HomeMy WebLinkAbout04-15-2013 * City Council Meeting
, "crtroF =�` � Apri115, 2013 - 7:30 PM
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Auburn City Hall
' MINUTES
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L CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led
fhose in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Nancy Backus, Bill Peloza, John Partridge,
Largo Wales, Wayne Osborne and John Holman. Councilmember
Rich Wagner was excused.
Department directors and staff members present: City Attomey Daniel
B: Heid, Economic Development Manage�Doug Lein, Chief of Police
Bob Lee, Finance Director Shelley Coleman, lnnovation and
Technology Director Ron Tiedeman, Interim Planning and
Development Director J'eff Tate, Public Works Director Dennis Dowdy,
and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Proclamation - National Day of Prayer
Mayor Lewis read and presented Marjorie Gordon a proclamation
declaring May 2, 2013, as National Day of Prayer in the city of
Aubum. Mrs. Gordon thanked Mayor Lewis and Counc'ilmembers
for their support.
2. Proclamation - Volunteer Week
Mayor Lewis to proclaim the week of April 21-27, 2013, as
"Volunteer Week" in the city of Auburn.
Mayor Lewis read and presented a proclamation to Auburn Senior
CenterSupervisor Radine Lozier declaring April 21-27 as National
Volunteer Week in the city of Auburn. Ms. Lozier announced.the
Senior Center wiU be hosting the annual Community Volunteer
Luncheon on April 25th, where the featured speaker will be Cisco
Morris.
3. Proclamation -April 24, 2013 as "Arbor Day"
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Mayor Lewis to proclaim April 24, 2013, as "Arbor Day" in the city
of Auburn.
Mayor Lewis read and presented a proclamation to Urban Tree
Board Chair Bryce Landrud declaring Auburn 24, 2013, as Arbor
Day in the city of Au6um. Mayor Lewis urged all to celebrate
Arbor Day and support efforts to protect trees and woodlands and
planf a tree. Mr. Landrud offered the expertise of Urban Tree
Board members to the community.
4. Appointment to Planning Commission
City Council to confirm the appoinfinent of Jack Smith to the
Planning Commiss'ion for a three year term expiring December 31,
2015.
Deputy Mayor Backus;moved and Councilmember Peloza
seconded to confirm tfie appointment of Jack Smith to the
Planning Commission for a fhree yearterm expiring December31,
2015.
MOTION CARRIED UNANIMOUSLY. 6-0
D: Agentla Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue: Those wishing to speak are reminded to
sign in on the form provided.
Jon Lindenauer, 58th PI S, Auburn, WA
Mr. Lindenauer presented his written comments and spoke on behalf
of the "No North Auburn Gar6age Site'' citizens group, which opposes
the location of a King County transfer station at 28721 West Valley
Highway South. He thanked the City Council for their resolution
urging King County to extend fhe.public scoping period for the
proposed Algona transferstation replacement site. Mr. Lindenauer
spoke in opposition to locating a solid waste transfer station at28721
1Nest Valley Highway South and urged the City Council to oppose the
site selection.
Elam Anderson, 23rd Street SE, Aubum, WA
Mr. Anderson expressed concern with the open rail cars loaded with
coal parked on railroad tracks in the city and traveling through town..
He expressed concem that coal dust may be polluting the west Auburn
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area and the area of the Enyironmental Park. He urged the City to
request the railroad to cover the exposed coal.
Carri Williams, G Street SE, Aubum
Ms. Williamsexpressed concem with a residence at 15 F Street SE,
which she believes is a drug house. She also expressed concem with
the number othigh school students hanging out in the alley.
Scot Pondelick, announced that the South King County Stand Down
and Veteran Resource Fair will be held at,Green River Commun.ity
College on June 8th. He encouraged all to support with the effort
with donations.
Mayor Lewis commented that the City of Auburn has been working
with Green River CommunityCollege on the Stand Down and
Resource Fair and will be supporting all efforts.
Mayor Lewis encouraged Ms. Williams to speakto Chief of Police Lee
regarding the activfies in herneighborhood.
In response to Mr.Anderson's comments, Mayor Lewis reported the
City has been in contac#with Burlington Northem Railroad regarding
the coal cars. Burlington Northern Railroad has responded that the
railroad has been transporting coal through the state for over 120
years; however, the City will continue conversations with the railroad.
