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Home My WebLink About05-07-2018 City Council Meeting May 7, 2018 - 7:00 PM CITY OF *-�% * City Hall Council Chambers MINUTES A. - ]RhaciT Watch the meeting LIVE! WASHINGTON Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER A. Pledge of Allegiance Deputy Mayor Bob Baggett called the meeting to order at 7:00 p.m. in the Council Chambers at Auburn City Hall, 25 West Main Street in Auburn and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Deputy Mayor Bob Baggett, Claude DaCorsi, John Holman, Bill Peloza, Yolanda Trout-Manuel, Largo Wales. Councilmember Larry Brown was excused. The following department directors and staff members were present: City Attorney Daniel B. Heid, Parks, Arts and Recreation Director Daryl Faber, Human Resource and Risk Management Director Rob Roscoe, Compensation and Employee Relations Manager Aaron Barber, Assistant Director of Engineering Services/City Engineer Ingrid Gaub, Assistant Director of Public Works Randy Bailey, Chief of Police Bob Lee, Customer Care Manager Brenda Goodson-Moore, Solid Waste and Recycling Supervisor Joan Nelson and Deputy City Clerk Shawn Campbell. II. ANNOUNCEMENTS, PROCLAMATIONS,AND PRESENTATIONS A. Affordable Housing Week Proclamation Deputy Mayor Baggett read and presented the proclamation declaring May 14-18 as Affordable Housing Week in the City of Auburn to Joseph Mayo, Danielle Levy and Shelly Pricco from the Housing Development Consortium. Mr. Mayo stated he also represents Habitat for Humanity and the King County Veterans Program and thanked Council for their support for affordable housing. Ms. Pricco thanked Council for the proclamation and their dedication to NEXUS house. B. Police Week Proclamation Page 1 of 6 Deputy Mayor Baggett read and presented a proclamation declaring May 13-19, 2018 as Police Week in the City of Auburn to Chief of Police Bob Lee. Chief Lee thanked Mayor, Council and the citizens of Auburn for their support. Chief Lee noted nationally 131 officers were killed in the line of duty in 2017 and 51 to date in 2018. He would like that number to be lower in the future. C. National Public Works Week Deputy Mayor Bob Baggett read and presented a proclamation declaring May 20-26, 2018 as National Public Works Week in the City of Auburn to Assistant Director's Ingrid Gaub and Randy Bailey. Assistant Director Gaub stated she and Assistant Director Bailey are very proud of the Public Works staff and thanked the Mayor and Council for their support. III. APPOINTMENTS A. Civil Service Commission City Council to confirm the following appointment to the Civil Service Committee: David Menke City Council to confirm the appointment of a new three year term to expire December 31, 2020 for David Menke to serve on the CMI Service Commission. Deputy Mayor Baggett noted there was a scriveners error on the printed agenda. The terms for the Civil Service Commission are six year terms and this proposed appointment will expire in 2023. Councilmember Holman moved and Councilmember Peloza seconded to confirm the appointment of David Menke to the Civil Service Commission. MOTION CARRIED UNANIMOUSLY. 6-0 B. BIA Committee City Council to confirm the following reappointment's to the BIA Committee: Ruth Neil-Stover Reappointment as an alternate position for a three year term to expire on December 31, 2020 Bob Klontz Reappointment as a board member for a three year term to expire December 31, 2020. Councilmember Holman moved and Councilmember DaCorsi seconded to Page 2 of 6 confirm the appointment of Ruth Neil-Stover and Bob Klontz to the Business Improvement Area Committee. MOTION CARRIED UNANIMOUSLY. 6-0 IV. AGENDA MODIFICATIONS • An updated version of Resolution No. 5366 was provided to Council. V. CITIZEN INPUT, PUBLIC HEARINGS AND CORRESPONDENCE A. Public Hearings -(No public hearing is scheduled for this evening.) B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Laura Mosier, 701 2nd Street NW,Auburn Ms. Mosier spoke about the City's relationship with Waste Management. She requested the Council not approve the resolution to go out for an RFP for garbage services and join with Waste Mana9ement in negotiations on a new contract. Rachel Hunt,31835 118th Place SE,Auburn Ms. Hunt is concerned with traffic issues in her neighborhood caused by students from Green River College. She asked Council to help facilitate a solution. Val Erikson, 535 M Street,Auburn Ms. Erikson requested the City purchase property located at 601 M Street. She stated the property is historical and could be used as park land. Virginia Haugen, 2503 R Street SE,Auburn Ms. Haugen would like the City to purchase the property located at 601 M Street NE. King County has designated the property as historically significant property and she would like the City to save the trees. Berry Carr, 701 2nd ST NW,Auburn Mr. Carr stated he is a driver for Waste Management and he lives in the City of Auburn. He requested the City try negotiations with Waste Management prior to going out for an RFP. C. Correspondence There was no correspondence for Council review. VI. