HomeMy WebLinkAbout05-08-2013 Special ciT+coF =�1* • Special City Council Meeting
May 8, 2013 - 3:00 PM
Council Conference Room
WASH I NGTON' MINUTES
I. CALL TO ORDER
Mayor Peter B, Lewis called the special meeting to order at 3:00 p.m. in
fhe Council Conference Room at Auburn City Hall, 25 West Main Street in
Aubum. The purpose ofthe meeting wasto receive the Washington State
Auditor's Annual Audit entrance briefing.
Councilmembers Nancy Backus, Bill Peloza; John Partridge, Wayne
Os6ome, and John Partridge were present.
Finance Director Shelley Coleman, Financial Services Manager Rhonda
Ewing, and City Clerk Danielle Daskam were present.
Representatives from the State Auditor's Office present: Audit Manager
James Griggs, Audit Superyisor Michael Pursley, and Audit Lead Brandi
Breaux.
Also present was Scot Pondelick.
II. DISCUSSION ITEMS
A. Washington State Aud.itor's Office Annual Audit Entrance Briefing
Michael Pursley, Auditor SuperVisor from the Washington State
Auditor's Office, reviewed the audit scope:
Accountability Audit— examination of the financial records to evaluate
whether public funds are handled properly .
Financial Statement Audit— in accordance with the Govemment
Auditing Standards, obtain reasona6le assurance that the financial
statements are free of material misstatement
Federal Grant Compliance Audit—This audit is required when federal
grant expenditures exceed $500,000 in a fiscal year and includes
evaluation of the effectiveness of infemal controls and determine o
compliance with federal requirements.
Mr. Pursley advised he anticipates that the Financial Statement
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Audit letter will be issued in June 2013.
Mr. Pursley also reviewed the reporting levels for audit
recommendations and estimated audit costs.
In response to a question from Councilmember Peloza, Mr: Pursley
stated the audit will evaluate accountability and compliance with state
laws and regutations in the areas of open public meetings, cash
receipting; insurance, contracts, police, golficourse, and bid law. `The
focus areas are based on risk.
Audit Manager Griggs announced State Auditor Kelley has
implemented the Lean Academy. The Lean Academy offers a
new, supportive training center for local govemments to leam process
improvement techniques alongside peers ftom other govemments.
He urged members of the Council to visit the State Auditor website to
leam more about the Lean Academy.
III. ADJOURNMENT
The�e being no further business, the meeting adjoumed at 3:18 p.m.
APP ED the -�` day of�, 2013.
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Peter B. Lewis, Mayor Darnelle Daskam, City Clerk
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