HomeMy WebLinkAbout03-03-2014 cmoF ��* � CityCouncilMeeting
March 3, 2014 - 7:30 PM
Aubum City Hall
WASHINGTON MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Nancy Backus called the meeting to orderat 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
City Councilmembers present; Deputy,Mayor Wagner, Bitl Peloza,
Largo Wales, Wayne Osbome, John Holman, Claude DaCorsi, and
Yolanda Trout.
Department directors and staff members present: City Attomey Dan
Heid;Police Commander Mark Caillier; Finance Director Shelley
Coleman, Community Development and Public Works Director Kevin
Snyder, Assistant Director of Community DeVelopment Services Jeff
Tate, Director of Administra#ion Michael Hursh, Assistant Director of
Engineering Services / City Engineer Ingrid Gaub, Storm Utility
Engineer Tim Carlaw, Water Qual.ity Program Coordinator Chris -
Thom, Parks, Arts and Recreation Director Daryl Faber, Deputy City
ClerkShawn Campbell.
C. Announcements, Appointments, and Presentations
1. 2013 Waste Management Annual Report
Waste ManagemenYs Municipal and Community Relations
Manager Laura Moser presented to Council the Waste'
Management 2013 Annua,l Report. Waste Management uses
4hree processing centers to process recycled materials. The City.
of Aubum has the highest recycling rate in the region, She invited
the Council and Mayor to ride along in one of the trucks to see the
whole process at work.
Waste Management Public Education and Outreach Manager
Candy Castellano explained Waste Management is providing a
consistent message throughout the region to make it easier for
citizens to recycle.
Councilmember Peloza complimented Waste Management for
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their customer service in his neighborhood.
Councilmember Wales explained that the King County Board of
Health is working on regulatioris for solid waste. She said
fhe greatest tool to increase recycling is educating students about
recycling. A portion of the 7th grade curriculum is recycling.
Councilmember DaCorsi asked for additional infarmation on
the average commodity Price for glass recycling. Ms..Moser
explained that Waste Management has to pay a secondary
contractor to take the glass.
Deputy Mayor Wagner asked if Waste Management has plans to
capture more of the scrap metal_�ecycling.
Ms. Castellano explained thaf Waste Management facilities are
only designed to handle items that will fit into the bins.
D. Agenda Modifications
There was no agenda modification.
II. CITIZEN INPUT, PUBLIC HEARINGS &�CORRESPONDENCE
A. Public Hearings
1. Public Hearing for Stortnwater Management Program
(Osbome/Snyder)
City Council to conduct a public hearing to receive public
comments, proposals and suggestions on the City's Stormwater
Management Program
Storm Drainage EngineerTim Carlaw presented the staff report
for the 2014 Stormwater Management Program. The program is
prepared in response to the City's National Pollution Discharge
Elimination System (NPDS) Permit. The City is required to
complete a Stormwater Management Plan annually. With the
public hearing and approval of Resolution No. 5035 the City will
conclude the process for 2014:
Mayor Backus opened the public hearing at 7:58p.m.
Virginia Haugen,2503 R Street SE, Aubum
Ms. Haugen noted there are problems with the M street
underpass due to rain. She asked how many times the underpass
has been closed due to flooding.
Mayor Backus explained when the underpass first opened
the contractor had an issue with items not being connected. The
contractor fixed everything before the project was finaled.There
was a road closed sign up,about a week ago that the
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City Maintenance and Operations department did not put up. The
road was open at that time.
Mayor Backus closed the public hearing at 8:02 p.m.
B. Audience Participation
This is the p/ace on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Sean Cobum, 26 M Street NE, Aubum
Mr. Cobum requested a flashing'light or crosswalk be placed at the
intersection of 28th Street NE and Au6um Way. Bus riders must
cross the street to catch their connecting bus, and there is no safe
place to do so.
Mayor Backus requested Community Development and Public Works
Director Kevin Snyder work with Mr. Cobum,
Patti Maynard, 32024 116th Ave SE, Auburn
Ms. Maynard has lived in.Aubu.m since 1967. She provided the City
with history on a tree located at 115 2nd Street SE. She requested the
tree be declared a historic tree.
C. Corcespondence
There was no correspondence forCouncil review.
III. COUNCIL COMMIITEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met on
February 24, 2014. The Committee reviewed Resolution No. 5041
regarding an agreement with the Aubum Symphony. The Committee
requested additional work be done on the agreement before they
approve it. The Committee discussed the false alarm prevention
program and the Aubum Valley Humane Society agreement. The next
regular meeting of the Municipal Services Committee is schedu.led for
March 24, 2014 at 5:00 p.m. �
B. Planning & Community Development
Chair Holman reported the Planning and Community Development
Committee met February 24, 2014. The Committee
reviewed Resolution No. 5047 regarding property abatement. The
Committee also discussed the Stormwater ManagementProgram,
the work plan to update the Flood Area Map and Flood Plan Map, the
Committee received an overview of the new structure for the
Community Development and Public Works Department, and a "
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Directors Report The next regular meeting of the Planning and
Community Development Committee is scheduled for March 7,2014
at 2:00 p.m.
