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HomeMy WebLinkAbout01-16-2018 Minutes City Council Meeting � �,��-� * Janua.ry 16, 2018 -7:00 PM CITY OF -s::,,�..-2-�°' * City Hall Council Chambers '-- � " AGENDA � ``= Watch the meeting LIVE! t'" � = �. * WASHII�IGTON watchthemeetingvideo Meeting videos are not'available until 72 hours after the meeting has conciuded. I. CALLTOORDER A. Pledge ofAllegiance Mayor Naricy Backus called the meeting to order at 7:00 p.m. in the Council Chambers of Aubum City Hail, 25 West Main Street and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor Bob Baggett, Larry Brown, Claude DaCorsi, John Holman, Bill Peloza and Largo Wales., Councilmember Yolanda Trout-Manuel was excused. Mayor Nancy Backus was in attendance and the folloViring department directors and staff inembers were present: City Attomey Daniei B. Heid; Assistant City Engineer Jacob Sweeting, Finance Director Shelley ' Coleman, Innovation and Technology Director Paul Haugan, Director of Admini§tration Dana Hinman, Development Services Manager and Building Official Jason Krum, Human Services Manager Joy Scott, Assistarrt Director of Community Development Services Jeff Tate, Economic Development Manager poug Lein, Police Commander Dan O'Neill, and City Clerk Danielle Daskam. II. ANNOUNCEMENTS, PROCLAMATIONS,AND PRESENTATIONS A. Presentafion on Response to the Heritage Building Fire Staff members and members of the Valley Regional Fire Authority(VRFA) updated the Council. on the response to the Heritage Building fire at 134 East Main Street on December 27, 2017. Bui�ding Official Jason Krum reported 4he Heritage Building is a two-story strusture built in 1921. The building included nine ground floor businesses, 36 apartments and housed 39 residerrts. The building included a total of 24,000 square feet, with 12,000 square feet on each floor and an unfinished basement. VRFA Deputy Fire Chief Kevin Olson repoRed the ini4ial dispatch for the Page 1 of 9 fire occurred at 2:54 p.m., and the first fire units amved at 2:58 p.m. A second alarm was issued at 2:59 p.m., and a third alarm was requested at 3:24 p.m. A total of 3.3 units and 82 fire fighters re.sponded to the fire. One occupant was rescued from an apartment. The fire started in the laundry room but immediately traveled through the attic area and the entire length and width of the building. Due the behavior of the fi�e,flre fighters withdrew from the building, and the fire was fought from 4he exterior. Approximately 1.5 million gallons of water were poured on the fire. Agencies that responded included South King Fi�e and Rescue, ICing County Medic One, Puget Sound Fire Authority (Kent), 'Renton Fire, Tukwila Fire, East Pierce Fire and Rescue, King County Fire District 20;Zone 3 Fire Rehab, Zone 3 Fire Explorers, Aubum Police, Aubum Maintenance and Operations (Streets and Water), Puget Sound Energy, American Red Cross, Soup Ladies and McDonalds Restaurant. Fire Marshall Karen Stewart reported the fire originated in the laundry room, but the cause of the fire is still uncJer investigation. Sinoe 4he building was constructed in 1921., no sprinkler system was installed or required, but the building diii have a fire alarm system. The Fire Marshall is working with the private insurance investigators to determine the cau5e of the fire. Building Official Krum diseussed the site security and fencing. Perimeter fencing was installeii around fhe block, from the Rainbow Cafe to the back of the Rainbow Cafe, including both lanes of Main Street and the majority of the pedestrian plaza on tlie east side. A private insurance engineer inspected the parapet, which was later removed for safety reasons. City of Aubum engaged an o.n-cafl sUuctural engineer to inspect the premises and the fencing was moved south to open tfie north side of Main Street. Once the City's structural engineer evaluated the building owner's insurance company structural engineer report, the fencing was moved south again to open all of Main Street. On December 27th the building was posted "Do Not Occupy" and the Bananas Antiques store was also posted "Do Not Occ.upy." Upon further inspection of Bananas Antiques, the Do Not Occupy was removed on December 29th. The structural engineer's repoR from the insurance company stated shoring was required for the building, and no one was allowed to enter the building ezcept to Perform slioring work. The engineer's shoring plan was submitted to the City on January 11, 201 S and approved the same day by City staff. The contractor began shoring work on January 12th