Loading...
HomeMy WebLinkAbout05-01-2017 Special Ad Hoc Meeting MinutesWASHINGTON CAR TAB AD HOC COMMITTEE MEETING MINUTES May 1, 2017 6:00 PM I. CALL TO ORDER Deputy Mayor Wales called the meeting to order at 6:00 p.m. in the Council Chambers, Auburn City Hall. A. Roll Call Ad hoc Committee members present: Deputy Mayor Largo Wales, ex officio; Bill Peloza, Claude DaCorsi, and Bob Baggett. Mayor Nancy Backus, Councilmember Wagner, and Councilmember Trout -Manuel were in attendance, and the following department directors and staff members were present: City Attorney Dan Heid, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Community Development and Public Works Director Kevin Snyder, Police Chief Bob Lee, Innovation and Technology Director Paul Haugan, Human Resources and Risk Management Director Rob Roscoe, Parks, Arts and Recreation Director Daryl Faber, Finance Director Shelley Coleman, Dana Hinman, James Webb, and City Clerk Danielle Daskam. II. CONSENT AGENDA A. Minutes of the April 24, 2017 Ad Hoc Committee Meeting Councilmember Peloza moved and Councilmember Baggett seconded to accept the consent agenda. MOTION CARRIED UNANIMOUSLY. 4-0 III. COUNCIL AD HOC COMMITTEE DISCUSSION ITEMS A. Discussion of the Full Spectrum of Issues Regarding the $20 Car Tab Fee Page 1 City of Auburn Car Tab Ad. Hoc Committee_.Meetina Minutes May 1, 2017 Assistant Director Gaub reviewed the Pavement Condition Index (PCI), she state the PCI is the ranking the City uses to determine the condition of a street. She explained preservation of a street over rebuilding the street. She stated the City has budgeted $2 million a year for the local street system. This will allow the City to maintain the local street system with a PCI of 70. The deficit in funding is related to arterials and collectors streets. The City has approximately 100 miles of arterial and collector streets with average PCI of 55. The goal is a PCI of 70. Assistant Director Gaub reviewed several scenarios of funding over a 20 year period.: She stated if the City continues to fund the arterials and collector streets at the current level of $2 million a year for the next 20 years the PCI level drops to 49. If the City funds an additional $800,000 per year over the next 20 years the PCI will be at 53, keeping the streets approximately the same as they are today. If the City funds an additional $3.7 million over a 20 year period the PCI would be 64. If the City funds an additional $4.5 million over a 20 year period the PCI would be 66 and if the City funds an additional $5 million over a 20 year period the PCI would be 70. The City would also need additional resources to support the additional workload.. The City assumes a need to hire an additional 4 FTE's and it taking 2-3 years to ramp up. Deputy Mayor Wales stated the ad hoc committee is looking for sustainable funding and not one time funding. It will take time to build up staff and projects. The Council can work on securing additional sustainable funding over the next two years. Assistant Director Gaub clarified the CPI of 70 was set by Council when the Street Preservation Program was started. If Council wanted to change the CPI goal that would change the funds needed to achieve the goal. Councilmem.ber DaCorsi wants the roads as passable. He would like to determine the CPI that will give the City the longest use for the least amount of money. Councilmember Baggett asked if the City has the $7 million to fund the work for 2017 and is able to staff the work with currently, why would they need an additional 4 FTEs. Assistant. Director Gaub stated these projects were not designed and built in one year. If the City adds an additional $5 million a year in funding there will need to be additional staff to work the projects. The 4 FTEs is only an estimate. Page 2 City of Auburn Car Tab Ad Hoc Committee Meeting Minutes May 1. 2017 Director Coleman stated REET 1 funds are not generally used for streets they are primarily used for debt services for items like the community center, structural repairs, city hall remodel, city hall roof replacement (2018), city hall exterior structural repairs (2018), parks property acquisition and the M&O vehicle bay maintenance. Counclmember Peloza stated he is concerned about spending funds on acquiring additional park property when the City need funds for roads. He would like to have a key for the budget that shows funds that are not currently allocated. Deputy Mayor Wales asked why the maintenance of City property is not a part of the budget. Director Coleman stated the City does not have a replacement fund for general facilities and streets. DaCorsi questioned if a portion of the fees paid at the golf course could be allocated to pay for maintenance of the golf course. Director Coleman stated the golf course was previously an enterprise fund. It is now a part of the General Fund all of the revenue generated at the golf course is deposited into the general fund and the maintenance for the facility is taken from the general fund. Councilmember DaCorsi requested additional information on the City Hall exterior project. Councilmember Peloza suggested scrubbing 2017-2018 budget. He would like a detail on each item describing what the funds are designated for and if they have already been spent. Deputy Mayor Wales questioned the Traffic Impact Fees. Director Coleman stated the Traffic Impact Fees in question are for a four block area downtown where the City Council exempted the developer from having to pay Traffic Impact Fees. These funds reserved are to pay the Traffic Impact Fees that the developer did not have to pay due to the exemption. Councilmember Baggett requested the Directors provide the committee options on cutting their budgets to reallocate funds to the street preservation project. Director Coleman stated the directors have meet and have some questions they need answered to be able to provide the committee with proposed cuts. Director Snyder stated the department directors are challenged to give the committee the answers they have requested without further direction from the committee. Page 3 City of. Auburn Car Tab Ad Hoc Committee Meeting Minutes May 1, 2017 Deputy Mayor Wales asked why the 2017-2018 Budget was presented to Council with a $5 million deficit. Director Coleman stated this has been an unfunded need for a long time. There City has allocated 1 % of the utility taxes toward street preservation. That is not sufficient funding for the need. The State Legislature has provided jurisdictions with the resource of the Transportation Benefit District so they can be responsible for their own maintenance of the city streets. Director Snyder stated the street maintenance has been on ongoing issue. The City has been attempting to find solutions for some time unfortunately since there has been a drastic increase in population and vehicles on the roads the problem is becoming critical at a faster pace than before. He stated all jurisdictions in the region are dealing with the same issues. IV. ADJOURNMENT There being no further business, the meeting adjourned at 6:57p.m. APPROVED THIS 15th DAY OF May, 2017. puty Kdyor Wa es, Chair Shawn Campb ,-'Depuiy City Clerk Page 4 City of Auburn Car Tab Ad Hoc Committee Meeting Minutes May 1, 2017 Page 5