Mayor Lewis commented on Mr. Lindenauer's comments and the
possible I.ocation of a King County solid waste transfer station at
28721 West Valley Highway South. Mayor Lewis stated that
development around the property at 28721 West Valley Highway
South has impacted the property and the levels of water in the
neighborhood has risen over the years due to development on the
hillside and the inability of the water to move through the
property. The property owners are.looking for an opportunity to sell or
develop their property. Mayor Lewis reminded that the City Council
passed a resolution (Resolution No. 4934) expressing the Council's
concem about King County locating a solid waste transfer station at
28721 West Valley Highway.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Seroices
Chair Peloza reported the Municipal Services Committee met April 8,
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2013. The Committee reviewed Resolution No. 4926 regarding the
King County Regional Hazard Plan, Resolution No. 4928 authorizing a
$300,000.00 Federal Aviation Administration grant to seal coat airport
apron areas, Resolution No. 4929 relating to a Federal Aviation
Administration grant to prepare an airport wildlife hazard
assessment, and Ordinance No. 6460 relating to solid waste disposal.
The Committee discussed the RedFlex contract extension, a possible
Request for Proposals for photo enforcement, Resolution No. 4932
authorizing a contract for audio visual services and equipment
upgrades throughout city facilities, student rental housing, animal
control and rescue, a fireworks update, and the Committee's project
matrix. The next regular meeting of the Municipal Services Committee
is scheduled for Monday, April 22, 2013.
B. Planning 8� Community Development
Chair B.ackus reported the Planning and Community Development
Committee met on April 8, 2013. The Committee discussed student.
rental housing, the director's report, which included a report on the
high volume of permit activity thus far this year, and Auburn Downtown
Association's plans to hold a City birthday party on June 14. The next
regular meeting of the Planning and Communiry Development
Committee is scheduled for April 22, 2013 at 5:00 p.m.
C. Public Works
Vice Chair Peloza reported the Public Works Committee met this
afternoon at 3:30. The Committee approved a right-of-way use permit
for the City's Clean Sweep event, a consulting services
agreement with FCS Group, and final payment for Small Works
Project No. MS1203, the 15th Street SW and West Valley Highway
Signal Repairs. The Committee discussed the February 2013
Financial Report, the utility amnesty program, the 2013 Local Street
(808) program update, Public Works Project CP1120 the Lea Hill
Safe Route to School Project, King County flood insurance outreach
materials, the20142019 Transportation Improvement Program, the
capital projects status report, and the Committee's project matrix. The
next regular meeting of the Public Works Committee is scheduled for
May 6, 2013 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in an amount just
under $5 million and payroll vouchers in the amount of approximately
$2 million. The Committee discussed the February financial Report,
which included building permit and plan review revenues at 412% of
budget and operating expenditures approximately 5.6% below budget
at this time. Chair Partridge noted that the City's agreement with fhe
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Auburn Valley Humane Society (AVHS) guarantees $20,000 a month
to AVHS regardless of license collections. Chair Partridge reported
that approximately 60 percent ofthose who licensed their pets with
King County last year at #his time have relicensed wifh Auburn. lt is
hoped that through marketing efforts, the licensing level will increase.
The Committee also reviewed the status of the golf course fund and
the cemetery fund. The Corrimittee also discussed Resolution
No. 4932 relating to an agreement with Avidex for audio visual
improvements and the utility amnesty program. The next regular
meeting ofthe Finance Committee is scheduled for May 6, 2013.
E. Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the
last Council meeting.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is
scheduled for May 6, 2013 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the Cify
Council to be routine and will be enacted by one motion in the form listed.
A. April 1, 2013 Minutes
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 421592 through 421875 in the amount of
$4,850,174.97 and dated April 15, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533722 through 533755 in the amount of
$852,513.66 and electronic deposit transmissions in the amount of
$1,175,116.50 for a grand total of$2,027',630.16 for the period
covering March 28, 2013 - April 10, 2013.
D. Public Works Project No. MS1203 (WagnedDowdy)
City Council approve Final Pay Estimate No. 1 to Small Works
Contract No. 12-22 in the amount of$30,108.94 and accept
construction of Project No. MS1203, 15th St SW & West Valley
Highway Signal #128 Repairs
Deputy Mayor Backus moved and Councilmember Peloza seconded
to approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers and public
works projects.
MOTION CARRIED UNANIMOUSLY. 6-0
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V. UNFlNISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6460 (Peloza/Coleman)
An Ordinance of the City Council of the City of Aubum, Washington,
amending Sections 8.08.070 and 8.08.140 of the Auburn City Code
relating to solid waste disposal.
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Ordinance No. 6460.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. RESOLUTIONS
A. Resolution No. 4926 (Peloza/Dowdy)
A Resolution of the City Gouncil of#he City of Auburn, Washington,
authorizing the adoption of the 2009 King County Regional Hazard
Plan and the City of Auburn Annex to the Plan
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4926.
