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HomeMy WebLinkAbout07-06-2016 * City Council Meeting cirY oF. a July 6, 2015 - 7:00 PM ,,,,,A, . , _:> Auburn City Hall wnsiilvc-roN MINUTES I. CALL TO ORDER A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the Council Chambers located in Auburn City Hall, 25 West Main Street in Auburn, and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor John Holman, Rich Wagner, Bill Peloza, Largo Wales, Wayne Osborne, Yolanda Trout and Claude DaCorsi. Department Directors and staff members present included: City Attorney Daniel B. Heid, Community Development and Public Works Director Kevin Snyder, Director of Administration Michael Hursh, Innovation and Technology Customer Support Manager Reba Stowe, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Public Affairs and Marketing Manager Dana Hinman, Innovation and Technology Operations Manager Ashley Riggs, Parks, Arts and Recreation Director Daryl Faber, Assistant Police Chief Bill Pierson, Finance Director Shelley Coleman, Emergency Preparedness Manager Sarah Miller, Engineering Aide Amber Price and Deputy City Clerk Shawn Campbell. II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS A. Legislative Update from Representative Drew Stokesbary Representative Stokesbary to brief the City Council on accomplishments during legislative session. Representative Drew Stokesbary reported the ongoing session of the Washington State Legislature has been very successful. He stated the proposed budget raises spending on education, reduces state college tuition, adds additional funds to assist those with mental health issues and provides grant funds to Auburn Youth Resources. They have also mostly completed a transportation package for the completion of SRI67/SR512. Representative Stokesbary also said they are working to give more revenue stability to cities with revenue sharing from the sales of marijuana. Mayor Backus stated the City of Auburn is truly appreciative of the support the transportation package has received from the legislature. Councilmember Wagner inquired as where to funds will come from to replace the reduction in higher education tuition. Representative Stokesbary explained the funds will be backfilled by the State of Washington's General Fund. Councilmember Wales expressed her appreciation for the additional funds Page 1 of 7 designated to education. Councilmember DaCorsi asked if there was discussion on revitalizing the Public Works Trust Fund Loans. Representative Stoksbery stated he believes they will come back. The legislature realizes these loans are important for the jurisdictions. Councilmember Peloza asked for an update on the transportation of crude oil by rail. Representative Stoksbery explained the State is limited on the types of restrictions that can be placed on the transportation of crude oil by the Federal government. The legislature passed a tax on oil brought in by train and by pipeline and the companies that are transporting the oil are required to show they have proper insurance. III. APPOINTMENTS There was no appointment for Council's consideration. IV. AGENDA MODIFICATIONS Updated information for Public Works Project No. CP1506 and Exhibit 5 to Ordinance No. 6566 were provided to Council. V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Public Hearing for Right-of-Way Vacation V1-15 (Snyder) City Council to conduct a public hearing on the City initiated vacation of right-of-way located at the northeast corner of South Division Street and 2nd Street SE. Engineering Aid Price explained the right-of-way proposed vacation was dedicated for safe bus turning radius. Additional intersection improvements have since been completed and the right-of-way is no longer needed. The City expects to have better sight distance, wider sidewalk and landscape areas and lower right-of-way maintenance. Mayor Backus opened the public hearing at 7:24 p.m. No one in the audience addressed the Council, and the hearing was closed. 2. Public Hearing for 2015 Annual Action Plan (Hursh) City Council to conduct a public hearing to receive public comments and suggestions with regard to the 2015 Annual Action Plan. Director Hursh explained the City is required to submit a five (5) year plan and an Annual Action Plan as part of the Community Development Block Grant process. The Department of Housing and Urban Development (HUD) developed new guidelines regarding how the documents need to be provided. They now require the documents be submitted in conjunction with King County's grant application. Due to the fact that King County has not yet submitted their documents the City of Auburn is unable to move forward with the program. The City still does not have a contract with HUD due to the delay. The delay has hurt the housing repair program. People who qualify for the program are not able to receive repairs due to a shortage of available funds. The action plans Page 2 of 7 have already been approved by Council but according to the new deadlines and procedure these plans need to be approved again in this format. Councilmember Wales requested the City review the philosophy around the requirements for grants from the City. Councilmember DaCorsi confirmed the funds will be available to the City once King County submits their application and there is not an expiration date on the funds. Mayor Backus opened the public hearing at 7:34 p.m. No one in the audience addressed the Council, and the hearing was closed. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Derek Brandes, 5804 Olive Ave SE, Auburn Mr. Brandes introduced himself to Council and explained he is the new chair of the Auburn Area Chamber of Commerce. He reviewed several of the items the Chamber has planned for the next year. C. Correspondence There was no correspondence for Council review. VI. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees'progress on assigned tasks and may give their recommendations to the City Council, if any. Councilmember Wales reported on behalf of the Council ad hoc committee that reviews claims and payroll vouchers. Councilmember Wales reported the committee recommends approval of the claims and payroll vouchers as presented. VII. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the June 15, 2015 Meeting B. Claims Vouchers (Coleman) Claims voucher numbers 434104 through 434512 in the amount of $5,300,761.26 and five wire transfers in the amount of$346,804.64 and dated July 6, 2015. C. Payroll Vouchers (Coleman) City Council approve payroll vouchers 535656 through 535699 in the amount of$301,501.75 and electronic deposit transmissions in the amount of $1,418,710.57 for a grand total of$1,720,212.32 for the period covering June 11, 2015 to July 1, 2015. D. Public Works Project No. CP1109 (Snyder) City Council award Contract No. 15-05, to Miles Resources, LLC on their low bid of$563,248.17 plus Washington State sales tax of$53,508.58 for a total Page 3 of 7 contract price of$616,756.75 for Project No. CP1109, Hi Crest Drive Storm Pipeline Repair and Replacement E. Public Works Project No. CP1202 (Snyder) City Council award Contract No. 15-01, to Northwest Cascade, Inc. on their low bid of$2,541,321.00 plus Washington State sales tax of$99,503.00 for a total contract price of$2,640,824.00 for Project No. CP1202, Auburn Way South Flooding Improvements Phase 2 F. Public Works Project No. CP1506 (Snyder) City Council award Contract No. 15-13, to the ICON Materials for their low bid of$1,894,842.20 for Project No. CP1506 =2015 Pavement Patching and Overlay Project G. Public Works Project No. CP1308 (Snyder) City Council approve Final Pay Estimate No. 8 to Contract No. 14-04 in the amount of$61.393.27 and accept construction of Project No. CP1308 — BNSF Utility Crossings Project. Deputy Mayor Holman moved and Councilmember Osborne seconded to approve the Consent Agenda. The Consent Agenda includes minutes, claims, payroll vouchers and public works projects. Mayor Backus explained the bids received for project CP1506 - 2015 Pavement Patching and Overlay Project were lower than expected. The City will use the additional funds to do more road pavement repairs. Councilmember Peloza asked that B Street be considered for repairs with the additional funds. Councilmember Wales stated the roads should be selected according to established the list the City has developed. MOTION CARRIED UNANIMOUSLY. 7-0 VIII. UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS A. SCORE Jail Statistics (Mayor Backus) Mayor Backus is the City's representative on the South Correctional Entity (SCORE) Board and presented a PowerPoint presentation on SCORE jail statistics. The SCORE member cities include Auburn, Renton, Federal Way, Tukwila, Burien, SeaTac and Des Moines. Mayor Backus reviewed SCORE Member City Billable Average Daily Population (ADP) for May 2015. Auburn's ADP in May was 74 compared to Auburn's April ADP of 57. The ADP for the SCORE facility in May was 310, up from April's ADP of 304. Graphs for Total ADP by Month and Year and Auburn Billable Average Daily Population were reviewed. In May 2015 total ADP for member and contract Page 4 of 7 entities was 657 up from 636 in April 2015. Auburn's Billable ADP for 2013 - 2015 reflects a continuing decline in billable ADP. Auburn's 2013 Budget ADP was 122, and Auburn's 2014 Budget ADP was 97. Auburn's 2015 Budget ADP is 79. Mayor Backus also reviewed Total Bookings for Member and Contract Agencies, May 2014-May 2015; Member Bookings by Agency, May 2014 to May 2015; Member Agency Bookings by Type for May 2015; and Contract Inmates ADP for May 2015. Councilmember Wagner asked why the City of Auburn has the highest number in the member booking by agency, when the billable average daily population shows the City at third highest. Mayor Backus explained the City of Auburn could book people into SCORE that are added to other members billable population. Not everyone who is booked by the City of Auburn necessarily counts for the population against the City. X. ORDINANCES A. Ordinance No. 6563 (Second Reading) (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6533, the 2015-2016 Biennial Budget Ordinance, as amended by Ordinance No. 6558, authorizing amendment to the City of Auburn 2015- 2016 Budget as set forth in Schedule "A" and Schedule "B" MOTION TO ADOPT ORDINANCE NO. 6563 CARRIED UNANIMOUSLY. 