HomeMy WebLinkAbout08-05-2013 * City Council Meeting
CITY OF =. August 5, 2013 - 7:30 PM
• Auburn City Hall
WASHINGTON
MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. in the
City Hall Council Chambers located at 25 West Main Street and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, John Partridge, Largo Wales and John Holman.
Councilmember Wayne Osborne was excused.
Department directors and staff members present: City Attorney Daniel
B. Heid, Police Chief Bob Lee, Public Works Director Dennis Dowdy,
Parks, Arts and Recreation Director Daryl Faber, Finance Director
Shelley Coleman, Planning and Community Development Director
Nancy Welch, Development Services Manager Jeff Tate, Human
Resources and Risk Management Director Brenda
Heineman, Economic Development Manager Doug Lein, Advisor to the
Mayor Michael Hursh, Innovation and Technology Director Ron
Tiedeman, and Deputy City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
There was no announcement, appointment or presentation.
D. Agenda Modifications
An updated version of Resolution No. 4976 was provided to Council
and Resolution No. 4983 was added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Proposal to Change Private Street Names (Backus/Welch)
City Council to conduct a public hearing on the proposal to change
private street names from "Supermall" to "Outlet Collection"
Development Services Manager Tate explained the proposal is to
change the street names from Supermall to Outlet
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Collection. The proposal is coming before the Council because
there will be address changes associated with the name changes.
The property owners of all affected properties have been
contacted. This has been before the Planning and Community
Development Committee, the Public Works Committee and the
Finance Committee. City staff recommends approval.
Mayor Lewis opened the public hearing at 7:34pm. The being no
speaker the public hearing was closed at 7:34.
2. 2013 CDBG Annual Action Plan Amendment (Backus/Hursh)
City Council to conduct a public hearing on the Community
Development Block Grant amendment to the 2013 Action Plan
allocating additional funds.
Advisor to the Mayor Hursh presented the proposed amendment to
the 2013 CDBG Action Plan. As a result of the sequestration the
City has been awarded additional grant funds that will be used for
housing repairs and an analysis of the City's fair housing practices.
The City must amend the 2013 CDBG Action Plan to be eligible to
receive the funds.
Councilmember Wales said the City should use some of the funds
for emergency assistance. Advisor to the Mayor Hursh stated the
funds are restricted and cannot be used for direct support for things
such as a water bill. Mayor Lewis said citizens can choose to
donate directly to the Auburn Cares Program which provides
assistance with the utilities, shelter and other services.
Councilmember Peloza questioned the total amount of
assistance provided to citizens per year. Advisor to the Mayor
Hursh said the budget is for $530,000.00 per year.
Councilmember Partridge asked how citizens access the programs.
Advisor to the Mayor Hursh said the programs are by application
on a first come first serve basis.
The HUD program looks at the investment of the community with
those who are most in need. The Council funds Human Services
with a minimum of one percent of the prior years general fund
expenditures. This funds the agencies that service the community
every day. The City is able accomplish a considerable amount
compared to other communities our size due to the support of
Council.
Mayor Lewis opened the public hearing at 7:42pm. With no
speakers, the Mayor closed the pubic hearing at 7:42pm.
B. Audience Participation
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This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Diana Bowers, 343 R Street SE, Auburn
Ms. Bowers expressed concern about the M Street project and the
Burlington Northern crossing. She requested assistance from the City
regarding the noise caused from the train and engineer car switch outs.
Dwight Mahoney, 1210 E Street SE, Auburn
Mr. Mahoney expressed his displeasure with the church behind his
home. He noted loud noise from the church can be heard at all times of
the day and night. The property owners have set up a neighborhood
meeting with the pastor.
Larid Chambers, 1003 8th St SE, Auburn
Mr. Chambers shared his concern regarding dangerous dogs in the City
parks. An animal that recently attacked a man walking in the park was
extremely docile at the humane society. This animal has been released
to the owner, and Mr. Chambers is concerned about future attacks.
John Brekke, 8436 Midland Rd, Medina
Mr. Brekke thanked Mayor and Council for attending the King County
Solid Waste meeting in July. He has commercial property and when
showing the property to a prospective tenant they expressed concerns
regarding the potential siting of a transfer station in the City of Auburn.
He requested the City hold King County to the highest standards
regarding the environmental impact study.
Stanley Montgomery, 23906 Westview Court, Kent
Mr. Montgomery read a letter in support of the Warren family and asked
the City to assist the Warrens.
James and Eleanor Warren, 205 H St SE, Auburn
Mr. Warren expressed his displeasure with the City Code Enforcement
office, Mayors office and Water Department. He stated he was informed
he would receive assistance from the City regarding a rental home that
was unsafe to live in. He stated he is unable to secure housing due to
the eviction. He read a letter of support from a former neighbor.
David Schmidt, 326 A Street NE, Auburn
Mr. Schmidt expressed his support for the Vietnam Veterans, the
Vietnamese community and the Vietnamese War Memorial. He
requested Council support the memorial as a sign of respect for those
who served and for the Vietnamese community.
