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HomeMy WebLinkAbout03-06-2017WASHINGTON MINUTES CITY COUNCIL SPECIAL MEETING March 6, 2017 2:30 PM EOC —1 East Main St, 3'd FI A special meeting of the City Council was convened at 2:33 p.m. on Monday, March 6, 2017 in the Emergency Operations Center located at the Annex Third Floor, 1 East Main Street in Auburn. The meeting was a training session relating to emergency management. Councilmembers present: Bob Baggett, Claude DaCorsi, John Holman, Bill Peloza and Yolanda Trout -Manuel. Deputy Mayor Wales and Councilmember Rich Wagner were excused. Staff members present included: Emergency Manager Jerry Thorson, Emergency Management Specialist Tyler Turner, and City Clerk Danielle Daskam. Emergency Manager Thorson presented a PowerPoint on the general description of the Emergency Management Program, the Emergency Operations Center, the role of elected officials in an emergency and how staff operate during an emergency. Emergency Manager Thorson presented the following: Plans and Policies that Drive Emergency Management Efforts City Policies Auburn Comprehensive Emergency Management Plan (CEMP; Auburn Continuity of Operations Plan Auburn Debris Management Plan King/Pierce County Hazard Identification and Vulnerability Plan King/Pierce County Regional Hazard Mitigation Plan King/Pierce County, Washington State CEMP's National Response Framework City Staff Involvement: Page 7 City of Auburn Special Council Meetina Minutes March 6. 2017 All staff are considered emergency workers Continuity of Operations Plan duties Department Operations Center responsibilities Emergency Operations Center responsibilities Each department has responsibilities for four phases of emergency management: mitigation, preparedness, response and recovery The Continuity of Operations Plan (COOP) is the effort within each department to ensure that primary mission essential functions continue to be performed during an emergency. A COOP is focused on essential functions, personnel, equipment, supplies, records and location. A COOP has an internal function -- how to conduct the department's most important duties during an emergency; while the EOC has an external focus of dealing with the public's issues during an emergency. The Department Operations Center (DOC) is a physical location for increased coordination for a city department. It is staffed when needed by department leadership and is generally located in department offices. A DOC may request activation of the EOC when needed. Communication and coordination with the EOC is critical. The Emergency Operations Center is a central location from which overall direction, control and coordination of a community's response to a disaster is maintained. The EOC collects, analyzes, and distributes information; coordinates public information and warning; coordinates and supports emergency workers; obtains, prioritizes and coordinates resources; and conducts liaison and coordination with all levels of government, public utilities, volunteer and civic groups and the public. The Emergency Management Committee is made up of staff from each department and outside agencies, including: Valley Regional Fire Authority, Auburn School District, Muckleshoot Indian Tribe, Green River College, Auburn MultiCare, and Boeing. The Emergency Management Committee provides input into plans and for staffing EOC. The Emergency Management Board consists of the Mayor and all City department directors. It is used during activations and oversees emergency operations and provides policy recommendations to the City Council during response and recovery periods. During an emergency, the Board is chaired by the Director of Emergency Management. The Director of Emergency Management is appointed by the Mayor and is currently the Director of Administration. The Director oversees and provides Paget City of Aubum Special Council Meeting Minutes March 6 2017 policy recommendations to the Mayor and City Council during response and recovery periods, manages the EOC during activations, serves as Incident Commander for city-wide emergencies, and provides general oversight and leadership of Emergency Management. The role of the Mayor during an emergency includes signing proclamations of emergency as warranted by the incident, preserving continuity of the executive branch of government, providing visible leadership in the community, providing for coordination of local, state and federal organizations and resources, approves activation of the EOC and calls emergency meetings of the City Council to pass ordinances and conduct other urgent business (pursuant to RCW 42.14 and 42.30.070). The City Council establishes emergency management policy and budget (prior to, during and after an incident). The City Council maintains liaison with EOC Policy Group via the Mayor and establishes a presence in policy group as requested by the Mayor. The City Council communicates to the EOC via the Mayor, on the status of neighborhoods and any public concerns, and to the public information as approved by the Mayor of the Incident Commander. The City Council attends emergency City Council meetings and provides for continuity of the legislative branch and temporarily fill any vacancies. Emergency Manager Thorson also reviewed how incidents/events will likely occur: build over a short time with time for planning, hit all at once, or a planned event. Mr. Thorson discussed the different reaction times and needs for each type of incident/event. Activation of the ECC can be requested by the Mayor or Director of Emergency Management, any City department; King or Pierce County, and any governmental agency to support their operations. The EOC is staffed by 31 City employees from all departments (plus the VRFA), emergency management staff, volunteers, and the policy group. Manager Thorson reviewed the flow of information in an active EOC. Emergency Manager Thorson reviewed the four phases of emergency management: Mitigation: Reduce impact of known vulnerabilities Preparedness: Getting ready for when it happens Response: Action phase—taking care of issues from event Recovery: Getting back to normal Page 3 City of Auburn Special Council Meeting Minutes March 6. 2017 Emergency Manager Thorson presented the 2017 Emergency Management Plans, which include: • Training for EOC staff • Two exercises for EOC (train derailment and active shooter) • Replace emergency supplies • Revise valley evacuation plans • White River • Implement new software (AOP and WebEOC) There being no further discussion, the meeting adjourned at 3:42 p.m. APPROVED this 20'" day of March, 2017. IQ. 15&L NANCY WKUS, MAYOR Danielle Daskam, City Clerk Page 4