HomeMy WebLinkAbout02-05-2013 2-05-2013 A f PLANNING COMMISSION
February 5, 2013
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Judi Roland called the meeting to order at 7 01 p m in the Council Chambers
located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA.
Commission Members present were Chair Judi Roland, Commissioner Baggett,
Commissioner Copple, Commissioner Mason, Commissioner Couture, Commissioner
Trout, and Commissioner Ramey
Staff present included City Attorney Dan Heid, Planning Manager Elizabeth
Chamberlain, and Planning and Development Secretary Tina Kriss
Members of the audience present. Scott Pondelick
II. APPROVAL OF MINUTES
A. November 20, 2012
Commissioner Copple moved and Commissioner Baggett seconded to approve the
minutes from the November 20, 2012 meeting as corrected
Commission requested the following changes be made to the November 20, 2012
minutes
Page 1, line 5 Joe Mason should be amended to read "Joan" Mason
Page 86, line 7 At the beginning of the sentence the word under should be
amended to read "understand"
MOTION CARRIED UNANIMOUSLY 6-0
Joan Mason was not at the November 20, 2012 Planning Commission meeting She
abstained from voting
III. PUBLIC COMMENT
There were no public comments on any item not listed on the agenda for discussion or
public hearing
IV. PLANNING DEPARTMENT REPORT
Planning Manager Chamberlain shared that the Outlet Collection of Seattle has
submitted to the Permit Center Phase 4 of the remodel project for review Phase 4 is the
exterior changes to some of the entrances Staff is currently reviewing these submittals
The interior work to the food court and the walkway changes are progressing and
construction on the exterior changes are expected to start in the next few weeks
Page 1
' PLANNING COMMISSION MEETING MINUTES February 5, 2013
The City issued over 400 new single family residential permits in 2012 As of the end of
January 2013, the City continues to be on the trend to have a similar year to 2012
Planning Manager Chamberlain updated the Commission on the status of the various
items the City is currently working on that have been reviewed by the Planning
Commission Since the last meeting November 20, 2012, Comprehensive Plan
Amendment File No CPA12-0003, filed by the Locke party, went before City Council
and Council agreed with the Commission and recommended denial The City is also
looking at residential real estate signs and the potential extension of the provisions
V. ACTION
A. Election of Planning Commission Chair and Vice Chair
Chair Roland called for nominations for the election of Chairperson for the 2013 year
of the City of Auburn Planning Commission Commissioner Copple nominated
Commissioner Roland and Commissioner Trout seconded the nomination of
Commissioner Roland as the 2013 Chairperson No other Commissioners were
nominated
By majority vote of Commissioners, 6-0, Chair Roland was re-elected as the
Planning Commission Chairperson for 2013
MOTION APPROVED 6-0
Chair Roland called for nominations for the election of the Vice-Chairperson for the
2013 year of the City of Auburn Planning Commission Commissioner Baggett
nominated Commissioner Copple and Commissioner Trout seconded the nomination
of Commissioner Copple as Vice-Chairperson No other Commissioners were
nominated
By majority vote of Commissioners, 6-0, Vice-Chair Copple was elected as the
Planning Commission Vice-Chairperson for 2013
MOTION APPROVED 6-0
Chair Roland reminded the Commission to be discrete regarding the discussion of
Planning Commission activities outside the Planning Commission meetings Refer
any questions to the Planning staff rather than other Commission Members Chair
Roland asked the Commissioners to contact staff when they are unable to attend
meetings and stressed the importance of attendance in order to conduct business
VI. OTHER BUSINESS
A. Planning Commission Rules of Procedures
Planning Manager Elizabeth Chamberlain explained the last update to the Rules and
Procedures, to guide the Commission in its functions and operations, was February
5, 2007 Commission, staff, and City Attorney Dan Heid reviewed the 2007 adopted
Rules and Procedures Commission made the following recommendations
Page 2
' PLANNING COMMISSION MEETING MINUTES February 5, 2013
II MEETINGS
• Nos 2 and 4 These two items should be combined or listed inconsecutive
order
• No 7 Commission asked that the topic Executive Session be clarified under
No 7 and Closed Sessions be added as No 8 with language to clarify that
Closed Sessions are exempt from the Open Public Meetings Act and the
Open Public Meetings Act shall be permitted pursuant to RCW 42 30 140
Commission asked staff to confirm the number of Commission Members that are
on the Planning Commission
V SECRETARY
• Change the department name from Planning, Building and Community to
Planning and Development Department.
VI QUORUM
• Add to Section XI CONFLICT OF INTEREST Language to clarify "a
quorum once constituted shall be sufficient for the body to continue, even if a
Member of the Commission leaves"
VII ACTIONS DEFINED
• Add No 3, Quasi-Judicial with a definition
IX. PUBLIC HEARING
• 9 C Include abstentions and the term silent vote with a definition and
clarifying language
X. APPEARANCE OF FAIRNESS
• Add language to clarify Appearance of Fairness and Conflict of Interest.
Staff will make the recommended changes and return with a revised document for
the Planning Commission to review at the March 5, 2013 meeting
B. Auburn City Code Chapter 16.06, Environmental Review Procedures
Planning Manager Chamberlain explained that the State Environmental Policy Act
(SEPA) was enacted and adopted in 1971 and since then many laws and procedures
for environmental protection, land use planning, and infrastructure provisions have
been implemented
Page 3
PLANNING COMMISSION MEETING MINUTES February 5, 2013
The 2012 legislature directed the Washington State Department of Ecology
(Ecology), through Senate Bill (SB) 6406, to modernize the rules that guide state and
local agencies in conducting SEPA reviews
Ecology issued the revised SEPA Rule Adoption Notice on December 28, 2012 and
the revised rules became effective on January 28, 2013
Auburn currently has adopted the maximum thresholds for minor new construction,
unless on lands wholly or partly covered by water, which are the following
• Projects that are 20 dwelling units or less (single family and multi-family)
• Projects that are 12,000 square feet or less
• Parking lots that have 40 or less parking spaces
• Grading of 500 cubic yards or less
The revised rules expand the maximum exemption thresholds for minor new
construction Commission and staff reviewed the proposed increased exemptions
for fully planning GMA counties (Auburn is within King and Pierce County which are
fully planning GMA counties) and incorporated areas
Commission emphasized the need to make sure the public has an opportunity to
provide input should the thresholds be increased Commission asked staff to provide
information on what proposed increased exemptions other local jurisdictions have
adopted
VII. ADJOURNMENT
There being no further business to come before the Planning Commission, Chair Roland
adjourned the meeting at 8 05 p m
Page 4