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Home My WebLink About12-02-2013 * City Council Meeting crrvoF. -�� • December 2, 2013 - 7:30 PM Auburn City Hall WASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor'Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Rich Wagner, Nancy Backus, Bilf Peloza, John Partridge, Largo Wales, Wayne Osbome, and John , Holman. Departme�t directors and staff inembers present: Assistant Directo� of Public Works Dennis Dowdy, Assistant Director of Planning and P tY Y Develo ment Jeff Tate, Ci Attome Daniel B.. Heid, Economic Development Manager poug Lein, Police Commander Mark Caillier, Finance Director Shelley Coleman, Innovation and Technology Director Ron Tiedeman, Parks, Arts and Recreation Director Daryl Faber and Deputy City Clerk Shawn Campbell. C. Announcements, Appoinfinents, and Presentations There was no announcement, appointment or presentation. D. Agenda Modifications It was clarified that the Finance Committee moved Resolution No.. 5011 forward to the Council. II. CITIZEN INPUT, PUBLIC HEARINGS $ CORRESPONDENCE A. Public Hearings There was no public hearing. B. Audience Pactic.ip.ation This is the place on fhe agenda where the public is invifed to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Roger Flygare, 140 South 294th Place, Federal Way Mr. Flygare thanked those who were involved in consideration of Joint Page 1 of 10 Vietnam War Memorial. He-spoke in favor of the Memorial. Jesse Jose, 6421 Nathan Avenue SE, Aubum Mr. Jose thanked Depufy MayorNancy Backus and Mayor Pete Lewis for their work related to the Vietnam War Memorial. Mr. Jose stated theAmerican flag is the only flag that should be flown at Veterans Memorial Park and placing the Joint Vietnam Veterans Memorial at Les Gove Park is a good compromise. He hopes the veterans will unite. Tai Nguyen 14210 15th Place W, Lynnwood Mr. Nguyen is a board member of the Vietnamese American Community of King and Snohomish County. He thanked the Council for considering a Joint War Memorial. He said the Memorial will emphasize the help the United States gave to the people of South Vietnam. He thanked the Council for considering the project. Khara Nixon, 410 8th St SW, Aubum Ms. Nixon stated the company she works_for, Best Western Peppertree Inn, relies on.the work the Aubum Area Chamber of Commerce provides in tourism promotion. She requested the Council support the contract with the Chamber to promote tourism. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met November 25, 2013. The Committee discussed and tabled Ordinance No. 6466 relating to inattentive drivers. The Committee also discussed the request for proposals for photo enforcement, Resolution No. 5012 and Ordinance No. 6474. The Committee also received briefings on the street sweeping schedule and the Auburn Valley Humane Society. The next regular meeting ofi the Municipal Services Committee is scheduled for December 9, 2013 at 3:30. B. Planning 8 Community Development Chair Backus reported the Planning and Community Development Committee met November 25, 2013. The Committee conside[ed Resolution No. 5012, Ordinance No. 6465 and Ordinance No. 6489. The Committee also discussed Ordinance No. 6474, Ordinance No. 6488, Resolution No. 4913, Resolution No. 5001, Resolution No. 5004 and the Comprehensive Downtown Parking Management Program. The next regular meeting of the Planning and Community Page 2 of 10 Development Committee is scheduled for December 9, 2013 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this aftemoon at 3:30. The Committee approved award of Public Works Project CP1222 - Citywide Traffic Signal Safety Improvements, Public Works On-call Agreements, final pay estimate and acceptance of Public Works Project EM0902 -Aubum Valley Drive-in Site Restoration, Resolution No. 5001 and Resolution No. 5004. The Committee also discussed Resolution No. 4913, Resolution No. 5011, water ri�hts, capital projects and significant projects being completed by outside entities. The next regular meeting of the Public Works Committee is scheduled for December 16, 2013 at 3:30 p.m. D. Finance Chair Partridge reported the Finance Co.mmittee met this evening at 5:30. The Committee reviewed claims vouchers in the amount of approximately $2.2 million and payroll vouchers in the amount of approximately $1.7 million. The Committee also