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HomeMy WebLinkAbout10-07-2013 10-7-2013 * City Council Meeting AaTroF_ October 7, 2013 - 7:30 PM te : s. Auburn City Hall WASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, Largo Wales, Wayne Osborne, and John Holman. Department directors and staff members present: Planning and Development Director Nancy Welch, Human Resources and Risk Management Director Brenda Heineman, Human Resources and Risk Management Assistant Director Rob Roscoe, Finance Director Shelley Coleman, Chief of Police Bob Lee, Advisor to the Mayor Michael Hursh, Parks, Arts and Recreation Director Daryl Faber, Economic Development Manager Doug Lein City Attorney Daniel B. Heid, Public Works Director Dennis Dowdy, and Deputy City Clerk Shawn Campbell. C. Announcements, Appointments, and Presentations There was no announcements, appointments or presentations. D. Agenda Modifications An updated agenda was provided to Council prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1 . 2013 - 2014 Mid Biennial Budget Public Hearing No. 1 (Coleman) Director Coleman presented a Power Point presentation for the 2013-2014 Mid Biennial Budget update. Director Coleman reviewed the schedule of public hearings and Council Committee meetings for the 2013 - 2014 Mid Biennial Budget update. The preliminary property tax assessed valuation is Page 1 of 8 up approximately six percent for 2014. The federal budget, Marketplace Fairness Act and integration with streamlined sales tax will have an impact on the economy. The labor agreements and the annexation sales tax credit that sunsets in mid 2017 will also have an impact on the upcoming budget. At 7:43 p.m., Mayor Lewis opened the public hearing on the 2013 - 2014 Mid Biennial Budget. There being no public comment, the hearing was closed. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Bonnie Tiansing, 29609 57th Place South, Auburn Ms. Tiansing said she represents the No North Auburn Garbage Committee. She proposed the transfer station stay in Algona. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met September 23, 2013. The Committee forwarded to full Council for consideration the Century West Task Assignment No. 1 and Resolution No. 4991 regarding the Wildlife Habitat Assessment at the Auburn Municipal Airport. The Committee also discussed the Auburn Valley Humane Society, pet licensing, Ordinance No. 6480, Resolution No. 4993, and received public comment from John Brekke regarding siting a transfer station in Auburn. The Committee also discussed their project matrix. The next regular meeting of the Municipal Services Committee is scheduled for October 14, 2013 at 3:30 p.m. B. Planning & Community Development Chair Backus reported the Planning and Community Development Committee met September 23, 2013. The Committee discussed the King County Transfer Station, Ordinance No. 6480, the Auburn Avenue Theater lease, business licensing, the final briefing on the flood plain management plan, Ordinance No. 6482, and the multi family property tax exemption. The Committee also discussed the City moratorium on cannabis. The next regular meeting of the Planning and Community Development Committee is scheduled for October 14, 2013 at 5:00 p.m. Page 2 of 8 C. Public Works Chair Wagner reported the Public Works Committee met this afternoon. The Committee reviewed right of way permits for the Veterans Day and Santa Parades, the Halloween Harvest festival and Multi Care Health System, the Committee also reviewed two change orders for the SCADA system, and on call professional services agreement for survey services. The Committee discussed the Gateway project, Ordinance No. 6482, Resolution No. 4999, the Capital Projects status report, significant infrastructure projects by others and the action tracking matrix. The Committee had a joint session with the Planing and Community Development Committee to hear a briefing on the redevelopment of the drive in site (Robertson Properties Group Gateway Project). The next regular meeting of the Public Works Committee is scheduled for October 25, 2013 at 3:30 p.m. D. Finance Chair Partridge reported the Finance Committee met this evening at 5:30. The Committee reviewed claims vouchers in the amount of approximately $2.5 million and payroll vouchers in the amount of $1.5 million. The Committee also forwarded to full Council for consideration Ordinance No. 6482, Resolution No. 4993 and Resolution No. 4999. The Committee also discussed Resolution No. 4991, Century West task order, Symphony Orchestra contracts, and the Washington Cities Insurance Authority Risk assessment. The next regular meeting of the Finance Committee is scheduled for October 21, 2013 at 5:30 p.M. E. Les Gove Community Campus The next regular Les Gove Community Campus meeting is scheduled for October 10, 2013 F. Council Operations Committee The next regular meeting of the Council Operations Committee is scheduled for November 4, 2013. IV. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. September 16, 2013 Regular Meeting Minutes B. Claims Vouchers (Partridge/Coleman) Claims Voucher numbers 425314 through 425613 in the amount of $2,564,309.54 and two wire transfers numbers 0134 and 0135 in the amount of $1167.00 and dated October 7, 2013. Page 3 of 8 C. Payroll Vouchers (Partridge/Coleman) Payroll check numbers 534112 through 534155 in the amount of $314,031 .04 electronic deposit transmissions in the amount of $1 ,274,563.12 for a grand total of $1 ,588,594.16 for the period covering September 12, 2013 to October 2, 2013 D. Public Works Project No. C524A (Change Order 17) (Wagner/Dowdy) City Council approve Change Order No. 17 in the amount of $107,595.07 to Contract No. AG-C 401 for work on Project No. C524A, SCADA System Improvements E. Public Works Project No. C524A (Change Order 18) (Wagner/Dowdy) City Council approve Change Order No. 18 in the amount of $243,747.42 to Contract No. AG-C 401 for work on Project No. C524A, SCADA System Improvements F. Century West Task Order (Peloza/Coleman) City Council approve engineering design services for proposed improvements at Auburn Municipal Airport G. Annual On-Call Survey Agreement Amendment (Wagner/Dowdy) City Council approve an amendment to the Annual On-Call Professional Service Agreement for Survey Services (AG-C-358) for 2013 Deputy Mayor Backus moved and Councilmember Wagner seconded to approve the Consent Agenda. The Consent Agenda includes minutes, claims and payroll vouchers, public works projects and agreements. MOTION CARRIED UNANIMOUSLY. 7-0 V. UNFINISHED BUSINESS There was no unfinished business. VI. NEW BUSINESS The was no new business. VII. ORDINANCES A. Ordinance No. 6480 (Backus/Faber) An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 2.97 of the Auburn City Code, defining a process for considering requests for placement of monuments, memorials and structures to be located in City parks and on City property Page 4 of 8 Deputy Mayor Backus moved and Councilmember Holman seconded to adopt Ordinance No. 6480. Deputy Mayor Backus stated the ordinance establishes a process for the Council regarding future requests from organizations for monuments or funds for a monuments on City property. MOTION CARRIED UNANIMOUSLY. 7-0 B. Ordinance No. 6482 (Backus/Welch) An Ordinance of the City Council of the City of Auburn, Washington, amending sections 3.60.036, 3.94.040 and 3.94.060 of the City of Auburn Code relating to tax exemptions Councilmember Partridge moved and Councilmember Wales seconded to adopt Ordinance No. 6482. Councilmember Partridge stated the tax exemption already exists in the City. The amendment simply makes the exemption relevant to the current market. MOTION CARRIED UNANIMOUSLY. 7-0 VIII. RESOLUTIONS A. Resolution No. 4991 (Peloza/Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Mead & Hunt, Inc., for a Wildlife and Habitat Assessment at the Auburn Municipal Airport Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No. 4991. Councilmember Peloza said the assessment is required by the Federal Aviation Administration (FAA) and is being funded mostly by grants. The FAA will pay ninety percent of the cost of the assessment, the State of Washington will pay for five percent and the City will pay the remaining five percent. Once the assessment is complete, the FAA will determine if the City needs to mitigate the wildlife at the airport. MOTION CARRIED UNANIMOUSLY. 7-0 B. Resolution No. 4993 (Partridge/Heineman) A Resolution of the City Council of the City of Auburn approving the Interlocal Agreement between the City of Auburn and Association of Washington Cities Employee Benefit Trust for health care Page 5 of 8 Councilmember Partridge moved and Councilmember Wales seconded to adopt Resolution No. 4993. Councilmember Partridge stated the agreement is with Association of Washington Cites for employee health care. MOTION CARRIED UNANIMOUSLY. 