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HomeMy WebLinkAbout08-05-2013 * City Council Meeting CITY OF =. August 5, 2013 - 7:30 PM • Auburn City Hall WASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. in the City Hall Council Chambers located at 25 West Main Street and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, Largo Wales and John Holman. Councilmember Wayne Osborne was excused. Department directors and staff members present: City Attorney Daniel B. Heid, Police Chief Bob Lee, Public Works Director Dennis Dowdy, Parks, Arts and Recreation Director Daryl Faber, Finance Director Shelley Coleman, Planning and Community Development Director Nancy Welch, Development Services Manager Jeff Tate, Human Resources and Risk Management Director Brenda Heineman, Economic Development Manager Doug Lein, Advisor to the Mayor Michael Hursh, Innovation and Technology Director Ron Tiedeman, and Deputy City Clerk Shawn Campbell. C. Announcements, Appointments, and Presentations There was no announcement, appointment or presentation. D. Agenda Modifications An updated version of Resolution No. 4976 was provided to Council and Resolution No. 4983 was added to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Proposal to Change Private Street Names (Backus/Welch) City Council to conduct a public hearing on the proposal to change private street names from "Supermall" to "Outlet Collection" Development Services Manager Tate explained the proposal is to change the street names from Supermall to Outlet Page 1 of 10 Collection. The proposal is coming before the Council because there will be address changes associated with the name changes. The property owners of all affected properties have been contacted. This has been before the Planning and Community Development Committee, the Public Works Committee and the Finance Committee. City staff recommends approval. Mayor Lewis opened the public hearing at 7:34pm. The being no speaker the public hearing was closed at 7:34. 2. 2013 CDBG Annual Action Plan Amendment (Backus/Hursh) City Council to conduct a public hearing on the Community Development Block Grant amendment to the 2013 Action Plan allocating additional funds. Advisor to the Mayor Hursh presented the proposed amendment to the 2013 CDBG Action Plan. As a result of the sequestration the City has been awarded additional grant funds that will be used for housing repairs and an analysis of the City's fair housing practices. The City must amend the 2013 CDBG Action Plan to be eligible to receive the funds. Councilmember Wales said the City should use some of the funds for emergency assistance. Advisor to the Mayor Hursh stated the funds are restricted and cannot be used for direct support for things such as a water bill. Mayor Lewis said citizens can choose to donate directly to the Auburn Cares Program which provides assistance with the utilities, shelter and other services. Councilmember Peloza questioned the total amount of assistance provided to citizens per year. Advisor to the Mayor Hursh said the budget is for $530,000.00 per year. Councilmember Partridge asked how citizens access the programs. Advisor to the Mayor Hursh said the programs are by application on a first come first serve basis. The HUD program looks at the investment of the community with those who are most in need. The Council funds Human Services with a minimum of one percent of the prior years general fund expenditures. This funds the agencies that service the community every day. The City is able accomplish a considerable amount compared to other communities our size due to the support of Council. Mayor Lewis opened the public hearing at 7:42pm. With no speakers, the Mayor closed the pubic hearing at 7:42pm. B. Audience Participation Page 2 of 10 This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Diana Bowers, 343 R Street SE, Auburn Ms. Bowers expressed concern about the M Street project and the Burlington Northern crossing. She requested assistance from the City regarding the noise caused from the train and engineer car switch outs. Dwight Mahoney, 1210 E Street SE, Auburn Mr. Mahoney expressed his displeasure with the church behind his home. He noted loud noise from the church can be heard at all times of the day and night. The property owners have set up a neighborhood meeting with the pastor. Larid Chambers, 1003 8th St SE, Auburn Mr. Chambers shared his concern regarding dangerous dogs in the City parks. An animal that recently attacked a man walking in the park