C. Public Works
Chair Osbome reported the Public Works Committee met this
aftemoon. The Committee reviewed a,.right-of-way.use permit for the
Pet Palooza Dog Trot run, Resolution No. 5035 related tothe
Stormwater Management Plan and!Resolufion No.
5047 approving abatement of property. The Committee also
discussed the capital project sta4us reporf. The next regular meeting
of the Public Works Committee is scheduled for March 17, 2014 at
3:30 p.m.
D. Finance
Chair Wales reported the Finance Gommittee met this evening at
5:00. The Committee reviewed 2014 claims vouchers in the amount
ofiapproximately $2.8 million, and payroll.vouchers in the approximate
amount of$1.6 million. The Committee is working on going
paperless for the agenda packets in the next six months. The
Committee discussed Ordinance No. 6502 regarding the 2013-
2014 mid-biennial budget amendment and the request for proposals
received for the Aubum Municipal Cemetery. The next regular
meeting of the Finance Committee is scheduled for March 17, 2014 at
5:00 p.m.
E. Les Gove Community Campus
Chair Wagner reported the Les Gove Community Campus
Committee met February 26, 2014. The Committee discussed the
mid-biennial budget update, an intemal operations inventory budget,
the action tracking matrix and security upgrades at the Les Gove
Community Campus. The nexf regular meeting of the Les Gove
Commun'ity Campus Committee is scheduled for March 26, 2014.
F. Council Operations Committee
Chair Wagner reported the Council Operations Committee met on
February 26, 2014. The Committee discussed creating a Council
Compensation Committee and updating the Council Rules and
Procedures. The Committee changed the time for 4heir regularly
scheduled meeting to the fourth Monday of the month at 2:30 p.m..
The next regular meeting of Gou,ncil_Operations Committee meeting is
scheduled for March 24, 2014 at 2:30 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council fo be routine and will be enacted by one motion in the form listed.
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A. Minutes of the February 18, 2014 regular meeting
B. Claims Vouchers (Wales/Goleman) ,
Claims voucher numbers 427534 th.rough 427692 in the amount of
$2,796,334.48 and one wire transfer in the amount of$1710.08 and
dated March 3, 2014.
C. Payroll Vouchers (Wales/Coleman)
Payroll check numbers 534524 through 534553 in the amount of
$276,248.62 electro�ic deposit transmissions in the amount of
$1,351,415.06 for a grand total of$1;627;663.68 for 4he period
covering February 13, 2014 to February 26, 2014.
D. Public Works Project No. CP00925 (Wagner/Tate)
City Council to grant permission to advertise for bids for Project No.
CP0925, Les Gove Community and Event Center
Deputy Mayor Wagner requested item D to be moved to Unfinished
Business.
Deputy MayorWagner moved.and_:Councilmember Peloza seconded
to approve the Consent Agenda as amended.
The Consent Agenda includes Gaims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
A. Public Works Project No. CP0925
City`Council to grant permission to advertise for bids for Project No.
CP0925, Les Gove Community and Event Center
Deputy Mayor Wagner moved and Councilmember Peloza seconded
to approve publishing the Request.for Proposals for Public Works
Project No. CP0925.
Councilmember Osbome stated he is a member of the Les Gove
Community Campus Committee. He reported the Committee
requested estimates for the project. One estimate came in below the
$9 million the City has set aside for this project and the remaining
estimates were over$10 million. He believes the project wilt come in
above the amount the City has set aside and it would be a waste of
funds to prepare the plans for bid. He does not feel it is fair to ask
bidders to spend funds developing bids when the City will not be able
to fund the project.
Councilmember Wales stated the City has already invested
approximately $2 million in the project to date. The cost to the City of
going to bid is $83,000.00. She believes that if the bids come back
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higher then the funds the City currently has,set aside the City could
request additional funds from the State for the community center or
request to use the grant funds for another project. She believes this is
a good time to go out for bicl, It would allow the City to make an
informed decision on whether or not the City can afford a community
center.
Director Coleman confiRned the City has spent approximately $1.2
million to date on the community center.
Deputy Mayor Wagner explained the City has only received estimates
on the cost ofibuilding a community center. Typically bids come in
much lower than estimates. He is passionate that it is time to find out
if the City can fund the building of a community center.
Councilmember Holman stated the City could pay for a full time
employee with the $83,000.00.it will .cost to prepare the plans to go
out for bid. He is passionafe about building the Community Center,
just not at this time. ln addition to the cost of building, he is also
considering the $150,000.00 per year to operate the center. He thinks
this is about two to three years too early.
Councilmember DaCorsi said as a part of his profession he has built
10 community centers. Councilmember DaCorsi has reviewed the
plans for the City community center, and he believes the cost
estimates are on target. He does not want to �o out to bid if the Gity is
not ready to move forward. He believes the City needs more time
before the project goes out to bid.
Councilmember Peloza stated he is concerned about the proposed
revenue covering the operating costs of a community center. He has
heard concems from citizen.s about the cost of the building along with
the cost for day to day operations of a community center. He would
like the process to be more transparent.
Councilmember Trout believes #he City needs a community center.
