Loading...
HomeMy WebLinkAbout02-05-2013 2-05-2013 A f PLANNING COMMISSION February 5, 2013 WASHINGTON MINUTES I. CALL TO ORDER Chair Judi Roland called the meeting to order at 7 01 p m in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Commission Members present were Chair Judi Roland, Commissioner Baggett, Commissioner Copple, Commissioner Mason, Commissioner Couture, Commissioner Trout, and Commissioner Ramey Staff present included City Attorney Dan Heid, Planning Manager Elizabeth Chamberlain, and Planning and Development Secretary Tina Kriss Members of the audience present. Scott Pondelick II. APPROVAL OF MINUTES A. November 20, 2012 Commissioner Copple moved and Commissioner Baggett seconded to approve the minutes from the November 20, 2012 meeting as corrected Commission requested the following changes be made to the November 20, 2012 minutes Page 1, line 5 Joe Mason should be amended to read "Joan" Mason Page 86, line 7 At the beginning of the sentence the word under should be amended to read "understand" MOTION CARRIED UNANIMOUSLY 6-0 Joan Mason was not at the November 20, 2012 Planning Commission meeting She abstained from voting III. PUBLIC COMMENT There were no public comments on any item not listed on the agenda for discussion or public hearing IV. PLANNING DEPARTMENT REPORT Planning Manager Chamberlain shared that the Outlet Collection of Seattle has submitted to the Permit Center Phase 4 of the remodel project for review Phase 4 is the exterior changes to some of the entrances Staff is currently reviewing these submittals The interior work to the food court and the walkway changes are progressing and construction on the exterior changes are expected to start in the next few weeks Page 1 ' PLANNING COMMISSION MEETING MINUTES February 5, 2013 The City issued over 400 new single family residential permits in 2012 As of the end of January 2013, the City continues to be on the trend to have a similar year to 2012 Planning Manager Chamberlain updated the Commission on the status of the various items the City is currently working on that have been reviewed by the Planning Commission Since the last meeting November 20, 2012, Comprehensive Plan Amendment File No CPA12-0003, filed by the Locke party, went before City Council and Council agreed with the Commission and recommended denial The City is also looking at residential real estate signs and the potential extension of the provisions V. ACTION A. Election of Planning Commission Chair and Vice Chair Chair Roland called for nominations for the election of Chairperson for the 2013 year of the City of Auburn Planning Commission Commissioner Copple nominated Commissioner Roland and Commissioner Trout seconded the nomination of Commissioner Roland as the 2013 Chairperson No other Commissioners were nominated By majority vote of Commissioners, 6-0, Chair Roland was re-elected as the Planning Commission Chairperson for 2013 MOTION APPROVED 6-0 Chair Roland called for nominations for the election of the Vice-Chairperson for the 2013 year of the City of Auburn Planning Commission Commissioner Baggett nominated Commissioner Copple and Commissioner Trout seconded the nomination of Commissioner Copple as Vice-Chairperson No other Commissioners were nominated By majority vote of Commissioners, 6-0, Vice-Chair Copple was elected as the Planning Commission Vice-Chairperson for 2013 MOTION APPROVED 6-0 Chair Roland reminded the Commission to be discrete regarding the discussion of Planning Commission activities outside the Planning Commission meetings Refer any questions to the Planning staff rather than other Commission Members Chair Roland asked the Commissioners to contact staff when they are unable to attend meetings and stressed the importance of attendance in order to conduct business VI. OTHER BUSINESS A. Planning Commission Rules of Procedures Planning Manager Elizabeth Chamberlain explained the last update to the Rules and Procedures, to guide the Commission in its functions and operations, was February 5, 2007 Commission, staff, and City Attorney Dan Heid reviewed the 2007 adopted Rules and Procedures Commission made the following recommendations Page 2 ' PLANNING COMMISSION MEETING MINUTES February 5, 2013 II MEETINGS • Nos 2 and 4 These two items should be combined or listed inconsecutive order • No 7 Commission asked that the topic Executive Session be clarified under No 7 and Closed Sessions be added as No 8 with language to clarify that Closed Sessions are exempt from the Open Public Meetings Act and the Open Public Meetings Act shall be permitted pursuant to RCW 42 30 140 Commission asked staff to confirm the number of Commission Members that are on the Planning Commission V SECRETARY • Change the department name from Planning, Building and Community to Planning and Development Department. VI QUORUM • Add to Section XI CONFLICT OF INTEREST Language to clarify "a quorum once constituted shall be sufficient for the body to continue, even if a Member of the Commission leaves" VII ACTIONS DEFINED • Add No 3, Quasi-Judicial with a definition IX. PUBLIC HEARING • 9 C Include abstentions and the term silent vote with a definition and clarifying language X. APPEARANCE OF FAIRNESS • Add language to clarify Appearance of Fairness and Conflict of Interest. Staff will make the recommended changes and return with a revised document for the Planning Commission to review at the March 5, 2013 meeting B. Auburn City Code Chapter 16.06, Environmental Review Procedures Planning Manager Chamberlain explained that the State Environmental Policy Act (SEPA) was enacted and adopted in 1971 and since then many laws and procedures for environmental protection, land use planning, and infrastructure provisions have been implemented Page 3 PLANNING COMMISSION MEETING MINUTES February 5, 2013 The 2012 legislature directed the Washington State Department of Ecology (Ecology), through Senate Bill (SB) 6406, to modernize the rules that guide state and local agencies in conducting SEPA reviews Ecology issued the revised SEPA Rule Adoption Notice on December 28, 2012 and the revised rules became effective on January 28, 2013 Auburn currently has adopted the maximum thresholds for minor new construction, unless on lands wholly or partly covered by water, which are the following • Projects that are 20 dwelling units or less (single family and multi-family) • Projects that are 12,000 square feet or less • Parking lots that have 40 or less parking spaces • Grading of 500 cubic yards or less The revised rules expand the maximum exemption thresholds for minor new construction Commission and staff reviewed the proposed increased exemptions for fully planning GMA counties (Auburn is within King and Pierce County which are fully planning GMA counties) and incorporated areas Commission emphasized the need to make sure the public has an opportunity to provide input should the thresholds be increased Commission asked staff to provide information on what proposed increased exemptions other local jurisdictions have adopted VII. ADJOURNMENT There being no further business to come before the Planning Commission, Chair Roland adjourned the meeting at 8 05 p m Page 4