was extremely docile at the humane society. This animal has been released to the owner, and Mr. Chambers is concerned about future attacks. John Brekke, 8436 Midland Rd, Medina Mr. Brekke thanked Mayor and Council for attending the King County Solid Waste meeting in July. He has commercial property and when showing the property to a prospective tenant they expressed concerns regarding the potential siting of a transfer station in the City of Auburn. He requested the City hold King County to the highest standards regarding the environmental impact study. Stanley Montgomery, 23906 Westview Court, Kent Mr. Montgomery read a letter in support of the Warren family and asked the City to assist the Warrens. James and Eleanor Warren, 205 H St SE, Auburn Mr. Warren expressed his displeasure with the City Code Enforcement office, Mayors office and Water Department. He stated he was informed he would receive assistance from the City regarding a rental home that was unsafe to live in. He stated he is unable to secure housing due to the eviction. He read a letter of support from a former neighbor. David Schmidt, 326 A Street NE, Auburn Mr. Schmidt expressed his support for the Vietnam Veterans, the Vietnamese community and the Vietnamese War Memorial. He requested Council support the memorial as a sign of respect for those who served and for the Vietnamese community. Mayor Lewis stated that Burlington Northern has eminent domain over the rail roads. The City will request some mitigation measures for the residents in this area. Page 3 of 10 Mayor Lewis responded to Mr. Warren that the City had tried to contact him many times, but were unable to do so. Mayor Lewis presented the Commemorative Flag for the Vietnam War. He stated all communities should be able to have a memorial if they wish and are willing to fund it. The City of Auburn is an Inclusive Community and that means not just allowing diversity but standing up for it. C. Correspondence Mayor Lewis read a letter honoring Finance Director Shelley Coleman for earning the Professional Finance Officer Award. He noted she has earned the award for 20 years. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met July 22, 2013. The Committee forwarded to full Council for consideration Resolution No. 4974. The Committee also discussed the Cemetery quarterly marketing update, update on fees at the golf course and cemetery, the stray shopping cart program, animal licensing program, street sweepers schedule, the financial view of the golf course, and the SCORE jail statistics for 2014. The Committee also received briefings on the red light photo enforcement program, an update on police response to fireworks and the project matrix. The next regular meeting of the Municipal Services Committee is scheduled for August 12, 2013. B. Planning & Community Development Chair Backus reported the Planning and Community Development Committee met on July 22, 2013. The Committee received a presentation from Director Faber and Michael Passen for the 2013 plans and activities of the Parks and Recreation. Chair Backus noted the City of Auburn has been named "The Most Playful City USA" by Kaboom magazine again this year. The Committee forwarded to full Council for consideration Resolution No. 4977. The Committee also discussed the development of a bicycle routes and trails map, flood plain management, mix used development standards, comprehensive and strategic plan amendment, parking vehicles on unimproved surfaces and the directors update. The Committee acknowledged Jeff Dixon for the Reddington Levee Setback project, welcomed the new Planning and Community Development Director Nancy Welch and thanked Jeff Tate for a job well done as Interim Planning Director. The next regular meeting of the Planning and Community Development Committee is going to be a joint meeting with the Planning Commission and is scheduled for August 12, 2013. Page 4 of 10 C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee approved the Right-of-Way Use Permit for Auburn Days. The Committee also forwarded to full Council for consideration Resolution No. 4976, Resolution No. 4978 and Resolution No. 4983. The Committee discussed Resolution No. 4979, the project and action tracking matrix, Project No. CP1119, M Street rechanneling, and regional traffic signal maintenance. The next regular meeting of the Public Works Committee is scheduled for August 19, 2013 at 3:30 p.m. D. Finance Chair Partridge reported the Finance Committee met this evening at 5:30. The Committee