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Home My WebLink About11-07-2012 A TY OF �-- _ + � ' PLANNING COMMISSION 7 BURN ' WASHINGTON November 7, 2012 SPECIAL WORK SESSION AND REGULAR MEETING MINUTES SPECIAL WORK SESSION I. CALL TO ORDER Chair Roland opened the special work session at 6.31 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Commission Members present were: Chair Roland, Vice-Chair Kevin Chapman, Commissioner Baggett, Commissioner Copple, Commissioner Trout, Commission Mason, and Commissioner Peace. Commissioner Ramey was excused. Staff present included: Planning and Development Director Kevin Snyder, Principal Planner Jeff Dixon, Senior Planner Stuart Wagner, and Planning Secretary Tina Kriss. II. 2012 Annual Comprehensive Plan Amendments Principal Planner Jeff Dixon reviewed the additions to the 2012 Annual Comprehensive Plan Amendments, Group 2, included in the working binder provided to Commission members (including CPM #2 — CPA12-0002; CPM #4 — CPA12-0004, PIT#7 —CPA12- 0001, and CPM #5 — Map No 14 3.). Commission and staff discussed and reviewed the proposed map amendments. Commission had no questions on the map amendments. III. Code Update Project, Phase 2 Group 2 —Amendments to Title 18 —Zoning, of the Auburn City Code Senior Planner Stuart Wagner explained as part of the Phase 2, Group 2 zoning code amendments staff has been working with the City's legal department and the current Hearing Examiner on relocating the Hearing Examiner Chapter out of Title 18 —Zoning and into Title 2 —Administrative and Personal as well as further revisions within the chapter Senior Planner Wagner reviewed the proposed amendments to Title 18—Zoning, of the Auburn City Code. Commission had no changes or additions. IV ADJOURNMENT There being no further business to come before the Planning Commission for this Special Work Session, Chair Roland adjourned at 6:54 p.m. PLANNING COMMISSION MEETING MINUTES November 7, 2012 SPECIAL MEETING V CALL TO ORDER Chair Roland called the special work meeting to order at 7'02 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Commission Members present were: Chair Roland, Vice-Chair Kevin Chapman, Commissioner Baggett, Commissioner Trout, Commissioner Copple, Commission Mason, and Commissioner Peace. Commissioner Ramey was excused. Staff present included: Planning and Development Director Snyder, Principal Planner Jeff Dixon, Senior Planner Stuart Wagner, and Planning Secretary Tina Kriss. Members of the audience present. Daniel Delue, Attorney for River Mobile Home Park and Jeffrey Grose, Executive Director of Capital Projects for the Auburn School District. APPROVAL OF MINUTES A. October 16, 2012, 2012 Commissioner Copple moved and Commissioner Mason seconded to approve the minutes from the October 16, 2012 meeting as corrected. MOTION CARRIED UNANIMOUSLY 7-0 Vl. PUBLIC COMMENT There were no public comments on any item not listed on the agenda for discussion or public hearing. VII. PLANNING DEPARTMENT REPORT Planning Director Kevin Snyder informed Commission that Stuart Wagner has been promoted to the position of Senior Planner and Gary Yao, previously a Planning Intern, has been promoted to the position. Development in Auburn continues at a robust pace; the City issued 340 single family residential permits — the highest number since 2004 Director Snyder also reported that a land acquisition agreement between the City of Auburn and Orion Industries was passed by the Auburn City Council at its November 5, 2012 meeting. This agreement will result in the construction of a new 100,000 square foot manufacturing building by Orion in the City of Auburn. Orion Industries has been in business since the 1950's and recently received an award as Boeing's Supplier of the Year VIII. PUBLIC HEARING A. 2012 Annual Comprehensive Plan Amendments" Principal Planner Jeff Dixon provided background on the City of Auburn's Comprehensive Plan. The City of Auburn adopted amendments to its Comprehensive Plan in 1995 in response to the Washington State Growth Management Act (GMA) Since then the Auburn Comprehensive Plan has been amended annually Comprehensive plan amendments can be initiated by the City of Auburn (city-initiated) and by private