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HomeMy WebLinkAbout03-17-2014 c�noF =�'* City Council Meeting � March 17, 2014 - 7.:30 PM Auburn CityHall WASHiNGTON MINUTES I: CALL TO ORDER A. Flag Salute Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor Wagner, Bill Peloza, Largo Wales, Wayne Osbome, John Holman, Claude DaCorsi, and Yolanda Trout. Staff present: City Attomey Daniel B. Heid, Police Commander Mark Caillier, Economic Development Manager poug Lein, Interim Human Resources and Risk Management Directo� Rob Roscoe, Community Development and Public VNorks Director KeVin Snyder, Parks, Arts and Recreation Director Daryl Faber, Director of Administration Michael Hursh, Finance DirectorShelley Coleman, and City Clerk Danielle Daskam. C. Announcements, Appointments, and Presentations 1. Appointments to Boards and Commissions City Council to confirm the appointment of Judi Roland to the Cemetery Board for a term to expire December 31, 2016. Deputy Mayor Wagner moved`and Councilmember Peloza seconded to confirm the appointment of Judi Roland to the Cemetery Board. MOTION CARRIED UNANIMOUSLY. 7-0 D. Agenda Modifications : There was no change to the agenda II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A: Public Hearings 1. Consolidated Annual Performance and Evaluation Report (Hursh) Gity Council to conduct a public hearing on the 2013 Consolidated Annual PerFormance and Evaluation Report (CAPER) for the Page 1 of 8 Community Development Block.Grant Program Director of Administration Michael Hursh presented the staff report for the 2013 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER is an overall review of housing and community development activities undertaken in 2013 and delineates the amount of Federal funding that is distributed through the program and the impact on the City's housing and community development goals. Mayor Backus opened the public hearing at 7:33 p.m. There was no public comment and the hearing was closed. B. Audience Participation This is the p/ace on the agenda where the public is invited to speak to the City Counci! on any issue. Those wishing to speak are reminded to sign in on the form provided. Jon Lindenauer, 29216 58th Place South, Aubum Mr. Lindenauer stated he represents the No North Aubum Garbage Site citizens group. He thanked the City Council for its con6nued support in opposing the King County Solid Waste Division's plan to construct a transfer station in Aubum and for the City's,comment letter on the King County Solid Waste Division Transfer Plan Review. Mr. Lindenauer also submitted his comments in writing. Mary Ann Harkness, 29780 53rd Ave S, Auburn Ms. Harkness identified herself as the Co-chair of the No North Aubum Garbage Site citizens group. She thanked Mayor Backus and Ci4y staff forthe comment letter sent to the King County Solid Waste Division objecting to the recent review of the Solid Waste Transfer Plan. Ms: Hackness requested the City write an additional letter to King County Executive Dow Constantine calling for a third party independent reView before the King County Council approves any capital expenditure for another South County transfer station. Ms. Harkness also submitted her comments in written form. Bonnie Tiangsing, 29609 57th Place;South,.Aubum Ms. Tiangsing expressed opposition to the location of a King County Transfer Station site in North Aubum: Giovanni DiQuattro, 3803 W. Tapps Drive E, Lake Tapps Mr. DiQuattro, owner of The Rainbow Cafe, thanked the City Council for their efforts regarding off-hour parking in and around his restaurant. He read a letter he received today, which was addressed to the Mayor and City Council and copied to Mr. DiQuattro, Chase Bank, and the Auburn Reporter, regarding parking spaces used by Chase Bank. Mayor Backus stated the parking spaces in question are leased to Page 2 of 8 Chase Bank. City officials and staff continue to work on an overall parking plan for the area. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee did not meet on March 10. The next regular meeting of the Municipal Services Committee is scheduled for March 24, 2014. B. Planning 8� Community Development Chair Holman reported the Planning.and Community Development Committee met March 7, 2014. The Committee approved Resolufiorr Na 5048 authorizing the acceptance of 4Culture grant. The Committee also discussed the environmental park zoning and existing non- conforming uses, local revitalization funding, streetscape and urban design f,or Main Street, and downtown,permit parking. ChairNolman reported that a joint meeting of the Planning and Community Development Committee and Planning Commission will be held tomorrow. The next regular meeting ofithe Planning and Community Development Committee is scheduled for March 24, 2014. C. Public Works Chair Osborne reported the Public Works Committee met this afternoon at 3:30. The Committee approVed a Right-of-way Use Rermit for the Muckleshoot Indian Tribe for monitoring wells and a consultant agreement with Brown and Caldwell.for engineering services related to Project No_ CP1320, the Maintenance and Operations Storm Drainage ImprovementProject. The Committee also approved Resolution No: 5052 authorizing the Mayor to negotiate agreements for the acquisition of property on the Lea Hill comdor. The Committee discussed Resolution No. 5051 