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HomeMy WebLinkAbout03-16-2015 Untitled/r C11), 01 -�'�� 1�U -BURN CALL TO ORDER A. Pledge of Allegiance City Council Meeting March 16, 2015 - 7.00 PM Auburn City Hall MINUTES Mayor Nancy Backus called the meeting to order at 7 00 p.m. and led those in attendance in the Pledge of Allegiance B Roll Call City Councilmembers present: Deputy Mayor John Holman, Rich Wagner, Bill Peloza, Largo Wales, Wayne Osborne, Claude DaCorsi, and Yolanda Trout. Department Directors and staff members present. Innovation and Technology Operations Manager Ashley Riggs, Innovation and Technology Customer Support Manager Reba Stowe, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering Services /City Engineer Ingrid Gaub, Utilities Engineering Manager Lisa Tobin, Storm Drainage Engineer Tim Carlaw, Water Quality Program Coordinator Chris Thorn, City Attorney Daniel B Heid, Parks, Arts and Recreation Director Daryl Faber, Public Affairs and Marketing Liaison Dana Hinman, Police Chief Bob Lee, Finance Director Shelley Coleman, Director of Administration Michael Hursh, Executive Assistant to the Mayor Tamie Bothell, Council Secretary Antoinette Manthey and Deputy City Clerk Shawn Campbell. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS A. Goodwill Ambassadors Proclamation Mayor Backus to proclaim Morgan Warren, Miss Auburn 2015 and Keely Franchini, Miss Auburn's Outstanding Teen 2015 as "Goodwill Ambassadors" for the City of Auburn Mayor Backus read a proclamation declararing Morgan Warren, Miss Auburn 2015 and Keely Franchini, Miss Auburn's Outstanding Teen 2015 as "Goodwill Ambassadors" for the City of Auburn. Ms. Warren thanked Council for their support. She stated her platform is to support a positive self body image She has prepared a presentation to present at local schools and events. Ms Franchini stated her platform is in support of the Leukemia and Lymphoma Society She has a friend who recently passed away from leukemia. She is planning a walk -a -thon at her school. Mayor Backus thanked the Miss Auburn executive directors Tamie Bothell and Lonna Graves and the parents of Ms. Warren and Ms. Franchini for their support of the Miss Auburn Program. Page 1 of 9 B Valley Communications Center Lora Ueland, Director of Valley Communications Center, to provide a highlight on the basics of 911 /Introduction to Valley Communications Lora Ueland the Executive Director from Valley Communications Center presented Council with a brief history of the Valley Communications system., She listed the areas that Valley Communications serves, reviewed the organization chart, and noted that Valley Communications is a nationally recognized 911 agency Ms. Ueland reviewed Valley Communications' mission statement, explaining that it can take up to 18 months for a new employee to be an independent 911 dispatcher Ms Ueland explained the 911 features will be changing due to technology including the ability to send texts, video and pictures to 911 Ms. Ueland reviewed Valley Communications annual calls for the last 12 years. She explained the call volumes trends could not be explained but seem to be County wide Councilmember DaCorsi asked about the turnover rate. Ms. Ueland stated Valley Communications has a 93% retention rate They work very hard to ensure employees have everything they need Mayor Backus stated the team at Valley Communications is very professional and caring. Councilmember Wales explained approximately three years ago Council spent a morning with staff at Valley Communications She was very impressed by the teamwork displayed by the staff She also was very impressed by all the emergency materials available Councilmember Trout confirmed the caller GPS information is as up -to -date as possible within the system. Ms. Ueland noted Valley Communications is holding a Citizens Academy in September, elected officials are encouraged to attend III APPOINTMENTS A. White River Valley Historical Society Board City Council to appoint Jackie Swanson to the White River Historical Society Board for a three year term to expire December 31, 2017 Deputy Mayor Holman moved and Councilmember Osborne seconded to confirm the appointment of Jackie Swanson to the White River Valley Historical Society Board for a three year term to expire December 31, 2017 Councilmember Peloza noted the City is lucky to have Ms. Swanson join the Historical Society Board MOTION CARRIED UNANIMOUSLY 7 -0 IV AGENDA MODIFICATIONS Updated Agenda Bill and Project CP1118, CP1119 Budget Status Sheets were added to Consent Agenda item Public Works Contract No 14 -19 Page 2 of 9 V CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings Public Hearing for Stormwater Management Program Plan (Snyder) City Council to conduct a public hearing to receive public comments and suggestions with regard to the Stormwater Management