HomeMy WebLinkAbout03-29-2018 03-29,30-2018 CITY OF T< * Special City Council Meeting
111 March 29, 2018 -8:00 AM
Apip mi Green River College - 12401 SE 320th
St, Auburn
* AGENDA
WASHINGTON
I. CALL TO ORDER
Mayor Backus called the Special Meeting to order at 8:30 a.m. at Green
River College, 12401 SE 320th St,Auburn. The purpose of the meeting is
to meet in a workshop session to discuss the City Council's vision and
mission statements, goals and expectations, priorities and objectives,
budgeting and business practices.
II. DISCUSSION ITEMS
A. Council 2018 Budget Retreat
Mayor Backus introduced the facilitator, Dave Mercier.
Mr. Mercier set the agenda and each department reviewed their
departmental work plan and goals.
Assistant Director Gaub reviewed the staff levels of Engineering Services
and Maintenance and Operations. She explained the Public Works
Department is responsible for all potable water systems,the sanitary
sewage collection system,the storm drainage system,the transportation
system for all modes of transportation,general aviation at the airport, the
City fleet and the Central Stores for the City. She reviewed the Public
Works departmental long and short term planning goals. She reviewed the
2018 Public Works budget.
Assistant Director Gaub and Assistant Director Bailey reviewed the 2017-
2018 Departmental Objectives and the progress on each objective, the
2018 Significant Work Plan and departmental priorities moving forward.
Councilmember Peloza asked if the City has considered bringing the
airport management in house.Assistant Director Gaub stated the
proposal will be brought to Council for direction at a future meeting.
Assistant Director Tate reviewed the Community Development Department
organizational chart and staff levels.The Community Development
Department's primary functions include structural plan review, civil plan
review, zoning and land use, environmental review, floodplain
administration, building and site inspections, business licensing, code
compliance, long range planning, comprehensive plan, Planning
Commission, regional planning,the Façade Improvement program,
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general customer services and parking permits. He explained the
difference between public and private development and the departmental
goals, future plans and challenges.
Chief Lee reviewed the Police Department(PD)mission and vision
statements,the departmental staffing and training requirements. He spoke
on the program improvements including six new commissioned police
officers, and an embedded IT staff member at the PD, animal control
coverage seven days a week, the Alive & Free program,the use of Taser
guns and body cameras for some officers. He reviewed the 2019-2020
challenges for the Police Department including increased work load,
inadequate police building and facilities and staffing.
Council discussed the need to plan and build a new Police Station and
Maintenance and Operations facilities.
Director Faber reviewed the Parks Department organizational structure and
the benefits and purpose of having parks. He reviewed the services the
Parks Department offers and the available funding sources.The Park
Department general fund expenditures include administration,
planning, arts,the theater, City planned events, the Senior Center,the
White River Museum and Mary Olson Farm, park maintenance and the golf
course.
Council discussed the funds needed to subsidize the various parks
programs and facilities.
Director Hinman reviewed the divisions that make up the Administration
Department including Economic Development, Facilities, Community
Services, Multi Media and Communications, Emergency Management and
Administration. She reviewed each division and the function they serve
within the City.
Director Haugan presented the Innovation and Technology Department's
goals and work plan for 2018. He discussed the program improvements for
the 2017 year and the enterprise projects that are underway. He reviewed
the anticipated challenges for the upcoming budget cycle.
Director Coleman reviewed the Finance Department's mission statement
and departmental overview. She discussed the general fund budgeting
challenges for the past several years and the anticipated increases to costs
and decreases to revenue. She reviewed the various activities the
department is required to complete.
City Attorney Heid explained the Legal Department provides mostly internal
services to other City departments. He stated the department is
responsible to provide legal advice to all City staff, representing the City in
hearings and at court, reviewing the statutory obligations for the City, public •
records and reviewing the legislative immunities that apply to the City.
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Director Roscoe reviewed the Human Resources and Risk Management
Department. He stated the Human Resources division is primarily tasked
with hiring employees, staff training and discipline. The Risk Management
division receives approximately 100 claims per year,
maintains the insurance of property and vehicles and workers
compensation.
