HomeMy WebLinkAbout04-04-2017 Minutes*
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PLANNING COMMISSION
April 4, 2017
MINUTES
CALL TO ORDER
Chair Judi Roland called the meeting to order at 7:00 p.m. in the Council Chambers
located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA.
a.) ROLL CALL/ESTABLISHMENT OF QUORUM
Planning Commission Members present were: Chair Judi Roland, Commissioner
Mason, Commissioner Lee, Commissioner Stephens, Commissioner Copple,
Commissioner Moutzouris, and Commissioner Smith. Commissioner Shin was
excused.
Staff present included: City Attorney Dan Heid, Assistant Director of Community
Development Services Jeff Tate, Planner II Alex Teague, and Administrative
Assistant Tina Kriss.
Members of the public present: Turan Wright representing the Washington State
Food Truck Association.
b.) PLEDGE OF ALLEGENCE
II. APPROVAL OF MINUTES
A. March 21, 2017
A Commissioner pointed out that the Approval of Minutes motion to approve the
minutes needs to be revised to indicate Commissioner Copple moved and
Commissioner Lee seconded to approve the minutes from the March 21, 2017
meeting.
Commissioner Copple moved and Commissioner Lee seconded to approve the
minutes from the March 21, 2017 meeting as corrected.
MOTION CARRIED UNANIMOUSLY. 7-0
III. PUBLIC COMMENT
There was no public present for comments.
IV. PUBLIC HEARING
A. Temporary Uses, Mobile Vendors, and Food Trucks
Assistant Director Tate presented the staff report Temporary Uses, Mobile Vendors,
and Food Trucks, file No. ZOA16-0008. Staff explained that this item has been
scheduled for Public Hearing this evening but staff is stiil waiting for a response to
the state agency review and the public comment that is out for the State
Environmental Policy Act (S.E.P.A.). Staff asked the Commission if they would hold
the public hearing and open the record for testimony and close the public testimony
PLANNING COMMISSION MEETING MINUTES
and leave the record open in order to engage more members of the community,
complete the state agency review, and complete the SEPA process. The
Commission concurred.
2017
Chair Roland opened the Public Hearing on Temporary Uses, Mobile Vendors, and
Food Trucks (ZOA16-0008) at 7:18 p.m.
Assistant Director Tate explained modifications of the draft amendments based on
the feedback provided by the Commission at their March 7, 2017 meeting.
• On Page 6 of the Chapter 18.46A draft amendments, under section ACC
18.46.A.050.K, the timeframe for exempt portable storage containers has
been increased from 30 days to 60 days.
• On Pages 8 and 9 of the Chapter 5.20 draft amendments, under section ACC
5.20.260.6 new section 1.b has been added to specifically exempt vendors
from a City business license when they are set up in conjunction with a city
sponsored event such as the Auburn International Farmers Market.
The Commission and staff discussed the approval process to have large tents on
your property for weddings and other events. Staff explained that a Temporary Use
Permit is required which assists the city in their review of the fire ratings for the tent
products and the ability to be assured the tents are designed appropriately for
ingress and egress for emergencies and the site location of the tent.
In answer to a question from the Commission, staff reviewed the difference between
temporary storage containers that requires a temporary use permit or building permit.
Chair Roiand invited the public forward for public testimony:
Turan Wright, 130 F Street SE, Auburn
Mr. Wright stated he is before the Commission on behalf of the Washington State
Food Truck Association. Mr. Wright stated that the Advance No Parking Notification
Sign requirement of 48 hours should be reduced to 24 hours or after another food
truck vacates space the previous day, whichever is appropriate. Mr. Wright also
informed the Commission that in Seattle and Tacoma other vendors in the food truck
industry are working together to post signage notifying the public to keep the space
clear during a specific timeframe that food trucks occupy the parking space.
Assistant Director Tate explained that there are two primary examples of where food
truck policy comes up: 1). Food trucks established on private property; and 2). Food
trucks located on the public right-of-way, the street. The second instance is where
notification requirements or signage would be required in order to reserve a space in
a public street for a private party or vendor. The current proposed regulations under
ZOA16-0008 pertain to private property only, not the city right-of-way.
