HomeMy WebLinkAbout03-06-2017WASHINGTON
MINUTES
CITY COUNCIL
SPECIAL MEETING
March 6, 2017 2:30 PM
EOC —1 East Main St, 3'd FI
A special meeting of the City Council was convened at 2:33 p.m. on Monday,
March 6, 2017 in the Emergency Operations Center located at the Annex Third
Floor, 1 East Main Street in Auburn. The meeting was a training session relating
to emergency management.
Councilmembers present: Bob Baggett, Claude DaCorsi, John Holman, Bill
Peloza and Yolanda Trout -Manuel. Deputy Mayor Wales and Councilmember
Rich Wagner were excused.
Staff members present included: Emergency Manager Jerry Thorson,
Emergency Management Specialist Tyler Turner, and City Clerk Danielle
Daskam.
Emergency Manager Thorson presented a PowerPoint on the general
description of the Emergency Management Program, the Emergency Operations
Center, the role of elected officials in an emergency and how staff operate during
an emergency.
Emergency Manager Thorson presented the following:
Plans and Policies that Drive Emergency Management Efforts
City Policies
Auburn Comprehensive Emergency Management Plan (CEMP;
Auburn Continuity of Operations Plan
Auburn Debris Management Plan
King/Pierce County Hazard Identification and Vulnerability Plan
King/Pierce County Regional Hazard Mitigation Plan
King/Pierce County, Washington State CEMP's
National Response Framework
City Staff Involvement:
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City of Auburn Special Council Meetina Minutes March 6. 2017
All staff are considered emergency workers
Continuity of Operations Plan duties
Department Operations Center responsibilities
Emergency Operations Center responsibilities
Each department has responsibilities for four phases of emergency
management:
mitigation, preparedness, response and recovery
The Continuity of Operations Plan (COOP) is the effort within each department
to ensure that primary mission essential functions continue to be performed
during an emergency. A COOP is focused on essential functions, personnel,
equipment, supplies, records and location. A COOP has an internal function --
how to conduct the department's most important duties during an emergency;
while the EOC has an external focus of dealing with the public's issues during an
emergency.
The Department Operations Center (DOC) is a physical location for increased
coordination for a city department. It is staffed when needed by department
leadership and is generally located in department offices. A DOC may request
activation of the EOC when needed. Communication and coordination with the
EOC is critical.
The Emergency Operations Center is a central location from which overall
direction, control and coordination of a community's response to a disaster is
maintained. The EOC collects, analyzes, and distributes information;
coordinates public information and warning; coordinates and supports
emergency workers; obtains, prioritizes and coordinates resources; and conducts
liaison and coordination with all levels of government, public utilities, volunteer
and civic groups and the public.
The Emergency Management Committee is made up of staff from each
department and outside agencies, including: Valley Regional Fire Authority,
Auburn School District, Muckleshoot Indian Tribe, Green River College, Auburn
MultiCare, and Boeing. The Emergency Management Committee provides input
into plans and for staffing EOC.
The Emergency Management Board consists of the Mayor and all City
department directors. It is used during activations and oversees emergency
operations and provides policy recommendations to the City Council during
response and recovery periods. During an emergency, the Board is chaired by
the Director of Emergency Management.
The Director of Emergency Management is appointed by the Mayor and is
currently the Director of Administration. The Director oversees and provides
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City of Aubum Special Council Meeting Minutes March 6 2017
policy recommendations to the Mayor and City Council during response and
recovery periods, manages the EOC during activations, serves as Incident
Commander for city-wide emergencies, and provides general oversight and
leadership of Emergency Management.
The role of the Mayor during an emergency includes signing proclamations of
emergency as warranted by the incident, preserving continuity of the executive
branch of government, providing visible leadership in the community, providing
for coordination of local, state and federal organizations and resources,
approves activation of the EOC and calls emergency meetings of the City
Council to pass ordinances and conduct other urgent business (pursuant to
RCW 42.14 and 42.30.070).
The City Council establishes emergency management policy and budget (prior
to, during and after an incident). The City Council maintains liaison with EOC
Policy Group via the Mayor and establishes a presence in policy group as
requested by the Mayor. The City Council communicates to the EOC via the
Mayor, on the status of neighborhoods and any public concerns, and to the
public information as approved by the Mayor of the Incident Commander. The
City Council attends emergency City Council meetings and provides for
continuity of the legislative branch and temporarily fill any vacancies.
Emergency Manager Thorson also reviewed how incidents/events will likely
occur: build over a short time with time for planning, hit all at once, or a planned
event. Mr. Thorson discussed the different reaction times and needs for each
type of incident/event.
Activation of the ECC can be requested by the Mayor or Director of Emergency
Management, any City department; King or Pierce County, and any
governmental agency to support their operations.
The EOC is staffed by 31 City employees from all departments (plus the VRFA),
emergency management staff, volunteers, and the policy group. Manager
Thorson reviewed the flow of information in an active EOC.
Emergency Manager Thorson reviewed the four phases of emergency
management:
Mitigation: Reduce impact of known vulnerabilities
Preparedness: Getting ready for when it happens
Response: Action phase—taking care of issues from event
Recovery: Getting back to normal
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City of Auburn Special Council Meeting Minutes March 6. 2017
Emergency Manager Thorson presented the 2017 Emergency Management
Plans, which include:
• Training for EOC staff
• Two exercises for EOC (train derailment and active shooter)
• Replace emergency supplies
• Revise valley evacuation plans
• White River
• Implement new software (AOP and WebEOC)
There being no further discussion, the meeting adjourned at 3:42 p.m.
APPROVED this 20'" day of March, 2017.
IQ. 15&L
NANCY WKUS, MAYOR Danielle Daskam, City Clerk
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