7-0 B. Ordinance No. 6562 (First Reading) (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, approving the vacation of right-of-way in the vicinity of the northeast corner of South Division Street and 2nd Street SE Councilmember Osborne moved and Councilmember DaCorsi seconded to adopt Ordinance No. 6562. C. Ordinance No. 6566 (First Reading) (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, approving the Final Plat of Westridge Auburn Deputy Mayor Holman moved and Councilmember Trout seconded to adopt Ordinance No. 6566. Deputy Mayor Holman noted a vicinity map for this Ordinance was provided to Council prior to the meeting. XI. RESOLUTIONS A. Resolution No. 5143 (Hursh) A Resolution of the City Council of the City of Auburn, Washington, authorizing the City of Auburn to adopt the Intergovernmental Agreement for EMAC and PNEMA assistance between the Washington Military Department and the City of Auburn Deputy Mayor Holman moved and Councilmember Osborne seconded to adopt Resolution No. 5143. Page 5 of 7 Deputy Mayor Holman explained this agreement is an intergovernmental agreement for the military assistance program. MOTION CARRIED UNANIMOUSLY. 7-0 B. Resolution No. 5151 (Hursh) A Resolution of the City Council of the City of Auburn, Washington, adopting the Consolidated Plan for years 2015 to 2019 and the 2015 Annual Action Plan Councilmember Wales moved and Councilmember DaCorsi seconded to adopt Resolution No. 5151. MOTION CARRIED UNANIMOUSLY. 7-0 C. Resolution No. 5152 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, setting a public hearing to consider the vacation of right-of-way of the south side of South 318th Street, east of 56th Avenue South, within the City of Auburn, Washington Councilmember Wales moved and Deputy Mayor Holman seconded to adopt Resolution No. 5152. MOTION CARRIED UNANIMOUSLY. 7-0 D. Resolution No. 5153 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute the interlocal agreement between the City of Auburn and the Muckleshoot Indian Tribe for the Allotment M-two Subdivision and casino premises utility isolation Deputy Mayor Holman moved and Councilmember Wales seconded to adopt Resolution No. 5153. MOTION CARRIED UNANIMOUSLY. 7-0 E. Resolution No. 5155 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the City to expend funds to abate vegetation and to remove unpermitted barbed wire at 1141 32nd Place NE in the City of Auburn Councilmember Peloza moved and Councilmember Trout seconded to adopt Resolution No. 5155. Councilmember Peloza explained this is a blighted property. Code enforcement has been trying to work with the property owner for several months. MOTION CARRIED UNANIMOUSLY. 7-0 XII. MAYOR AND COUNCILMEMBER REPORTS At this time the Mayor and City Council may report on their significant City-related activities since the last regular Council meeting. A. From the Council Page 6 of 7 Councilmember DaCorsi reported he attended the Association of Washington Cities conference. He attended sessions regarding at grade rail crossings and the need to improve the rail system. Councilmember Wales reported she attended the Association of Washington Cities conference. She attended a session on GIS technology. Councilmember Wagner reported he attended the Kids Day celebration at Les Gove Park. Councilmember Peloza reported he attended the South County Area Transportation Board Meeting. Councilmember Trout reported she has been asked to serve on a planning committee for the Mexican Independence Day celebration scheduled for September 1, 2015. B. From the Mayor Mayor Backus reported that the City of Auburn has received the new population numbers. Currently the population is 75,545. The City will get a portion of the marijuana revenue sharing based on the City's new population. Mayor Backus extended her condolences to the Enrique's family. Mrs. Enrique's son was killed in Seattle after a concert at Century Link Field. There was a double murder at Les Gove Community Campus. If anyone has any information regarding the murders please call the police. Mayor Backus stated the first responders have been responding to many serious incidents in the City. If you see something suspicious, please call 911. The Police Department takes all calls seriously, and respond to all calls received in order of importance. Mayor Backus reported that two officers were taken to Auburn MultiCare because of an explosive thrown at them on the 4th of July. If you know anything about that incident, please call the police. XIII. ADJOURNMENT There being no further business before the Council, the meeting adjourned at 8:17 p.m. APPROVED this 20th day of July, 2015. \a. 11 t N NCY KUS, MAYOR Shawn Campbe Deputy''City Clerk i Page 7 of 7