and completed 4he shoring work on January 16th. Human Services Manager Joy Scott reported on behalf of Emergency Manager Jerry Thorson, who could attend this evening. Emergency Manager Thorson was in the Emergency Operations Center monitoring the fire to determine if the EOC should be activated for the event. Manager Thorson also assisted in coordina4ing efforts to open a temporary shelter for displaced residents. He also worked with city staff; the American Red Cross, and Aubum Food Bank for donation management. The Aubum Page 2 of 9 Food Bank collected clothing, food and cash donations for fire victims. Emergency management personnel and CERT volunteers accepted fumiture donations. Emergency management also worked with City staff, King County, Was.hington Emergency Management, FEMA, and the Small Business Association to facilitate low interest loans for businesses and residents. Emergency management also coordinated efforts with the American Red Cross to support the Milton fire residents wi4h donations. Human Services Manager Joy Scott reported the Community Services staff worked with Communications on a press release to provide residents a phone number to call for nayigating assistance, identified funds available to shift to the motel voucher program to meet immediate shelter needs for displaced residents beyond what the American Red Cross was able to provide, and coordinated assistance with the Aubum Food Bank and Emergency Management. In response to questions from Councilmember Wales, Manager Scott explained the American Red Cross was responsible for establishing the physical emergency shelter at the middle school. Once the emergency shelter ended, motel vouchers were provided for a range of needs. Economic Development Manager poug Lein reported 12 businesses were directly affected by the fire while 48 businesses were indirectly affected. A disaster declaration request was submitted to FEMA on December 28th, with the final application filed witti FEMA on January 2, 2018, Govemor Inslee signed the final request fordisaster designation on January 10th. Final approval from FEMA is pending. Once the disaster declaration is finalized, a team of specialists from the Small Business Administration will set up a tempo.rary office at the business incubatoc Manager Lein reported a number of businesses have already started to rebuild themselves at other locations. Manager Lein displayed a 60 second ad promoting downtown Aubum and encouraging shoppers to visit the businesses unaffected by the fire. Building Official Krum reiterated approbmately 1.6 million gallons of water was used to fight the fire. There were no reported water quality orservice issues rioted. Councilmember Brown commended the VRFA and staff response to the fire disaster. Mayor Backus also commended the Valley Communication call receivecs and dispatchers for their effotts. Councilmember Wales requested information on the number of monetary donations collected and how the funds were spent. III. APPOINTMENTS Page 3 of 9 A. Board and Commission Appointments City Council to confirm the re-app.ointments for the following board and commission members, for a new three year term, expiring December 31, 2020: Auburn Tourism Board Tonia Jones Cemetery Board Jeanne Hicks Salary Commission Nancy Colson Councilmember Holman moved and Deputy Mayor Baggett seconded to confirm the re-appointments to the Aubum Tourism Board, Cemetery Board and Salary Commission. MOTION CARRIED UNANIMOUSLY. 6-0 IV. AGENDAMODIFICATIONS A revised version of Resolution No. 5344 was distributed prior to the meeting; A. Resolution No. 5344 - See Agenda Modification Resolution No. 5344 A Resolution ofthe City Council of the City of Aubum, Washington, expressing support for voter approval of the Valley Regional Fire Authority Proposition No. 1 to contiriue a votgr-authorized benefit charge each year for an additional six(6)years BALLOT MEASURE TITLE Valley Regional Fire Authority Proposition No. 1 Continuation of Benefit Charge Shall Valley Regional Fire Authority, serving the communities of Algona,Aubum and Pacific, be authorized to continue voter-authorized benefit charges each yea�for six years, not to exceed an amount equal to sixfy percent of its operating budget, and b:e prohibited from imposing an additional property tax under RCW 52.26.140(1)(c)? See Resolution No. 5344 below for action on this resolution. V. CITIZEN INPUT, PUBLIC HEARINGS AND CORRESPONDENCE A. Public Hearings -(No public hearing is scheduled for this evening:) B. Aud'ience Participation This is the place on the