public hearing at 7:51 p.m.
Commissioner Peace moved and Commissioner Mason seconded to recommend
inclusion of P!T'#3 into the City's Comprehensive Plan Amendments.
MOTION APPROVED UNANIMOUSLY 7-0
P/T#4
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PLANNING COMMISSION MEETING MINUTES October 16, 2012
Incorporate Kent School District Capital Facilities Plan 2012-2013 to 2017-2018
adopted June 27, 2012 by the School Board into the City of Auburn Comprehensive
Plan.
Principal Planner Jeff Dixon stated the Kent School District has�provided its annually
updated 2012-2013 to 2017-2018 Capital Facilities Plan. The CFP was adopted by
the Kent School District School Board on June 27, 2012 and has been subject to
separate SEPA review and a Detertnination of Non Significance (DNS). The
Planning Commission action is incorporation of the School District Capital Facilities
Plan into the City's Comprehensive Plan.
After discussion Chair Roland opened the public hearing at 7 44 p.m. to receive
comments about P/T#4
Gwenn-Escher-Derdowski of the Kerit School District, 12033 SE 256'" St., Kent, WA
98030. Kent School District is about the 4�h largest school district of the state.
The Kent School DistricYs updated Capital Facilities Plan indicates the net fee
obligation for single family dwellings of$5,486.00, representing no change, and for
multi-family dwellings a fee of$3,378.00, also representing no change. The actual
impact fee that is assessed is set by separate ordinance by the Autium City Council.
After hearing public testimony on the proposed amendment P/T#4 Chair Roland
closed the public hearing at 7•46 p.m.
Commissioner Peace moved and Commissioner Copple seconded to recommend
inclusion of P/T#4 into the City's Comprehensive Plan Amendments.
MOTION APPROVED UNANIMOUSLY 7-0
CPM #5
Incorporate the City of Auburn's 6-year Capital Facilities Plan 2013-2018, into the
City's Comprehensive Plan.
A Capital Facilities Plan is one of the comprehensive plan elements required by the
Washington State Growth Management Act (GMA) (RCW 36.70A). The GMA
requires that a capital facilities plan include an invenfory of existing capital faciiities
(showing locations and capacfties), a forecast of future needs for such capital
facilities, proposed locations and capacities of new or expanded capital facilities, and
a minimum of a six-year plan to finance capital facilities with identified sources of
funding. The proposed CRy of Aubum 6-year Capital Facilities Plan 2013-
2018 satisfies the GMA requirements for a capital facilities elemerrt as part of the
Comprehensive Plan.
Principal Planner Dixon reviewed the amendments to CPM #5.
With no public presertt for comment Chair Roland opened and closed the public
hearing at 8:07 p.m. on CPM#5.
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PLANNING COMMISSION MEETING MINUTES October 16, 2012
Commissioner Peace moved and Commissioner Baggett seconded to recommend
inclusion of CPM#5 into the City's Comprehensive Plan Amendments.
MOTION APPROVED UNANIMOUSLY 7-0
CPM #6
Revise portions of two chapters of the Comprehensive Transportation Plan.
Principal Planner Dixon stated the Comprehensive Transportation Plan is a separate
document that is incorporated by reference into and therefore is part of the City's
Comprehensive Plan. Commission and staff reviewed the changes recommended to
the Comprehensive Transportation Plan:
Revise Chapter 2—'The Street System'
• Revise (eliminate and replace) Table 2-3 'Future Roadway Capacity
Improvement Projects and Cost Estimates'
• Revise text pages 2-14 thru 2-15 to be consistent with updated Table
2-3.
• Revise Figure 2-6 'Roadway Improvements Alternatives' to be
consistent with updated Table 2-3.
Revise Chapter 5—'Policies'
• Update policies: TR-19, TR-20 &TR-21 related to Level of Service,
TR-23 related to concurrency, TR-28 related to finance, TR-59 related
to parking and TR-163 related to transit.
Commission and staff discussed TR-59 related to paiicing for subdivisions (new) and
how the cost is dispersed.
With no public present for testimony Chair Roland opened and closed the public
hearing at 8:22 p.m.
Commissioner Peace moved and Commissioner Mason seconded to recommend
inclusion of CPM#6, Chapter 2.and Chapter 5, into the City's Comprehensive Plan
Amendments.
MOTION APPROVED UNANIMOUSLY 7-0
Comorehensive Plan Mao Amendments
CPM #1 —Comarehensive Plan— Revise "Electrical Service Mac" No. 6.1
Revise Map No. 6.1, 'Electrioal Service Facilities"to update the info'riiation regarding
the capacity and location of major electripl transmission lines throughout the city
Principal Planner Dixon stated the reference map: "Electrical Service Facilities", Map
No 6.1 in the back of the Comprehensive Plan document and referenced within
Chapter 6, "Private Utilities" is being updated to reflect more accurate information on
the location of major aerial electrical transmission lines within the city limits.
Commission and staff discussed various terminologies within the CPM#1
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PI.ANNING COMMISSION MEETING MINUTES October 16, 2012
With no public present for testimony Chair Roland opened and closed the public
testimony at 8:29 p.m.
Commissioner Baggett moved and Commissioner Copple seconded to recommend
inclusion of CPM#1, into the City's Comprehensive Plan Amendments.
MOTION APPROVED UNANIMOUSLY 7-0
Principal Planner Dixon announced the next Planning Commission meeting will be
held Wednesday, November 7, 2012. The work session will begin at 630 p.m. with
the regular meeting beginning at 7:00 p.m.
IX. ADJOURNMENT
There being no further business to come before the Planning Commission, Chair Roland
adjoumed the meeting at 8:37 p.m.
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