HomeMy WebLinkAbout11-18-2013 * City Council Meeting
A'CITY OF -_� November 18, 2013 - 7:30 PM
F7 ° Auburn City Hall
--� WASHINGTON MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7.30 p m. and led
those in attendance in the Pledge of Allegiance
B. Roll Call
City Councilmembers present: Rich Wagner, Nancy Backus, Bill
Peloza, Largo Wales, Wayne Osborne, and John Holman.
Councilmember John Partridge was excused.
Department directors and staff members present: Public Works
Director Dennis Dowdy, City Attorney Daniel B. Heid, Multimedia
Manager Dana Hinman, Economic Development Planner Bill Thomas,
Police Commander Mark Caillier, Economic Development Manager
Doug Lein, Finance Director Shelley Coleman, Parks, Arts and
Recreation Director Daryl Faber, Advisor to the Mayor Michael Hursh
and Deputy City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
1 . Boards and Commissions Appointments
City Council to confirm the following appointments to the Auburn
Junior City Council for two-year terms expiring August 31 , 2015
Mayor Lewis provided the background on forming the City of
Auburn Junior City Council.
Mayor Lewis invited each Junior City Councilmember present
to come forward. He read the Certificate of Appointment and
presented the certificates to the new Junior City
Councilmembers.
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the appointment of Sydney Campbell, Tyler
Cushing, Anton Mahoney and Dalton Hands to a two-year term as
a Junior City Council Member expiring August 31 , 2015.
MOTION CARRIED UNANIMOUSLY. 6-0
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2. Boards and Commissions Appointments
City Council to confirm the following appointments to the Auburn
Junior City Council for a one-year term expiring August 31 , 2014.
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the appointment of Allison Hand, Mauricio
Martinez-Torres, Olivia Thomas, Mary Riel to a one-year term as
a Junior City Council Member expiring August 31 , 2014
MOTION CARRIED UNANIMOUSLY. 6-0
3. Washington Committee of Employer Support of Guard and
Reserve
Mayor Lewis read and presented a proclamation recognizing the
National Guard for their support to the country.
Randy McConnell from the Employers Support of the Guard
Association thanked Mayor Lewis and the City for their support of
the National Guard.
Randy McConnell presented the Mayor with a Certificate of
Appreciation for the support the City gives the National Guard.
4. Pioneer Elementary School
Pioneer Elementary School Principal Debra Gray explained that
the entrance to Pioneer Elementary School had an area that
flooded and the students were not able to get to school without
going through deep standing water. The school reached out to the
City for help and the City of Auburn responded by replacing a
section of the storm drain that was broken and no longer worked.
Marissa Lams, a first grade teacher at Pioneer presented the
Council with a video depicting the event and thanked the City and
the Public Works Department.
Principal Gray also asked the Council and the audience in helping
Pioneer Elementary School win a contest to renovate the school
by texting Pioneer Elementary WA to 99222.
D. Agenda Modifications
Ordinance No. 6486 and Ordinance No. 6490 were added to the
agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
There was no public hearing.
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B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Elam Anderson, 301 23rd Street SE, Auburn
Mr. Anderson spoke about the effect war has on the citizens of the
United States of America.
Dalton Hands, 22434 SE Auburn Black Diamond Road, Auburn
Mr. Hands spoke about ideas on how to help teens get off the streets
and back to school. He suggested providing additional after school
activities and more academic help for students to help
ensure success
Virgina Haugen , 2503 R Street SE, Auburn
Ms.Haugen spoke about concerns she has regarding the homeless,
high crime areas, derelict buildings and business license
requirements in Auburn. Ms. Haugen provided the Deputy City Clerk
with public records request at the meeting for the total cost of the
Phase 1 Remodel of City Hall.
Darice Johnson, Cascade Middle School, Auburn
Ms. Johnson stated she is the Vice Principal at Cascade Middle
School.She thanked the Council for creating Junior City Council. She
feels the Junior City Council is a great platform for students to get
involved in their community.
