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Home My WebLink About03-03-2014 cmoF ��* � CityCouncilMeeting March 3, 2014 - 7:30 PM Aubum City Hall WASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Nancy Backus called the meeting to orderat 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present; Deputy,Mayor Wagner, Bitl Peloza, Largo Wales, Wayne Osbome, John Holman, Claude DaCorsi, and Yolanda Trout. Department directors and staff members present: City Attomey Dan Heid;Police Commander Mark Caillier; Finance Director Shelley Coleman, Community Development and Public Works Director Kevin Snyder, Assistant Director of Community DeVelopment Services Jeff Tate, Director of Administra#ion Michael Hursh, Assistant Director of Engineering Services / City Engineer Ingrid Gaub, Storm Utility Engineer Tim Carlaw, Water Qual.ity Program Coordinator Chris - Thom, Parks, Arts and Recreation Director Daryl Faber, Deputy City ClerkShawn Campbell. C. Announcements, Appointments, and Presentations 1. 2013 Waste Management Annual Report Waste ManagemenYs Municipal and Community Relations Manager Laura Moser presented to Council the Waste' Management 2013 Annua,l Report. Waste Management uses 4hree processing centers to process recycled materials. The City. of Aubum has the highest recycling rate in the region, She invited the Council and Mayor to ride along in one of the trucks to see the whole process at work. Waste Management Public Education and Outreach Manager Candy Castellano explained Waste Management is providing a consistent message throughout the region to make it easier for citizens to recycle. Councilmember Peloza complimented Waste Management for Page 1 of 9 their customer service in his neighborhood. Councilmember Wales explained that the King County Board of Health is working on regulatioris for solid waste. She said fhe greatest tool to increase recycling is educating students about recycling. A portion of the 7th grade curriculum is recycling. Councilmember DaCorsi asked for additional infarmation on the average commodity Price for glass recycling. Ms..Moser explained that Waste Management has to pay a secondary contractor to take the glass. Deputy Mayor Wagner asked if Waste Management has plans to capture more of the scrap metal_�ecycling. Ms. Castellano explained thaf Waste Management facilities are only designed to handle items that will fit into the bins. D. Agenda Modifications There was no agenda modification. II. CITIZEN INPUT, PUBLIC HEARINGS &�CORRESPONDENCE A. Public Hearings 1. Public Hearing for Stortnwater Management Program (Osbome/Snyder) City Council to conduct a public hearing to receive public comments, proposals and suggestions on the City's Stormwater Management Program Storm Drainage EngineerTim Carlaw presented the staff report for the 2014 Stormwater Management Program. The program is prepared in response to the City's National Pollution Discharge Elimination System (NPDS) Permit. The City is required to complete a Stormwater Management Plan annually. With the public hearing and approval of Resolution No. 5035 the City will conclude the process for 2014: Mayor Backus opened the public hearing at 7:58p.m. Virginia Haugen,2503 R Street SE, Aubum Ms. Haugen noted there are problems with the M street underpass due to rain. She asked how many times the underpass has been closed due to flooding. Mayor Backus explained when the underpass first opened the contractor had an issue with items not being connected. The contractor fixed everything before the project was finaled.There was a road closed sign up,about a week ago that the Page 2 of9 City Maintenance and Operations department did not put up. The road was open at that time. Mayor Backus closed the public hearing at 8:02 p.m. B. Audience Participation This is the p/ace on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Sean Cobum, 26 M Street NE, Aubum Mr. Cobum requested a flashing'light or crosswalk be placed at the intersection of 28th Street NE and Au6um Way. Bus riders must cross the street to catch their connecting bus, and there is no safe place to do so. Mayor Backus requested Community Development and Public Works Director Kevin Snyder work with Mr. Cobum, Patti Maynard, 32024 116th Ave SE, Auburn Ms. Maynard has lived in.Aubu.m since 1967. She provided the City with history on a tree located at 115 2nd Street SE. She requested the tree be declared a historic tree. C. Corcespondence There was no correspondence forCouncil review. III. COUNCIL COMMIITEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met on February 24, 2014. The Committee reviewed Resolution No. 5041 regarding an agreement with the Aubum Symphony. The Committee requested additional work be done on the agreement before they approve it. The Committee discussed the false alarm prevention program and the Aubum Valley Humane Society agreement. The next regular meeting of the Municipal Services Committee is schedu.led for March 24, 2014 at 5:00 p.m. � B. Planning & Community Development Chair Holman reported the Planning and Community Development Committee met February 24, 2014. The Committee reviewed Resolution No. 5047 regarding property abatement. The Committee also discussed the Stormwater ManagementProgram, the work plan to update the Flood Area Map and Flood Plan Map, the Committee received an overview of the new structure for the Community Development and Public Works Department, and a " Page 3 of 9 Directors Report The next regular meeting of the Planning and Community Development Committee is scheduled for March 7,2014 at 2:00 p.m. C. Public Works Chair