Mayor Lewis stated that Burlington Northern has eminent domain over
the rail roads. The City will request some mitigation measures for the
residents in this area.
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Mayor Lewis responded to Mr. Warren that the City had tried to contact
him many times, but were unable to do so.
Mayor Lewis presented the Commemorative Flag for the Vietnam War.
He stated all communities should be able to have a memorial if they
wish and are willing to fund it. The City of Auburn is an Inclusive
Community and that means not just allowing diversity but standing up
for it.
C. Correspondence
Mayor Lewis read a letter honoring Finance Director Shelley Coleman
for earning the Professional Finance Officer Award. He noted she
has earned the award for 20 years.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met July 22,
2013. The Committee forwarded to full Council for consideration
Resolution No. 4974. The Committee also discussed the Cemetery
quarterly marketing update, update on fees at the golf course and
cemetery, the stray shopping cart program, animal licensing program,
street sweepers schedule, the financial view of the golf course, and the
SCORE jail statistics for 2014. The Committee also received briefings
on the red light photo enforcement program, an update on police
response to fireworks and the project matrix. The next regular meeting
of the Municipal Services Committee is scheduled for August 12, 2013.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development
Committee met on July 22, 2013. The Committee received a
presentation from Director Faber and Michael Passen for the 2013
plans and activities of the Parks and Recreation. Chair Backus noted
the City of Auburn has been named "The Most Playful City USA" by
Kaboom magazine again this year. The Committee forwarded to full
Council for consideration Resolution No. 4977. The Committee
also discussed the development of a bicycle routes and trails map,
flood plain management, mix used development standards,
comprehensive and strategic plan amendment, parking vehicles on
unimproved surfaces and the directors update. The Committee
acknowledged Jeff Dixon for the Reddington Levee Setback project,
welcomed the new Planning and Community Development Director
Nancy Welch and thanked Jeff Tate for a job well done as Interim
Planning Director. The next regular meeting of the Planning and
Community Development Committee is going to be a joint meeting with
the Planning Commission and is scheduled for August 12, 2013.
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C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon
at 3:30. The Committee approved the Right-of-Way Use Permit for
Auburn Days. The Committee also forwarded to full Council for
consideration Resolution No. 4976, Resolution No. 4978 and
Resolution No. 4983. The Committee discussed Resolution No. 4979,
the project and action tracking matrix, Project No. CP1119, M Street
rechanneling, and regional traffic signal maintenance. The next regular
meeting of the Public Works Committee is scheduled for August 19,
2013 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of $4.4
million and payroll vouchers in the amount of approximately $1 .5
million. The Committee also forwarded to full Council for consideration
Resolution No. 4963. The committee discussed Resolution No. 4976,
Resolution No. 4977, Resolution No. 4978, Resolution No. 4983 and
parking enforcement revenue and expenses. The next regular meeting
of the Finance Committee is scheduled for August 19, 2013.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee
met on July 23, 2013. The Committee discussed the need for a small
business plan, the reimbursement fund for grants and development of
an action tracking matrix. The Committee also discussed the
potential change to traffic patterns in the park.
F. Council Operations Committee
Chair Backus reported the Council Operations Committee met on July
25, 2013 for a special meeting. Emergency Preparedness Manager
Sarah Miller updated the Committee on the City's Continuity of
Operations Plan in case of an emergency. The Committee also meet
this evening at 5:00. The Committee discussed the Junior City
Council. The Committee extended the deadline for receiving
applications and staggered the terms for the first set of students. The
next regular meeting of the Council Operations Committee is scheduled
for September 3, 2013.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council
to be routine and will be enacted by one motion in the form listed.
A. Minutes of the July 15, 2013 Regular Meeting
B. Minutes of the June 10, 2013 Special City Council Meeting
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C. Minutes of the May 8, 2013 Special City Council Meeting
D. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 424165 through 424587 in the amount of
$4,491,621 .44 and dated August 5, 2013
E. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533975 through 534008 in the amount of
$305,442.86 and electronic deposit transmissions in the amount of
$1 ,287,358.20 for a grand total of $1,592,801.06 for the period covering
July 11, 2013 to July 31, 2013.
Deputy Mayor Backus moved and Councilmember Wagner seconded to
approve the Consent Agenda.
The Consent Agenda includes minutes, claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 6-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. RESOLUTIONS
A. Resolution No. 4963 (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Subscription
Agreement between the City of Auburn and Zonar for electronic fleet
management service
Councilmember Partridge moved and Councilmember Wales seconded
to adopt Resolution No. 4963.
Councilmember Partridge stated Resolution No. 4963 would allow the
City to equip 45 fleet vehicles with GPS devices to track idle time,
statistics for fuel consumption estimates and activities. The proposed
agreement will assist the City in reducing operating costs and enhance
operational safety and local state and federal reporting requirements.
Councilmember Peloza stated the Public Works Committee had
questions regarding the fees and the termination portion of the contract.
Innovation and Technology Director Tiedeman stated the last
spreadsheet was added to the packet in error and has been removed.
