HomeMy WebLinkAbout05-01-2017 Special Ad Hoc Meeting MinutesWASHINGTON
CAR TAB AD HOC COMMITTEE
MEETING MINUTES
May 1, 2017 6:00 PM
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 6:00 p.m. in the
Council Chambers, Auburn City Hall.
A. Roll Call
Ad hoc Committee members present: Deputy Mayor Largo Wales,
ex officio; Bill Peloza, Claude DaCorsi, and Bob Baggett.
Mayor Nancy Backus, Councilmember Wagner, and
Councilmember Trout -Manuel were in attendance, and the
following department directors and staff members were present:
City Attorney Dan Heid, Assistant Director of Engineering
Services/City Engineer Ingrid Gaub, Community Development and
Public Works Director Kevin Snyder, Police Chief Bob Lee,
Innovation and Technology Director Paul Haugan, Human
Resources and Risk Management Director Rob Roscoe, Parks,
Arts and Recreation Director Daryl Faber, Finance Director Shelley
Coleman, Dana Hinman, James Webb, and City Clerk Danielle
Daskam.
II. CONSENT AGENDA
A. Minutes of the April 24, 2017 Ad Hoc Committee Meeting
Councilmember Peloza moved and Councilmember Baggett
seconded to accept the consent agenda.
MOTION CARRIED UNANIMOUSLY. 4-0
III. COUNCIL AD HOC COMMITTEE DISCUSSION ITEMS
A. Discussion of the Full Spectrum of Issues Regarding the $20
Car Tab Fee
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City of Auburn Car Tab Ad. Hoc Committee_.Meetina Minutes May 1, 2017
Assistant Director Gaub reviewed the Pavement Condition Index
(PCI), she state the PCI is the ranking the City uses to determine
the condition of a street. She explained preservation of a street
over rebuilding the street. She stated the City has budgeted $2
million a year for the local street system. This will allow the City to
maintain the local street system with a PCI of 70. The deficit in
funding is related to arterials and collectors streets. The City has
approximately 100 miles of arterial and collector streets with
average PCI of 55. The goal is a PCI of 70. Assistant Director
Gaub reviewed several scenarios of funding over a 20 year period.:
She stated if the City continues to fund the arterials and collector
streets at the current level of $2 million a year for the next 20 years
the PCI level drops to 49. If the City funds an additional $800,000
per year over the next 20 years the PCI will be at 53, keeping the
streets approximately the same as they are today. If the City funds
an additional $3.7 million over a 20 year period the PCI would be
64. If the City funds an additional $4.5 million over a 20 year period
the PCI would be 66 and if the City funds an additional $5 million
over a 20 year period the PCI would be 70. The City would also
need additional resources to support the additional workload.. The
City assumes a need to hire an additional 4 FTE's and it taking 2-3
years to ramp up.
Deputy Mayor Wales stated the ad hoc committee is looking for
sustainable funding and not one time funding. It will take time to
build up staff and projects. The Council can work on securing
additional sustainable funding over the next two years.
Assistant Director Gaub clarified the CPI of 70 was set by Council
when the Street Preservation Program was started. If Council
wanted to change the CPI goal that would change the funds
needed to achieve the goal.
Councilmem.ber DaCorsi wants the roads as passable. He would
like to determine the CPI that will give the City the longest use for
the least amount of money.
Councilmember Baggett asked if the City has the $7 million to fund
the work for 2017 and is able to staff the work with currently, why
would they need an additional 4 FTEs. Assistant. Director Gaub
stated these projects were not designed and built in one year. If the
City adds an additional $5 million a year in funding there will need
to be additional staff to work the projects. The 4 FTEs is only an
estimate.
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City of Auburn Car Tab Ad Hoc Committee Meeting Minutes May 1. 2017
Director Coleman stated REET 1 funds are not generally used for
streets they are primarily used for debt services for items like the
community center, structural repairs, city hall remodel, city hall roof
replacement (2018), city hall exterior structural repairs (2018),
parks property acquisition and the M&O vehicle bay maintenance.
Counclmember Peloza stated he is concerned about spending
funds on acquiring additional park property when the City need
funds for roads. He would like to have a key for the budget that
shows funds that are not currently allocated.
Deputy Mayor Wales asked why the maintenance of City property
is not a part of the budget. Director Coleman stated the City does
not have a replacement fund for general facilities and streets.
DaCorsi questioned if a portion of the fees paid at the golf course
could be allocated to pay for maintenance of the golf course.
Director Coleman stated the golf course was previously an
enterprise fund. It is now a part of the General Fund all of the
revenue generated at the golf course is deposited into the general
fund and the maintenance for the facility is taken from the general
fund.
Councilmember DaCorsi requested additional information on the
City Hall exterior project.
Councilmember Peloza suggested scrubbing 2017-2018 budget.
He would like a detail on each item describing what the funds are
designated for and if they have already been spent.
Deputy Mayor Wales questioned the Traffic Impact Fees. Director
Coleman stated the Traffic Impact Fees in question are for a four
block area downtown where the City Council exempted the
developer from having to pay Traffic Impact Fees. These funds
reserved are to pay the Traffic Impact Fees that the developer did
not have to pay due to the exemption.
Councilmember Baggett requested the Directors provide the
committee options on cutting their budgets to reallocate funds to
the street preservation project. Director Coleman stated the
directors have meet and have some questions they need answered
to be able to provide the committee with proposed cuts. Director
Snyder stated the department directors are challenged to give the
committee the answers they have requested without further
direction from the committee.
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City of. Auburn Car Tab Ad Hoc Committee Meeting Minutes May 1, 2017
Deputy Mayor Wales asked why the 2017-2018 Budget was
presented to Council with a $5 million deficit. Director Coleman
stated this has been an unfunded need for a long time. There City
has allocated 1 % of the utility taxes toward street preservation.
That is not sufficient funding for the need. The State Legislature
has provided jurisdictions with the resource of the Transportation
Benefit District so they can be responsible for their own
maintenance of the city streets. Director Snyder stated the street
maintenance has been on ongoing issue. The City has been
attempting to find solutions for some time unfortunately since there
has been a drastic increase in population and vehicles on the roads
the problem is becoming critical at a faster pace than before. He
stated all jurisdictions in the region are dealing with the same
issues.
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 6:57p.m.
APPROVED THIS 15th DAY OF May, 2017.
puty Kdyor Wa es, Chair Shawn Campb ,-'Depuiy City Clerk
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City of Auburn Car Tab Ad Hoc Committee Meeting Minutes May 1, 2017
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