HomeMy WebLinkAbout04-09-2018 Minutes "�
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crnraF_ � �:����� BIA Committee of Rate Payers Meeting
April 9, 2018— 1:00 PM
�A��tt��T��€ Auburn City Hall Council Chambers
MINUTES
I. CALL TO ORDER
The meeting was called to order at 1:00 pm by Vice Chairman Cowart.
Roll Call:
Committee Members present:Vice Chair William Cowart, Kelly Gordon, Bob Klontz,
Ronnie Roberts
Excused Absence: Chair Giovanni DiQuattro, Megan White
Unexcused absence: Darren Jones, Ruth Neil-Stover
Staff present: Doug Lein, Economic DeVelopment Manager; Lorraine Chachere,
Tourism Coordinator; and Holly Ferry, Committee Secretary
II. APPROVAL OF MINUTES '
Committee Member Klontz moved and Member Gordon second to approve the
March 12, 2018 rninutes.
MOTION CARRIED UNANIMOUSLY. 4-0
III. FINAIVCIAL REPORT
Manager Lein gave an update on the BIA budget,
IV. OLD BUSINESS
A. Disbursement of BIA Funds
Manager Lein suggested that the biggest request for funds will come from the
ADA.
B. Marketing and Branding
There was no discussion on this item.
C. Heritage Fire Update
Manager Lein informed the Committee that reports on asbestos and
environmental cleanup have all been received by the insurance company.The
owner is still in the process of trying to settle wifh her insurance company. There
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are rules within the code that if the building is deemed a blight, health hazard, or
a safety hazard to the public, the City can do a code enforcement action to force
them to clean up, tear down or do what is necessary to fix the problem and
comply with rules in the City code.There is another section in the code that
states that if the building stays in that condition for a year, the City has the right
to condemn it,tear it down and lien the property. A letter will be sent to the
owner detailing what could come in the future.
D. BIA Newsletter
The Committee reviewed the updated BIA Newsletter and gave their approval
for it to be sent to the business owners in the BIA.
It was requested that the Auburn Police Department write an article for the May
newsletter
E. Rules of Procedure
Cornmittee Member Klontz moved and Member Roberts second to approve the
Rules of Procedure.
MOTION CARRIED UNANIMOUSLY. 4-0
Manager Lein reported that,with the loss of three Committee members,the City
will open the application process again. He addressed the qwestion that was
raised in the March meeting, stating that he checked with Legal, and a
commercial landlord may be a member of the Committee.
V. NEW BUSINESS
A. Prioritize Projects Presented to City Council
There was discussion about the prioritization of the projects presented to City
Council. It was agreed that additional security lighting, additional plants and
planters throughoutthe entire BIA, added police patrols, and Christmas
decorations are all a high priority. Banners are also a priority, but that may be
something the ADA could do. In order to have lights in the trees, the�e would
need to be accessible power. lighting across the street would not currently be
feasible because of the Heritage Fire. Nightly garbage is a low priority. It was
recommended that,when Manager Lein inquires about the cost of doing the
priority projects,a dollar amount be provided to get a better idea of what could
be done for a given amount of money.
B. 2018 Fa�ade Grant Program
Manager Lein reported that there was a big push done last week to get the word
out a_pout the fa�ade grant program. Applicafions are available if a business
owner would like to apply.They can be awarded up to a $5,000 grant to improve
their fa�ade with no match involved. From $5,000 to$15,000 there is a 30%a
r,
rnatch over the$5,000. It goes up to a maximum of$50,000.There was some
carryover from last year so there is around $120,000 available in the fa�ade
grants fund. Information on the 2018 Fa�ade Grant Program is included in the
April BIA Newsletter.
VI. BIA PARKING SUB-COMMITTEE UPDATE
There was no update from the BIA Parking sub-committee.
VII. AUBURN DOWNTOWN ASSOCIATION UPDATE
Manager Lein reported that the ADA met the pre�ious week and voted on a bylaw
change that would open up membership through an associated fee to allow involved
membership in the ADA.At their next meeting they will elect officers for their new
board.Jeremy from Geaux Brewing and Brittany from Vinifera have agreed to be
President and Vice President, respectively. After the election of new officers,the
current President, Laura Theimer, will be kept on the board for one year as past
president. Laura emailed Mayor Backus to request that someone from the City be
appointed as an advisory mernber to the ADA.They will also be interviewing two
event planners, which will allow them to come up with a budget.
VI11. TOURISM BOARD UPDATE
Tourisrn Coordinator Lorraine Chachere presented the new Tourism map that will be
distributed to hotels, some attractions, and other local businesses. She pointed out
that a downtown insert is needed and could be printed on the back side of the map.
She will be reaching out, on behalf of the Tourism Board,to ask the BIA and the ADA
to work together to provide funding to complete this project. Because the map will
need to remain current, it will be updated and reprinted a couple times a year.
Coordinator Chachere reported that$20,000 has been allocated for the LTAC and
Tourism Board Community Grant.
On Tuesday, May 15, the Auburn Tourism Board will hold a social mixer at the White
River Valley Museum.
On Wednesday, November 7 from 9:00—11;00 AM, the first Auburn Tourism Forum
will be held at the Community& Events Center, which will bring all of the
partner/stakeholders together to review what has been done to market Auburn in
2018 and to talk about the vision for 2019.
IX. ADJOURNMENT
There being no further business to come before the Committee,the meeting
adjourned at 2:54 pm.
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APPROVED this 14th day of May, 2018.
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Giovanni DiQuattro,Chair Holly Ferry, Comrnittee ecretary