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Home My WebLink About06-17-2013 * City Council Meeting cmroF. =�` - June 17, 2013 -7:30 PM Auburn City Hall WASH WGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led . those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, Largo Wales, Wayne Osborne and John Holman. Department directors and staff members present: Assistant City Attorney Steven Gross, Traffic Engineer James Webb, Chief of Police Bob Lee, Public Works Director Dennis Dowdy, Finance Director ShelleyColeman, Economic Development Manager poug Lein, and City Clerk Danielle Daskam. C. Announcements, Appointments, and Presentations There was no announcement. D. Agenda Modifications Additional materials related to Public Works Project No. CP1224 on � the Consent Agenda were distributed prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS 8� CORRESPONDENCE A. Public Hearings 1. 2014-2019 Transportation Improvement Program (Backus/Dowdy) City Gouncil to conduct a public hearing to receive public comments and sugge.stions with regard to the proposed 2014 2019 Transportation Improvement Program (TIP) Traffia Engineer James Webb presented the staff report on the annual update of the Transportation Improvement Frogram (TIP) for 2014-2019. The annual update is required by state law,. and the TIP is consistent with City's Comprehensive Transportation Plan. The first three.years of the TIP are Page 1 of 9 financially constrained, and yearsfiour through six represent projects that are either partially or complstely unfunded. The TIP was reviewed by the Planning and Community Development and Public Works Committees. Seven new projectswere added to fhe TIP: 1) the Burlington Northern Santa Fe third rail expansion project; 2) the R St�eet bypass project, 3) ITS improvements on 8th Street NE and C Street NW, 4)'intersection improvements to Auburn Way South and 12th Street:SE intersection, 5) improve.ments to West Main Street, 6) an arterial bridge deck rehabilitation project; and 7) and the Auburn Way South bypass project. Previously listed projects were updated to reflect changes in scope, schedule.and budget. Upon approval of the TIP by Council, the TIP will be forwarded to the Washington State Department of Transportation and the Puget Sound Regional Council for approval. Mayor Lewis opened the publia hearing on the TIP at 7:34 p.m. Virginia Haugen, 2503 R Street SE, Auburn Ms. Haugen spoke in favor of neighborhood streets. She spoke in favor of the improvements made to 22nd Street SE, and thanked the Council for the street improvements. There being no further public comment, the hearing was closed. B. Audience Participation This is the place on the agenda where the pubfic is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. James Warren and Eleanor Warren, 205 H Street SE, Auburn Mr. Warren expressed concern with code enforcement violations and landlord/tenant issues related to his residence at 205 H StreetSE. Mr. Warren stated that several health and life safety violations exist at his residence. Mayor Lewis encouraged Mr. and Mrs. Warren to contact his office to discuss the matter further. Devyn Franklin, 22625 Military Road South, SeaTaa Mr. Franklin expressed support for James and Eleanor Warcen and the need for code enforcement ac4ion at their residence. Jimmy Jones, 17431 Ambaum Boulevard, Seattle Mr. Jones expressed support for James and Eleanor Warren and the need for code enforcement action af 4heir residence to address safety and health issues. Virginia Haugen, 2503 R Street SE, Auburn Mc. Haugen spoke briefly regarding a code enforcement action in her Page 2 of 9 neighborhood. Gary Jackson, 106 DStreet NW, Auburn Mr. Jackson stated that he recently moved back to the � Auburn community. Mr. Jackson stated that he is a disabled veteran. He reported that he recently applied for fhe utility discount and urged the Councif to consider a retroactive discount for disabled veterans. Mr. Jackso� also expressed concern with possi6le drug activity occurring on his street and the permit parking system for his streeUneighborhood. Mayor Lewis responded to some of the comments made during sudience participation. Mayor Lewis-stated that the permit parking for D Street NW was requested by the neighborhood residents. it is the on.ly residential area in the City that has parking permits. MayorLewis stated the City has a committee established to deal with landlord/tenant issues, and he encouraged anyone who has landlord/tenant issues to contact his office. Mayor Lewis stated that code enforcement is a priority and blights on the community will be remedied. At this time, Mayor Lewis tumed the gavel overto Deputy Mayor Backus to preside over the meeting. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met on June 10, 2013. The Committee discussed the solid waste fund and rates. The Committee also reviewed Resolution No. 4960 authorizing an office space lease with Senator Joe Fain. The next regular meeting of the Municipal Services Committee is scheduled for June 24,2013 at 3:30 p.m. B. Planning & Community Development Chair Backus reportedthe Planning and Community Development Committee met on June 10, 2013. The Committee discussed Ordinance Na 6462 amending the 2013 2014 Biennial Budget, an economic development update, mixed use development standards, the island area of city of Kent known as the Bridges on the east hill of Auburn and its zoning, economic developmen4 strategy areas, and fhe directors report. The next Page 3 of 9 regular meeting of the Planning and Community Development Committee is scheduled for June 24, 2013. Mayor Lewis returned to the dais at this time and presided over the remainder of the meeting. C. Public Works Chair Wagner reported the Pu61ic Works Committee met this aftemoon at 3:30 p.m. The Committee reviewed several consent agenda items including adyertis.ement for bids for Public Works ProjecY No. CP1225, the West Valley Highway System Preservation Project; advertisement for bidsforPublic Works Project No. CP1302, the 2013 Pavement Patching, Chipseal and Overlay Project; Public Works Project No. CP1224, award of the 2013 Local Street Payement Reconstruction Project; and PubliaWorks Project No. C207A, final pay estimate for A Street NW Extension. The Committee also discussed initiation ofthe 2013 Arterial and CollectorCrackseal Project, capital projects status report, significanf infrastructure projects 6y others including the State's temporary closure of the Highway 18 bridge over the Green River, and the Committee's activities matrix. The next regular meeting of the Public Works Committee is scheduled forJuly 1, 2013. D. Finance Chair Partridge reported the Finance Gommittee met this evening at 5:30. The Committee reviewed claims vouchers in the approximate amount of $5.5 million and payroll vouchers totaling approximately $2.2 million. The Committee also reviewed Ordinance No. 6462 amending the 2013-2014 Biennial Budget and Resolution No. 4960 relating to an office space lease with Senator Joe Fain. The Committee also discussed the April monthly financial report, including General Fund revenues, which are $1.1 million above budget, and General Fund expenditures, which are $1.2 million less than budget. The Committee also reviewed pet license sales which reflect 1,575 licenses sold to date compared to King County's sales of 2,067 for the same time last year. Chair Partridge indicated that the amount ofpet licenses sold in May have increased. The Committee also reviewed the City's enterprise funds. The Committee received a written reportfrom the Aubum School District relating to school impact fees. The next regular meeting of the Finance Committee is scheduled for July 1, 2013 at 5:30 p.m. Councilmember Holman added that although General Fund expenses increased compared to 2012, the Ge�eral Fund expenses were lower than budget. He noted that the payments to SCORE for incarceration costs are based on the previous year's daily jail Page 4 of 9 populafion. Last year the City's daily jail population was approximately 120 average daily population. Because of the change in the court system end the outsourcing of the court and probation to King County District, the City is on track to save approximately $1.7 million this year. E. Les Gove Community Campus Chair Wagner reported the Les Gove Community Campus Gommittee and City Council met in a work session at Les Gove Park on June 10, 2013. The Council discussed possible funding strategies for the Community Center. F. Council Operations Committee The next regular meeting of the Council Operations Committee meeting is scheduled for°July 1, 2013. IV. CONSENT AGENDA Al!matters listed on the ConsentAgenda are considered by the City Council to be routine and wi!!be enacted byone motion in the form listed. A. Minutes of the June 3, 2013 Regular City Council Meeting B. Claims Vouchers (Partridge/Coleman) Claims check numbers 422966 through 423290 in the amount of $5,425,196.14 and dated June 17, 2013. C. Payroll Vouchers (Partridge/Coleman) Payroll check numbers 533856 through 533889 in the amount of $877,549..07 and electronic deposit transmissions in the amount of $1,305;077:45 for a grand total of$2;182,626.52 for the pe_riod covering May 9, 2013 to'May 29, 2013. D. Public Works Project No. C207A (WagneNDowdy) City Council approve finaLPay Estimate No. 20 to Contract No. 11-13 in the amount of$9,368.53 and accept construction of Project No. C207A, A Street NW Extension. E. Public Works Project No. CP1224 (WagnedDowdy) City Council award Contract No. 13-04, to Rodarte Construction on their'low bid of$2,004,907.40 plus INa"shington State sales tax of $50,968.17 for a total contract price of$2,055,875.57 for Project No. CP1224, 2013 Local StreetPavement Reconstruction Project F. Public Works Project No. CP4225 (WagnedDowdy) City Council grant permission to adverfiseforbids for Project No. CP1225, West Valley Highway System Preservation Project G. Public Works Project No. CP1302 (WagnerlDowdy) Page 5 of 9 City Council to grant permission to advertise for bidsfor Project No. CP1302, 2013 Pavement Patching, Chipseal, and Overlay Project Deputy Mayor Backus moved and Councilmember Wagner seconded to approve the Consent Agenda. The Consent Agenda includes claims and payroll vouchers and public works projects. MOTION CARRIED UNi4NIMOUSLY. 