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CALL TO ORDER
Special City Council Meeting
April 3, 2014 - 9:00 AM
Wesley Homes Conference Room
MINUTES
Auburn City Council Retreat
The Auburn City Council met in a special session on April 3 and 4, 2014
in order to conduct a Council Retreat. The session was conducted at
Wesley Homes, 32049 109th PI SE, Auburn. The meeting was called to
order at 9:00 a.m. by Mayor Nancy Backus and the following
Councilmembers were present: Rich Wagner, Bill Peloza, Yolanda Trout,
Wayne Osborne, John Holman, and Claude DaCorsi. Councilmember
Largo Wales did not attend.
Directors and staff members present included: City Attorney Daniel B.
Heid, Finance Director Shelley Coleman, Community Development and
Public Works Director Kevin Snyder, Interim Human Resources Director
Rob Roscoe, Director of Administration Michael Hursh, Innovation and
Technology Director Ron Tiedeman, Chief of Police Bob Lee, Park, Arts
and Recreation Director Daryl Faber, Planning Services Manager
Elizabeth Chamberlain, Executive Assistant Tamie Bothell, Council
Secretary Antoinette Early, and Deputy City Clerk Shawn Campbell.
DISCUSSION ITEMS
A. Auburn City Council Retreat
Director Snyder explained the retreat is meant to be informal to
allow Council to talk openly, giving thoughts and ideas on each
subject. Each day will be broken down into several roundtable
discussions with specific topics.
The Mayor and Council discussed concerns Council has including
working with a new Mayor, communication between Mayor and
Council and new Councilmembers understanding the Open Public
Meetings Act.
Mayor Backus explained she wants to ensure open communication
between the Mayor, Council and staff. She requested any direction
of staff time or work be directed through the Mayor's office.
Mayor Backus outlined her expectations for Council:
Council will not act independent of Administration by giving
presentations or representing the City without having been page 1 of 4
requested to do so by the Mayor.
The Mayor directs the workflow of City staff and resource
allocations.
" Council will not make official communications without the full
support of Council.
* Both the Mayor and Council trust each other.
Council outlined their goals for Mayor:
• Both the Mayor and Council trust each other.
• Council is able to meet with Mayor easily.
• The Mayor set up training sessions for email and outlook creating
calendar standards.
The Mayor have transparent open communication
The Mayor have frequent contact with state delegations and
update Council as appropriate.
The Mayor, Council and Directors discussed what the current team
culture is and what they would like it to be. Council asked staff to
compile the data and bring it back the full Council with a compact
that all Councilmembers and Mayor would agree too.
The Mayor, Council and Directors broke up into small groups to
discuss the City's strengths, weaknesses, assets and threats
(SWAT).
Mayor, Council and Directors discussed options and ideas for long
term growth of Auburn. They discussed the perception of Auburn,
building the downtown and the need for economic development for
both new and existing businesses.
The Council adjourned at 4:00 p.m. to meet again on 9:00 a.m. on
Friday, April 4, 2014 at 9:00 a.m.
The Council reconvened on April 4, 2014 at 9:00 a.m.
The Mayor, Council and Directors discussed the current vision and
mission statement for the City. Together they developed new vision
and mission statements.
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Auburn's Vision Statement:
Your Auburn, your premier community with vibrant opportunities.
The Mayor, Council and Directors discussed the core values they
have for the City. They developed a mission statement that met their
core values.
City of Auburn's Mission Statement:
Provides a premier service oriented government that is attentive to
the needs of our citizens and business community.
The Mayor, Council and Directors discussed ideas regarding the
strategic policy and priorities of the Council for the remainder of
2014. The Council priorities for the remainder of 2014 are:
Establish safety emphasis zones for the perception of citizen
safety.
• Explore the implementation of the Transportation Benefit District.
• Establish priorities for the 2015 - 2016 Biennial Budget.
• Create strategic innovative policies for across the board
application.
The Mayor, Council and Directors discussed what the Council
expects from directors during the budget process. The Council
requested directors have a list of what their plans are for the next
two years, list the budget request in order of priority and have the
Junior City Council involved in the budgeting process.
City Attorney Heid presented the Mayor and Council with an
alternative to the current Council Committee structure. He proposed
the Council transition from Council Committee meetings to Council
study sessions. The Mayor and Council discussed the pro's and
con's of study sessions. The topic was referred to the Council
Operations Committee for further review.
ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 4:00 p.m.
APPROVED this day of 4, 2014.
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NANCY rKUS, MAYOR Shawn Campbell , Deputy City Clerk
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