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. Page 3 of 6 Councilmember DaCorsi, chair of the Roads Projects ad hoc committee, reported the Committee will be meeting on May 14, 2018. Councilmember Holman, Vice Chair of the Finance ad hoc committee, reported he and Councilmember Brown reviewed claim vouchers totaling approximately$2.6 million and payroll for the period of April 12 to May 2 in the approximate amount of$2.4 million and recommend approval. VII. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the November 6, 2017 Special City Council Meeting B. Minutes of the April 16, 2018 Regular Council Meeting C. Claims Vouchers (Coleman) Voucher Numbers 448444 through 448714 in the amount of$1,877,963.65 and six wire transfers in the amount of$702,650.21 and dated May 7, 2018. D. Payroll Vouchers (Coleman) Payroll check numbers 537879 through 537894 in the amount of$511,608.24, electronic deposit transmissions in the amount of$1,897,500.77 for a grand total of $2,409,109.01 for the period covering April 12, 2018 to May 2, 2018. E. Public Works Project No. CP1521 City Council to award Contract No. 18-03, to CPM Development Corporation DBA ICON Materials on their low bid of$2,124,738.75 for Project No. CP1521 — 15th Street NE/NW Preservation Councilmember Peloza moved and Councilmember Trout-Manuel seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 6-0 VIII. UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS There was no new business. X. ORDINANCES A. Ordinance No. 6681 (Roscoe) An Ordinance of the City of Auburn, Washington, amending Chapter 2.08 of the Auburn City Code, relating to the Independent Salary Commission Page 4 of 6 Councilmember Holman moved and Councilmember Trout-Manuel seconded to approve Ordinance No. 6681. Councilmember Holman stated the proposed ordinance includes setting the Mayor's salary as part of the duties of the Independent Salary Commission. Councilmember Peloza stated that prior to having the Independent Salary Commission Councilmembers could receive different rates of pay. He is in favor of adding the Mayor's salary to the duties of the Independent Salary Commission. Councilmember Wales stated she does not think people who the Mayor appoints should set her salary. She acknowledged that the Council does confirm the appointments to the Independent Salary Commission, but the Council does not typically oppose the Mayor's appointments. She does not feel it is fair to have a person the Mayor appoints set her salary. MOTION CARRIED 5-1 Councilmember Wales voted no. XI. RESOLUTIONS A. Resolution No. 5366 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, ratifying the cancelation of the request for bids authorized by Resolution 5210 and expressing the City's intent to extend the term of all solid waste collection contracts and seek a new contract through a competitive proposal process Councilmember Peloza moved and Councilmember Trout-Manuel seconded to adopt Resolution No. 5366. Councilmember Peloza stated this item has been discussed many times. The proposed resolution will provide the necessary process to have haulers submit a Request for Proposal that will include the whole City under one contract. Councilmember Wales stated she does not support the City going out for an RFP for garbage services at this time. She thinks there is good customer service with the current hauler. She requested the City negotiate in good faith with Waste Management. MOTION CARRIED 4-2, Councilmembers Trout-Manuel and Wales voted no. Councilmember Peloza noted a scriveners error in the Resolution the title should read Proposal (RFP) Process. B. Resolution No. 5367 (Heid) A Resolution of the City Council of the City of Auburn, Washington, amending the City Page 5 of 6 Council Rules of Procedure as adopted by Ordinance No. 5802 and amended by Resolution Numbers 4282,4429,4467, 4615,4686, 4740,4813, 4909, 5105, 5112, 5115, 5217, 5240 and 5283 Deputy Mayor Baggett moved and Councilmember Holman seconded to adopt Resolution No. 5367. Deputy Mayor Baggett stated this item has been discussed at the previous study session. Councilmember Holman stated many of the proposed changes were made at the suggestion of Professional Registered Parliamentarian (PRP)Ann McFarland. The changes clarify the rules and make them easier to follow. MOTION CARRIED UNANIMOUSLY. 6-0 XII. MAYOR AND COUNCILM EMBER REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council Councilmember DaCorsi reviewed the Affordable Housing Advisory Board report. Councilmember Peloza reported he attended a WRIA9 meeting where they discussed the decline in Chinook Salmon. Deputy Mayor Baggett reported he attended the Pierce County Cities and Towns Association meeting, the Pierce County Health Department meeting and the Veterans Challenge Coin luncheon. B. From the Mayor Mayor Backus was not in attendance. XIII.ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:10 p.m. APPROVED this 21st day of May, 2018. ANCYCKUS, MAYOR Shawn Campbell, Deputy City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 6 of 6