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HomeMy WebLinkAbout07-20-2015 MinutesAAKU r City Council Meeting 5 July 20, 201- 7:00 PM Auburn City Hall iNcTON MINUTES CALL TO ORDER A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the Council Chambers located in Auburn City Hall, 25 West Main Street in Auburn, and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor John Holman, Rich Wagner, Bill Peloza, Largo Wales, Wayne Osborne, Claude DaCorsi and Yolanda Trout. Department Directors and staff members present included: Innovation and Technology Customer Support Manager Reba Stowe, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering Services /City Engineer Ingrid Gaub, Assistant City Engineer Jacob Sweeting, Utilities Engineering Manager Lisa Tobin, Water Utility Engineer Susan Fenhaus, Parks, Arts and Recreation Director Daryl Faber, Environmental Services Manager Chris Andersen, Environmental Planner Jenna Wallace, Police Commander Mark Caillier, Assistant City Attorney Neal Wachter, Director of Administration Michael Hush, Finance Director Shelley Coleman, Public Affairs and Marketing Manager Dana Hinman, and City Clerk Danielle Daskam. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS A. Auburn Little League 11 -12 Majors Baseball All- Stars, District 10 Champs Mayor Backus and City Council to Recognize Auburn Little League 11 -12 Majors Baseball All- Stars, District 10 Champs: Manager Kai Nahaku, Brodie Beilke, Blake Deshler, Javon Forward, Brett Harvey, Giovani Parascondola, Ian Middelburg, Jackson Conner, Wyatt Nelson, Grant Harris, Evan Jilbert, Kamana Nahaku, Rhett Stein, Brayton Eilenberger Mayor Backus recognized the Auburn Little League 11 -12 Majors Baseball All - Stars as District 10 Champs. Team Manager Kai Nahaku, the 13 team members and Coaches Jilbert and Parascondola, who will be participating in the state championship later this week. Team members introduced themselves: Evan Jilbert, Grant Harris, Jackson Conner, Javon Forward, Giovani Parascondola, Ian Middelburg, Brett . Harvey, Wyatt Nelson, Brodie Beilke, Rhett Stein, Blake Deshler, Kamana Nahaku, and Brayton Eilenberger. Mayor Backus presented the team with a City of Auburn flag to display in their dugout at the state tournament, and team members received the congratulations and well wishes from Mayor Backus and City Councilmembers. APPOINTMENTS A. Parks & Recreation Board Page 1 of 7 City Council to confirm the appointment of Bob Kickmer to a new three (3) year term on the Auburn Parks and Recreation Board. His term will expire. on December 31, 2017. Deputy Mayor Holman moved and Councilmember Osborne seconded to confirm the appointment of Bob Kickmer to the Parks and Recreation Board. MOTION CARRIED UNANIMOUSLY. 7 -0 B. Civil Service Commission City Council to confirm the appointment of James Kelly to a new six (6) year term on the Civil Service Commission. His term will expire on December 31, 2020. Deputy Mayor Holman moved and Councilmember Osborne seconded to confirm the appointment of James Kelly to the Civil Service Commission. MOTION CARRIED UNANIMOUSLY. 7 -0 IV. AGENDA MODIFICATIONS There was no change to the agenda. V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Ronald P. Lemmen, 1006 12th Street SE, Auburn Mr. Lemmen stated he lives near Les Gove Park where there is a significant tree that appears to be in distress and needs maintenance. He suggested that the tree be inspected and protected by a fence or barrier to prevent children from playing and climbing on the tree. Deanna Kilga, 711 East Main Street, Auburn Ms. Kilga, Assistant Principal at Auburn High School, reported on activities at the high school. She reported that Phase 2 of the Auburn High School building project is nearly complete. Ms. Kilga also spoke about efforts relating to the culture and climate in the high school and presented the Council with the Trojan Way, a roadmap that focuses on values and beliefs to ensure successful students. C. Correspondence There was no correspondence for Council review. VI. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendations to the City Council, if any. Councilmember Osborne reported on behalf of the Council ad hoc committee that reviews claims and payroll vouchers. Councilmember Osborne reported the Page 2 of 7 committee reviewed the claims and payroll vouchers as presented on this evening's Consent Agenda and recommends their approval. VII. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the March 23, 2015 Council Study Session B. Minutes of the July 6, 2015 City Council Meeting C. Claims Vouchers (Coleman) Claims voucher numbers 434513 through 434745 in the amount of $6,157281.28 and three wire transfers in the amount of $6,288.08 and dated July 20, 2015. D. Payroll Vouchers (Coleman) City Council approve payroll vouchers 535700 through 535734 in the amount of $979,636.01 and electronic deposit transmissions in the amount of $1,373,312.90 for a grand total of $2,352,948.91 for the period covering July 2, 2015 to July 15, 2015. E. Public Works Project Nos. CP1118 and CP1119, Auburn Way South Improvements, Dogwood to Hemlock, Change Order No. 1 (Snyder) City Council approve Change Order No. 1 in the amount of $450,000.00 to Contract No. 14 -19 for