Osbome reported the Public Works Committee met this aftemoon. The Committee reviewed a,.right-of-way.use permit for the Pet Palooza Dog Trot run, Resolution No. 5035 related tothe Stormwater Management Plan and!Resolufion No. 5047 approving abatement of property. The Committee also discussed the capital project sta4us reporf. The next regular meeting of the Public Works Committee is scheduled for March 17, 2014 at 3:30 p.m. D. Finance Chair Wales reported the Finance Gommittee met this evening at 5:00. The Committee reviewed 2014 claims vouchers in the amount ofiapproximately $2.8 million, and payroll.vouchers in the approximate amount of$1.6 million. The Committee is working on going paperless for the agenda packets in the next six months. The Committee discussed Ordinance No. 6502 regarding the 2013- 2014 mid-biennial budget amendment and the request for proposals received for the Aubum Municipal Cemetery. The next regular meeting of the Finance Committee is scheduled for March 17, 2014 at 5:00 p.m. E. Les Gove Community Campus Chair Wagner reported the Les Gove Community Campus Committee met February 26, 2014. The Committee discussed the mid-biennial budget update, an intemal operations inventory budget, the action tracking matrix and security upgrades at the Les Gove Community Campus. The nexf regular meeting of the Les Gove Commun'ity Campus Committee is scheduled for March 26, 2014. F. Council Operations Committee Chair Wagner reported the Council Operations Committee met on February 26, 2014. The Committee discussed creating a Council Compensation Committee and updating the Council Rules and Procedures. The Committee changed the time for 4heir regularly scheduled meeting to the fourth Monday of the month at 2:30 p.m.. The next regular meeting of Gou,ncil_Operations Committee meeting is scheduled for March 24, 2014 at 2:30 p.m. IV. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council fo be routine and will be enacted by one motion in the form listed. Page 4 of 9 A. Minutes of the February 18, 2014 regular meeting B. Claims Vouchers (Wales/Goleman) , Claims voucher numbers 427534 th.rough 427692 in the amount of $2,796,334.48 and one wire transfer in the amount of$1710.08 and dated March 3, 2014. C. Payroll Vouchers (Wales/Coleman) Payroll check numbers 534524 through 534553 in the amount of $276,248.62 electro�ic deposit transmissions in the amount of $1,351,415.06 for a grand total of$1;627;663.68 for 4he period covering February 13, 2014 to February 26, 2014. D. Public Works Project No. CP00925 (Wagner/Tate) City Council to grant permission to advertise for bids for Project No. CP0925, Les Gove Community and Event Center Deputy Mayor Wagner requested item D to be moved to Unfinished Business. Deputy MayorWagner moved.and_:Councilmember Peloza seconded to approve the Consent Agenda as amended. The Consent Agenda includes Gaims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 7-0 V. UNFINISHED BUSINESS A. Public Works Project No. CP0925 City`Council to grant permission to advertise for bids for Project No. CP0925, Les Gove Community and Event Center Deputy Mayor Wagner moved and Councilmember Peloza seconded to approve publishing the Request.for Proposals for Public Works Project No. CP0925. Councilmember Osbome stated he is a member of the Les Gove Community Campus Committee. He reported the Committee requested estimates for the project. One estimate came in below the $9 million the City has set aside for this project and the remaining estimates were over$10 million. He believes the project wilt come in above the amount the City has set aside and it would be a waste of funds to prepare the plans for bid. He does not feel it is fair to ask bidders to spend funds developing bids when the City will not be able to fund the project. Councilmember Wales stated the City has already invested approximately $2 million in the project to date. The cost to the City of going to bid is $83,000.00. She believes that if the bids come back Page 5 of 9 higher then the funds the City currently has,set aside the City could request additional funds from the State for the community center or request to use the grant funds for another project. She believes this is a good time to go out for bicl, It would allow the City to make an informed decision on whether or not the City can afford a community center. Director Coleman confiRned the City has spent approximately $1.2 million to date on the community center. Deputy Mayor Wagner explained the City has only received estimates on the cost ofibuilding a community center. Typically bids come in much lower than estimates. He is passionate that it is time to find out if the City can fund the building of a community center. Councilmember Holman stated the City could pay for a full time employee with the $83,000.00.it will .cost to prepare the plans to go out for bid. He is passionafe about building the Community Center, just not at this time. ln addition to the cost of building, he is also considering the $150,000.00 per year to operate the center. He thinks this is about two to three years too early. Councilmember DaCorsi said as a part of his profession he has built 10 community centers. Councilmember DaCorsi has reviewed the plans for the City community center, and he believes the cost estimates are on target. He does not want to �o out to bid if the Gity is not ready to move forward. He believes the City needs more time before the project goes out to bid. Councilmember Peloza stated he is concerned about the proposed revenue covering the operating costs of a community center. He has heard concems from citizen.s about the cost of the building along with the cost for day to day operations of a community center. He would like the process to be more transparent. Councilmember Trout believes #he City needs a community center. Buf the bottom line is how the City going to pay for it. She believes fhe City needs to wait until additional funds have been identified. MOTION FAILED. 