Program Plan Storm Drainage Engineer Carlaw provided the staff presentation to Council. The 2015 Stormwater Program Plan is in response to the City's National Pollution Discharge Elimination System Phase 2 Permit that is administered by the Department of Ecology The City has met the requirements of the permit for this cycle The public hearing culminates the public review period Mayor Backus opened the public hearing at 7.24 p m. Rodney Brotton, 28723 124th Avenue SE, Auburn Mr Brotton noted in the 10 years he has lived in the City of Auburn his storm water bill has increased 433% He questioned the purpose of the storm utility charges as there are no curbing or gutters by his home. Strom Drainage Engineer Carlaw explained the storm water monthly fees pay for the overall administration of the storm utility, which include maintenance of the existing storm utility, capital improvements and funding for the National Pollution Discharge Elimination System program (NPDES) The fees are not tied to a specific property or address. Virginia Haugen, 2503 R Street SE, Auburn Ms. Haugen asked if Mr Brotton has a storm drain or a gutter There being no further comments Mayor Backus closed the public hearing at 7.28 p.m. 2. Public Hearing for 2015 Consolidated Annual Performance and Evaluation Report (CAPER) ( Hursh) City Council to conduct a public hearing on the 2014 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant Program Director of Administration Hursh explained in order for the City to receive the Community Development Block Grant Program funds the City is required to submit a plan on how the City intends to spend the funds and then report each year on how the funds were spent. Mayor Backus opened the public hearing at 7 30 p.m. No one requested to address the Council and the hearing was closed B Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue Those wishing to speak are reminded to sign in on the form provided. Page 3 of 9 Gayle Butcher, 1906 Riverview Drive NE, Auburn Ms Butcher explained that when King County placed sand bags in her back yard to protect her home from the Howard Hanson Dam it prevented her back yard from being able to drain causing flooding problems in her basement that she has since mitigated. She now has a new neighbor that has removed the blackberry bushes, and King County reports her home is in danger She has asked the City to help her advocate with the County Mayor Backus asked Director Snyder to work with Ms. Butcher Tyler Farmer, 400 Melrose Avenue E, Seattle Mr Farmer stated he is here this evening representing the Master Builders Association He requested the Council consider a phased in increase to the System Development Charges Corey Watson, 14725 SE 36th Street, Bellevue Mr Watson represents Quadrant Homes Builders in the Auburn area. He stated home values in Auburn are still 18% below their peak. There are more homes being added but sales are flat, and 21 % of the homeowners in the Lea Hill area owe more on their homes than they are worth. Mr Watson stated Quadrant Homes is also asking for a phased in approach to the System Development Charges. Jeremiah LaFrenca, 1120 Pacific Avenue, Tacoma Mr LaFrenca stated he represents the Pierce County Master Builders Association He expressed his concern about the increase to the System Development Charges and asked for a phased in approach to alleviate some of the initial burden. Virginia Haugen, 2503 R Street SE, Auburn Ms. Haugen noted Council voted to cancel the last Study Session The Councilmembers received funds to attend meetings outside the City She believes the cost to the City is higher since the City no longer has Council Committee meetings. C Correspondence There was no correspondence for Council review VI COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendations to the City Council, if any. Councilmember Wales reported on behalf of the Council ad hoc committee on finance that reviews claims and payroll vouchers. Councilmember Wales reported that she and Councilmember Trout reviewed claims vouchers in the amount of $2. million and payroll vouchers in the total amount of $3 3 million The ad hoc committee recommends approval of the claims and payroll vouchers as presented on this evening's Consent Agenda. Councilmember Wales of the Council ad hoc committee on committees advised the committee will provide a report at the March 23rd Council study session Page 4 of 9 VII CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the Febraury 9, 2015 Study Session B Minutes of the March 2, 2015 Regular Council Meeting C Claims Vouchers (Coleman) Claims voucher numbers 432663 through 432842 in the amount of $3,303,282.62 and three wire transfers in the amount of $22,325 08 and dated March 16, 2015 D Payroll Vouchers (Coleman) Payroll check numbers 535406 through 535439 in the amount of $908,737.98, electronic deposit