forwarded to full Council for consideration Ordinance No. 6474, Resolution No. 4913, Resolution No. 5009 and Resolution No. 5011. The Committee also discussed Ordinance No. 6488, Resolution No. 5006 and Resolution No. 5014. The next regular meeting of the Finance Committee is scheduled for December 16, 2013: E. Les Gove Community Campus The next regular meeting of the Les Gove Community Campus Committee has been rescheduled to meet on December 4, 2013 at 5:00 p.m. F. Council Operations Committee Depury Mayor Backus reported the Council Operations Committee met this evening at 5:Q0. The Committee discussed Standing Gouncil Committee assignments. The Committee developed two potential options that will be brought forward for full Council consideraUon at the December 16, 2013 Council meeting. The Committee may require a special meeting on�December 12, 2013 to reconsider Standing Committee assignments. The next regular meeting of the Council Operations Committee is scheduled for January 6, 2014 at 5:00 p.m. IV. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City. Council to be routine and will be enacted tiy one motion in the form listed. Page 3 of 10 A. November 18, 2013 Regular Meeting Minutes B. Claims Vouchers (Partricige/Coleman) Claims voucher numbers 426246 through 426448 in the amount of $2,228,919.51 and one wire fransfer in the amounf of$546.00 and dated December2, 2013. C. Payroll Vouchers (Partridge/Coleman) Payroll check numbers 534256 through 534329 in the amount of $386,209.32 electronic deposit transmissions in the amount of $1,325,225.31 fora grand total of$1;711,434.63 for the period covering Novemberl4, 2013 to November 27, 2013. D. Annual On-CaII Agreements (Wagner/Dowdy) City Council approve the Annual On-Call Professional Service Agreements and Amendments for 2014 E. Public Works Project No. EM0902 (Wagner/Dowdy) Approve FinalPay Estimate No. 2 to Small Works Contract No. 13-13 in the amount of�14,692.78 and accePt Construction of ProjectNo. EM0902, Aubum Valley Drive-In Site Restoration F. Public Works Project No. CP1222 (WagneNDowdy) Permission to award Contracf No. 13-1b to Valley Electric Co. on their low bid of$351,662.00 for Froject No. CP1222, Citywide Traffic Signal Safety Improvements Deputy Mayor Backus moved and Councilmember Wagner seconded to approve the Consent Agenda. The Consent Agenda includes minutes, claims and payroll vouchers, public works projects, and contracts. MOTION CARRIED UNANIMOUSLY. 7-0 V. UNFINISHED BUSINESS There was no unfinished business. VL NEW BUSINESS There was no new business. VII. ORDINANCES A. Ordinance No. 6465 (BacKus/Faber) An Ordinance of the City Council of the City of Aubum, Washington adding Chapter 2.22 to the Aubum City Code relating to parks Depury Mayor Backus moVed and Councilmember Holman seconded to introduce and adopt Ordinance No. 6465. Page 4 of 10 MOTION CARRIED UNANIMOUSLY. 7-0 B. Ordinance No. 6481 (Partridge/Coleman) An Ordinance of the City Council of the City of Aubum, Washington, amending Ordinance No. 6432, the 2013-2014 Biennial Budget Orclinance, as amended by Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472, and Or.dinance No. 6473, authorizing amendment to the City of Aubum 2013-2014 budget as set forth in Schedule ''A" and Schedule "B" Councilmember Partridge moved and Councilmember Wales seconded`to adopt Ordinance No. 6481. Councilmember Partridge stated Ordinance No. 6481 is the fifth budget amendment for 2013. MOTION CARRIED UNANIMOUSLY. 7-0 C. Ordinance No. 6474 (Partridge/Coleman) An Ordinance of the City Council of fhe City of Aubum, Washington, Amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, as Amended.by Ord'tnance No. 6456 Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6481, and . Authorizing Amendment to the.City of Au6um 2013-2014 Budget as SetForth in Schedule "A" and Schedule "B" Councilmember Partridge moved and Councilmember Wales seconded to adopt Ordinance No. 6474.. MOTION CARRIED UNANIMOUSLY. 7-0 D. Ordinance No. 6489 (Backus/Tate) An Ordinance of the City Council of the City of Aubum, Washington, relating to Planning; adopting Comprehensive Plan Map and Text Amendments pursuant fo the provisions of RCW Chapter 36.70A Deputy Mayor Backus moved and Councilmember Holman seconded to introduce and adopt Ordinance No. 6489. Deputy Mayor Backus stated Ordinance No. 6489 incorporates Capital Facilities Plansfor the. City or Auburn and the Federal Way, Kent, Dieringer and Aubum School Districts, and includes Comprehensive Plan map and text amendments. MOTION CARRIED UNANIMOUSLY. 