Staff stated that while the comments by Mr. Wright are valid staff will bring the
comments to the City Engineer who oversees the permitting process for activity
within the city right-of-way. Currently staff is not proposing changes to the process
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within the City right-of-way as those do not fall under the responsibility of Community
Development services which oversees the permitting and licensing of everything that
happens on private property.
Staff explained that an application has been received for food trucks within the public
right-of-way and believes the comments regarding the Advance No Parking
Notification may have been generated from that application. Mr. Tate stated this is
not dismissing the comments by Mr. Wright and at the close of the public hearing he
will meet with Mr. Wright discuss his comments.
The Commission and staff discussed the requirements of the public right-of-way and
management of those regulations by the City engineer.
With no other testimony from the public, Chair Roland closed the public testimony
portion of the public hearing on the Temporary Uses, Mobile Vendors, and Food
Trucks (ZOA16-0008) at 7:27 p.m. left the record open in order to complete the
additional outreach and environmental review procedures.
OTHER BUSINESS
A. Open Space Zoning District
Alex Teague, Planner II, stated the City of Auburn adopted a new Comprehensive
Plan at the end of 2015 that includes a new land use map designation of "Open
Space". At the March 7, 2017 meeting staff reviewed the proposed zoning code that
provides the allowed uses and zoning development standards and the Commission
requested additional information from staff. Ms. Teague reviewed the following
information; the acreage of each of the privately owned (non-governmental agency)
parcels; former and current land use designations of the "other public" parcels
(specifically, the parcels owned by the Muckleshoot Indian Tribe (MIT) and within the
MIT reservations boundary); and, former and current land use designations of
privately owned parcels.
The Commission and staff reviewed the properties that are designated "Open Space"
based on the 2015 Comprehensive Plan and the Commission expressed their
concern in providing notice to the property owners that would have the Open Space
land use map designation and proposed changes to the allowed uses and zoning
development standards.
Staff informed the Commission that prior to the public hearing each of the land
owners will receive a Notice of Public Hearing informing the propeRy owner that the
City is proposing new land uses and development standards for the Open Space
designation for their property. Each property owner be provided notice of the public
hearing and at the public hearing be able to make public comment.
After reviewing the Muckleshoot Indian Tribe (M.I.T.) properties the Commission
asked what jurisdiction do those properties fall under. Staff explained that the
properties are either owned by the MIT or held in trust by the Federal Government on
the tribe's behalf, currently not under the jurisdiction of the City of Auburn. Staff
pointed out that although the land may not be under the jurisdiction of Auburn at this
time property ownership changes when bought and sold so providing land use
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4, 2017
designation zoning uses and development standards would provide clarity for any
changes in ownership in the future.
The Commission and staff discussed the Segale mining property which also has
property designated as a special planning area per Auburn's Comprehensive Plan.
Staff pointed out that a subarea plan has not been adopted but will be during the
subarea planning process in the future. Staff reported that as part of the reclamation
plan by the State Department of Natural Resources for the Segale property, the plan
indicates a future use of residential after reclamation.
The Commission and staff discussed the options if a property owner would like to
change their Open Space designation. Staff explained that annually requests can be
made by private parties to change their land use designation during the annual
Comprehensive Plan Amendments.
Staff stated that moving forward the next steps would be to hold a public hearing on
the proposed Open Space Zoning District to receive public comment on the
proposed code language for the allowed uses and the zoning development
standards. Staff also clarified that the land use designations were adopted as part of
the Comprehensive Plan Amendments of 2015 and are currently in place, no map
changes are being made but what is being proposed by staff is a need to identify
what types of uses and intensity of uses are allowed on the properties. Prior to the
2015 Comprehensive Plan Amendments where the open space land use
designations were adopted and great deal of analysis was conducted for these
properties identifying the constraints that existed for these properties, from shoreline
regulations to critical area regulations. The goal is to provide the rules that apply to
these properties, addressing the allowed uses and zoning development standards.
