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HomeMy WebLinkAbout02-05-2013 February 5, 2013 Joint Meeting with Planning Commission CITY OF DRAFT T T Joint Meeting Between Planning and V;BUP Community Development Committee WASHINGTON and Planning Commission February 5, 2013 Special Meeting Minutes I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5 02 p m in Annex Conference Room No 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington A. Roll Call Planning Commission Members present were Chair Judi Roland, Commissioner Baggett, Commissioner Copple, Commissioner Mason, Commissioner Trout, Commissioner Couture, and Commissioner Ramey Planning and Development Committee Members present were Chair Nancy Backus, Vice-Chair John Holman, and Member Largo Wales Also present were Mayor Pete Lewis, Planning and Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, City Attorney Dan Heid, Planner Gary Yao, Development Services Manager Jeff Tate, Building Official Tom Ushing, Principal Planner Jeff Dixon, and Planning Secretary Tina Kriss Audience members present: Scott Pondeleck and Councilmember Osborne B Announcements There were no announcements C Agenda Modification There were no agenda modifications II. JOINT STUDY SESSION — PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE AND THE PLANNING COMMISSION Planning and Development Director Kevin Snyder opened the joint session with introductions from the Planning Commission Members, the Planning and Development Committee Members, and staff BUILDING CODE UPDATES. Development Services Manager Jeff Tate and Building Official Tom Ushing reviewed the City's upcoming 2013 City of Auburn Building Code Update The International Code Council is a National Organization that is comprised of professionals to create the International Code The International Code is on a three year code cycle and the City is currently operating on the 2009 code The 2012 code is currently under construction PLANNING COMMISSION MEETING MINUTES February 5, 2013 RCW 19 27 074 establishes the Washington State Building Code Council who is the reviewing and adopting agency for the Washington State Codes RCW 19 27 031 adopts the International Codes as the official building regulations for the State The State makes appropriate amendments to the code, at this time the State has not released the amendments Title 15 of the Auburn City Code is the City's building code The City will be updating the Auburn City Code to change code references from 2009 to 2012 Changes refining permit expiration timeframes and procedures for existing permit timeframes will also be proposed Staff will also propose language to seek to clarify local amendments made in the past. Staff will be working with customers to communicate those anticipated changes and work to update residential stock plans that were previously approved under the 2009 code To complete the approval process for the 2012 code changes, staff expects to go before the Planning Commission in late March, Council Sub-Committees in April, and Council for approval this spring COMPREHENSIVE PLAN UPDATE. Planning and Development Director Kevin Snyder opened the discussion regarding the City's Comprehensive Plan A Comprehensive Plan is a strategic plan for growth management and is developed to insure effective implementation of the vision, goals, and strategies of this plan The City's current Comprehensive Plan is due to have a major update and has been included on the Planning and Community Development Committee & Planning Commission 2013—2014 work plan, item No 1 Mayor Lewis explained the City of Auburn is the 14th largest city in the State of Washington and the 7th largest city in King County and Pierce County The Puget Sound Regional Council believes the City of Auburn will have a population of over 100,000 in the next 20 years In the past, the City has viewed itself as a small town, but with a population of 72,000 and a future population of 100,000 the City is now a large town and should be viewed as a larger town to appropriately plan What does the 21St century City of Auburn look like and how does the City plan as a large City? Roads, building sizes, and other infrastructure needs to provide for a large population of 72,000 to 100,000 A 21St century plan must be in place to provide for the needs of the City The Planning Commission members, Committee, and staff discussed including the following proposed items for future discussion as planning goes forward to update the Comprehensive Plan • Arts and Culture • How best to involve the Auburn School District and Green River Community College in the update process, Community colleges vs a 4 year college • Aviation • Manufacturing Villages and the Economic Development Strategy areas Page 2 PLANNING COMMISSION MEETING MINUTES February 5, 2013 • Medical Clusters • Education opportunities, early learning opportunities • Diversity • Veterans services Staff reviewed ideas for formulating goals under the Comprehensive Plan updates Members of the Committee recommended including S M.A.R T goals (specific, measurable, attainable, realistic, and timely) as part of the guide to assist Council going forward to achieve the goals of the Comprehensive Plan updates Director Snyder encouraged the Committee and Commission Members to see themselves as architects with an opportunity to "draw" the future they see for the City of Auburn As part of the public involvement process to the Comprehensive Plan updates, staff explained that in today's environment the City may want to consider using different tools to engage the community As part of the public input, the Commission and Committee were supportive of providing community stakeholders with "toolkits" to meet with and engage with specific groups they select, to obtain feedback. Another idea the Commission and Committee felt would be beneficial was a gaming tool that invites residents to participate in community planning through game playing and establishing more of a significant social media presence through Facebook, Twitter, and other mediums A visual preference survey, a combination of ranked photos and questionnaires to obtain unfiltered feedback from the public was also encouraged to use as a tool for public involvement. After reviewing a flow chart illustrating the Comprehensive Plan update timeline, the Commission and Committee expressed support of implementing the goals and actions developed around a near term (0-5 years), short-term (6-10 years), and long-term (11+ years) timeframe in order to create an action-oriented plan Staff will be reviewing the recommendations and ideas for the future Comprehensive Plan updates and provide more information on these topics as staff meets with both the Commission and Committee The next joint session between the Committee and Commission will be in August 2013 ADJOURNMENT There being no further business to come before the joint meeting between the Planning Commission and the Planning and Community Development Committee Chair Backus adjourned the meeting at 6 39 p m DATED this 7 7- DAY OF ' 2013 C � Nancy B I ug— PCDC Chair Tina Kriss — PI nning tecretary Page 3