Mayor Lewis requested any citizen who sees items in the City that
need repair or investigation to please contact the City and report the
issue. Mayor Lewis acknowledged the City has a problem with
homelessness the same as other cities. The City of Auburn is striving
to help the homeless in the area.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met
November 12, 2013. The Committee discussed the renewal of the
Airport Management Contract, Ordinance No. 6475, Ordinance No.
6481 , Ordinance No. 6465, and the Redflex photo enforcement
program. The next regular meeting of the Municipal Services
Committee is scheduled for November 25, 2013 at 3:30 p.m.
Planning & Community Development
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B.
Chair Backus reported the Planning and Community Development
Committee met November 12, 2013. The Committee received an
annual presentation from the Hearing Examiner. The Committee
discussed Ordinance No. 6481, Ordinance No. 6475 and the shared
student housing rental policy. The Committee also received
presentations on the Auburn School Districts School Impact Fee
allocations, the Comprehensive Sewer and Water Plan update,
the Comprehensive Stormwater Plan update, the amendments to the
Flood Hazard Area, the 2013 Comprehensive Plan update, and the
Facilities Plan update. The next regular meeting of the Planning and
Community Development Committee is scheduled for November 25,
2013 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee approved a right of way use permit,
consultant agreements for updates to the Sewer Comprehensive Plan,
the Comprehensive Water Plan and the Comprehensive Stormwater
Drainage Plan, final pay estimate for the 2013 Arterial and Collector
Crack Seal Project. The Committee discussed Resolution No. 5009,
Ordinance No. 6481, Ordinance No. 6474, Ordinance No. 6490, and
the 2013 Comprehensive Plan Amendment recommendations. The
next regular meeting of the Public Works Committee is scheduled for
December 2, 2013 at 3:30 p.m.
D. Finance
Vice Chair Wales reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in the amount of
approximately $4.8 million and payroll vouchers in the amount of
$2,110,491 .02. The Committee also forwarded to full Council for
consideration Ordinance No. 6475, Ordinance No. 6486 and
Ordinance No. 6490. The Committee discussed the September 2012
Financial Report, Ordinance No. 6481 , Ordinance No. 6474,
Resolution No. 5009 and the Medicare Advantage Program for
LEOFF I retirees. The next regular meeting of the Finance Committee
meeting is scheduled for December 2, 2013.
E. Les Gove Community Campus
The next Les Gove Community Campus Committee meeting is
December 4, 2013.
F. Council Operations Committee
Chair Backus reported the Council Operations Committee met this
evening at 5:00. The Committee met the Junior City Council
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candidates and discussed the role of the Junior City Councilmembers.
The Junior City Council will meet the third Monday of every month at
5:00 p.m.The next regular meeting of the Council Operations
Committee is scheduled for December 2, 2013 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes of the November 4, 2013 Regular Meeting
B. Claims Vouchers (Partridge/Coleman)
Claims voucher numbers 426053 through 426245 in the amount of
$4,878,842.98 and two wire transfers in the amount of $13,506.75 and
dated November 18, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 534225 through 534255 in the amount of
$879,171 .23 electronic deposit transmissions in the amount of
$1 ,231 ,319 79 for a grand total of $2,110,491 .02 for the period
covering October 31 ,2013 to November 13, 2013.
D. Public Works Project No. CP1310 (Wagner/Dowdy)
City Council approve final pay estimate No. 2 to small works contract
No. 13-14 in the amount of $7,872.50 and accept construction of
project No. CP1310, 2013 Arterial & Collector Crack Seal Project
E. Public Works Consultant Agreement No. AG-C-438 (Wagner/Dowdy)
City Council approve Consultant Agreement No. AG-C-438 with
Brown and Caldwell, Inc. for the update of the Sewer Comprehensive
Plan
F. Public Works Consultant Agreement No. AG-C-439 (Wagner/Dowdy)
City Council approve Consultant Agreement No. AG-C-439 with
Carollo Engineers, Inc. for Comprehensive Water System Plan
G. Public Works Consultant Agreement No. AG-C-440 (Wagner/Dowdy)
City Council approve Consultant Agreement No. AG-C-440 with
Brown and Caldwell, Inc. for the update of the Comprehensive
Stormwater Drainage Plan
H. Airport Management Contract (Peloza/Coleman)
City Council approve a contract for airport management services with
Aviation Management Group, LLC.
