HomeMy WebLinkAbout11-04-2013 * City Council Meeting
c�noF: --•��. • November 4, 2013 - 7c30 PM
Auburn City Hall
WASH I NGTON MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis call.ed the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Counciimembers present: Rich Wagner; Nancy Backus, Bill
Peloza, John Partridge, Largo Wales, Wayne Osbome, and John
Holman.
Departm.ent directors and staff members present: Public Works
Director Dennis Dowdy, Planning and Development Director Nancy
Welch, City Attorney Daniel B. Heid, Economia Development Manager
Doug Lein, Police Commander Mark Caillier, Finance Director Shelley
Coleman, Advisor to the Mayor Michael Hursh, and City Clerk Danielle
Daskam.
C. Announcements, Appointments, and Presentations
1. Proclamation - National American Ind.ian Heritage Month
Mayor Peter B. Lewis to proclaim November as National American
Indian Heritage Month.
Mayor Lewis read and presented a proclamation declaring
November 2013 as National American Indian Heritage Month in the
city of Aubum to Peggy Goldenman from the Daughters of the
American Revolution. Ms. Goldenman tlianked the people of the
First Nations for sharing their knowledge and heritage.
2. Proclamation - Entrepreneurship Week
Mayor Peter B. Lewis to proclaim November 18 24, 2013 as
Entrepreneurship Week in the Ci4y of Aubum.
Mayor Lewis read and presented a proclamation declaring
November 1&24, 2013 as Ent[epreneurship Week in the city of
Aubum to Mountainview High School DECA student Christian
Rotter. Christian thanked Mayor Lewis and Council for their
' support and provided:a brief desc,rip.tion of his goals as a member
of the Mountainview High School DECA Club.
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D. Agenda Modifications
A revised sheet 3 to the final.plat attachment associated with Ordinance
No. 6485 was distributed to the Council.
II. CITIZEN 1NPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2014 Annual Action Plan of the Consolidated Plan (Backus/Nursh)
City Council to conduct a public hearing on the Community
Development Block Grant amendrrient to the 2014 Annual Action
Plan of the ConsolidatecJ Plan
Advisor to the Mayor Michael Hursh presented the staff report for
the 2014 Annual Action Plan. The preparation of the Annual Acfion
Plan is required by the U. S. Department of Housing and Urban
Development (HUD) in order for the City to receive funds under the
Community Development Block Grant (CDBG) for 2Q14. The 2014
Action Plan includes details of the programs to be funded wifth
CDBG funds.
Councilmember Peloza stated that the cost of wheel chair ramps in
public housing can be mitigated fhrough the Veterans Affairs
Administration provided the veteran obtains a prescription for the
ramp from his or her Veterans Administration doctor.
Mayor Lewis opened the public hearing at 7:43 p.m. There was no
public comment, and the hearing was closed.
2. 2013-2014 Biennial Budget Mid-Biennial Review
(Partridge/Coleman)
City Council to conduct a public hearing on the Mid-Biennial
Review and Modification of the 2013-2014 Biennial Budget
Finance Director Coleman presented the staff report for the2013-
2014 Biennial Budget Mid-biennial Review public hearing. Director
Coleman explained thatthe mid-biennial correction to the 2013-
2014 Biennial Budget has been presented to Council committees.
The ordinance setting the property tax levy for 2014 will be
presented to the City Council on November 1 S, 2013. The property
tax levy will include a one percent increase overlast year's levy, a
le�y correction to the prior year in the amount of approximately
$667,000.00, and an adjusfinent of$231,000.00 to fully fund the
Fire Relief and Pension Fund.
The proposed mid-biennial adjustment includes the carry forward of
capital project budgets that are not anticipated,to be completed in
2013 and adjusts sales tax revenue and property tax revenue
upward.
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Mayor Lewis opened the public'hearing at 7:47 p.m. There was no
public comment, and the hearing was closed.
B. Audience Participation
This is fhe place onthe agenda where the public is invited to speakto
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form p�ovided.
Steve Vinton, 32204 46th Place South, Aubum
Mr. Vinton expressed concem with the condition of the streets and lack
of police presence in his neighborhood. Mr. Vinton reported that on
March 20, 2012, what appeared to be Citycrews cleared some storm
debris but left the debris on the side of the road. The debris
includes seven and eigfit inch logs on the fog line of 46th Place South.
Mr. Vinton stated that he has brought the matter to the attention of the
City with no response: Mr. Vinton requested the City grade the road.
Mr: Vinton provided photos of the road and debris.
Battery Bob Miller, 35101 27th Avenue South, Federal Way
Mr. Miller complimented the Mountainview DECA Club for their work.