2-5 Councilmember Wagner and Councilmember Wales voted yes. VI. NEW BUSINESS There was no new business. VII. RESOLUTIONS A. Resolution No. 5035 (Osbome/Snyder) Page 6 of 9 A Resolution of the Ciry Council of the City of Aubum, Washing#on, approving the 2014 Stormwater Management Program Plan and authorizing the Mayor to submit a copy to the Washington State Department of Ecology in response to the City's National Pollutant Discharge Elimination System Westem Washington Phase II Municipal Stormwater Permit Councilmember Osbome moved and Councilmember Peloza seconded to adopt Resolution'No. 5035. Resolution No. 5035 authorizes the City to submit the City's 2014 Stormwater Management Program Plan to the Department of Ecology. MOTION CARRIED UNANIMOUSLY. 7-0 B. Resolution No. 5047 (Holman/Snyder) A Resolution of the City Gouncil qf the City of Aubum, Washington, authorizing 4he City to expend funds to a6ate the litter, junk, and yard waste nuisance at 911 17th Street NE, Auburn Councilmember Holman moved and Councilmember Wales seconded to adop4 Resolution No. 5047. Deputy Mayor Wagner stated.this will result in a lien. against the property that the City will not recover until the property is sold. Councilmember Holman stated children could get hurt at this property and the trash is affecting the property value for the n.eighbors in the area. The City wilL recover the funds when the property is sold. At this time the total costs are unknown. MOTION CARRIED. 6-1 Deputy Mayor Wagener voted no. VIII. REPORTS At this time the Mayor and City Counci!may report on sign�cant items associafed with their appointed positions on federal, state, regiona/and local organizafions. A. From the Council Deputy Mayor Wagner reported on his attendance at the Sound Cities Association meeting, an Oath of Citizenship Ceremony, the Pierce County Regional Council meeting, the Valley Regional Fire Authority meefing, the open house at the Camegie Library Building and the Pierce County Economic Development Committee annual meeting. Councilmember DaCorsi reported.on his attendance at the Carnegie Library Building open house, the Auburn Adventist Academy Banquet Page 7 of 9 and the Green River Community College Painting with the Stars. He also had the opportunity to interview Junior City Councilmember Angelina Zalutskiy. Councilmember Wales reported on her attendance at the King County Boa.rd of Health meeting and the Green River Community College Painting with the Stars. She also noted she has been appointed as boardmember for the Puyallup RiverWatershed Committee. Councilmember Holman reported on his attendance at the Washington State Senate and Nouse Joint Session Day of Remembrance, the Senate hiearing on IPZ funding, and the Seattle King County Economic Developmenf Committee meeting. He also reported he had 4he pleasure of interviewing Junior City Councilmember Olivia Thomas. Councilmember Peloza reported he attended the Airport Advisory Board meeting, the 2014 King:Conservation District Awards Night, the King County Water Pollution Advisory �ommittee meeting, the Water Resource Inventory Area,(WIRA) 9 Stormwater workshop, the South County Area Transportation Board meeting, Valley Regional Fire Authority Awards dinner, the Camegie Library Building open house and the Pierce County Economic Development Board meeting. He also interviewed Junior City Councilmember Dalton Hands. Councilmember Osbome reported he attended the Regional Transit Committee meeting, the Fire Fighters of Station 32 Litter Clean-up Project event and the Vintage Place neighborhood meeting. Councilmember Trout reported she attended the Sound Cities Association meeting, the Pierce County Regional Council meeting, the Carnegie Library Building open house, the Auburn Adventist Academy banquet, the Planning and Community Development,Committee meeting, the Green River Community College Painting with the Stars, an Oath of Citizenship Ceremony, and the Pierce County Economic Development Committee meeting. She also met with the Executive Director from the YMCA. B. From the Mayor Mayor Backus reported on her attendance at the Regional Mayors meeting with Congressman Reichert, the Valley Regional Fire Authority Annual Banquet, the Carnegie Library open house, the Valley Cities luncheon, the King County Sexual Assault Resource Center annual breakFast, the Green River Community College Painting with the Stars and Larry Dahl's retirement party. IX. EXECUTIVE SESSION Page 8 of 9 At 9:26 p.m., Mayor Backus recessed the meeting to executive session for approximately ten minutes in.order to discuss purchase or sale of real property pursuant to RCW 42:30.100(1)(b). Mayor Backus indicafed no action woultl follow the executive.session. Department directors and staff required for the executive session'included City Attomey Heid, Director of Community Development and Public Works DirectorSnyder and Assistant'Director of Engineering Services Ingrid Gaub. The executive session concluded at 9:44p.m. X. ADJOURNMENT There being no further business to come before the City Council, the meefing adjourned at 9:44 p.m. APPROVED this� day of March, 2014 C1X1 ��. ��C��. ancy c s, Mayor Shawn Campbell, Deputy City Clerk Page 9 of 9