HomeMy WebLinkAbout01-06-2015 (2)PLANNING COMMISSION
January 6, 2015
MINUTES
CALL TO ORDER
Chair Judi Roland called the meeting to order at 7:00 p.m. in Annex Conference Room 2
located on the second floor of One Main Professional Plaza, One East Main Street,
Auburn, WA.
II. ROLL CALL /ESTABLISHMENT OF QUORUM
Planning Commission Members present were: Chair Judi Roland, Vice -Chair Copple,
Commissioner Mason, Commissioner Baggett, Commissioner Lee, Commissioner
Pondelick, and Commissioner Smith.
Staff present included: Assistant Director of Community Development Jeff Tate, City
Attorney Dan Heid, Planning Services Manager Jeff Dixon, Urban Design Planner
Lauren Flemister, Senior Planner Thaniel Gouk, Planner II Gary Yao, and Community
Development Secretary Tina Kriss.
III. APPROVAL OF MINUTES
A. November 5, 2014
Staff informed the Commission that a Scrivener's error has been corrected; the word
"Agenda" in the heading has been replaced by the word "Minutes ".
Vice -Chair Copple moved and Commissioner Baggett seconded to approve the minutes
from the November 5, 2014 meeting as corrected.
MOTION CARRIED UNANIMOUSLY. 7 -0
After consulting with staff, the Commission determined that at the beginning of each
Planning Commission meeting, after the "Call to Order ", they would like to begin reciting
the Pledge of Allegiance.
IV. PUBLIC COMMENT
There were no public comments on any item not listed on the agenda for discussion or
public hearing.
V. PLANNING DEPARTMENT REPORT
Assistant Director Tate distributed a table showing the valuation and number of SFR —
Single Family Residential building permits issued; the valuation and number of
commercial year -end building permits approved, the number of code violations, and
number of inspections from 2002 to 2014. He also reviewed the pre - application
conferences for 2014 which is an indicator of future development activity.
,PLANNING COMMISSION MEETING MINUTES
2014
Assistant Director Tate distributed and reviewed the Community Development Division
organizational chart and also discussed the new process where the City of Auburn
transitioned from standing Council committees to Council Study Session. Council Study
Sessions are the 2nd, 4th and 5th Monday's of every month at 5:30 PM in Council
Chambers.
VI. ACTION
A. Election of Planning Commission Chair and Vice Chair
Chair Roland called for nominations for the election of a Chairperson of the City of
Auburn Planning Commission for the 2015 year.
Commissioner Mason nominated Commissioner Roland as the 2015 Chairperson.
Commissioner Copple seconded the nomination. No other Commissioners were
nominated.
By majority vote of the Commissioners, 7 -0, Chair Roland was re- elected as the
Planning Commission Chairperson for 2015.
Motion carried. 7 -0.
Chair Roland called for nominations for the election of Vice - Chairperson of the City
of Auburn Planning Commission for the 2015 year. Commissioner Mason nominated
Commissioner Copple as Vice - Chairperson. Commissioner Baggett seconded the
nomination. No other Commissioners were nominated.
By majority vote of Commissioners, 7 -0, Vice -Chair Copple was elected as the
Planning Commission Vice - Chairperson for 2015.
Motion Carried. 7 -0
VII. OTHER BUSINESS
A. Comprehensive Plan Update Schedule
After generally discussing the workload to complete the Comprehensive Plan update
before the Planning Commission, the Commission determined they would like to
begin meeting from 6:00 p.m. to 9:00 p.m. the Vt and Tr Tuesdays in March and
April to begin with. Staff will forward a calendar to confirm the 2015 meeting dates.
B. Value Statement Discussion
Assistant Director Tate provided background information on the draft value
statements section of the Comprehensive Plan Update under development. The
draft values statements are derived from the 2014 "Imagine Auburn" community
visioning effort; feedback and input from the public; the City Council visioning
exercises that occurred during their annual retreats; general conversations with
Council Sub - Committees and the Planning Commission; and ideas generated
internally by staff.
After reviewing and discussing the draft Value Statements for the Comprehensive
Plan the Commission provided the following comments regarding the value
statements:
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PLANNING COMMISSION MEETING MINUTES
2014
• The Commission explained that the public may not be able to understand the
value statement summary term "Place ", noted on page 3, and would like to
consider changing the word to convey the message and intent of this term as
used in the value statement and summary term.
• The Commission emphasized that they like the term: "One Auburn" found on
page 3 and discussed using it as a horizontal acronym within the draft Value
Statement.
• The Commission felt the word "infrastructural ", on page 3 in the "What it
means" section of "Place" needs to be changed to provide clarity on what is
being referred to.
The Commission and staff determined that at future meetings, an ongoing electronic
list will be used to keep track of topics and ideas that are identified for future
discussion, tracking these will allow the Commission to keep records of items to
potentially revisit these topics at a later date.
VIII. ADJOURNMENT
There being no further business to come before the Planning Commission, Chair Roland
adjourned the meeting at 9:37 p.m.
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