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Home My WebLink About02-17-2015 MinutesIV V CITY, or RN -� WASHINGTON CALL TO ORDER A. Pledge of Allegiance City Council Meeting February 17, 2015 - 7:00 PM Auburn City Hall MINUTES Mayor Nancy Backus called the meeting to order at 7 00 p m. and led those in attendance in the Pledge of Allegiance B Roll Call City Councilmembers present: Deputy Mayor Holman, Rich Wagner, Bill Peloza, Largo Wales, Wayne Osborne, Claude DaCorsi, and Yolanda Trout. Department Directors and staff members present: Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering Services /City Engineer Ingrid Gaub, Parks Arts and Recreation Director Daryl Faber, Public Affairs and Marketing Liaison Dana Hinman, Innovation and Technology Customer Support Manager Reba Stowe, Police Commander Mark Caillier, City Attorney Daniel B Heid, Innovation and Technology Operations Manager Ashley Riggs, Director of Administration Michael Hursh, Assistant Finance Director Paula Barry, Emergency Preparedness Manager Sarah Miller, Economic Development Manager Doug Lein and Deputy City Clerk Shawn Campbell. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS There was no announcement, proclamation or presentation APPOINTMENTS There was no appoinment. AGENDA MODIFICATIONS There was no agenda modification. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings There was no public hearing B Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue Those wishing to speak are reminded to sign in on the form provided. Brian Gunn, 2305 27th Place SE, Auburn Mr Gunn expressed concerns regarding the oil and coal train cars that pass through the Auburn area. He requested the City Council ask for additional Page 1 of 5 legislation requirements for safety and insurance. He provided a sample letter for the Council to send to the State legislature C Correspondence There was no correspondence for Council review VI COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendations to the City Council, if any. Councilmember Wales reported on behalf of the Council ad hoc committee that reviews claims and payroll vouchers Councilmember Wales reported the committee recommends approval of the claims and payroll vouchers as presented. Councilmember Wales reported on behalf of the Council ad hoc committee that is reviewing the various committees and boards the City Council attends. Councilmember Wales noted the ad hoc committee has met three times. Councilmember Wagner noted the Committee is reviewing the 42 various committees the Councilmembers attend and analyzing each committee to ensure the City of Auburn it maximizing the Council members' time The Committee will report back to the full Council with their findings in the near future VII CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the January 26, 2015 Study Session B Minutes of the February 2, 2015 Regular Meeting C Claims Vouchers (Coleman) Claims voucher numbers 432351 through 432497 in the amount of $3,231,294 35 and three wire transfers in the amount of $7,638 33 and dated February17, 2015 D Payroll Vouchers (Coleman) Payroll check numbers 535345 through 535375 in the amount of $898,901 41, electronic deposit transmissions in the amount of $1,308,595 71 for a grand total of $2,207,497 12 for the period covering January 29, 2015 to February 11, 2015 E. Public Works Project No CP1104 (Snyder) City Council to approve final pay estimate No. 5 to contract No 14 -09 in the amount of $48,023 32 and accept construction of project No CP1104, 8th St NE and 104th Ave SE Intersection Improvements Public Works Project No CP1322 (Snyder) City Council to approve final pay estimate No 2 to contract No 14 -16 in the amount of $37,503.21 and accept construction of project No CP1322, Annual Traffic Signal Improvements G. Public Works Project No CP1402 (Snyder) City Council to award contract No 15 -02, to ICON Materials on their low bid Page 2 of 5 of $1,584,182.95 for project No CP1402, 2014 Citywide Pavement Patching and Overlay Project Deputy Mayor Holman moved and Councilmember Osborne seconded to approve the Consent Agenda. The Consent Agenda includes minutes, claims and payroll vouchers, and public works contract items. MOTION CARRIED UNANIMOUSLY 7 -0 VIII UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS There was no new business. X. ORDINANCES A. Ordinance No 6556 (First Reading) (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Chapter 2.94 entitled "Citizen's Committee for Transportation, Transit and Trails" for the purpose of revising the code language and creating a new Transportation Advisory Board Councilmember Osborne moved and Councilmember Trout seconded to approve Ordinance No 6556 Councilmember Osborne moved and Councilmember Trout seconded to suspend rules and approve Ordinance No 6556 on first