HomeMy WebLinkAbout08-14-2018 8.14.17 Minutes
BIA Ratepayer Board Meeting
August 14, 2017 – 1:00 PM
Auburn City Hall Council Chambers
MINUTES
I. CALL TO ORDER
Roll Call
The meeting was called to order at 1:04 pm by Chair, Megan White.
Board Members present: Chair Megan White, Vice Chair Giovanni DiQuattro, Board
Members Josef Forsberg, Kelly Gordon, Ronnie Roberts, and Laura Theimer. Board
Members absent: Darren Jones, Bob Klontz, Lynda Krill, Kirk Lantier, Ruth Neil-
Stover, William Cowart (alternate voting member).
Staff present: Doug Lein, Economic Development Manager; Jessica Leiser, Assistant
City Attorney; Holly Ferry, Board Secretary
II. APPROVAL OF MINUTES
Board Member Gordon moved and Member DiQuattro second to approve the June
19, 2017 minutes.
MOTION CARRIED UNANIMOUSLY. 6-0
III. FINANCIAL REPORT
Manager Lein reported that there had been no change to the financial report since
last month.
IV. ACTION ITEM
Ordinance 4293 to Update BIA Operating Procedures
Assistant City Attorney Leiser went over the highlights of the proposal for an
ordinance to update the ordinance that established and regulates the Business
Improvement Area and the Committee of the Ratepayers, pointing out the
modifications that had been made since the July meeting. The members discussed
special assessments of businesses within the BIA boundary.
Board Member Forsberg moved to forward the recommendation on as proposed by
staff with the modifications as read by Jessica Leiser which are as follows:
1. Modify Section 2.98.020 B.6 to add the words “city-sponsored” in between “a”
and “business” on page four;
2. Re-letter Sub-Section C of 2.98.020 on page four to Sub-Section D and add a new
Sub-Section C to read, “Special assessments for businesses that own but do not
occupy any leasable area shall be reduced by a pro rata amount based upon the
square footage for which any other business inside the building is assessed.”
Board Member Roberts second.
Discussion followed and Member Forsberg amended his motion to include the
language proposed by Assistant Attorney Leiser as follows:
Re-lettering letter C to letter D and adding a new letter C that reads, “Special
assessments for businesses that own but do not occupy any leasable area shall be
reduced by a pro rata amount based on the square footage space leased by another
assessed business.
Board Member Roberts second.
MOTION CARRIED. 5-1
Member Theimer brought up discussion on whether Section 2.98.060 Appointment ,
letter A was necessary.
Member Forsberg motioned to reconsider and moved that all of Sub-Section A
should be stricken and the corresponding should be lettered to read A, B, C, and the
words “After the initial term” should be stricken from the new Sub-Section A and
should read, “Committee members shall be appointed to a three (3) year term.”
Member Roberts second.
MOTION CARRIED. 6-0
Motion to approve the proposed ordinance to recommend to City Council as
amended.
MOTION CARRIED. 5-1
V. OLD BUSINESS
A. Business License List – Exemptions and Fees
Manager Lein reported that he received a final audited Excel spreadsheet with a
list of every business license, who has paid and who is in arrears, and some
explanation of why some were exempted. They will soon be moving forward
with some kind of collection action.
B. Report on Food Truck Ordinance and Meeting with Restaurant Owners
Manager Lein met with the Food Truck Association of Washington, showing
them locations around Auburn and introducing them to private property owners
on whose property they could park their trucks, away from the downtown area.
A round table with the business owners is still necessary.
VI. NEW BUSINESS
A. Report on Auburn Downtown Association Meeting
The Auburn Downtown Association Meeting is scheduled to meet on August 15,
2017 at 10:00 am at Green River Cyclery and the Busted Bike Café.
B. Manager Lein mentioned that he would like to add the following items to the
agenda for the September meeting:
1. Downtown Parking
2. Branding and Marketing for the Fourth Quarter
3. City Email Addresses for All Board Members
C. Chamber of Commerce Letter
Chairwoman White reported that the Chamber of Commerce is opening a non-
voting member seat on the Chamber Board for the 2017-2018 fiscal year – July 1
through June 30 and asked if any BIA Board Member would be interested in
representing the BIA in that capacity. Board Member Gordon volunteered.
VII. ADJOURNMENT
There being no further business to come before the Board, the meeting adjourned
at 2:40 pm.
APPROVED this 11th day of September, 2017.
________________________________ ________________________________
Megan White, Chair Holly Ferry, Board Secretary