A. Planning Commission Rules and Procedures* (Tate)
Assistant Director Tate reviewed the proposed updates of the Planning Commission
Rules and Procedures as requested by the Planning Commission at their March 21,
2017 meeting. Staff noted that language was added to section X.3. PUBLIC
HEARINGS, Testimony of Proponent, if applicable; the additions provide a 3-minute
time limit and the protocol for testimony. Staff pointed out that this process has
already been in practice at the Planning Commission public hearings but it is now
included in the Rules and Procedures and aliows the Chair to have flexibility to modify
the timeframe if so warranted.
Staff pointed out language was added to XI. Conduct. The language was taken from
other jurisdictions and previously reviewed by the Planning Commission at the last
meeting and incorporated into the Rules and Procedures.
After reviewing the proposed amendments, the Commission asked for the following
updates:
• X 3 PUBLIC HEARINGS Testimonv of Proqonent, if apolicable. Change the
word address to addressed, "All remarks will be addressed to the Commission
as a whole".
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4, 2017
• X.S. PUBLIC HEARINGS: Questions of staff or oersons presentinq testimony.
Add the following sentence: Questions by Planning Commission members,
intended for persons who have presented, shall be directed through the Chair,
and questions shall be relevant to their testimony".
. 111.2. ELECTION OF OFFICERS: Clarify that the election of officers shall take
place once each year at the Commission's first regular meeting of each
calendar year or soon thereafter as practical.
• 111.3. ELECTION OF OFFICERS: Remove the first sentence as it is addressed
in other sections. Clarify that it would be the Planning Commission that would
re-elect the Chair or Vice-Chair for a vacancy of the elected position.
. X.9.D. PUBLIC HEARINGS: Provide language to clarify that if a member
intends to abstain from an issue they provide notice that they are abstaining
prior to any discussion or participation on the subject matter or as soon
thereafter as the member perceives a need to abstain.
• XI1.2. CONFLICT OF INTEREST: In the 2n0 to the last paragraph, clarify the
language that states No member may participate in any decision if the
member had not heard the testimony presented at the hearing on the matter.
Such member may, however, listen to the recording of the hearing and review
the staff reooR provided as part of the record to satisfy this requirement.
Staff will work on the updates to the Rules and Procedures and bring the draft back to
the Commission at the next meeting.
V. COMMUNITY DEVELOPMENT REPORT
Assistant Director Tate reported that the Planning Commission recommendations for the
modification to the C-1 commercial zoning designation, Ordinance No. 6644, will be
introduced to City Council at Study Session on April 10, 2017 with the intention to bring it
before City Council for action on April 17'", 2017.
The City received the building permit application for the brewery off Main Street, GEAUX
BREWING. The intention is for the brewery is to open May 23, 2017.
Staff reported that Marshalls has moved from The Outlet Collection to a Covington
location and Dave 8 Buster's has begun the permit process to occupy the former
Marshall's space. The Dave and Buster's in Auburn will be the first location placed in
Washington State; they are a nationwide establishment where folks can and eat, drink
and play/watch sports all in one facility, it includes billiards and bowling. The permits
were applied for as a landlord improvement for the pre-work by The Outlet Collection.
Staff expects to receive applications by Dave & Buster's Inc. shortiy.
Assistant Director Tate reported that the City's 2017 fa�ade improvement program has
been approved by council. The program allows downtown business owners to apply for
grant money for improvements to a building to improve the appearance, the applicant
provides a portion of the cost of the improvements. Staff reviewed several projects that
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have been funded and are proposed to be funded by the fa�ade improvement grant
program.
2017
Staff distributed the materials provided by Sound Transit in early March, 2017, at their
open house regarding the Auburn Station Access Improvements Project. The materials
provide an overview and status of the project.
Assistant Director Tate stated that at the May 2nd, 2017 meeting staff will bring back to
the Commission activities from the state legislature regarding marijuana for discussion.
VI. ADJOURNMENT
There being no further business to come before the Planning Commission, Chair Roland
adjourned the meeting at 9:15 p.m.
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