HomeMy WebLinkAbout03-16-2015 Untitled/r
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CALL TO ORDER
A. Pledge of Allegiance
City Council Meeting
March 16, 2015 - 7.00 PM
Auburn City Hall
MINUTES
Mayor Nancy Backus called the meeting to order at 7 00 p.m. and led those in
attendance in the Pledge of Allegiance
B Roll Call
City Councilmembers present: Deputy Mayor John Holman, Rich Wagner, Bill
Peloza, Largo Wales, Wayne Osborne, Claude DaCorsi, and Yolanda Trout.
Department Directors and staff members present. Innovation and Technology
Operations Manager Ashley Riggs, Innovation and Technology Customer
Support Manager Reba Stowe, Community Development and Public Works
Director Kevin Snyder, Assistant Director of Engineering
Services /City Engineer Ingrid Gaub, Utilities Engineering Manager Lisa Tobin,
Storm Drainage Engineer Tim Carlaw, Water Quality Program Coordinator
Chris Thorn, City Attorney Daniel B Heid, Parks, Arts and Recreation
Director Daryl Faber, Public Affairs and Marketing Liaison Dana Hinman,
Police Chief Bob Lee, Finance Director Shelley Coleman, Director of
Administration Michael Hursh, Executive Assistant to the Mayor Tamie
Bothell, Council Secretary Antoinette Manthey and Deputy City Clerk Shawn
Campbell.
ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
A. Goodwill Ambassadors Proclamation
Mayor Backus to proclaim Morgan Warren, Miss Auburn 2015 and Keely
Franchini, Miss Auburn's Outstanding Teen 2015 as "Goodwill Ambassadors"
for the City of Auburn
Mayor Backus read a proclamation declararing Morgan Warren, Miss Auburn
2015 and Keely Franchini, Miss Auburn's Outstanding Teen 2015 as "Goodwill
Ambassadors" for the City of Auburn.
Ms. Warren thanked Council for their support. She stated her platform is to
support a positive self body image She has prepared a presentation to
present at local schools and events.
Ms Franchini stated her platform is in support of the Leukemia and Lymphoma
Society She has a friend who recently passed away from leukemia. She is
planning a walk -a -thon at her school.
Mayor Backus thanked the Miss Auburn executive directors Tamie Bothell
and Lonna Graves and the parents of Ms. Warren and Ms. Franchini for their
support of the Miss Auburn Program.
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B Valley Communications Center
Lora Ueland, Director of Valley Communications Center, to provide a highlight
on the basics of 911 /Introduction to Valley Communications
Lora Ueland the Executive Director from Valley Communications Center
presented Council with a brief history of the Valley Communications system.,
She listed the areas that Valley Communications serves, reviewed the
organization chart, and noted that Valley Communications is a nationally
recognized 911 agency Ms. Ueland reviewed Valley Communications' mission
statement, explaining that it can take up to 18 months for a new employee to
be an independent 911 dispatcher Ms Ueland explained the 911 features will
be changing due to technology including the ability to send texts, video and
pictures to 911 Ms. Ueland reviewed Valley Communications annual calls for
the last 12 years. She explained the call volumes trends could not be
explained but seem to be County wide
Councilmember DaCorsi asked about the turnover rate. Ms. Ueland stated
Valley Communications has a 93% retention rate They work very hard to
ensure employees have everything they need
Mayor Backus stated the team at Valley Communications is very professional
and caring.
Councilmember Wales explained approximately three years ago Council spent
a morning with staff at Valley Communications She was very impressed by
the teamwork displayed by the staff She also was very impressed by all
the emergency materials available Councilmember Trout confirmed the caller
GPS information is as up -to -date as possible within the system.
Ms. Ueland noted Valley Communications is holding a Citizens Academy in
September, elected officials are encouraged to attend
III APPOINTMENTS
A. White River Valley Historical Society Board
City Council to appoint Jackie Swanson to the White River Historical Society
Board for a three year term to expire December 31, 2017
Deputy Mayor Holman moved and Councilmember Osborne seconded to
confirm the appointment of Jackie Swanson to the White River Valley
Historical Society Board for a three year term to expire December 31, 2017
Councilmember Peloza noted the City is lucky to have Ms. Swanson join the
Historical Society Board
MOTION CARRIED UNANIMOUSLY 7 -0
IV AGENDA MODIFICATIONS
Updated Agenda Bill and Project CP1118, CP1119 Budget Status Sheets were
added to Consent Agenda item Public Works Contract No 14 -19
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V CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
Public Hearing for Stormwater Management Program Plan (Snyder)
City Council to conduct a public hearing to receive public comments and
suggestions with regard to the Stormwater Management Program Plan
Storm Drainage Engineer Carlaw provided the staff presentation to
Council. The 2015 Stormwater Program Plan is in response to the City's
National Pollution Discharge Elimination System Phase 2 Permit that is
administered by the Department of Ecology The City has met the
requirements of the permit for this cycle The public hearing culminates
the public review period
Mayor Backus opened the public hearing at 7.24 p m.
