HomeMy WebLinkAbout06-05-2017 Speical Ad Hoc Meeting MinutesWASHINGTON
CAR TAB AD HOC COMMITTEE
MEETING MINUTES
June 5, 2017 6:00 PM
I. CALL TO ORDER
Deputy Mayor Wales called the meeting to order at 6:00 p.m. in the
Council Chambers, Auburn City Hall.
A. Roll Call
Ad hoc Committee members present: Deputy Mayor Largo Wales,
ex officio; Bill Peloza, Claude DaCorsi, and Bob Baggett.
Mayor Nancy Backus, Councilmember Yolanda Trout -Manual,
Councilmember Rich Wagner and Councilmember Holman were in
attendance. The following department directors and staff members
were present: City Attorney Dan Heid, Community Development
and Public Works Director Kevin Snyder, Police Chief Bob Lee,
Parks, Arts and Recreation Director Daryl Faber, Finance Director
Shelley Coleman, Director of Administration Dana Hinman, and
Deputy City Clerk Shawn Campbell.
II. CONSENT AGENDA
A. Minutes of the May 15, 2017 Ad Hoc Committee Meeting
Councilmember DaCorsi moved and Councilmember Peloza
seconded to accept the consent agenda.
MOTION CARRIED UNANIMOUSLY. 3-0
III. COUNCIL AD HOC COMMITTEE DISCUSSION ITEMS
A. Discussion of the Full Spectrum of Issues Regarding the $20
Car Tab Fee
Director Colman stated she prepared a memorandum explaining
the different kinds of reserves. When the City has additional funds
Page 1
City -of Auburn Car Tab Ad Hoc Committee Meeting_Minutes June 6. 2017
in the general fund balance the additional funds can be moved
periodically to the cumulative reserve fund.
The Committee discussed the reserve fund balances and the
minimums required and the polices the City has used to maintain
those reserve funds.
The Committee discussed the possibility of creating a contingency
fund for the airport.
Deputy Mayor Wales confirmed the City would need to add
additional staff to accomplish the projects if the additional funding
is approved. She requested the data on the additional staffing
needs.
Councilmember DaCorsi stated he does not want to overstretch the
project manager capacity. He asked if there is a way to measure
staff capacity so it can be ramped up over the next two to four
years. Director Snyder stated staff has worked on this type of
exercise. He will have staff provide this information at the next
meeting. Councilmember DaCorsi asked for a spreadsheet of the
projects for the next 5 years.
Councilmember Peloza asked about equipment replacement. He
asked staff to provide at the next ad hoc committee meeting the
number of vehicles in the fleet and how often the City replaces
equipment
Deputy Mayor Wales stated she still wants to look at different funds
that may not have the same priority of need as the roads.
Councilmember Peloza asked for the policy on sidewalk repair and
replacement and the departments list of priorities for the 2018
REET fund.
B. Subcommittees of Ad Hoc Committees and Transparency
Note this item was discussed first on the agenda.
Deputy Mayor Wales stated the reason there is a four person ad
hoc committee is so everything would be transparent. One member
of the Committee received a briefing from staff and the other
Committee members did not get the same information.
Page 2
City of Auburn Car Tab Ad Hoc Committee Meeting Minutes June S. 2017
Councilmember Baggett stated Director Snyder and Assistant
Director Gaub requested to meet to talk about where the ad hoc
committee was heading.
Councilmember DaCorsi stated if staff needs clarification from one
Committee member then staff or the Committee member need to
provide a report back to the full Committee.
Director Snyder stated staff had questions regarding what
Councilmember Baggett was looking for from staff. In order to be
able to provide the information he was requesting to be brought
back to the full Committee, staff needed additional information to
be able to fulfill his request.
Deputy Mayor Wales stated she is concerned that this was still not
be transparent. She asked that if staff wants to meet with an
individual Committee member to please reach out to her first.
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 6;51 p.m.
APPROVED THIS 3rd DAY OF July, 2017.
Shawn Campbell, Deputy City�Clerk
Page 3
City -_of Auburn Car Tab Ad Hoc Committee Meetinq Minutes June S. 2017
Page 4