reading. MOTION CARRIED UNANIMOUSLY 7 -0 MOTION CARRIED UNANIMOUSLY 7 -0 XI. RESOLUTIONS A. Resolution No 5122 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, setting a public hearing to consider a franchise agreement with Astound Broadband, LLC Deputy Mayor Holman moved and Councilmember Osborne seconded to adopt Resolution No 5122. MOTION CARRIED UNANIMOUSLY 7 -0 B Resolution No 5123 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept Federal Grant Funds to be administered through the Washington State Department of Transportation Councilmember DaCorsi moved and Councilmember Trout seconded to adopt Resolution No 5123 Page 3 of 5 Councilmember Osborne asked when construction would begin. He noted this is a great opportunity for the City to meet many of the needs the City for street maintenance and repairs. Assistant Director of Engineering Services /City Engineer Gaub explained the projects listed list in the resolution have differing requirements and schedules The West Main Street Multi -Modal Corridor and ITS Improvements project is expected to start construction in 2016, the F Street SE Non - motorized Improvements project is currently only design funds, the Auburn Way North Preservation project is scheduled to start construction in 2016, the Traffic Signal Safety Improvements project is expected to start construction in late 2015 or early 2016 and the A Street SE and 37th Street SE Intersection Improvements project is expected to start construction in 2016 In response to a question from Councilmember DaCorsi Assistant Director of Engineering Services /City Engineer Gaub explained the deadlines for each grant and each phase of each grant. MOTION CARRIED UNANIMOUSLY 7 -0 C Resolution No 5124 ( Hursh) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interlocal Agreement with the City of Kent to provide federal grant subrecipient monitoring services Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No 5124 Councilmember Wales inquired regarding the contract costs. Emergency Preparedness Manager Miller explained the City of Kent is required to contract out the work. The amount is flexible because Kent is reimbursing actual costs. Councilmember Peloza asked where the Statement of Work is located Emergency Preparedness Manager Miller explained Statement of Work is throughout the document. Director of Administration Hursh explained the City of Auburn will be performing an auditing function. MOTION CARRIED UNANIMOUSLY 7 -0 D Resolution No 5132 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute interagency agreements between the City of Auburn (the City) and the Washington State Department of Transportation ( WSDOT) relating to Project Nos. CP1118, CP1119, CP1218 (Auburn Way South Corridor Improvements Projects) Deputy Mayor Holman moved and Councilmember Peloza seconded to adopt Resolution No 5132. Deputy Mayor Holman noted this will provide a cost savings to both the City and WSDOT MOTION CARRIED UNANIMOUSLY 7 -0 Page 4 of 5 XII MAYOR AND COUNCILMEMBER REPORTS At this time the Mayor and City Council may report on their significant City- related activities since the last regular Council meeting. A. From the Council Deputy Mayor Holman reported he attended the Puget Sound Regional Council Board meeting, and the Green River College Foundation Board meeting. Deputy Mayor Holman reminded the City of Auburn's birthday party is scheduled for June 5th. Councilmember Trout noted the amazing job Valley Regional Fire Authority did for her personally Councilmember Peloza reported he attended the Regional Policy Committee meeting, the Water Resource Inventory Area (WRIA) 9 meeting, the King Conservation District Board of Directors meeting, the Senior Center Coffee Hour, the Community and Schools meeting, and the Daughters of the American Revolution meeting. Councilmember Wagner reported he attended the Puget Sound Regional Council meeting. Councilmember Wales reported Pierce County Public Health is going to be relocated to the former Puget Sound Hospital General Services site. She also attended the Sound Cities Association meeting. Councilmember DaCorsi reported he attended the Senior Center Coffee Hour, Painting with the Stars at Green River College, and the Auburn Youth Resources Breakfast. B From the Mayor Mayor Backus reported she attend the Valley Communications Board meeting, a tour of the Rally Point 6 facility in Lakewood which is a service center for veterans, the Sound Cities Association Exectives Board meeting and the Economic Development Council of King County meeting. Councilmember Wales noted the Mayor's State of the City address was inspiring for all who attended. XIII. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 7 49 p.m. APPROVED THIS -2ry day of March, 2015 ANCY B CK� , MAYOR Shawn Campbell, Deputy City Clerk Page 5 of 5