agenda wliere fhe public is invited to speak to fhe Gify Council on any issue. Those wishing to speak are�eminded to sign in on fhe foim Page 4 of 9 provided. Bob Zimmerman, 33029 46th Place S,Aubum Mr. Zimmerman shared his concems regarding a concrete wall on his neighbors property. Mr. Zimmerrnan stated a portion of the wail is being used as a retaining wall, and he believes the wall is unsafe. Danielle Butsick, 1424 M Street NE,Aubum Ms. Butsick expressed support for Ordinance No. 6663 relating to membership of the Airport Advisory Board. C. Correspondence Mayor Backus noted correspondence received via email from a man who wanted to address the Council but could not attend the me.eting this evening. Mayor Backus indicated s.he will distribute copies to the Council and enter it as part of the record at the next regular Council meeting. VI. COUNCILAD HOC COMMITTEE REPORTS Gouncil Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progres§ on assigned tasks and may give their recommendation to the City Council, if any. Councilmember Brown, vice chair of the Finance ad hoc committee, reported he and Councilmember Holman reviewed the latest vouchers in the amount of $7.4 million and payroli in the approwmate amount of $2.1 miilion. Councilmember Brown thanked Finance Director Coleman, who assisted the committee members during their review. Councilmember Dacorsi, chair of the Road Projects ad hoc committee reported the ad hoc committee is scheduled to meet on January 29,2018. VI1: CONSENT AGENDA All matters listed on the ConsentAgenda a�e considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the January 2, 2018 City Council Meeting B. Claims Vouchers 2017 claims voucher numbers 447165 through 447310 in the am.ourit of $3,755,451.09 and three wire transfers in.the amount of$612,898.43 and dated January 16, 2018; and 2018 claims voucher numbers 447311 through 447409 in the amourit of $3,648,178.14 and dated January 16, 2018. Page 5 of 9 C. Payroll Vouchers Payroll check numbers 537718 through 537747 in,the amoun4of$227,145.86, electronic deposit transmissions in the amount of$1,869,17228 for a grand total of $2,096,318.14 for the period covering December 28,2017 to January 10, 2018. D. Public Works Project No. CP1523 City Gouncil approve Final Pay Estirriate No.5 to Contract No. 17-05 in the amount of $0.00 and accept construction o.f Project No. CP1523, Lake Tapps Parkway Rreservation Project Depury Mayor Baggett moved and Councilmember DaCorsi seconded to approve the ConsentAgenda. MOTION CARRIED UNANIMOUSLY 6-0 VIII:UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS Mayor Backus noted the new dais seating arrangement this evening as agreed upon with Depury Mayor Baggett. However, Deputy Mayor Bag"gett recenUy pointed out the Gouncil rules provide for a Council vote on the seating arrangement followirig the recommendation of an ad hoc committee of three Councilmembers. Mayor Backus reported it has been past practice that the Mayor and Deputy Mayor develop the seating arrangemerd; however, Mayor Backus recommended an ad hoc committee for the purpose of recommending the dais seating arrangement. Mayor Backus proposed an ad hoc committe.e comprised of Deputy Mayor Baggett, Councilmember Peloza, and Councilmember Holman. Mayor Backus recommended the ad hoc committee bring 4heir recommenda4ion to the next study session. X. ORDINANCES A. Ordinance No. 6663 / An Ordinance of the City Gouncil of the City of Aubum, Washington, amending Sec4ion 2.33.010 of the Aubum City Code relating to the number of inembers for the Municipal AirportAdvisory Board Councilmember Peloza moved and Couneilmember Holman seconded to adopt Ordinance No. 6663. MOTION CARRIED UNANIMOUSLY. 6-0 XI. RESOLUTIONS A. Resolu4ion No. 5339 A Resolution of the City Council of the City of Aubum, Washington, setting a pub,lic Page 6 of 9 hearing tb consider the renewal of Franchise Agre.ement No. 12�1 and amendment of Ordinance No. 6452 with Zayo Group; LLC Councilmember Holman moved and Deputy Mayor Baggett seconded to adopt Resolution No. 5339. MOTION CARRIED UNANIMOUSLY. 6-0 B. Resolution No. 5342 A Resolufion of the City Council of the Gity of Aubum, Washington, authorizing the Mayor to execute an I nteragencyAg�eement between the City of Aubum and the Washington State Department of Transportation relating to a project on West Valley Highway from Peasley Canyon Road to SR-18 Councilmember Brown moyed and Gouncilmember Holman seconded to adopt Resolution No. 5342. MOTION CARRIED UNANIMOUSLY. 