citizens (privately-initiated). This year the City is initiating two map amendments and seven policy and text amendments. In addition, Page 2 P4ANNING COMMISSION MEETING MINUTES November 7, 2012 the City received three privately-initiated map amendments and no privately—initiated policy/text amendments. Principal Planner Dixon brought forward the following amendments for Public Hearing: Comprehensive Plan Map Amendments CPM #2 — File No. CPA12-0002 Principal Planner Dixon explained CPM #2 is a map amendment to Map No 14 1 — Request by FICA Management/River Mobile Home Park to change the comprehensive plan designation from 'Public/Quasi-Public ' to 'Moderate Density Residential' of 6.36 acres of adjacent property, Parcel #0004000098 The site is directly south of 3611 1 ST NE, Auburn. Commission and staff reviewed the proposal by the applicant, the property location, zoning and application process (including the SEPA determination of non- significance). Commission and staff discussed the current floodplain and the potential impact of the levee project. After discussion Chair Roland opened the public hearing at 7.34 p.m. to receive comments on CPM #2, CPA12-0002. Daniel Delue Attorney for the River Mobile Home Park explained that approximately one year ago King County informed the Park that a portion of its property, with 16 homes along the current levy, would be condemned for public use for the construction of a new levy Mr Delue explained that the Park's goal became to relocate the displaced homes and either slow down leasing to new homes so these people could be absorbed within the park or relocate the affected homes elsewhere. River Mobile Home Park has been working in with King County and the City to accomplish this goal. With no other comments from the public, Chair Roland closed the public hearing at 7 39 p.m. on CPM #2, CPA12-0002. Commissioner Copple moved and Commissioner Peace seconded to recommend inclusion of CPM #2, CPA12-0002, map amendment to Map No. 14 1 into the City's Comprehensive Plan Amendments. MOTION APPROVED UNANIMOUSLY 7-0 CPM #4— File No. CPA12-0004 Principal Planner Dixon reviewed CPM #4, A map amendment to Map No. 14 1 — Request by Auburn School District to change the comprehensive plan designation of two parcels totaling 0 63 acres located SE of the Auburn High School from 'Office Residential' to 'Public/Quasi-Public' and to change 12 parcels totaling 1 74 acres located NW of the school from "High Density Residential" to "Public/Quasi- Public" The sites are SE and NW of 8004th ST NE, Auburn. Page 3 PLANNING COMMISSION MEETING MINUTES November 7, 2012 Commission and staff reviewed the proposed map changes for CPM #4 After discussion, Chair Roland opened the public hearing at 7 51 p m. to receive comments about CPM #4, CPA12-0004 Jeffrey Grose, Executive Director Capital Projects, Auburn School District; 915 4'" Street NE, Auburn, WA 98002 stated the Auburn School District now owns all of the parcels (when the project was submitted the District did not have full ownership) The parcels included in the map amendments are all adjacent to existing Auburn School District facilities designated for public use. Approval of the comprehensive plan amendment will allow the Auburn High School modernization reconstruction project to proceed. Mr Grose noted that the Auburn High School construction bond was submitted to voters November 7, 2012 and with over 60% approval it has passed. Mr Grose noted that the election results will be certified November 27, 2012 and the project will begin the following day Bid openings will be held mid January and construction will begin in late February, 2013. With no further comments from the public, Chair Roland closed the public hearing at 7 55 on CPM #4, CPA12-0004 Commissioner Peace moved and Commissioner Baggett seconded to recommend inclusion of CPM #4, CPA12-0004, into the City's Comprehensive Plan Amendments. MOTION APPROVED UNANIMOUSLY 7-0 P/T#7 - File No. CPA12-0001 and CPM #5 . Principal Planner Dixon reviewed proposed revisions to Chapter 14— 'Comprehensive Plan Map' related to economic development strategies areas. The proposed amendment includes the following revisions: • Revise pages 14-25 through 14-27 to incorporate