Mayor Backus recessed the meeting for lunch from 12:30 p.m.to 1:00
p.m.
Mayor Backus reconvened the meeting at 1:00 p.m.
Director Coleman provided Council and staff with the six year budget
forecast.
Council discussed expenditures and revenue for parks,the costs of
benefits for staff, and the costs associated with SCORE jail. Council
discussed options for cost savings and ways to increase revenues to the
general fund.
Mayor Backus recessed the meeting from 2:40 p.m.to 3:10 p.m.
Mayor Backus reconvened the meeting at 3:10 p.m.
Director Hinman reviewed the Council Goals and Vision Statements,
the 10 year Economic Development Strategic Plan vision statement and
the 2014 Visioning for Administration..
Director Faber reviewed the Vision statements for the Parks and Open
Space Master Plan,the Les Gove Campus Master Plan,the 104th Ave SE
Master Plan, Green River Park Master Plan,the Jacobson Tree Farm
Master Plan and the Arts and Culture Center Renovation Plan.
Assistant Director Tate reviewed the Greenhouse Gas Inventory Climate
Action Plan,the Main Street Scape Urban Design Plan,the Boeing Area
Wide Remediation Plan,the Auburn Environmental Park Master
Plan,Auburn Way South Corridor Plan, the Downtown Parking
Management Plan and the 2015 Health Impact Assessment.
Assistant Director Gaub reviewed the Airport Competitive Market
Assessment Long Term rate study,the Pavement Condition Assessment,
the Water Comprehensive Plan,the Sewer Comprehensive Plan,the
Transportation Comprehensive Plan,the Airport Strategic Business Plan,
Storm Drainage Comprehensive Plan and the Airport Master Plan..
Assistant Director Tate reviewed the value statement in the Core Plan.
Council discussed a possibility of Council action being linked to the
Council values and goals.
III. ADJOURNMENT
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Mayor Backus recessed the meeting at 4:12 p.m. until 8:30 a.m. on April
30, 2018.
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(httpi/www.aubumwa.gov), and via e-mail. Complete agenda packets am available for review
at the City Clerk's Office.
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CITY OF * ' * Special City Council Meeting
March 30, 2018 - 8:00 AM
-- Green River College - 12401 SE 320th
% ,,,0„, A ,
St, Auburn
* WASHINGTON AGENDA
I. CALL TO ORDER
Mayor Backus reconvened the Special Meeting at 8:30 a.m. The Special
Meeting was a continuation of the Special Meeting held on Mark 29, 2018.
II. DISCUSSION ITEMS
A. Council 2018 Budget Retreat
Director Coleman reviewed the non-discretionary expenditures and
the discretionary funding sources. She explained the requirements for
using funds from each area.
Council discussed various ideas for generating additional revenue to meet
expected future budget shortfalls including cutting expenditures, raising
taxes, implementing a B&O Tax and/or a Public Safety Tax, creating a
Metropolitan Park District, reducing printing costs, extending the length of
vehicles life, additional fees for permitting and development, additional
bonding or levy options and establishing police impact fees.
Director Coleman reviewed the Capital Funds that are included in the
General Fund. Funding is already budgeted for facility planning for a
new M&O facility but not for a Police station. Council discussed the facility
needs of the City and the need to plan for needed facility improvements
and replacements.
Councilmembers discussed the Council Standing Budget Goals.
Mayor Backus recessed the meeting for 15 minutes at 11:00 a.m.
Mayor Backus reconvened the meeting at 11:15 a.m.
Mayor Backus conducted an exercise where Council and staff
shared "What I Love About Auburn"
III. ADJOURNMENT
There being no further business to come before the Council,the meeting
adjourned at 11:37 a.m.
APPROVED THIS DAY OF , 2018..
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) � . ►i , . _: ��� off\
NANCY BAC 'Y , MA OR Shawn Campbell, Deputy City Clerk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http✓/www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
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