HomeMy WebLinkAbout06-13-2017 Special Meeting MinutesWASHINGTON
MINUTES
CITY COUNCIL
SPECIAL MEETING
June 13, 2017 3:00 PM
Auburn City Hall — Executive Conference
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A special meeting of the City Council was convened at 3:00 p.m. on Tuesday,
June 13, 2017 in the Auburn City Hall executive conference room located at 25
West Main Street in Auburn. The meeting was a Washington State Auditor's
Office Entrance Conference.
Councilmembers present: Bob Baggett, Claude DaCorsi, John Holman, Bill
Peloza and Yolanda Trout -Manuel. Deputy Mayor Largo Wales, Councilmember
Rich Wagner and Councilmember Claude DaCorsi were excused.
Mayor Nancy Backus and the following staff members were present: Finance
Director Shelley Coleman, Assistant Finance Director Kevin Fuhrer, Accounting
Manager Janice Davies and Deputy City Clerk Shawn Campbell.
Director Coleman introduced Christopher Ruiz, Assistant Audit Manager and
Linda Mastin, Assistant Audit. Manager from the Washington State Auditor's
Office.
II. DISCUSSION ITEMS
A. Washington State Auditor's Office Entrance Conference
Mr. Ruiz reviewed the scope of the full audit. The Washington State Auditor's
Office will be performing an Accountability Audit, a Financial Statement Audit
and a Federal grant compliance audit for the fiscal year 2016.
Mr. Ruiz reviewed the process the Washington State Auditor's Office will go
through for the audits. The process starts with an engagement letter that
documents the responsibilities for the audit of both the City and the State
Auditor's Office. Once the audit is complete the Auditor's Office will issue an
Audit Report with any findings from the audit. If there are deficiencies, non-
compliance or abuse the Auditor's Office will issue a Management Letter.
Once the audit is complete the Auditor's Office will schedule an Exit
Conference for Council to attend to hear the final report.
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City of Auburn Special Council Meeting
III. ADJOURNMENT
June 13, 2017
There being no further discussion, the meeting adjourned at 3:27 p.m.
APPROVED this 7th day of August, 2017.
NANCY US, MA OR Shawn Campbell, Deputy City Clerk
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