regarding#he Consolidated Annual Performance and Evaluation Report and.the capital projects status report. The next regular mee#ing of the Public Works ,Committee is scheduled for April 7, 2014. D. Finance Chair Wales reported the Finance Committee met this evening at 5:00. The Committee approved claims vouchers in the amount of$2:2 million and payroll vouchers in the amount of,$2.1 million. The Committee also reviewed Ordinance No. 6502 approving budget amendment number 7, Resolution No. 5037 related!to interfund loans, and Resolution No. 5051 acceptingthe Consolidated Annual Performance and Evaluation Report. The Comm'ittee discussed Resolution No. 5053 Page 3 of 8 regarding the 2014-2019 Park Property Tax Levy allocation and procurement card statistics. The next regular meeting of the Finance Committee is scheduled for April 7, 2014. E. Les Gove Community Campus The next regular meeting of the,Les Goye Community Campus Committee meeting is schedulecl for April 23, 2014. F. CounciF Operations Committee The next regular meeting of the Council Operations Committee is scheduled for March 24, 2014. G. Junior City Council Deputy Mayor Wagner reported th'e Junior City Council met ea�lier this evening.. The Junior City Gouncil received a p,resentaUon from Planning Services ManagerElizabeth Chamberlain on the "Imagine Auburn" Comprehensive Plan update. The next regularmeeting of the Junior City Council is scheduled for April 21, 2014. IV. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the March 3, 2014 regular meeting B. Claims Vouchers (Wales/Coleman) Claimsvoucher numbers 427693through 427872 in the amount of $2,125,047.07 and one wire transfer in the amount of $48;230.11 and dated March 17, 2014. C. Payroll Vouchers (Wales/Coleman).: : Payroll check numbers 534554 through 534580 in the amount of $856;770,99 and electron.ic deposit transmissions in the amounf of $1,284,256.90 for a grand total of $2,141,036.89 for the period covering February 27, 2014 to March 12, 2014. D. Public Works Consultant Agreement No. AG.-C-450 (Osborne/Snyder) City Council grant permission to.entec into Consultant Agreement No.. AGC-450 with Brown and Caldwell fo�engineering services for Project No. CP1320, Maintenance and Operations Storm Drainage Improvement project. Deputy Mayor Wagner moved and Councilmember Peloza seconded to approve the Consent Agenda. The Consent Agenda includes cfaims and payroll vouchers and a consultant services agreement. MOTION CARRIED UNANIMOUSLY: 7-0 Page 4 of 8 V. UNFINISHED BUSINESS _ There was no unfinished business.` VI. NEW BUSINESS There was no new business. VII. ORDINANCES A. Ordinance No. 6502 (Wales/Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6432, tiie 2013-2014 Biennial Budget Ordinance, as amended by Ord'inance No. 6456, Ordinance No. 6462, Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474, Ordinance No. 6481, authorizing amendment to the City of Aubum 2013-2014 Budget as set forth in schedule "A" and schedule `B" Councilmember Wales moved and Councilmember Holman seconded _ _ to introduce and adopt Ordinance No. 6502. Ordinance No. 6502 approves budget amendment number 7, which carries forward projects and programsthat were authorized and started in 2013 but not yet completed, MOTION CARRIED UNANIMOUSLY. 7-0 VIII. RESOLUTIONS A. Resolution No. 5037 (Wales/Coleman) A Resolution of the City Council of the Gity of Aubum, Washington, authorizing the transfer of#unds for the purpose of making a loan or Joans from the GeneraF Fund and/or the Cumulative Reserve Fund'to a grant sustained or project focused Special Revenue Fund for up to a three-year period of time Councilmember Wales moved and Councilmember Holman seconded to adopt Resolution No. 5037. Resolution No. 5037 authorizes interfund loans from the General Fund and/or the Cumulative Reserve Fund to a grant sustained fund for short-term cash flow a.nd funding needs.. In response to questions from Deputy Mayor Wagner, Finance Director Coleman explained that the resolution will allow the use of interfund loans for grant sustained funds, such as the Community Development Block Grant Fund and#he:Arterial Street Program, where funds are expended for the project or progcam, prior to receiving reimbursement from the grant program. The funds a�e typically transferred in and out within thirty to sixty days. Page 5 of 8 Councilmember Peloza spoke in favor of the resolution stating there appears to be little risk, and the funds are grant sustained. Finance Director Coleman stated the interfund loans will cover the authorized expenditures from grant sustained funds while the City awaits for reimbursement of federal, state and local grant monies, which have been approved for allocation. Most grants reimburse expenditures within sixty days., Finance Director Coleman stated she has never seen a grant reimbursement take longer than a year. MOTION CARRIED UNANIMOUSLY. 7-0 B. Resolution No. 5051 (Wales/Hursh) A Resolution of the City C,ouncil of the City of Aubum, Washington. to accept the 2013 Consolidated Annual Performance and Evaluation Report (CAPER) for the 2013 program year Councilmember Wales moved and-.Councilmember Holman seconded to adapt Resolution No. 5051. Resolution No. 5051 approyes the Consolidated Annuaf PerFormance and Evaluafion Report for 2013. Councilmembers Wales and Peloza spoke in favor of the Community Development Block Grant Program. MOTION CARRIED UNANIMOUSLY. 