reviewed claims vouchers in the amount of $4.4 million and payroll vouchers in the amount of approximately $1 .5 million. The Committee also forwarded to full Council for consideration Resolution No. 4963. The committee discussed Resolution No. 4976, Resolution No. 4977, Resolution No. 4978, Resolution No. 4983 and parking enforcement revenue and expenses. The next regular meeting of the Finance Committee is scheduled for August 19, 2013. E. Les Gove Community Campus Chair Wagner reported the Les Gove Community Campus Committee met on July 23, 2013. The Committee discussed the need for a small business plan, the reimbursement fund for grants and development of an action tracking matrix. The Committee also discussed the potential change to traffic patterns in the park. F. Council Operations Committee Chair Backus reported the Council Operations Committee met on July 25, 2013 for a special meeting. Emergency Preparedness Manager Sarah Miller updated the Committee on the City's Continuity of Operations Plan in case of an emergency. The Committee also meet this evening at 5:00. The Committee discussed the Junior City Council. The Committee extended the deadline for receiving applications and staggered the terms for the first set of students. The next regular meeting of the Council Operations Committee is scheduled for September 3, 2013. IV. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the July 15, 2013 Regular Meeting B. Minutes of the June 10, 2013 Special City Council Meeting Page 5 of 10 C. Minutes of the May 8, 2013 Special City Council Meeting D. Claims Vouchers (Partridge/Coleman) Claims voucher numbers 424165 through 424587 in the amount of $4,491,621 .44 and dated August 5, 2013 E. Payroll Vouchers (Partridge/Coleman) Payroll check numbers 533975 through 534008 in the amount of $305,442.86 and electronic deposit transmissions in the amount of $1 ,287,358.20 for a grand total of $1,592,801.06 for the period covering July 11, 2013 to July 31, 2013. Deputy Mayor Backus moved and Councilmember Wagner seconded to approve the Consent Agenda. The Consent Agenda includes minutes, claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 6-0 V. UNFINISHED BUSINESS There was no unfinished business. VI. NEW BUSINESS There was no new business. VII. RESOLUTIONS A. Resolution No. 4963 (Partridge/Tiedeman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Subscription Agreement between the City of Auburn and Zonar for electronic fleet management service Councilmember Partridge moved and Councilmember Wales seconded to adopt Resolution No. 4963. Councilmember Partridge stated Resolution No. 4963 would allow the City to equip 45 fleet vehicles with GPS devices to track idle time, statistics for fuel consumption estimates and activities. The proposed agreement will assist the City in reducing operating costs and enhance operational safety and local state and federal reporting requirements. Councilmember Peloza stated the Public Works Committee had questions regarding the fees and the termination portion of the contract. Innovation and Technology Director Tiedeman stated the last spreadsheet was added to the packet in error and has been removed. The spreadsheet with the fees will be added to the agreement as an exhibit and he discussed the termination clause with the City Attorney and the City Attorney feels the City is protected. Page 6 of 10 MOTION CARRIED UNANIMOUSLY. 6-0 B. Resolution No. 4965 (Backus/Welch) A Resolution of the City Council of the City of Auburn, Washington, approving the change of private street names from "Supermall" to "Outlet Collection" Deputy Mayor Backus moved and Councilmember Holman seconded to adopt Resolution No. 4965. Deputy Mayor Backus stated the resolution was discussed during the public hearing this evening. The Glimcher Company will be responsible for associated costs. MOTION CARRIED UNANIMOUSLY. 6-0 C. Resolution No. 4974 (Partridge/Tiedeman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into a purchase agreement and execute a maintenance agreement between the City of Auburn and Sharp Business Systems for copier equipment Councilmember Partridge moved and Councilmember Wales seconded to adopt Resolution No. 4974. Councilmember Partridge stated this agreement is for the purchase and maintenance of ten copiers that the City is currently leasing. MOTION CARRIED UNANIMOUSLY. 