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HomeMy WebLinkAbout05-15-2017 Special Ad Hoc Meeting MinutesWASHINGTON CAR TAB AD HOC COMMITTEE MEETING MINUTES May 15, 2017 6:00 PM I. CALL TO ORDER Deputy Mayor Wales called the meeting to order at 6:00 p.m. in the Council Chambers, Auburn City Hall. A. Roll Call Ad hoc Committee members present: Deputy Mayor Largo Wales, ex officio; Bill Peloza, Claude DaCorsi, and Bob Baggett. Mayor Nancy Backus and Councilmember Yolanda Trout -Manual Councilmember Rich Wagner, Councilmember Holman, were in attendance, and the following department directors and staff members were present: City Attorney Dan Heid, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Community Development and Public Works Director Kevin Snyder, Police Chief Bob Lee, Innovation and Technology Director Paul Haugan, Human Resources and Risk Management Director Rob Roscoe, Parks, Arts and. Recreation Director Daryl Faber, Finance Director Shelley Coleman, Director of Administration Dana Hinman, Traffic Engineer James Webb, and Deputy City Clerk Shawn Campbell. IL. CONSENT AGENDA A. Minutes of the May 1, 2017 Ad Hoc Committee Meeting Councilmember DaCorsi moved and Councilmember Baggett seconded to accept the consent agenda. MOTION CARRIED UNANIMOUSLY. 4-0 III. COUNCIL AD HOC COMMITTEE DISCUSSION ITEMS A. Discussion of the Full Spectrum of Issues Regarding the $20 Car Tab Fee Page 1 City of Auburn Car Tab Ad Hoc Committee. Meetinq Minutes May 15, 2017 Committee members reviewed the REET 1 and REET 2 status report. Director Faber explained the City puts funds in the budget for property acquisition. The funds have not been obligated at this time. Director Coleman stated the funds are all available but some have been committed. Some funds are currently under contract and some are not. Deputy Mayor Wales requested a spreadsheet that shows the funds that have already been contracted. Councilmember DaCorsi asked if the structural repairs to City Hall have been started. Director Hinman stated the repairs are not critical and have not been started. Councilmember Baggett requested Directors to come forward with possible cuts to their budgets. Council asked about the funds allocated to the Traffic Impact Fees.. Assistant Director Gaub explained the City waved the fees for the developer but the fees still have to be paid so the City must pay the waived fees. Councilmember Peloza requested a photo of the current condition of the maintenance bay. Deputy Mayor Wales stated the Committee has looked at various funds and possible cuts. The Committee would now like to see the departments say what items are priorities and what can wait. Councilmember Baggett stated the Committee needs to find sustainable funding, not one time funding. Director Coleman stated the City can transfer $1 million from the residual fund balance and $1 million in REET funds that have not been obligated to the arterial and collector street fund for 2018. These additional funds would allow Council and staff time to plan for the 2019-2020 budget cycle and the funds needed for street repairs going forward. Assistant Director Gaub explained if the City lowers the PCI goal there will be additional work needed to maintain the roads. If the Page 2 .City of Auburn Car Tab Ad Hoc Committee Meeting Minutes May 15, 2017 City allows the roads to deteriorate to a point they need to be replaced the underground utilities will also have to be replaced at that time with an additional cost. Councilmember Peloza asked about the funds that have been set aside. He recommend Director Coleman explain how the funds are held. Director Snyder requested the Committee provide their responses to the policy questions he provided at the last ad hoc committee meeting to him and he will distribute to all of the directors IV. ADJOURNMENT There being no further business, the meeting adjourned at 6:52 p.m. APPROVED THIS 5th DAY OF June, 2017. 4puutyoayor /WaTe's, Chair Shawn Campbell, Dep ty City Clerk Page 3