HomeMy WebLinkAbout06-05-2018 Special Meeting ............. ....
CITY OF .. " * Special City Council Meeting
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June 5, 2018 - 1:00 PM
City Hall Council Chambers
* - ' - AGENDA
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s' WASHINGTON.
I. CALL TO ORDER
Mayor Backus called the Special City Council Meeting to Order at 1:03
p.m. The purpose of the meeting was to discuss the 2019-2020 Biennial
Budget and Budget processes.
Councilmembers present: Deputy Mayor Bob Baggett, Larry Brown,
Claude DaCorsi, John Holman, Bill Peloza and Yolanda Trout-Manuel.
Councilmember Largo Wales was unexcused.
Mayor Nancy Backus and the following Department Directors and staff
members present include: Finance Director Shelley Coleman, Police Chief
Bob Lee,Assistant Police Chief Bill Pierson, Innovation and Technology
Director Paul Haugan, Parks,Arts and Recreation Director Daryl Faber,
Assistant Finance Director Kevin Fuhrer,Administrative Assistant Evelyn
McOsker, Customer Care Manager Brenda Goodson-Moore, Accounting
and Financial Reporting Manager Chase Donnelly, Human Services
Manager Joy Scott, Human Services Program Coordinator Emily Pearson
and Deputy City Clerk Shawn Campbell.
II. DISCUSSION ITEMS
A. 2019-2020 Biennial Budget and Budget Processes
Director Coleman reviewed the agenda for the meeting and explained to
Council what to expect from this and future budget workshops. She
reviewed a biennial budget process opposed to an annual budget process.
Director Coleman reviewed the City of Aubum's Mission Statement. She
explained staff will use the City's Mission Statement, Core Values,
Broad Budget Goals and Departmental Goals when developing the
proposed 2019-2020 Biennial Budget.
Director Coleman shared a video on Broad Budget Goals.
Director Coleman reviewed the 2017-2018 Broad Budget Goals including
Provide Public Safety, Complete Public Works Projects,Actively Support
Regional Transportation Projects, Encourage Economic Development,
Enhance Quality of Life, Improve the Designated Urban Center and
Encourage a Sense of Community and the recommended 2019-2020
Broad Budget Goals including Safety, Infrastructure, a Thriving Local
Economy, Celebrate a Livable Community and Responsible Government.
Director Coleman shared a video on Fund Accounting.
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Director Coleman reviewed the funds the City of Auburn will include in the
2019-2020 Budget including the General Fund, Special Revenue Fund,
Debt Service Fund, Capital Projects Fund, Enterprise Funds, and Internal
Service Funds.
Director Coleman explained the Operating and Capital Fund structure for
project budgeting and the multi-year budgeting process.
Director Coleman reviewed the responsibility structure for each fund and
reviewed sample budgets for the General Fund and a Capital Projects
Fund
Director Coleman reviewed the budget challenges for the City including
General Fund sales tax growth is slow,the City has used the banked
property tax levy capacity and is now limited to 1% per year, the sunset of
the Streamlined Sales Tax mitigation payments in September of 2019,
the demand for services is increasing faster and greater than budgeted
revenue growth, growing human services needs, the unfunded PERS 1
retirement program, labor contracts are due for negotiations at the end of
2018, LEOFF 1 liability and the "Silver Tsunami" retirement effect.
Director Coleman reviewed the property tax levy statistics, the policy
for fund balances,the working reserve capital guidelines and the six year
budget forecast.
III. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 2:37 p.m.
APPROVED this 18th day of June, 2018.
ANCY B 4 "i S, M•YO' Shawn Campbell, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http✓/bvww.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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