Ron Coen, 5130 South 324th Street, Aubum
Mr. Coen inquired regarding a development on West Hill consisting of
148 homes. He expressed concem with the
developmenYs potentiaf impact on the surrounding neighborhood and
increased traffic.
C. Correspondence
There was no correspondence for Council review.
IIJ. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met October
28, 2013. The Committee discussed the red light photo enforcement
program, the cemetery financial status, the golf course financial status,
the animal control and licensing program, the proposed airport
management contract, Ordinance No. 6474 relating to the biennial
budget adjustment, and the Committee's project matrix. The next
regular meeting of the Municipal Services Committee is scheduled for
November 12, 2013 at 3:30 p.m.
B. Planning & Community Development
Chair Backus reported the Planning and Communiry Development
Committee met October 28, 2013. The Committee received a
presentation from Parks, Arts and Recreation Director Faber and Urban
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Tree Board Member Bryce Landrud on the activities of the Urban Tree
Board. The Committee reviewed Resolution No. 5000 relating to the
2014 Annual Action Plan, Resolution No. 5003 accepting a $186,000.00
grant from the Department of Ecology for redevelopment strategies for
areas impacted by the Boeing plume, and an Agreement for Services
with MIG; Inc., for services related to the Comprehensive Plan update.
Tfie Committee discussed Ordinance No. 6474 relating to #he biennial
budget adjustment, on-line project management software options for ,
capital projects, the director's report, and the Committee's project
matrix. The next regular meeting of the Planning and Community
Development Committee is scheduled for November 12, 2013 at 5:00
p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this aftemoon
at 3:30. The Committee approved awarding a contract for Project No.
CP1307 for installation of storm water control structures in storm wafer
manholes and an amendment to a c�nsultant agreement with Murray,
Smith and Associates for work related to 4he Water Facilities Evaluation
Study. The Committee discussed Ordinance No. 6475 related to the
2014 property tax levy, an agreement for services for the
Comprehensive Plan update, the scope of work for the Comprehensive
Sewer Plan, and the chipseal program. The nexf regular meeting of the
Public Works Committee is scheduled for November 18, 2013 at 3:30
p.m.
D. Finance
Cha.ir Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of
approximately $1,035,138.00 and payroll vouchers in the amount of
approximately $1.6 mill'ion. The Committee discussed Ordinance
No. 6475 relating to the 2014 property tax levy, the propqsed airport
managemenf contract, Resolufion No. 5000 relating to the 2014
Gommunity Development Block GrantAnnual Action Plan, Resolution
No. 5003 accepting a grant from the Department of Ecology, and on-
line project management software options fo improve functionality and
customer service. The next regular meeting of the Finance Committee
is scheduled for November 18, 2013.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus Committee
met October 23, 2013. The Committee discussed the operating and
financial plan, the flag pavilion proposal, and the Committee's
project matrix. The next regular meeting of the Les Gove Community
Campus Committee has been rescheduled to meet on December 4,
2043 at 5:00 p.m.
F. Council Operations Committee
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Deputy Mayor Backus reported the Council Operations Committee met
this evening at 5:00. The Committee reviewed and recommended
some revisions to the orclinance creating the.Junior City Council. The
Committee also reviewed student applications received for Junior City
Council and selected a draft slate of candidates. The Committee also
held preliminary discussion of assignments for next year's Council
committees. The next regular meeting of the Council Operations
Committee is scheduled for December 2, 2013 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council
to be routine and will be enacfed by one motion in the form lisfed.
A. Minutes of the October 21, 2013 Regular Meeting
B. Minutes of the September 30, 2013 Committee of the Whole Meeting
C. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 425854 through 426052 in the amount of
$1,035,138.61 and dated the 4th day of November, 2013.
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534194 fhrough 534224 in the amount of
$310,288:11 and electro.nic deposit transm.issions in the amount of
$1,332,499.47 for a grand total of$1,642,787.58 for the period covering
October 17, 2013 to October 30, 2013.
E. Public Works Project No. GP1307 (Wagner/Dowdy)
City Council to award limited Public Works Contract No. 13-17 to RW
Scott Construction Company on their low bid of$33,260.00 plus
Washington State salestax of$3,15320 fora_total contract amount of
$36,413.20 for Project No. CP1307, Control Structure Ins4allafion
Project
F. Consultant Agreement No. AGC-437with MIG, Inc. �Backus/Welch)
City Council approve Gonsultant AgreementNo. AG- -437 with MIG,
Inc. for visioning for the major update to the Comprehensive Plan
Update.
G. Consultant Agreement No:AG-C-417 with Murray, Smith & Associates
�Wagner/Dowdy)
iry Council authorize Amendment No. 1 to Consultant Agreement No.