Rodney Brotton, 28723 124th Avenue SE, Auburn
Mr Brotton noted in the 10 years he has lived in the City of Auburn
his storm water bill has increased 433% He questioned the purpose of
the storm utility charges as there are no curbing or gutters by his home.
Strom Drainage Engineer Carlaw explained the storm water monthly fees
pay for the overall administration of the storm utility, which include
maintenance of the existing storm utility, capital improvements and
funding for the National Pollution Discharge Elimination System
program (NPDES) The fees are not tied to a specific property or address.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen asked if Mr Brotton has a storm drain or a gutter
There being no further comments Mayor Backus closed the public hearing
at 7.28 p.m.
2. Public Hearing for 2015 Consolidated Annual Performance and
Evaluation Report (CAPER) ( Hursh)
City Council to conduct a public hearing on the 2014 Consolidated Annual
Performance and Evaluation Report (CAPER) for the Community
Development Block Grant Program
Director of Administration Hursh explained in order for the City to receive
the Community Development Block Grant Program funds the City is
required to submit a plan on how the City intends to spend the funds and
then report each year on how the funds were spent.
Mayor Backus opened the public hearing at 7 30 p.m. No one requested
to address the Council and the hearing was closed
B Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue Those wishing to speak are reminded to sign in on the
form provided.
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Gayle Butcher, 1906 Riverview Drive NE, Auburn
Ms Butcher explained that when King County placed sand bags in her back
yard to protect her home from the Howard Hanson Dam it prevented her back
yard from being able to drain causing flooding problems in her basement that
she has since mitigated. She now has a new neighbor that has removed the
blackberry bushes, and King County reports her home is in danger She has
asked the City to help her advocate with the County
Mayor Backus asked Director Snyder to work with Ms. Butcher
Tyler Farmer, 400 Melrose Avenue E, Seattle
Mr Farmer stated he is here this evening representing the Master Builders
Association He requested the Council consider a phased in increase to the
System Development Charges
Corey Watson, 14725 SE 36th Street, Bellevue
Mr Watson represents Quadrant Homes Builders in the Auburn area. He
stated home values in Auburn are still 18% below their peak. There are more
homes being added but sales are flat, and 21 % of the homeowners in the Lea
Hill area owe more on their homes than they are worth. Mr Watson stated
Quadrant Homes is also asking for a phased in approach to the System
Development Charges.
Jeremiah LaFrenca, 1120 Pacific Avenue, Tacoma
Mr LaFrenca stated he represents the Pierce County Master Builders
Association He expressed his concern about the increase to the System
Development Charges and asked for a phased in approach to alleviate some
of the initial burden.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen noted Council voted to cancel the last Study Session The
Councilmembers received funds to attend meetings outside the City She
believes the cost to the City is higher since the City no longer has Council
Committee meetings.
C Correspondence
There was no correspondence for Council review
VI COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendations to the City Council, if any.
Councilmember Wales reported on behalf of the Council ad hoc committee on
finance that reviews claims and payroll vouchers. Councilmember Wales reported
that she and Councilmember Trout reviewed claims vouchers in the amount of $2.
million and payroll vouchers in the total amount of $3 3 million The ad hoc
committee recommends approval of the claims and payroll vouchers as presented
on this evening's Consent Agenda.