6-0 C. Resolution No. 5344 A Resolufion of the City Council of the City of Aubum, Washington, expressing support for voter approval of the Valley Regional Fire Aufhority Proposition No. 1 to continue a voter-authorized benefit charge each year for an additional six(6)years BALLOT MEASURE TITLE Valley Regional Fire Authority P�oposition No. 1 Continuation of Benefit Charge Shall Valley Regional Fire Aufhority, serving the communities of Algona,Aubum and Pacific, be authorized to continue voter- authorized benefit charges each year for six years, not to exceed an amount equal to sixty perce.rrt of its operating budget, and be prohibited from imposing an additional properly tax under RCW 52.26.140(1)(c)? Mayor Backus invited anyone in 4he audience to speak regarding the proposed res.olufion. No one in the audience requested to address the Council. Councilmember Peloza moved and Councilmember DaCorsi seconded to adopt Resolution No. 5344. MOTION CARRIED UNANIMOUSLY. 6-0. XII. MAYORANDCOU.NCILMEMBERREPORTS At this time tfie Mayorand City Council may report on significanf ifems associated with fheir appolnted positions on federal, sfate, regional and local organizaGons. A. From the Council Page 7 of 9 , Deputy Mayor Baggett reported he attended the Emergency Management Advisory Committee (EMAC) meeting where discussion focused on planning for the EMAC retreat for the purpose of reViewing the full scale drill, Cascadia Rising Event. Depuly Mayor Baggett also reported on his attendance at the grand opening of the Aubum Boeing Workforce Readiness Center at the Boeing site in Aubum. Councilmember Wales advised she will be on vacatio.n Jan 25-29 and requested her attendance be excused from any Council meeting. Councilmember Wales reported she and members of the engineering staff met with residents of the Lakeland Hills neighbortwod regarding landscaping in the median. Councilmember Wales also reported she met with citizens regarding a recent remodel that required an elevator to be iristalled in a two-story commercial building, which was required by the current codes and at a significarit expense to the business. Councilmember Waies stated she met with resideMs of the Lakeland Hills area regarding some garbage issues. Councilmember DaCorsi reported he attended the senior center coffee hour where the topics of discussion included the Heritage Building fire and homelessness and safety in the city. Councilmember Peloza reported he attended 4he South County Area Transportation Board meeting where the Board received an update on the SR 167 tolling and hot lanes perfomiance. Councilmember Peloza also reported on his attendance at the Regional Policy Committee and the King CouMy Solid Waste Advisory Committee meeting. Counciimember Holman reported on the death of Pierce County Sheriff's Deputy Daniel A. McCartney. The 34-year old deputywas shot and killed January 7, 2018, while responding to a drug-related armed robbery in the Frederickson area. Councilmember Holman recited from a memorial statement written by one of Deputy McCartneys colleagues: Councilmember Brown reported He has been spending extra time at City � Hall with City staff. Councilmember Brown thanked As§istant Director of Engineering Services/City Engineer Ingrid Gaub, Assistant City E.ngineer Jacob Sweeting, Assistant Director of Community Development Services Jeff Tate, Human Resources Direotor Rob Roscoe, C'ity Attomey Dan Heid, IT Director Paul Haugan, and Assistant IT DirectorAshley Riggs for 4heir assistance. B. From the Mayor Mayor Backus reported she atteniied the Geauic Brewing-sponso.red fundraiser for the victims of the Heritage Building fire victims and a memorial service for Sumner Mayor Dave Enslow. Mayor Backus reported she met with the new executive di�ector for King County Public Health and the new director for Nexus Youth and Family. Mayor Backus also attended a meeGng with the Aubum Riverside High School Australian exchange Page 8 of 9 stuHents and the ribbon cutting ceremony at the Boei,ng Operations Readiness Genter. Mayor Backus noted the passing of fortner , Washington State Govemor and King County Executive John Spellman, who died on this date af the age of 91. XIII.ADJOURNMENT There being no further business to come before the Council, the mee4ing adjourned at 8:33 p.m. APPROVED THIS 5TH DAY OF FEBRUARY, 2018. .���10✓lY/�C� NANCY' CKUS, MAYOR D ielle Daskam, City Clerk Agendasand minutes are availab/e fo the public at the Cify Cle�ic's Ofiice, on the City website (httpl/www.au.bumwa.gov), and via e-mail. Comp/ete agenda packets are availab/e forreview at the City Clerk's Office. Page 9 of 9