HomeMy WebLinkAbout08-06-2014 SPECIAL CITY COUNCIL MEETING MINUTES c�rroF_ �`� Special City Council Meeting
��'T August 6, 2014 - 2:00 PM
'v lu � Executive Conference Room
WASHINGTON MINUTES
I. CALL TO ORDER
The meeting was called to order at 2:00 p.m. in the Executive
Conference Room located in the Mayor's Office area on the second floor
of Aubum City Hall, 25 West Main Street in Auburn. Councilmembers
present were Bill Peloza and John Ho.lman; there was not a quorum of
the Council; however, the meeting with the representatives of the State
Auditor's Office proceeded for informational purposes.
Also present were Mayor Nancy Backus, Finance Director Shelley
Coleman, Accounting Manager Janice Davies, and City Clerk Danielle '
Daskam.
Me.mbers of the Auditor's Office present included: Audit Manager Renee
Meyer, Audit Supervisor Janise Hansen, and ,4udit Lead Moriah
Banasick.
Members of the public were also in attendance.
II. DISCUSSION ITEMS
A. Washington State Auditor's Office Annual Audit
The purpose of the special meeting was to review the annual audit
conducted by the Washington State Auditor's O�ce. Audit Lead
Banasick distributed the audit exit conference agenda and reviewed
the results of the audit.
Audit Lead Banasick noted that preliminary audit results and
recommendations were shared in detail with City management and
personnel as they were developed during the audit.
The accountability audit report summarizes the results of the risk-
based audit work related to safeguarding of public resources and
legal compliance and covered the following areas: cash receipting,
safeguarding of small and attractive assets, procurement, and
contracts and agreements. The report did not include any findings.
The financial statement report includes the State Auditor's opinion
on the financial statemenfs and report on internal confrol over
financial reporting and on noncompliance and o4her ma4ters as
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required by Government Auditing Standards. There were no
uncorrected misstatements in the audited financial statements; there
were no material misstatements in the financial statements
corrected by. management during the au.dit� no significant
deficiencies in internal control oVer financial reporting were
identified; and no instances of noncompliance were identifed that
could have a direct and material effect on 4he determinaf'ion of
financial statement amounts.
The audit report on Federal grant compliance and internal controls
over Federal grant programs included no findings. This year's audit
included review of the Highway Planning and Construction Cluster,
CFDA 20.205.
Exit recommendations were provided for managemenYs
considera4ion, and they are not referenced in the audit report.
Audit Lead Banasick reported that last year's audit
recommendations were reviewed and all issues were resolved.
The audit report will be available on the State Auditor's website in
approximately two weeks.
Ms. Banasick briefly reviewed the audit costs. . The auditors also
provided an estimated cost.for next year's audit as a budgeting tool.
The auditors thanked Mayor Backus and Finance Director Coleman
for their cooperation and assistance throughout the audit process.
III. ADJOURNMENT
The meeting with the auditors concluded at 2:40 p.m.
APPROVED this o2� day of September, 2014.
N NCY B E , MAYOR Danielle Daskam, Ciry-Glerk
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