Resolution No. 4926 approves the 2009 King County Regional. Hazard
Mitiga6on Plan and the City of Auburn Annex to the Plan. Upon
adoption, the City becomes eligible forfederal hazard mitigation
grants.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 4928 (Peloza/Coleman)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the City to apply for and, if awarded, to accept grant funds
in the amount of$300,000.00 from the Federal Aviation Adminisfration
and the Washington Stafe Departrnent of Transportation, Aviation
Division, to seal coat airport apron areas, runway.and taxiway surFaces
for the Aubum Municipal Airport and authorizing the execution of the
granf agreement therefor �
Councilmember Peloza moved and Councilmember Osbome
seconded to adopt Resolution No. 4928.
MOTION CARRIED UNANIMOUSLY. 6-0
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C. Resolution No. 4929 (Peloza/Coleman)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the City to apply for, and if awarded, to accept grant funds
in the amount of$70,000.00 ftom the Federal Aviation AdminisUation
and the Washington State Department of Transportation, Aviation
Division, to prepare an ai.rpo�t wildlife hazard assessment for the
Auburn Municipal Airport and authorizing the execution of the grant
agreement therefor
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4929.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 4932 (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and.City Clerk to execute a contract between
the City of Aubum and Avidex Industries, LLC for audiovisual systems
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 4932.
Councilmember Partridge reported that the approved budget includes
funding from Innovation Technology interfund payments and franchise
fees for audio visual upgrades,for Council Chambers as well as ofher
facilities throughout the cify. The scalable design ensures services
and capabilities for now and in the future. The upgrades and
enhancements are forthe Council Chambers, the Mayor's Office,
conference rooms, common areas, and the golf course banquet room.
Councilmember Wales spoke in favor of the resolution noting that
annually each department is assessed some indirect costs for
Innovation and Technology (IT) services for replacement and
adtlitions. She spoke in favor of the improvements slated for the golf
course, which has been assessed for IT interfund
services. Councilmember Wales stated the IT improvements
proposed for the golf course will make the golf course more viable and
attractive to tournament organizers.
Councilmember Holman moved and Councilmember Osbome
seconded to amend Resolution No. 4932 by adding a requirement that
all costs associated with golf course AV equipment be referred back to
the City Council prior to expenditure..
Councilmember Holman stated that the amendment will remove
authorization for approximately $35,000 from the overall budget
impact. With additional Council oversight and approval, the $36,000
could be spent on golf course AV equipment. Councilmember Holman
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stated that he is aware that the golf course pays monthly IT
development charges and receives little in return, but presently
expenditures at the golf course do not make financial sense. As the
economy improves,the AV improvements may well be a good
financial decision. At the end of the playing year, improvements to AV
equipment may be desirable and financially viable.
Councilmember Peloza expressed concern that the amendment would
slow progress at the golf course.
In response to a question from Councilmember Partridge, Innovation
and Technology Director Tiedeman stated that he anticipates the
design for the golf course ITand AV improvements would be
presented to the Council in August.
Councilmember Osborne spoke in favor of#he amendment; stating
that the Council will be able#o review the design of the improvements
prior to authorizing the expenditure. CouncilmemberOsborne stated
that.he believes the project will not be delayed due to the proposed
amendment.
Councilmember Peloza spoke against the proposed amendment.
Jn response to a question ftom Deputy Mayor Backus, Councilmember
Holman stated that he believes the improvements to the golf course
banquet room facilities are warranted; however, he questions the need
for tFietechnology improveme�ts for the goff course.
Deputy Mayor Backus spoke in favor of technology improyements to
' the golf course banquet room facilities to attract additional users of tfie
facility.
Councilmember Partridge commented that initially he was not in favor
of technology expenditures for the golf course. However, the golf
course enterprise fund has already paid for the Innovation and
Technology intertund services and those funds were set aside and
budgeted for the proposed improvements.
MOTION TO AMEND FAILED. 2-4 (Councilmembers Backus,
Peloza, Partridge and Wales voted no.)
MOTION TO ADOPT RESOLUTION NO. 4932 CARRIED
UNANIMOUSLY. 6-0
IX. REPORTS
At this time the Mayor and City Council may report on significantitems
associated with their appointed positions on federal, sfate, regional and
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local oiganizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at a listening
session at Auburn Multicare Medical Center, the Washington Women's
Employment and Education fund raiser, a meeting with National
League of Cities representatives on a program to rehabilitate homes
for disabled veterans, the grand opening for the Auburn Burndale
Homes new community center, and the Senior Center coffee hour.