work on Project Nos. CP1118 and CP1119 (Auburn Way South Improvements, Dogwood to Hemlock) F. Public Works Project No. CP1412 (Snyder) City Council award Contract No. 15 -12, to Pease Construction, Inc. on their low bid of $4,602,880.00 plus Washington State sales tax of $437,273.60 for a total contract price of $5,040,153.60 for Project No. CP1412, Auburn Teen Center and Community Center Mayor Backus requested a staff report on Project No. CP1412. Assistant City Engineer Jacob Sweeting reported eight bids were received for the Auburn Teen Center and Community Center. The low bid was approximately 19 percent below the engineer's estimate. Stan Lokting, Principal Architect with ARC Architects, reported on the low bidder, Pease Construction, from Lakewood. Mr. Lokting stated Pease Construction is a family -owned business. All their references reported Pease Construction is a thorough and conscientious contractor. Mr. Lokting noted that today's Daily Journal of Commerce contains an article regarding the new Bellevue Children's Theater, which Pease Construction constructed. The article conveys the high degree of quality and quality control by Pease Construction during construction. Other projects constructed by Pease Construction include: Joint Base Lewis- McChord Youth Center, the Fort Worden renovation, and the Puyallup Farmers Market pavilion. Councilmember Wales expressed thanks for the opportunity to stay involved in the design and status of the project. Councilmember DaCorsi congratulated staff and ARC Architects on the project and the bid results. Councilmember DaCorsi thanked Councilmember Wagner for his vision for the project. Councilmember Wagner moved and Deputy Mayor Holman seconded to approve the Consent Agenda. Councilmember Wagner stated he has been working on the community center project for over 30 years and the result is even better than he could have Page 3 of 7 imagined. He commended ARC Architects on the design. MOTION CARRIED UNANIMOUSLY. 7 -0 VIII. UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS There was no new business. X. ORDINANCES A. Ordinance No. 6562 (Second Reading) (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, approving the vacation of right -of -way in the vicinity of the northeast corner of South Division Street and 2nd Street SE MOTION TO PASS ORDINANCE NO. 6562 CARRIED UNANIMOUSLY. 7 -0 B. Ordinance No. 6566 (Second Reading) (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, approving the Final Plat of Westridge Auburn MOTION TO PASS ORDINANCE NO. 6566 CARRIED UNANIMOUSLY. 7 -0 XI. RESOLUTIONS A. Resolution No. 5154 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to award and execute an agreement with Ferguson Waterworks for implementation of Contract Number 15 -11 for Project CP1317, Meter and Billing System Improvements Project Deputy Mayor Holman moved and Councilmember Wales seconded to adopt Resolution No. 5154. Councilmember Wagner stated he favors the project in theory; however, he is not yet satisfied with the details of the project presented thus far. Councilmember Wagner stated he reviewed the consultant's (HDR) report to better understand their analysis of the advantages of the project; however, the consultant did not discuss whether the proposed approach for asset management reduces capital costs over time. Councilmember Wagner questioned whether staff has conducted enough analysis on the time and expense for retrofitting meters for the current system. He suggested a statistical sample of the kinds of issues that could be encountered in the field in retrofitting the new meter system. Councilmember Wagner moved to postpone Resolution No. 5154 for a month. Councilmember Peloza seconded. Councilmember Osborne expressed support for Councilmember Wagner's position. Councilmember Osborne stated all of his questions have been answered, but he will support postponement. Councilmember Peloza stated he will support postponement. Deputy Mayor Holman stated the Resolution and project were discussed at length during the last study session and additional materials have been received Page 4 of 7 since then. He expressed opposition to postponement. Councilmember Trout spoke in favor of postponing the Resolution Councilmember DaCorsi spoke in favor of the project and suggested shortening the time for postponement to two weeks. Upon further discussion, Councilmember Wagner modified his motion to postpone Resolution No. 5154 to August' 11rd, provided the Resolution can be discussed at the next study session on July 27th. Councilmember Peloza concurred. MOTION CARRIED. 6 -1 Deputy Mayor Holman voted no. B. Resolution No. 5157 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, setting a hearing date in relation to amending the 2016 -2021 Transportation Improvement Program of the City of Auburn pursuant to R.C.W. Chapter 35.77 Councilmember Osbome moved and Deputy Mayor Holman seconded to adopt Resolution No. 5157. Resolution No. 5157 sets the date for a hearing on an amendment to the 2016- 2021 Transportation Improvement Program. The proposed amendment will reflect the secured grant funding for TIP #69, 22nd & 1 Street NE intersection, as well as change the name and description of the project. MOTION CARRIED UNANIMOUSLY. 