6-0 D. Resolution No. 4976 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to perform the necessary actions to withdraw from the South King County Regional Water Association and from the joint operating agreement among the members of the association Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4976. Councilmember Wagner stated this agreement was formed in 1995 and is no longer needed. Dissolving this agreement will save the City $27,000.00 per year. MOTION CARRIED UNANIMOUSLY. 6-0 E. Resolution No. 4977 (Backus/Hursh) A Resolution of the City Council of the City of Auburn, Washington, approving amendment to the 2013 Annual Action Plan Update of the Consolidated Plan Deputy Mayor Backus moved and Councilmember Holman seconded to adopt Resolution No. 4977. Page 7 of 10 Deputy Mayor Backus stated this Resolution was discussed at the public hearing this evening and is to accept additional funding for the Community Development Block Grant. MOTION CARRIED UNANIMOUSLY. 6-0 F. Resolution No. 4978 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, setting a public hearing date in relation to amending the 2014-2019 Transportation Improvement Program of the City of Auburn pursuant to R.C.W. Chapter 35.77 Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4976. MOTION CARRIED UNANIMOUSLY. 6-0 G. Resolution No. 4983 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute an agreement with the other jurisdictions of the South County Area Transportation Board Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4983. MOTION CARRIED UNANIMOUSLY. 6-0 VIII. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council There were no Council reports. B. From the Mayor There was no Mayor report. IX. EXECUTIVE SESSION At 9:05 p.m. Mayor Lewis recessed to executive session followed by a closed session for approximately thirty minutes in order to discuss pending/potential litigation, real property acquisition, and collective bargaining per RCW 42.30.110(1)(c)(i) and RCW 42.30.140(4). City Attorney Dan Heid, Police Chief Bob Lee, Finance Director Shelley Coleman, Human Resources, Risk Management Director Brenda Heineman, Advisor to the Mayor Michael Hursh, Economic Development Manager Doug Lein, Planning and Community Development Director Nancy Welch, and Development Services Manager Jeff Tate were required for the Page 8 of 10 executive session. The executive session was extended at 9:36 p.m. and 9:50 p.m. for an additional 30 minutes each time. At 10:08 p.m., Mayor Lewis reconvened the regular meeting. City Attorney Heid read proposed Ordinance No 6472. An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as amended by Ordinance No. 6456, and Ordinance No. 6462 authorizing amendment to the City of Auburn 2013-2014 Budget as set forth in Schedule "A" and Schedule "B" Councilmember Peloza yielded the floor to Deputy Mayor Backus. Deputy Mayor Backus moved and Councilmember Peloza seconded to adopt Ordinance No. 6472. Deputy Mayor Backus stated this Ordinance will add five new full time employees to the Police Department. MOTION CARRIED UNANIMOUSLY. 6-0 Mayor Lewis thanked the senior Councilmembers, Nancy Backus, Rich Wagner and Bill Peloza, who worked with Chief Lee, Director Coleman, Director Heineman and City Attorney Heid to create this ordinance. Councilmember Peloza moved and Councilmember Partridge seconded the City Council approve and authorize the Mayor to execute a separation and release agreement between the City and Scott Near in full settlement of all possible claims. MOTION CARRIED UNANIMOUSLY. 6-0 City Attorney Heid read Resolution No. 4981 . A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute a real estate exchange agreement with JP Morgan Chase Bank Deputy Mayor Backus moved and Councilmember Holman seconded to approve Resolution No. 4981 . Deputy Mayor Backus explained the agreement is to exchange parking space between the City and JP Morgan Chase. No funds will be exchanged for the property. MOTION CARRIED UNANIMOUSLY. 6-0 Page 9 of 10 Councilmember Wagner moved and Councilmember Peloza seconded to approve the settlement agreement and release between the City and JPS Holdings, LLC and Joe Singh, in full settlement of the King County Superior Court Case # 11-2-352962-5 KNT as to the City of Auburn claims against JPS Holdings, LLC and Joe Singh. Councilmember Wagner explained the developer has gone bankrupt and the City will need the Settlement Agreement to have access to funds from the bankruptcy. MOTION CARRIED UNANIMOUSLY. 6-0 X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:17 p.m. PPROV day of August, 2013. Pete Lewis, Mayor Shawn Campbell, Deputy City Clerk Page 10 of 10