7-0 V. UNFINISHED BUSINESS There was no unfinished business. VI. NEW BUSINESS There was no new business. VII. ORDINANCES A. Ordinance No. 6462 (Partridge/Coleman) An Ordinance of the City Council of 4he City of Auburn, Washington, amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by Ortlinance No. 6456, authorizing an amendment to the City of Auburn 2013-2014 Budget as set forfh in Schedule "A" and Schedule "B" Councilmember Partridge moVed and CouncilmemberWales seconded to introduce and adopt Ordinance No. 6462. The budget amendmenf adjusts beginning fund balances to reflect actual ending fund balances, incorporates the costs of labor agreements, provides for median maintenance funding, and other miscellaneous adjustments. MOTION CARRIED UNANIMOUSLY. 7-0 VIII. RESOLUTIONS ' A. Resolution No. 4937 (Backus/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, approving the 2014-201_9 TransPortation Improvement Program of the City of Auburn pursuant to R.C.W. Chapter 35.77 ofthe Laws of the State of Washington Deputy Mayor Backus moved and Councilmember Holman seconded fo adopt Resolution No. 4937. MOTION CARRIED UNANIMOUSLY. 7-0 Page 6 of 9 B. Resolution No. 4960 (Partridge/Dowdy) A Resolution of the City Council ofthe City ofAuburn, Washington, authorizing the Mayor and City Clerk to execute an office space lease agreement between the City of Auburn and State Sena#or Joe Fain Councilmember Partridge moved and Councilmember Wales seconded to adopt Resolution No. 4960. Resolution No. 4960 approves a lease of unused office space to Senator Joe Fain. MOTION CARRIED UNANIMOUSLY. 7-0 IX. REPORTS Atthis time the Mayor and City.Counci! may report on significant items associated with their appointed posifions on federal, state, regional and locaf organizafions. A. from the Council Deputy Mayor Backus reported on her attendance at a dinner honoring the sister city delegation from Guanghan, China, a Natiye American graduation celebrating studenf graduation from grades 5, 8 and 12, the Orion Industries' groundbreaking ceremony, the Auburn International Farmers Market, graduation ceremony for the Leadership Jnstitute of South Puget Sound, the Valley Regional Fire Authority Board of Govemance meeting, Auburn's 122nd birthday celebration, and a birthday celebration honoring Virginia Cross. Deputy Mayor Backus commended the Auburn Downtown Association and Councilmember Holman on the success of Aubum's 122nd birthday celebration event. Councilmember Wagner reported on his attendance at the luncheon. for the Chinese sister city delegation from Guanghan held at the golf course clubhouse banquet room, the Valley Regional Fire Authority Governance Board and Finance Commi#teemeetings, Orion Industries' groundbreaking ceremony, and Aubum's 122nd birthday party on June 14th. Councilmember Holman reported on Auburn's 122nd birthdaypariy held on June 14th at the City'Hall plaza to celebrate Auburn's history and raise money for the Auburn Food Bank. Donations made at the party to benefit the Auburn Food Bank totaled $1,170. Councilmember Holman thanked Mayor Lewis and the Councilmembers for their support. Gouncilmember Holman also thanked the Aubum Downtown Association, particularly the pla.nning and promotions committees; Auburn Poets Dick Brugger, Marjorie Rommel, and Debbie Luce, Longhorn Barbecueand Oddfellas Pub, Home Plate Pub, John Pinsker, Glenda Carino, Sue Page 7 of 9 Singer, Amber Mund, Dana Hinman, Maija McKnight, Julie Brewer, Kim Perry, Lee Singer, Linda Romano, J,udy Matthew, Julia Wood, the Aubum Food Bank volunteers, John Rottle, Patricia Cosgrove, Jackie Easley, Laura Westergard's grandparents, Jay Thorpe, The Aubum Rep.orter staff, Aubum Police, Comcast, Waste Management, cupcake sponsors, Jason's Bakery, Sta4ion Bistro, Zola's Cafe, all the entertainers, and all the anonymous contributors. Councilmember Peloza reported on his attendance at the Regional Water Quality Committee meeting, the Water Resource Inventory Area (WRIA) 9 management meeting, Sound Cities Association Public Issues Committee, the Chinese sister city delegation welcome, Orion Industries' groundbreaking ceremony, Flag Day celebration led by King County Councilmember Peter von Reichbauer, Aubum's 122nd birttiday party celebration, and Auburn International Farmers Market opening day. Councilmember Osborne reported that he attended several of the events already men#ioned as well as the Sound Cities Regional Transit Gommittee workshop meeting and the monthly senior center coffee hour. Councilmember Partridge reported on his attendance the Washington Department of Corrections-King County Re-entry Project Task Force meeting, the Regional Law, Safety and Justice Steering Committee meeting, Orion Industries' groundbreaking ceremony, and the opening day of the Aubum Intemational Farmers Market. B. From the Mayor Mayor Lewis reported on the signing of the sister city agreemenfi with Guanghan, China, and the visit from#heir delegation to the City of Auburn, Orion Industries' groundbreaking ceremony, the Pierce County Cities and Towns meeting, the Valley Communications Board meeting, a birthday celebration for Virginia Cross, the National $ummit Leadership Forum ofthe Department of Defense where Mayor Lewis spoke regarding veterans resource funding, 4he Green River Community College graduation as a member of the College's Board of Trustees, the WestAuburn High School graduation, and the Muckleshoot Tribe veterans breakfasf. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:07 p.m. APPROVED this day of July, 2013. Page S of 9 ��KJ�� Pet r B. Lewis, Mayor T Danielle Daskam, City Clerk Page 9 of 9