7 -0 C. Resolution No. 5160 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute the purchase of real property from Puget Sound Energy Deputy Mayor Holman moved and Councilmember DaCorsi seconded to adopt Resolution No. 5160. Resolution No. 5160 approves the purchase of approximately 41 acres near Roegner Park. The property will be used for future flood control capital project capacity. MOTION CARRIED UNANIMOUSLY. 7 -0 D. Resolution No. 5161 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, extending the effective date of Resolution No. 5113 which approved an agreement between the cities of Auburn and Sumner for adjustment of the boundary between the cities of Auburn and Sumner with the movement of city boundary to the other side of the roadway of a portion of right -of -way of Stewart Road /Lake Tapps Parkway East currently within the City of Auburn, pursuant to RCW 35.13.310 Councilmember Osborne moved and Councilmember Trout seconded to adopt Resolution No. 5161. Resolution No. 5161 extends the effective date of Resolution No. 5113. MOTION CARRIED UNANIMOUSLY. 7 -0 E. Resolution No. 5162 (Hursh) Page 5 of 7 A Resolution of the City Council of the City of Auburn, Washington, approving the lodging tax grant disbursements recommended by the Auburn Lodging Tax Advisory Committee and the Auburn Tourism Board Deputy Mayor Holman moved and Councilmember Trout seconded to adopt Resolution No. 5162. Resolution No. 5162 approves disbursement of lodging tax revenues as recommended by the Lodging Tax Advisory Board and Tourism Board. In response to questions from Councilmember DaCorsi, Mayor Backus explained applications for lodging tax revenues were reviewed by the Lodging Tax Advisory Committee; however some members abstained from scoring and voting due to conflicts of interest. Mayor Backus offered to provide the Council with a copy of the scoring form. In response to a question from Councilmember Osborne, Mayor Backus reported the Committ ee did not award a significant amount to Hops & Crops as some members were concerned with sponsoring an alcohol related event. Councilmembers Wales and Peloza expressed disappointment that the Hops & Crops event did not receive more funding from the Lodging Tax Advisory Committee. Councilmember Wales also questioned the funding requested from the Auburn Symphony for advertising. Director Coleman advised the Council can decrease allocations, but the Council cannot increase or add allocations to those recommended by the Lodging Tax Advisory Committee. Councilmembers Wales and Peloza expressed appreciation for the work of the Lodging Tax Advisory Committee. MOTION CARRIED UNANIMOUSLY. 7 -0 XII. MAYOR AND COUNCILMEMBER REPORTS At this time the Mayor and City Council may report on their significant City - related activities since the last regular Council meeting. A. From the Council Councilmember Peloza reported on his attendance at the Auburn Airport Advisory Board meeting and the King County Solid Waste Advisory Committee meeting where discussion included the Roadmap to 70% Recycling. Councilmember Wagner reported on his attendance at the Puget Sound Regional Council Transportation Policy Board meeting, which included discussion relating to the funding for Sound Transit 2 projects and the state transportation funding package. Councilmember Wagner also reported on his attendance at the Pierce County Regional Council meeting where members received information on the Sound Transit 3 funding package. Councilmember Wagner stated Auburn's deferred second parking garage is not getting the attention it deserves. Councilmember Wales reported on her attendance at the Seattle -King County Public Health meeting where discussion centered on the proposed levy for Best Starts for Kids. Councilmember Wales reported, that based on information . she received, the Auburn Public Health Center will be funded if the Bests Start for Page 6 of 7 Kids levy passes. Councilmember Wales also announced Seattle -King County Health will be sponsoring a free public health clinic at Key Center October 22 -25. Councilmember DaCorsi reported on his attendance at the Association of Washington Cities Legislative Priorities Committee meeting. The meeting was in preparation for the AWC Board of Directors meeting in August. The Committee discussed the recent legislative session and issues for the upcoming legislative session. Councilmember DaCorsi noted there is a possibility that the legislature could be called back for a fourth session if the Supreme Court finds that the legislature has not complied with the Court's McCleary decision on the state's funding for basic public education. B. From the Mayor Mayor Backus reported she attended the King County Council meeting today with the intent to testify in favor of the proposed levy for Best Starts for Kids. Several amendments to the levy language were proposed and the vote to place the proposed levy on the ballot was postponed until Wednesday morning. Mayor Backus stated passage of the proposed levy would fund the King County Public Health Center in Auburn and provide benefits county -wide. XIII. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:16 p.m. APPROVED the 3rd day of August, 2015. ua� D ielle Daskam, City Clerk Page 7 of 7