7-0 VIII. RESOLUTIONS A. Resolution No. 4913 (Partridge/Coleman) A Resolution of the City Council of the City ofAubum, Washington, Page 5 of 10 identifying the City CounciPs desire to move forward with funding preparations for the City of Auburn Community Center � Councilmember Partridge yielded movement of Resolution No. 4913 to Councilmember Wagner. Councilmember Wagnermoved and CouncilmemberPartridge seconded to adopt Resolution No. 4913. Councilmember Wagner stated Resolution No. 4913 defines the intent. of the City Council. The funding for the project is included in Ordinance No. 6474. Mayor Lewis noted the first study regarding a community center was started around 1980. MOTION CARRIED UNANIMOUSLY. 7-0 B. Resolution No. 5001 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Public V1lay Agreement between the City of Aubum and Level 3 Communications LLC Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 5001. MOTION CARRIED UNANIMOUSLY. 7-0 C. Resolution No. 5004 (Wagner/Dowdy) A Resolution of the City Council of the Ciry of Auburn, Washington; setting a public hearing to consider the vacation of the alley between South Division Street and A Street SE, South of East Main Street, within the City of Au.burn, Washington Councilmember Wagner moved and Councilmember Peloza seconded to introduce and adopt Resolution No. 5004. Councilmember Wagner noted the City will still hold the easement for the utilities. MOTION CARRIED UNANIMOUSLY. 7-0 D. Resolution No. 5006 (Peloza/Tiedeman) A Resolution of the City Cou,ncil of the City of Auburn, Washington, authorizing the Mayor to execute an agreementbetween the City of Auburn and ID Consulting Solutions, LLC for wireless access point services Councilmember Peloza moved and Councilmember Osbome seconded to adopt Resolution No. 5006. Page 6 of 10 Councilmember Peloza stated Resolution No. 5006 will enhance wireless solutions for City and Police communications. MOTION CARRIED UNANIMOUSLY. 7-0 E. Resolution No. 5009 (Partridge/Coleman) A Resolution of the City Council of the City ofAubum, Washington, authorizing the Mayor and the City Clerk to execute an agreement for services between the City of Aubum and the Aubum Area Chamber of Commerce to operate a visitor infocmation center, promote tourism awareness within the Ciry and to provide services associated with supporfing the City's economic development efForts Councilmember Partridge moved and Councilmember Wales seconded to adopt Resolution No. 5009. Councilmember Partridge thanked Aubum Area Chamber of Commerce Chief Executive OfFcec Nancy Wyatt for her efforts and work related to tourism promotion and economic development for the City of Aubum. MOTION CARRIED UNANIMOUSLY. 7-0 F. Resolution No. 5011 (Wagner/Dowdy) A Resolution of the City of Aubum, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Partridge moved and Councilmember Wales seconded to adopt Resolution No. 5011. MOTION CARRIED UNANIMOUSLY. 7-0 G. Resolution No. 5012 (Backus/Faber) A Resolution of the City Council of the City of Aubum, Washington, approving the request for plabement of a Joint Vietnam Veterans Memorial to be located in Les Gove Park (For clarification of these minutes, Mayor Lewis moved Resolution No. 5012 to the first action item on the agenda.) Deputy Mayor Backus stated when Resolution No. 5012 came before the Planning and Community Development Committee last week there was standing room only at the meeting. Concem was expressed regarding placing the Memorial in Les Gove Park was less than the Memorial deserved. Les Gove:Park is the City's main park. Deputy MayorBackus stated there will be a community center at Les Gove Park in the future, and she would like to see a memorial park at Les Gove Park also. She believes the Joint Vietnam War Memorial will be _ _ a great start. It was noted that, in the English translation, the United Page 7 of 10 States will be listed first on the Memorial. Mayor Lewis called for a five minute recess at 7:49 p.m. At 7:53 p.m. Mayor Lewis reconvened the regular meeting. Deputy Mayor Backus moved and Councilmember Holman seconded to adopt Resolution No. 5012. Councilmember Wales stated veterans are veterans and she believes the Joint�etnam Veterans Memorial should be in Veterans Memorial Park; however, she stated the compromise is acceptable. Councilmember Peloza stated as a member of the Veterans of Foreign Wars, he is pleased with the comprise. MOTION CARRIED UNANIMOUSLY. 