transmissions in the amount of $1,298,703 46 for a grand total of $2,207,441 44 for the period covering February 26, 2015 to March 11, 2015 E. Public Works Consultant Agreement No AG -C -363 (Snyder) City Council to grant permission to enter into amendment No 9 to the annual on -call consultant agreement No AG -C -363 with Carollo Engineers for professional services related to water system hydraulic modeling F Public Works Project No CP0909 (Snyder) City Council to approve Final Pay Estimate No 13 to Contract No 12 -02 in the amount of $12,377 41 and accept construction of Project No CP0909, Academy Booster Pump Station G Public Works Contract No 14 -19 (Snyder) City Council to award Contract No 14 -19 to Stan Palmer Construction on their low bid of $3,733,047 00 plus Washington State sales tax of $52,190 63 for a total contract price of $3,785,237 63 for Project Nos. CP1118 and CP1119, Auburn Way South Corridor Improvements H Public Works Project CP1303 (Snyder) City Council to approve final payment and accept the City Hall Phase II Remodel, Project CP1303 I Public Works Project No CP1122 (Snyder) City Council to award Contract No 15 -06 to R.L. Alia Company on their low bid of $1,713,160 80 plus Washington State sales tax of $138,393 45 for a total contract price of $1,851,554.25 for Project No CP1122, 30th St NE Area Flooding — Phase 1a Deputy Mayor Holman moved and Councilmember Wales seconded to approve the Consent Agenda The Consent Agenda consists of minutes, claims vouchers, payroll vouchers and public works projects. MOTION CARRIED UNANIMOUSLY 7 -0 VIII UNFINISHED BUSINESS There was no unfinished business. Page 5 of 9 IX. NEW BUSINESS There was no new business. X. ORDINANCES A. Ordinance No 6558 (First Reading) (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No 6533, the 2015 -2016 Biennial Budget Ordinance, authorizing amendment to the City of Auburn 2015 -2016 Budget as set forth in Schedule "A" and Schedule "B" Councilmember DaCorsi moved and Councilmember Trout seconded to adopt Ordinance No 6558 Councilmember Peloza questioned what the Council Chambers remodel project. Director Hursh explained the remodel is a paired down plan from a previous plan that still includes updating the sound and recording equipment, new carpet and a raised dais Mayor Backus noted a portion or the funds will come from Comcast. Councilmember Osborne asked which storm water drainage projects are included in the budget amendment. Director Coleman listed Projects CP1122, 30th ST NE Area Flooding Phase 1, CP1320, M &O Storm Drainage Improvements Project; additional funding for CP1202, Auburn Way South Flooding improvements Phase 2; CP1308, BNSF Utility Crossing Project; CP1312, Annual Storm Repair and Replacement Project; CP1316, East Ridge Manor Drainage Improvement, additional funding for CP1109, storm pipeline repair and replacement program, CP0746, Mill Creek Wetland 5 K, CP1409 Oravetz Place SE Flooding Mitigation Project Mitigation Project; CP1405, Storm Comprehensive Plan, additional budget for CP1108, Citywide Storm Pond Cleaning; CP1207, D Street Utilities Improvements, and CP2303, Auburn Way South Flooding Improvements Phase 2, Councilmember Wales thanked the administration for planning to upgrade the technology in Council Chambers. Councilmember Peloza moved and Councilmember Wales seconded to suspend rules and approve Ordinance No 6558 on first reading. Councilmember Osborne stated he has questions he would like to take the next two weeks to get answered. MOTION FAILED 0 -7 B Ordinance No 6555 (Second Reading) (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, granting to Astound Broadband, LLC, a Washington Limited Liability Company, a franchise for telecommunications and related services Deputy Mayor Holman called for the Question MOTION CARRIED UNANIMOUSLY 7 -0 Page 6 of 9 XI RESOLUTIONS A. Resolution No 5130 ( Hursh) A Resolution of the City Council of the City of Auburn, Washington, to accept the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2014 program year Councilmember Peloza moved and Councilmember Trout seconded to adopt Resolution No 5131 Councilmember Peloza stated the City uses these funds to provide Human Services for the City of Auburn He requested Director Hursh give a brief break down for funds used in the City for human services. Director Hursh explained the City gave $65,000 00 to emergency housing needs, $20,000 00 to low cost daycare and $175,000 00 for housing repair funding King County Housing has approximately 900 units in Auburn Councilmember Osborne noted the City matches the funds received from the Community Development Block Grant. Councilmember Wales stated the City has developed an outcome based application for distribution of funds. MOTION CARRIED UNANIMOUSLY 7 -0 B Resolution No 5131 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, approving the 2015 