Councilmember Wales reported on her attendance at the King County
Board of Health which is joining a national initiative to reduce
sodium/salt in diets, the Regional Access Mobility
Partnership transportation forum for Pierce County, and the Pierce
County Cities and Towns Association.
Councilmember Holman reported he attended the Washington
Women's Employment and Education fundraising breakfast, the Law
Enforcement Officers and Fire Fighters (LEOFF) Retirement and
Disability Board meeting, a fund raiser held at Wesley Homes, a
meeting with Senator Joe Fain to discuss transportation budget issues
along with other Association of Washington Cities members, a meeting
wittth the chapter presidenf of the Paralyzed Veterans of America, the
National League of Cities reptesentative from Washington, D.C., and a
local representative of the Veterans Administration relating to a
program to obtain foreclosed homes and turning them over to a non-
profit so that they can be modified forveterans with disabilities.
Councilmember Holman also reported on his attendance at the Puget �
Sound Regional Council Growth Management Committee, a webinar
conducted by the National League of Cities on the federal budget, and
a planning session for Auburn's 122nd bi�thday party.
Councilmember Peloza reported he attended the King County Solid
Waste Advisory Committee meeting where discussions included the
new interlocal agreement for solid waste management, conversion of
methane gas, and unsecured loads. Councilmember Peloza also
reported on his attendance at the Boys and Girls Club breakfast, an
identity theft education session sponsored by King County
Councilmember Von Reich6auer; and the grand opening of the new
community center at Burndale Homes. Councilmember Peloza
reminded the Auburn Intemational Farmers Markef will open June 9th.
Addi4ionally, he announced Terry Home will open a new facility for
traumatic brain injury victims at 727 A Street NE. Four of the units will
be dedicated to veterans with traumatic brain injury. Mayor Lewis and
Councilmember Peloza reminded of the American Legion's service to
dispose of worn United Sfates flags. American Legion Post 78
provides a box a City Hall for the honorable disposal of United States
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flags.
Councilmember Osborne reported he attended the Washington
Women's Employment and Education fundraising breakfast and the
Law Enforcement Officers and Fire Fighters (LEOFF) Retirement and
Disability Board meeting.
Councilmember Partridge reported on his attendance at the Domestic
Abuse Women's Network (DAWN) fundraiser, the Regional Law,
Safety, and Justice s#eering committee meeting, the Auburn Avenue
Theater's night of poetry and animation featuring Auburn Poet
Laureate Dick Brugger and his daughter, the grand re-opening for
Action Tattoo, and a meeting with the new Executive Director of the
Aubum Downtown Associatian, Laura Westergard. On a personal
note, Councilmember Partridge reported that his daughter was in the
finisfi line stands at the BoSton marathon today. She left the stands
fifteen minutes prior to the Boston marathon bombings, and she has
arrived home safely.
B. From the Mayor
Mayor Lewis thanked Deputy Mayor Backus and Councilmembers
Peloza and Wales for standing in for Mayor Lewis at several events
while he was out of the country. Mayor Lewis reported on his visit to
the City's sister city of Pyeongchang, South Korea, the site of the 2018
Winter Olympic Games. Mayor Lewis spoke of the cultural and
economic benefits of the City's relationship with Pyeongchang. Mayor
Lewis also spoke briefly regarding the gateway projects and the need
to upgrade and modernize the infrastructure and the Ports of Seattle.
and Tacoma to accommodate the post-Panamax vessels, recent
legislative actions, and the Washington Women's Employment
and Education fundraiser. Mayor Lewis commented regarding the •
tragedy today at the Boston marathon where two bombs
were detonated near the finish line of the marathon. He indicated that
seven residents of Auburn participated in the marathon.
X. EXECUTIVE SESSION
At 9:35 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for approximately five minutes
in order to discuss pending/potential litigation. Action mayfollow the
executive session. City Attomey Heid attended the executive session.
Mayor Lewis reconvened the meeting at 9:42 p.m.
City Attorney Heid read the tiUe of Resolution No. 4935:
Resolution No. 4935
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A Resolution of the City Counc'►I of the City of Auburn, Washington,
authorizing 4he Mayor and City Clerk to execute a settlement agreement
between the City of Auburn and The Stratford Company, LLC
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Resolution No. 4935.
MOTION CARRIED UNANIMOUSLY. 6-0
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:43 p.m.
APPRO fiis � f May, 2013.
� _ ^ � ��—�
C�:��.b
Peter 6. L ' , ayor D tielle E. Daskam, City Clerk
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