7-0 H. Resolution No. 5014 (BackuslTate) A Resolution of the City Council of the City of Aubum Washington related to downtown redevelopment; authorizing the Mayor to extend the term of a Memorandum of Agreement with Ceradimm, LLC and the term of an option to purchase real property with Ceradimm, LLC, both approved by adoption of Resolution 4675, and to extend'the tecm of an Exclusive Lease or Sale Listing Agreement with Coldwell Banker Danforth and Associates until December 31, 2015 Deputy Mayor Backus moved and Councilmember Holman seconded to adopt Resolution No. 5014. MOTION CARRIED UNANIMOUSLY. 7-0 IX. REPORTS At #his time the Mayor and City Council may report on significant items associated with fheir appointed positions on federal, state, regional and local organizations. A. From the Council Deputy Mayor Backus reported she attended the Muckleshoot Tribe Global meeting, the Sound Cities Networking Dinner, a memorial service for Ra� Sherman, and the Pioneer Elementary pep rally for the Stanley Security Safer Schools grant competition. Councilmember Wagner reported on his attendance at the Aubum Muckleshoot Tribe Global.meeting, the Sound Cities Assoaation Annual Meeting and the Pierce County Regional Council meeting. Councilmember Wales reported she attended the Sound Cities Page 8 of 10 Association meeting and the Pierce County Regional Council meeting. She also reported she was appointed to the King County Board of Health and the Environmental Issues Committee. Councilmember Holman reported he attended the Aubum Information Systems GIS Day activities, the ground breaking at Green River Community College for the Student Life Building, the Sound Cities Networking dinner, and he participated in the branding exercise for Green River Community College. Councilmember Holman reported he was appointed for a second term to the Growth Management Board and the Economic Development Board of King County. Councilmember Peloza provided the Council with the history and information on the future for the Aubum Municipal Airport. He reported he attended the Muckleshoot Tribe Global meeting and the Sound Cities Association meeting. He reported he was appointed to the Sound Cities Regional Policy Committee. Councilmember Osbome reported he attended the Regional Transit Committee meeting where he was appointed to a voting position on the committee. Councilmember Partridge gave no report. B. From the Mayor Mayor Lewis stated the Aubum City Councilmembers are very active on both local and national committees. The Councilmembers are considered part time, however, they put in numerous hours and a great deal of effort on behalf of the City of Aubum. He thanked them for their dedication and hard work for the City. Mayor Lewis stated he is looking forvvard to increasing the partnership with the Muckleshoot Tribe. He is also working with Valley Cities regarding the Gateway Project. Mayor Lewis thanked the Council fortheir work on the Community Center and the Joint Vietnam War Memorial. X. EXECUTIVE SESSION At 9:00 p.m., Mayor Lewis recessed the meeting to executive session for approximately five minutes to discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i). Department directors and staff required for the executive session included: Ciry Attorney Daniel B. Heid and Assistant Director of Public Works Dowdy. Page 9 of 10 At 9:03 p.m. Mayor Lewis reconvened the regular meeting. Councilmemb.er Wagner moved and CouncilmemberPeloza seconded to adopt Resolution No. 5045. Resolution No. 5015 A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and City Clerk to execute a settlement agreement between the City of Auburn and Donovan Brothers Commercial Construction for Traffic Impact Fee Credits Councilmember Wagner stated the credits are for traffic improvements that were at the expense of the developer. MOTION CARRIED UNANIMOUSLY. 7-0 XI. ADJOURNMENT There being no further busine.ss to come before the City Council, the meeting adjoumed at 9:05 p.m. AP ROVED day of December, 2013. � �� Peter B. Lewis, Mayor .�Shawn Campbell, De uty i#y Clerk Page 10 of 10