7-0. C. Resolution No. 5052 (Osbome/Snyder) A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor tb negotiate ag�eem.e.nts and execute documents necessary to acquire property �elated to Lea Hill Road Segment 1 � Improvements Councilmember Osborne moved and Councilmember Peloza seconded to adopt Resolution No. 5052. Resolution No. 5052 authorizes the Mayor to`negotiate agreements for the acquisition of property along the Lea Hill Road corridor for future improvements. MOTION CARRIED UNANIMOUSLY. 7-0 JX. REPORTS At this time the Mayor and City Counci! may report on significant items associated with their appointed positions on federal, state, regiona/and local organizations. A. From the Council Page 6 of 8 Deputy Mayor Wagner reported on his attendance at the Regional Access Mobility Partnership meefing, a DARE graduation ceremony at Dick Scobee Elementary, the Valley Regional Fire Authority Board meeting, a DARE graduation at EVergreen Heights Elementary, and the Senior Center coffee hour. Councilmember Trout reported she interviewed Junior City Councilmember Mary Riel and reported on her attendance at the Planning and Communiry Development Committee meeting, the National League of Cities Conference, the King County Sustainable Cities Roundtable, and a Lions Club fundraiser. Councilmember Osbome reported on his attendance at the monthly Law Enforcement Officers and Fire.Fighters Disability Board meeting, the Regional Water Quality Committee meeting, and the National League of Cities Conference where he served as a member of the Transportation, Infrastructure and Services Committee. Councilmembec Peloza reported on his attendance at the National League of Gities Conference where he chaired the Energy, Environment and Natural Resources Committee. Councilmem6er Peloza also reported on his attendance at the Auburn Intemational Farmers.Market Board meeting, the Sister Cities Board meeting, and the King County Solid Waste Management Advisory Committee meeting. Councilmember Peloza reported the timeline for the completion of the environmental impact statement for the South King County transfer station project is May 2014. King County Executive Constantine is expected to make a decision on the transfer station site in August 2014. Councilmember Holman reported on his attenda.nce�at the Sound Cities Association (SCA) meeting,.the SCA Growth Management Caucus, the Puget Sound Regional Council Growth Management Board meeting, and the National League of Cities Conference where he participated as a member of the Community and Economic Development Steering Committee and the First Tier Suburbs Steering Committee. Councilmember Holman announced that today is Chuck and Leila Booth's 57th wedding anniversary. Former mayor Chuck Booth.and his wife, Leila, are much loved members of the Aubum community. Councilmember Wales reported that nearly a year ago, the Auburn School District and other area school districts received a federal reading grant with the goal of improving reading scores through the Reading Map 2020 program. 'It was recently announced that.six elementary schools in Auburn have already achieved the 2020 goals. Councilmember Wales also reported on her attendance at the National League of Cities Conference where she served on the Human Resources Committee and the Youth and Families Steering Committee. Page7of8 Councilmember DaCorsi reported on his attendance at the National League of Cities Conference where he was able to wafch proceedings in the U.S. Senate and House of Ftepresentatives and meet with the State congressional delegation regarding municipal bonds income tax exemption. Councilmember DaCorsi congratulated Councilmember Holman on his presentation at the National League of Cities Conference. B. From the Mayor � Mayor Backus reported on a meeting with Dr. Eileen Ely, President of Green River Community College, regarding partnership opportunities between the City and Green River Community College. Mayor Backus also reported on her attendance at a ribbon cutting ceremony for U- _ float, a meeting and tour of the Skills., Inc.; facility, a meeting of the King County Aerospace Alliance, the 2014 Northwest Regional Sport Stacking competition, the Christ Co.mmunity Free Clinic fundraiser, the National League of Cities Conference,where she met with members of Congress and representatives from the. U.S. Conference of Mayors, the Senior.Center coffee hour,the Green.RiVerCommunityCollege groundbreaking for the new Trades Building, and the Department Directors leadership ret�eat. X. EXECUTIVE SESSION At 8:41 p,m., Mayor Backus recessed the meeting to executive session for approximately 10 to 15 minutes to discuss. pending/potential litigation pursuant to RCW 42:30.100(1)(i). No action is anticipated following the executive session. Department directors required for the executive session included City Attorney Heid and Community Development and Public Works Director Kevin Snyder. At 9:02 p.m., the executive session was extended an additional 10 minutes. The executive session conc.luded at 9:06 p.m. XI. ADJOURNMENT There being no further business to come before the City Council, the meeting adjourned at 9:06 p.m. APPROVED this 7�day of , 2014. ancy ki s, Mayor Danielle Daskam, City Clerk Page 8 of 8