7-0 C. Resolution No. 4999 (BackusiWelch) A Resolution of the City Council of the City of Auburn, Washington, amending Resolution No. 4920 related to temporary reduction of certain fees by changing the eligibility date Councilmember Partridge moved and Councilmember Wales seconded to adopt Resolution No. 4999. Councilmember Partridge stated the tax exemption credits will expire by the end of 2013. The City needed additional time to complete all of the requirements. MOTION CARRIED UNANIMOUSLY. 7-0 IX. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council Deputy Mayor Backus reported on her attendance at the swearing in of a new police officer, the interview of a candidate for the Comprehensive Plan Visioning Project, Employee Recognition luncheon, the ribbon cutting for Remax Reality South, Auburn Tourism Board meeting, the Committee of the Whole meeting, the Auburn Police property crimes presentation at the Senior Center, a neighborhood meeting, and the See Ya Later Foundation Auction and Banquet. Councilmember Wagner reported on his attendance at the Good Eggs Breakfast, the Valley Regional Fire Authority Board meeting, the Art Commission meeting and the Regional Access Mobility Project (RAMP) meeting. Councilmember Wales reported she attended the opening day at Green River Community College, the Puyallup River Watershed meeting, the Sound Cities Association meeting, and the Pierce Counties Cities and Towns meeting. Page 6 of 8 Councilmember Holman reported he attended the Gator Fest at Green River Community College, the Washington State Forensic Investigation Council meeting, the second anniversary of the SCORE facility, and the Green River Community College Foundation Board strategic planning retreat. Councilmember Peloza reported he attended the Metropolitan Solid Waste Advisory Committee meeting, the Auburn Police Department open house, the Regional Water Quality Committee meeting, Employee Recognition luncheon, Sound Cities networking dinner, and the Committee of the Whole meeting. He also reported the Auburn International Farmers Market has completed another successful season. The next Farmers Market will be June 8, 2014. Councilmember Osborne reported he attended the Good Eggs Breakfast, the Employee Recognition luncheon, the Katherine and Reta House luncheon, Sound Cities Networking dinner, and the Master Builders Representative meeting. Councilmember Partridge reported on his attendance at the Sound Cities Association networking dinner, the Police Property Crimes presentation, the Nike Outlet Collection ribbon cutting, and the Regional Law, Safety and Justice Committee meeting. B. From the Mayor Mayor Lewis thanked Councilmember Holman for his comments on the SCORE facility and noted the City has already seen cost savings from contracting court services with King County. Mayor Lewis commented that the State of Washington will need to complete the Highway 509, Highway 167, and Auburn Way and West Valley Highway freight corridors in order to stay competitive with other ports in the region. Mayor Lewis reported on his attendance at the Good Eggs Breakfast, Gator Fest where he presented the history of Green River, the Republic of Korea National Day, the See Ya Later Foundation Banquet and the King County meeting on the proposed Transfer Station sites. X. EXECUTIVE SESSION At 9:01 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for approximately 20 minutes to discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i). Department directors and staff required for the executive included: City Attorney Daniel B. Heid, Director Dowdy, Director Coleman, and Director Page 7 of 8 Heineman. It was indicated that potential action by the Council could occur following the executive session. At 9:23 p.m. Mayor Lewis reconvened the regular meeting. Councilmember Wagner moved the City approve the settlement agreement and release between the City of Auburn and Paul Fong and Nancy Fong in full settlement of King County Superior Court Case # 11-2- 35262-5KNT as to City of Auburn claims against Paul Fong and Nancy Fong. Councilmember Peloza seconded the motion. Councilmember Wagner stated the agreement is the settlement of the lawsuit as to the final defendant in a case where the City sued to enforce plat requirement for a plat initially started under King County Codes for an area in the Lea Hill annexation area. This action sought to hold accountable those who failed to take required action. MOTION CARRIED UNANIMOUSLY. 7-0 XI. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:24 p.m. A RO he ay of October, 2013. Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk Page 8 of 8