Councilmember Wales of the Council ad hoc committee on committees advised the
committee will provide a report at the March 23rd Council study session
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VII CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the Febraury 9, 2015 Study Session
B Minutes of the March 2, 2015 Regular Council Meeting
C Claims Vouchers (Coleman)
Claims voucher numbers 432663 through 432842 in the amount of
$3,303,282.62 and three wire transfers in the amount of $22,325 08 and dated
March 16, 2015
D Payroll Vouchers (Coleman)
Payroll check numbers 535406 through 535439 in the amount of $908,737.98,
electronic deposit transmissions in the amount of $1,298,703 46 for a grand total
of $2,207,441 44 for the period covering February 26, 2015 to March 11, 2015
E. Public Works Consultant Agreement No AG -C -363 (Snyder)
City Council to grant permission to enter into amendment No 9 to the annual
on -call consultant agreement No AG -C -363 with Carollo Engineers for
professional services related to water system hydraulic modeling
F Public Works Project No CP0909 (Snyder)
City Council to approve Final Pay Estimate No 13 to Contract No 12 -02 in the
amount of $12,377 41 and accept construction of Project No CP0909,
Academy Booster Pump Station
G Public Works Contract No 14 -19 (Snyder)
City Council to award Contract No 14 -19 to Stan Palmer Construction on their
low bid of $3,733,047 00 plus Washington State sales tax of $52,190 63 for a
total contract price of $3,785,237 63 for Project Nos. CP1118 and CP1119,
Auburn Way South Corridor Improvements
H Public Works Project CP1303 (Snyder)
City Council to approve final payment and accept the City Hall Phase II
Remodel, Project CP1303
I Public Works Project No CP1122 (Snyder)
City Council to award Contract No 15 -06 to R.L. Alia Company on their low bid
of $1,713,160 80 plus Washington State sales tax of $138,393 45 for a total
contract price of $1,851,554.25 for Project No CP1122, 30th St NE Area
Flooding — Phase 1a
Deputy Mayor Holman moved and Councilmember Wales seconded to
approve the Consent Agenda
The Consent Agenda consists of minutes, claims vouchers, payroll vouchers
and public works projects.
MOTION CARRIED UNANIMOUSLY 7 -0
VIII UNFINISHED BUSINESS
There was no unfinished business.
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IX. NEW BUSINESS
There was no new business.
X. ORDINANCES
A. Ordinance No 6558 (First Reading) (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Ordinance No 6533, the 2015 -2016 Biennial Budget Ordinance, authorizing
amendment to the City of Auburn 2015 -2016 Budget as set forth in Schedule
"A" and Schedule "B"
Councilmember DaCorsi moved and Councilmember Trout seconded to
adopt Ordinance No 6558
Councilmember Peloza questioned what the Council Chambers remodel
project. Director Hursh explained the remodel is a paired down plan from
a previous plan that still includes updating the sound and recording equipment,
new carpet and a raised dais Mayor Backus noted a portion or the funds will
come from Comcast.
Councilmember Osborne asked which storm water drainage projects are
included in the budget amendment. Director Coleman listed Projects CP1122,
30th ST NE Area Flooding Phase 1, CP1320, M &O Storm Drainage
Improvements Project; additional funding for CP1202, Auburn Way South
Flooding improvements Phase 2; CP1308, BNSF Utility Crossing Project;
CP1312, Annual Storm Repair and Replacement Project; CP1316, East Ridge
Manor Drainage Improvement, additional funding for CP1109, storm pipeline
repair and replacement program, CP0746, Mill Creek Wetland 5 K, CP1409
Oravetz Place SE Flooding Mitigation Project Mitigation Project; CP1405,
Storm Comprehensive Plan, additional budget for CP1108, Citywide Storm
Pond Cleaning; CP1207, D Street Utilities Improvements, and CP2303,
Auburn Way South Flooding Improvements Phase 2,
Councilmember Wales thanked the administration for planning to upgrade
the technology in Council Chambers.
Councilmember Peloza moved and Councilmember Wales seconded to
suspend rules and approve Ordinance No 6558 on first reading.
Councilmember Osborne stated he has questions he would like to take the
next two weeks to get answered.
MOTION FAILED 0 -7
B Ordinance No 6555 (Second Reading) (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, granting
to Astound Broadband, LLC, a Washington Limited Liability Company, a
franchise for telecommunications and related services
Deputy Mayor Holman called for the Question
MOTION CARRIED UNANIMOUSLY 7 -0
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XI RESOLUTIONS
A. Resolution No 5130 ( Hursh)
A Resolution of the City Council of the City of Auburn, Washington, to accept
the Consolidated Annual Performance and Evaluation Report (CAPER) for the
2014 program year
Councilmember Peloza moved and Councilmember Trout seconded to adopt
Resolution No 5131
Councilmember Peloza stated the City uses these funds to provide Human
Services for the City of Auburn He requested Director Hursh give a brief
break down for funds used in the City for human services. Director
Hursh explained the City gave $65,000 00 to emergency housing needs,
$20,000 00 to low cost daycare and $175,000 00 for housing repair funding
King County Housing has approximately 900 units in Auburn
Councilmember Osborne noted the City matches the funds received from the
Community Development Block Grant. Councilmember Wales stated the City
has developed an outcome based application for distribution of funds.