Buf the bottom line is how the City going to pay for it. She believes fhe
City needs to wait until additional funds have been identified.
MOTION FAILED. 2-5 Councilmember Wagner and Councilmember
Wales voted yes.
VI. NEW BUSINESS
There was no new business.
VII. RESOLUTIONS
A. Resolution No. 5035 (Osbome/Snyder)
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A Resolution of the Ciry Council of the City of Aubum, Washing#on,
approving the 2014 Stormwater Management Program Plan and
authorizing the Mayor to submit a copy to the Washington State
Department of Ecology in response to the City's National Pollutant
Discharge Elimination System Westem Washington Phase II
Municipal Stormwater Permit
Councilmember Osbome moved and Councilmember Peloza
seconded to adopt Resolution'No. 5035.
Resolution No. 5035 authorizes the City to submit the City's 2014
Stormwater Management Program Plan to the Department of Ecology.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 5047 (Holman/Snyder)
A Resolution of the City Gouncil qf the City of Aubum, Washington,
authorizing 4he City to expend funds to a6ate the litter, junk, and yard
waste nuisance at 911 17th Street NE, Auburn
Councilmember Holman moved and Councilmember Wales seconded
to adop4 Resolution No. 5047.
Deputy Mayor Wagner stated.this will result in a lien. against the
property that the City will not recover until the property is sold.
Councilmember Holman stated children could get hurt at this
property and the trash is affecting the property value for the n.eighbors
in the area. The City wilL recover the funds when the property is sold.
At this time the total costs are unknown.
MOTION CARRIED. 6-1 Deputy Mayor Wagener voted no.
VIII. REPORTS
At this time the Mayor and City Counci!may report on sign�cant items
associafed with their appointed positions on federal, state, regiona/and
local organizafions.
A. From the Council
Deputy Mayor Wagner reported on his attendance at the Sound Cities
Association meeting, an Oath of Citizenship Ceremony, the Pierce
County Regional Council meeting, the Valley Regional Fire Authority
meefing, the open house at the Camegie Library Building and the
Pierce County Economic Development Committee annual meeting.
Councilmember DaCorsi reported.on his attendance at the Carnegie
Library Building open house, the Auburn Adventist Academy Banquet
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and the Green River Community College Painting with the Stars. He
also had the opportunity to interview Junior City Councilmember
Angelina Zalutskiy.
Councilmember Wales reported on her attendance at the King County
Boa.rd of Health meeting and the Green River Community College
Painting with the Stars. She also noted she has been appointed as
boardmember for the Puyallup RiverWatershed Committee.
Councilmember Holman reported on his attendance at
the Washington State Senate and Nouse Joint Session Day of
Remembrance, the Senate hiearing on IPZ funding, and the Seattle
King County Economic Developmenf Committee meeting. He also
reported he had 4he pleasure of interviewing Junior City
Councilmember Olivia Thomas.
Councilmember Peloza reported he attended the Airport Advisory
Board meeting, the 2014 King:Conservation District Awards Night, the
King County Water Pollution Advisory �ommittee meeting, the Water
Resource Inventory Area,(WIRA) 9 Stormwater workshop, the South
County Area Transportation Board meeting, Valley Regional Fire
Authority Awards dinner, the Camegie Library Building open house
and the Pierce County Economic Development Board meeting. He
also interviewed Junior City Councilmember Dalton Hands.
Councilmember Osbome reported he attended the Regional Transit
Committee meeting, the Fire Fighters of Station 32 Litter Clean-up
Project event and the Vintage Place neighborhood meeting.
Councilmember Trout reported she attended the Sound Cities
Association meeting, the Pierce County Regional Council meeting, the
Carnegie Library Building open house, the Auburn Adventist Academy
banquet, the Planning and Community Development,Committee
meeting, the Green River Community College Painting with the Stars,
an Oath of Citizenship Ceremony, and the Pierce County Economic
Development Committee meeting. She also met with the Executive
Director from the YMCA.
B. From the Mayor
Mayor Backus reported on her attendance at the Regional Mayors
meeting with Congressman Reichert, the Valley Regional Fire
Authority Annual Banquet, the Carnegie Library open house,
the Valley Cities luncheon, the King County Sexual Assault Resource
Center annual breakFast, the Green River Community College
Painting with the Stars and Larry Dahl's retirement party.
IX. EXECUTIVE SESSION
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At 9:26 p.m., Mayor Backus recessed the meeting to executive session for
approximately ten minutes in.order to discuss purchase or sale of real
property pursuant to RCW 42:30.100(1)(b). Mayor Backus indicafed no
action woultl follow the executive.session. Department directors and staff
required for the executive session'included City Attomey Heid, Director of
Community Development and Public Works DirectorSnyder and
Assistant'Director of Engineering Services Ingrid Gaub.
The executive session concluded at 9:44p.m.
X. ADJOURNMENT
There being no further business to come before the City Council, the
meefing adjourned at 9:44 p.m.
APPROVED this� day of March, 2014
C1X1 ��. ���C���.
ancy c s, Mayor Shawn Campbell, Deputy City Clerk
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