Stormwater Management Program Plan and authorizing the Mayor to include a copy of the program plan in the National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Annual Report for 2014 to the Washington State Department of Ecology Councilmember Osborne moved and Councilmember Holman seconded to adopt Resolution No 5131 Councilmember Peloza noted the City is under very strict rules for the National Pollution Discharge Elimination System ( NPDES) He requested staff provide additional information regarding the NPDES requirements. Councilmember Wagner also requested staff explain the increased State of Washington requirements. Utilities Engineering Manager Tobin requested Council allow staff time to provide them this information at a future study session MOTION CARRIED UNANIMOUSLY 7 -0 C Resolution No 5134 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn fee schedule to adjust for additional fees and charges Councilmember Osborne moved and Councilmember Holman seconded to adopt Resolution No 5134 Councilmember Osborne stated this resolution adjusts the System Development Charges for water, sewer and storm. The sewer fees have not been adjusted since 1996 The Water and Storm fees were adjusted in 2006 The City is trying to adjust and recover the amounts needed to catch up to the amount needed to connect into the City system and the future expenses of the system. Councilmember Wales noted the City's proposed fees are on par with the surrounding jurisdictions. Deputy Mayor Holman asked for graphs that show different approaches. Director Snyder provided Council a page including Page 7 of 9 the proposed System Development Charges, 2015 Water SDC's by meter Size, 2015 Sewer SDC's by RCE's, Water, Sewer, and Storm SDC's beginning March 30, 2015 Mayor Backus clarified RCE's are Residential Customer Equivalent. Councilmember DaCorsi stated the City has viewed this from many angles and perspectives, and it is now time to move forward. Councilmember Wagner stated a nine month phase in may make sense Deputy Mayor Holman stated the nine months phase in would be worth reviewing the numbers. Director Snyder stated he understands this is a hard and complicated decision. The needs of the water system are currently growing The City needs to fund the system. It is currently under funded and will need additional funds to move forward. Councilmember Wagner stated he understands the City has been behind in the fees collected for SDC's. He would like to explore ways to continue to work together with the builders in the area. MOTION CARRIED 4 -3 Deputy Mayor Holman, Councilmember Wagner and Councilmember Trout voted no XII MAYOR AND COUNCILMEMBER REPORTS At this time the Mayor and City Council may report on their significant City- related activities since the last regular Council meeting. A. From the Council Councilmember Trout reported she attended 2015 Annual Economy Board meeting, the Domestic Violence Advocacy Group of Pierce County meeting, and a DARE Graduation at Terminal Park Elementary Councilmember Osborne reported he attended the National League of Cities Conference where he worked on a long range Transportation Bill. Councilmember Peloza reported he attended the National League of Cities Conference, the Energy, Environment and Policy meeting and the King County Solid Waste Advisory Committee meeting, Councilmember Wagner reported he attended the Puget Sound Regional Council meeting. Councilmember Wales noted prior to going to the National League of Cities Conference, the Council met with various community members, staff, and local leaders to develope the top three priorities for the City of Auburn. When the Council met with their Congressional delegation they presented a united front with a united platform and the City's three priorities. B From the Mayor Mayor Backus reported she attended the Valley Cities meeting, the King County Flood Control District meeting to discuss the System Wide Improvement Framework (SWIF), the King County Metro Service Transit Task Force, Nick Konklers Celebration of Life, the National League of Cities Conference, and provided the welcome at the United States Cup Stacking Page 8 of 9 Championships, the Lions Club auction and the Committee to End Homelessness Strategic Planning session. XIII EXECUTIVE SESSION At 8,45 p.m., Mayor Backus recessed the meeting to executive session for approximately ten minutes in order to discuss pending /potential litigation pursuant to RCW 42.30 110(1)(i) Mayor Backus indicated no Council action would follow the executive session. City Attorney Heid and Director Shelley Coleman attended the executive session. Mayor Backus reconvened the meeting at 9-06 p.m. XIV ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at906pm. -XIA, APP, OVED this % day of v NGncy / ✓6C �i ftS NANCY BACKUS, MAYOR 2015 �" - Q�� Shawn Campbell, Deputy City Clerk Page 9 of 9