MOTION CARRIED UNANIMOUSLY 7 -0
B Resolution No 5131 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, approving
the 2015 Stormwater Management Program Plan and authorizing the Mayor to
include a copy of the program plan in the National Pollutant Discharge
Elimination System Western Washington Phase II Municipal Stormwater
Permit Annual Report for 2014 to the Washington State Department of Ecology
Councilmember Osborne moved and Councilmember Holman seconded to
adopt Resolution No 5131
Councilmember Peloza noted the City is under very strict rules for the National
Pollution Discharge Elimination System ( NPDES) He requested staff provide
additional information regarding the NPDES requirements. Councilmember
Wagner also requested staff explain the increased State of
Washington requirements. Utilities Engineering Manager Tobin
requested Council allow staff time to provide them this information at a future
study session
MOTION CARRIED UNANIMOUSLY 7 -0
C Resolution No 5134 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City of Auburn fee schedule to adjust for additional fees and charges
Councilmember Osborne moved and Councilmember Holman seconded to
adopt Resolution No 5134
Councilmember Osborne stated this resolution adjusts the System
Development Charges for water, sewer and storm. The sewer fees have not
been adjusted since 1996 The Water and Storm fees were adjusted in 2006
The City is trying to adjust and recover the amounts needed to catch up to the
amount needed to connect into the City system and the future expenses of the
system. Councilmember Wales noted the City's proposed fees are on par with
the surrounding jurisdictions. Deputy Mayor Holman asked for graphs that
show different approaches. Director Snyder provided Council a page including
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the proposed System Development Charges, 2015 Water SDC's by meter
Size, 2015 Sewer SDC's by RCE's, Water, Sewer, and Storm SDC's beginning
March 30, 2015 Mayor Backus clarified RCE's are Residential Customer
Equivalent.
Councilmember DaCorsi stated the City has viewed this from many angles and
perspectives, and it is now time to move forward. Councilmember Wagner
stated a nine month phase in may make sense Deputy Mayor Holman stated
the nine months phase in would be worth reviewing the numbers.
Director Snyder stated he understands this is a hard and complicated decision.
The needs of the water system are currently growing The City needs to fund
the system. It is currently under funded and will need additional funds to move
forward.
Councilmember Wagner stated he understands the City has been behind in
the fees collected for SDC's. He would like to explore ways to continue to work
together with the builders in the area.
MOTION CARRIED 4 -3 Deputy Mayor Holman, Councilmember Wagner and
Councilmember Trout voted no
XII MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on their significant City- related
activities since the last regular Council meeting.
A. From the Council
Councilmember Trout reported she attended 2015 Annual Economy Board
meeting, the Domestic Violence Advocacy Group of Pierce County
meeting, and a DARE Graduation at Terminal Park Elementary
Councilmember Osborne reported he attended the National League of
Cities Conference where he worked on a long range Transportation Bill.
Councilmember Peloza reported he attended the National League of Cities
Conference, the Energy, Environment and Policy meeting and the King
County Solid Waste Advisory Committee meeting,
Councilmember Wagner reported he attended the Puget Sound Regional
Council meeting.
Councilmember Wales noted prior to going to the National League of Cities
Conference, the Council met with various community members, staff, and local
leaders to develope the top three priorities for the City of Auburn. When the
Council met with their Congressional delegation they presented a united front
with a united platform and the City's three priorities.
B From the Mayor
Mayor Backus reported she attended the Valley Cities meeting, the King
County Flood Control District meeting to discuss the System
Wide Improvement Framework (SWIF), the King County Metro Service Transit
Task Force, Nick Konklers Celebration of Life, the National League of Cities
Conference, and provided the welcome at the United States Cup Stacking
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Championships, the Lions Club auction and the Committee to End
Homelessness Strategic Planning session.
XIII EXECUTIVE SESSION
At 8,45 p.m., Mayor Backus recessed the meeting to executive session for
approximately ten minutes in order to discuss pending /potential litigation pursuant
to RCW 42.30 110(1)(i) Mayor Backus indicated no Council action would follow the
executive session. City Attorney Heid and Director Shelley Coleman attended the
executive session. Mayor Backus reconvened the meeting at 9-06 p.m.
XIV ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned
at906pm.
-XIA,
APP, OVED this % day of v
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NANCY BACKUS, MAYOR
2015
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Shawn Campbell, Deputy City Clerk
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