AGC-417 with Murray, Smith & Associates, Inc. for professional
services related to the Water Facilities Evaluation Study
Deputy Mayor Backus moved and Councilmember Wagner seconded to
approve the Consent Agenda.
The Consent Agenda includes minutes, claims and payroll vouchers,
public works projects, and contracts.
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MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6485 (Backus/Welch)
An Ordinance of the City Council of the City of Aubum, Washington,
approving the final plat of Sonata Hill
Deputy Mayor Backus moved and Councilmember Holman seconded
to introduce and adopt O�dinance No. 6485.
Ordinance No. 6485 approves the final plat of Sonata Hill (fortne�ly
Brandon Place), which received preliminary plat approval from King
County prior to annexation to the City.
MOTION CARRIED UNANIMOUSLY. 7-0
VIII. RESOLUTIONS
A. Resolution No. 5000 (Backus/Hursh)
A Resolution of the City Council of the City of Aubum, Washington,
adopting the 2014 Community Development'Block Grant Action Plan for
the Consolidated Plan foryears2011 to 2014
Deputy Mayor Backus moyed and Gouncilmember Holman seconded to
adopt Resolution No. 5000.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5003 (BackusNVelch)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor and City Clerk to execute a grant ag�eement
between the City of Aubum and the State Department ofiEcology
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Resolution No. 5003.
Resolution No. 5003 accepts a grant from the Department of Ecology in
the amount of$186,000.00 to develop strategies to promote
redevelopment of properties impacted by the Boeing plume
groundwater contamination.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
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At this time the Mayor and City Council may[eport on signficant items
associated with their appointed positions on federal, state, regional and local
. organizations.
A. From the Council
Deputy Mayor Backus reported on herattendance at the Trillium open
house celebrating thirty years of operation in the city, a meeting with
members ofithe North Aubum business community, Senator Joe Fain's
open house, the Cities and Schools Forum, the annual Senior Genter
awards banquet, the Lea Hill Rark grand opening, and the Aubum Food
Bank Harvest Breakfast fundraiser.
Councilmember Wagner reported on his attendance aYthe Cities and
Schools Forum, a meeting with professors from Washington State
Universiry to coordinate projects related to the Innovation Partnership
Zone, the grand opening of Lea Hill Park, and the Aubum Food Bank
Harvest Breakfast fundraisec.
Councilmember Holman reported that he attended many of the same
events described earlier. He also attended King County
Councilmember Pete von Reichbauer's Good Eggs Breakfast where
King County Prosecuting Attomey Dan Satterberg was the speaker, the
Cities and Schools Forum, the First United Methodist Church Trunk or
Treat party, the South Sound Chamber of Commerce transportafion
special session meeting, the disse.rtation pcesentation by Dr. Derek
Brandes, Vice President of Instruction at Green River Community
College, and the ribbon cutting for a new business, EXOne.
Councilmember Peloza reported on his attendance at the King County
Water Pollufion Abatement Advisory Committee meeting, the Wafer
Resource Inventory Area (WRIA) 9 meeting, the Cities and Schools
Forum, the Aubum Sister Cities Board meeting, the Aubum
International Farrners Market Board meeting, the Senior Center
volunteer luncheon, the Muckleshoot Indian 'fribe Nalloween party and
costume contest, the Aubum Food Bank Harvest Breakfast fundraiser,
the Chamber of Commerce holiday fundraiser, the Trillium Employment
Services open house, and the funeral for Elaine Prenevost.
Councilmember Osbome reported he attended the Trillium Employment
Services thirly year anniversary celebration, the Lea Hill Park grand
opening, the Aubum Food Bank Harvest Breakfast fundraisec, a tour of
Green Riverand Reddington levee, and the annual Chamber of
Commerce holiday auction dinner.
Councilmember Partridge repo.rted on his attendance at the Cities and
Schools Forum, the Night with the Y(YMCA), the Senior Center
volunteer awards luncheon, and the Auburn Food Bank Harvest
Breakfast fundraiser.
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B. From the Mayor
Mayor'Lewis commented on the success of the. Aubum Food Bank
Harvest Breakfast fund.raiser and reported on the upcoming events
associated with Veterans Day observance and parade. Mayor Lewis
reported that the City's crime rate has decreased''to a level where the
City no longer qualifies far a stafe subsidy of approximately $78,000 per
year. Mayor Lewis commended the Police Department, the Community
Response Team, and community block watch programs for making
neighborhoods safer.
X. ADJOURNMENT
There being no further business to come before the City Council; the meeting
adjoumed at 9:00 p.m.
AP #his ��ay of November; 2013.
—.� � -
P er B. Lewis, Mayor Danie le Das cam; Ciry Clerk
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