I. Contract 12-18 City Hall Remodel, Phase I (Partridge/Hursh)
City Council to accept Final Pay Estimate for City Hall Remodel-
Phase I, Contract No. 12-18, Lincoln Construction, Inc.
Deputy Mayor Backus moved and Councilmember Wagner seconded
to approve the Consent Agenda.
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The Consent Agenda includes minutes, claims and payroll vouchers,
public works projects, and contracts.
MOTION CARRIED UNANIMOUSLY. 6-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6475 (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
establishing the levy for regular property taxes by the City of Auburn
for collection in 2014 for general City operational purposes in the
amount of $15,792,046.00
Councilmember Wales moved and Councilmember Holman seconded
to introduce and adopt Ordinance No. 6475.
Councilmember Wales said Ordinance No. 6475 sets the amount for
the tax levy that the City is able to collect for 2014.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Ordinance No. 6486
An Ordinance of the City Council of the City of Auburn, Washington,
amending section 2.63.160of the Auburn City Code relating to sick
leave
Councilmember Wales moved and Councilmember Holman seconded
to introduce and adopt Ordinance No. 6486.
Councilmember Wales reported Ordinance No. 6486 allows the Mayor
to receive 100 percent payment for unused sick leave.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Ordinance No. 6490
An Ordinance of The City Council of the City of Auburn, Washington,
repealing Section 3.04.265 of the Auburn City Code relating to the
Golf Course Fund
Councilmember Wales moved and Councilmember Holman seconded
to introduce and adopt Ordinance No. 6490.
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Councilmember Wales explained Ordinance No 6490 makes the Golf
Course a part of the Parks, Art and Recreation Department. The Golf
Course will no longer be an enterprise fund. The funding for the Golf
Course will come from the General Fund.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
local organizations.
A. From the Council
Deputy Mayor Backus reported she attended the Pioneer Elementary
School presentation to the Public Works team who fixed the road in
front of the school. She also attended the Veterans Day celebration
events.
Councilmember Wagner reported he attended the Arts Commission
meeting, the Veterans Day events and the National League of Cities
Conference.
Councilmember Wales reported she attended the National League of
Cities Conference.
Councilmember Holman reported he attended the National League of
Cities Conference.
Councilmember Peloza reported he attended the Water
Resource Inventory Area(WIRA) 9 meeting, the King County Solid
Waste Advisory Committee meeting and the National League of
Cities Conference.
Councilmember Osborne reported he attended the LEOFF Board
meeting, the briefing on new medical insurance for LEOFF I retirees,
the Veterans Day activities and the National League of Cities
Conference.
B. From the Mayor
Mayor Lewis reported that at the Sound Cities and Regional Caucus
the founding member put together a ten year plan to end
homelessness in King County. The City of Auburn is working with
the homeless to help them find a place to live. Mayor Lewis thanked
all the people who work to help those who are in need.
Mayor Lewis attended the Veterans Day activities including the
largest sanctioned parade west of the Mississippi River.
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IX. EXECUTIVE SESSION
At 8:55 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for approximately 20 minutes to
discuss pending/potential litigation and property acquisition pursuant to
RCW 42.30.110(1 )(i) and 42.30.110(1 )(c). Department directors and staff
required for the executive session included: City Attorney Daniel B Heid,
Director Dowdy and Economic Development Manager Lien. It was
indicated that no potential action by the Council will occur following the
executive session. The executive session was extended at 9:17 p.m., for
20 minutes and 9:41 p.m., fir five minutes
At 9:45 p.m. Mayor Lewis reconvened the regular meeting.
X. ADJOURNMENT
There being no further business to come before the City Council, the
meeting adjourned at 9:45 p.m.
APP D n y of December, 2013
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
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