The spreadsheet with the fees will be added to the agreement as an
exhibit and he discussed the termination clause with the City Attorney
and the City Attorney feels the City is protected.
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MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 4965 (Backus/Welch)
A Resolution of the City Council of the City of Auburn, Washington,
approving the change of private street names from "Supermall" to
"Outlet Collection"
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Resolution No. 4965.
Deputy Mayor Backus stated the resolution was discussed during
the public hearing this evening. The Glimcher Company will be
responsible for associated costs.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 4974 (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to enter into a purchase
agreement and execute a maintenance agreement between the City of
Auburn and Sharp Business Systems for copier equipment
Councilmember Partridge moved and Councilmember Wales seconded
to adopt Resolution No. 4974.
Councilmember Partridge stated this agreement is for the purchase and
maintenance of ten copiers that the City is currently leasing.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 4976 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to perform the necessary actions to withdraw
from the South King County Regional Water Association and from the
joint operating agreement among the members of the association
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4976.
Councilmember Wagner stated this agreement was formed in 1995 and
is no longer needed. Dissolving this agreement will save the
City $27,000.00 per year.
MOTION CARRIED UNANIMOUSLY. 6-0
E. Resolution No. 4977 (Backus/Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
approving amendment to the 2013 Annual Action Plan Update of the
Consolidated Plan
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Resolution No. 4977.
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Deputy Mayor Backus stated this Resolution was discussed at the
public hearing this evening and is to accept additional funding for the
Community Development Block Grant.
MOTION CARRIED UNANIMOUSLY. 6-0
F. Resolution No. 4978 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
setting a public hearing date in relation to amending the 2014-2019
Transportation Improvement Program of the City of Auburn pursuant to
R.C.W. Chapter 35.77
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4976.
MOTION CARRIED UNANIMOUSLY. 6-0
G. Resolution No. 4983
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute an agreement with the
other jurisdictions of the South County Area Transportation Board
Councilmember Wagner moved and Councilmember Peloza seconded
to adopt Resolution No. 4983.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
There were no Council reports.
B. From the Mayor
There was no Mayor report.
IX. EXECUTIVE SESSION
At 9:05 p.m. Mayor Lewis recessed to executive session followed by a
closed session for approximately thirty minutes in order to discuss
pending/potential litigation, real property acquisition, and collective
bargaining per RCW 42.30.110(1)(c)(i) and RCW 42.30.140(4). City
Attorney Dan Heid, Police Chief Bob Lee, Finance Director Shelley
Coleman, Human Resources, Risk Management Director Brenda
Heineman, Advisor to the Mayor Michael Hursh, Economic Development
Manager Doug Lein, Planning and Community Development Director Nancy
Welch, and Development Services Manager Jeff Tate were required for the
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executive session.
The executive session was extended at 9:36 p.m. and 9:50 p.m. for an
additional 30 minutes each time.
At 10:08 p.m., Mayor Lewis reconvened the regular meeting.
City Attorney Heid read proposed Ordinance No 6472.
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance,
as amended by Ordinance No. 6456, and Ordinance No. 6462 authorizing
amendment to the City of Auburn 2013-2014 Budget as set forth in
Schedule "A" and Schedule "B"
Councilmember Peloza yielded the floor to Deputy Mayor Backus.
Deputy Mayor Backus moved and Councilmember Peloza seconded to
adopt Ordinance No. 6472.
Deputy Mayor Backus stated this Ordinance will add five new full time
employees to the Police Department.
MOTION CARRIED UNANIMOUSLY. 6-0
Mayor Lewis thanked the senior Councilmembers, Nancy Backus, Rich
Wagner and Bill Peloza, who worked with Chief Lee, Director Coleman,
Director Heineman and City Attorney Heid to create this ordinance.
Councilmember Peloza moved and Councilmember Partridge
seconded the City Council approve and authorize the Mayor to execute a
separation and release agreement between the City and Scott Near in full
settlement of all possible claims.
MOTION CARRIED UNANIMOUSLY. 6-0
City Attorney Heid read Resolution No. 4981 .
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute a real estate exchange
agreement with JP Morgan Chase Bank
Deputy Mayor Backus moved and Councilmember Holman seconded to
approve Resolution No. 4981 .
Deputy Mayor Backus explained the agreement is to exchange parking
space between the City and JP Morgan Chase. No funds will be exchanged
for the property.
MOTION CARRIED UNANIMOUSLY. 6-0
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Councilmember Wagner moved and Councilmember Peloza seconded to
approve the settlement agreement and release between the City and JPS
Holdings, LLC and Joe Singh, in full settlement of the King County Superior
Court Case # 11-2-352962-5 KNT as to the City of Auburn claims against
JPS Holdings, LLC and Joe Singh.
Councilmember Wagner explained the developer has gone bankrupt and
the City will need the Settlement Agreement to have access to funds from
the bankruptcy.
MOTION CARRIED UNANIMOUSLY. 6-0
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 10:17 p.m.
PPROV day of August, 2013.
Pete Lewis, Mayor Shawn Campbell, Deputy City Clerk
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