advancement of economic development strategy areas. • Add three policies related economic development strategy areas and 'manufacturing villages' • Revise Policy III.J related to 'Problem Areas" and 'West Auburn to clarify 'Local Serving' and 'Region Serving' Commission and staff discussed a proposed "Manufacturing Village" and the Council's long- term 50-year vision. Mr Dixon reviewed CPM #5, adding a new map, Map No 14 3; "Economic Development Strategy Areas" as a referenced map at the back of the City's Comprehensive Plan to show the nine areas that have been identified and discussed by the Council. With no public present for testimony on the proposed amendments to P/T#5 and P/T #7, File No CPA12-0001 Chair Roland opened and closed the public hearing at 8:29 p.M. Page 4 PLANNING COMMISSION MEETING MINUTES November 7, 2012 Commissioner 8:29 Peace moved and Commissioner Copple seconded to recommend inclusion of P/T#5 and P/T #7, CPA12-0007, into the City's Comprehensive Plan Amendments. MOTION APPROVED UNANIMOUSLY 7-0 B. Code Update Project Phase 2 Group 2 —Amendments to Title 18 —Zoning, of the Auburn City Code* Senior Planner Wagner explained the proposed code changes to amendments to Title 18— Zoning, of the Auburn City Code. The role of the Hearing Examiner, as codified in Auburn City Code (ACC), goes beyond land use matters. The Hearing Examiner is also the appeal body on many contested administrative decisions such as utility billing disputes, dangerous dog determinations, or building and code violations, however Chapter 18 66 ACC — Hearing Examiner is only written for the purposes of land use matters. As such, the Hearing Examiner Chapter is better suited in Title 2 —Administrative and Personnel where other positions, boards, committees, and commissions are listed. In addition to relocating the Hearing Examiner Chapter to Title 2, staff in consultation with the legal department and current Hearing Examiner amended the Chapter in several places. The following is a summary of those changes: • The Hearing Examiner as the appeal body to administrative decisions is referenced throughout the code. In order to bring clarity and ease of use to the code, staff has added a new "areas of jurisdiction" section that shows everything the Hearing Examiner is responsible for • The current code has the planning department as the department that receives all applications and appeals. It also lists the planning department in charge of writing reports that summarize the issues involved. The code has been modified to read "responsible parties" instead of the planning department because land use matters are not the only cases the Hearing Examiner reviews. • Most jurisdictions have a 'burden of proof' section in their code. Staff has added this section to the Hearing Examiner Chapter to indicate which party (applicant/appellant or City) is responsible for proving their case. • The current code only gives the Hearing Examiner 10 calendar days to provide a written decision. The code has been modified to 10 working days, thereby giving the examiner additional time to write his decision. This new timeline also matches state law (RCW 35.63 170) • Chapter 18.66 ACC is referenced throughout the Auburn Municipal Code. All references have been changed to Chapter 2.46 ACC Commission and staff discussed the purpose of the code update. Page 5 PLANNING COMMISSION MEETING MINUTES November 7, 2012 With no public present for testimony, Chair Roland opened and closed the public hearing at 8-35 p.m. on Code Update Project Phase 2 Group 2 —Amendments to Title 18 — Zoning, of the Auburn City Code (relocating the Hearing Examiner chapter from Chapter 18 to Title 2 of the Auburn City Code. Commissioner Peace moved and Commissioner Trout seconded to recommend to City Council the approval of the Code Update Project Phase 2 Group 2 — Amendments to Title 18 —Zoning, of the Auburn City Code MOTION APPROVED UNANIMOUSLY 7-0 The Commission and staff discussed the need for the Planning Commission to meet on November 20,, 2012 to hold a public hearing on CPM #3, File No. CPA12-0003 IX. ADJOURNMENT There being no further business to come before the Planning Commission, Chair Roland adjourned the meeting at 8:45 p.m. Page 6